LETTER TO REGIONAL COMMISSIONER FROM JOHN BLAKE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00142R000600070010-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 14
• Document Creation Date: December 9, 2016
• Document Release Date: April 2, 2001
• Sequence Number: 10
• Publication Date: August 25, 1978
• Content Type: LETTER

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25 August 1978
STATINTL
STATINTL
STATINTL
Regional Commissioner
Public Building Service
General Services Administration
Room 7911
7th & D Streets, S.W.
Washington, D.C. 20407
In accordance with the suggestions of your staff,
we hereby request that the GSA guards detailed to CIA
conduct full-time gateway inspections of packages, brief-
cases and other containers, including purses, to prevent
the unauthorized removal of classified information from
CIA and Intelligence Community buildings, beginning, if
possible, on or before 1 September 1978. GSA already
conducts entry package inspections of visitors for
prohibited items such as explosives, cameras, etc.
All inspections would be conducted in strict conformity
with legal authorities and restrictions applicable to GSA
and CIA. Signs would be emplaced at Agency entrances
advising employees and visitors of inspection procedures.
Proposed language for such signs, which would be prepared
by CIA, is attached for review by your staff.
We expect to work out the details of the inspection
procedures with your staff. We have discussed this subject
with James Maddock and Arnold Hesti; the contact points
within CIA are (351-6161) of our office of
Security and Assistant General Counsel
(351-7541).
John Blake
Deputy Director for Administration
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NOTICE
UNAUTHORIZED REMOVAL OF CLASSIFIED DOCUMENTS FROM
THIS BUILDING IS PROHIBITED. ALL PACKAGES, BRIEFCASES,
HANDBAGS, AND OTHER CONTAINERS BROUGHT INTO, WHILE ON
OR BEING REMOVED.FROM THE PROPERTY ARE SUBJECT TO
INSPECTION. ENTRY OF THIS FACILITY BEYOND THE FPO
STATIONS SIGNIFIES YOUR CONSENT TO SUCH INSPECTIONS.
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IC, 1978
DD/A Registry
File
MEMORANDUM FOR: Director of Central Intelligence
VIA:
STATINTL FROM:
SUBJECT
Deputy Director for Administration
Acting rec t or O ecurity
Briefcase Inspections
CF : Memo to DDA fr DCI, dtd 31 Jul 78,
Subject as above
1. Action Requested: None; for information only.
2. Back round: The referent asks whether the Federal
Protective ers (FPO's) assigned to this Agency are
allowed to ask our employees to open their briefcases and
whether Office of Security representatives are allowed to
open packages marked "Personal" while conducting surprise
briefcase inspections.
The Federal Protective Officers have the authority
to inspect briefcases or packages carried by an person
entering Agency buildings in order to ensure Mt prohibited
items are not being brought in. These items include such
things as cameras, recording or transmitting equipment,
weapons, bombs, and incendiary devices. The FPO's also have
the authority to stop anyone departing the Agency buildings
carrying a package which the Officer suspects might contain
Government property. Checks for the presence of classified
material are conducted by Office of Security representatives
during the course of surprise briefcase/package inspections.
Security Officers are stationed beside the FPO's and divert
employees carrying briefcases, packages, tote bags, etc.,
off to one side where they can question the employee while
the PPO continues to monitor all persons entering or depart-
ing a building.
According to the General Services Administration,
an extension of FPO authority to permit them to perform
searches for classified material would require a written
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request to the General Services Administration, a specific
delegation of authority to the FPO's from this Agency, and
a formal acceptance of Agency responsibility for the acts
of the FPO's in making these inspections. A backup Agency
presence available to report to the entrance where classi-
fied material has been found would be required in order
that judgments could be made and appropriate action taken.
The Office of General Counsel is currently discussing the
feasibility of such an arrangement with the legal counsel of
the general Services Administration.
on the question of whether Office of Security (OS)
representatives are allowed to open packages marked "Personal,"
each OS inspector is required to operate under the guidance
provided by the Office of General Counsel. In providing this
guidance, the General Counsel has made it very clear that
briefcase inspections are legal only if they are conducted on
a consensual basis.. Our OS inspectors, therefore, have
inspected "personal" packages but only after obtaining the
consent of the individual before doing so. To date, we have
received no refusals to permit inspections for this reason.
Under current procedures, an inspector faced with such a
refusal would not open the package. The matter of the refusal
would be resolved through Security and command channels.
STATINTL
Distribution:
Orig - Adse
I - DDCI
R
DD/A
General Counsel.
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miaist r i t
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$1 JUL 1978
MEMORANDUM FOR: Deputy Director for Administration
FROM: Director of Central Intelligence
SUBJECT: Briefcase Inspections
1. I've just been informed that there's a ruling that the
guards at our entrances are not allowed to ask our employees coming
and going to open their briefcases. I'd like to know if this is
the case, and if so why. It seems to me that that makes it very
easy for an employee who wants to take classified material in or out
of the building to know when there is a surprise inspection going on
and when there is not.
2. I further understand that when the Office of Security
inspectors are down there, they are not allowed to open packages
marked "personal." If that's the case, I'd like to understand why
and whether this is a way employees may circumvent our regulations.
STATINTL
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Draft Request for "Notes from the Director"
STATINTL
Executive Officer/DDA
Mr. Gambino
Director of Security
STATINTL
The next issue of "Notes
from the Director" are about
to be blithed. Would
appreciate draft note re
attached no later than Noon
on Tuesday.
Attachment: DD/A 78-0864;
Memo to DCI re Briefcase/Pkg
Inspection/2 March 1978
Distribution"
Orig RS - D/OS w/att
c.-RS - DDA Subject
RS - DDA Chrono
RS - RFZ Chrono
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 . -u dcLAcsIFIED ^ INTERNAL F-1 CONFInENTIAL
-Approved Furl
SUBJECT: (Optional)
EGRET
Briefcase/Package Inspection - 27 February 1978
FROM EXTENSION NO.
Robert IV. Gambino DATE
Director of Security 6777 2 MAR 1I
TO: (Officer designation, room number, and ;r
building)
DAT
O
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITI
to whom. Draw a line across column after each comment.)
-Deputy Di ec --for
Administration
7D-24 Headquarters
R
Please note that the 1 I~Nic.esired a
'
iefcase check, to include the
y February (LWA -
3.
DCI 'y
tC i1I
'
4.
5
7. -
11.
12"
13"
14.
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FORM
3-62
610 USEDmO S ^ SECRET Fl CONFIDENTIAL F-1 USE ONLY
^ UNCLASSIFIED
 UU11tIUt1111-p .
2 MAR 1978
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MEMORANDUM FOR. Deputy Director for Administration
FROM: Robert W. Gambino
Director of Security
SUBJECT: Briefcase/Package Inspection -
27 February 1978 (U/AIUO)
1. (U/AIUO) Action Requested: None; for your informa-
n only.
g
2. (tT/AIUO) Background On 27 February 1978, a mornin25X1A
briefcase/package inspection was conducted at Headquarters and
all outlying buildings, including NPIC and then
buildings at any one time, it was not possible to inspect all
personnel carrying briefcases and packages.
Reports were written on a total of 19 staff employees.
The grades of these individuals ranged from GS-05 to EP-05.
Some 50 odd documents were specifically identified; however,
the overall total is probably in excess of 100 documents, since
legitimate couriers having material properly sealed were not
challenged as to the number of documents in their possession.
The material which was not properly wrapped included Confidential,
Secret, Top Secret, Secret (RD), Secret codeword, and controlled
data in the Administrative-Internal Use Only category.
This inspection involved 4 ecur
cers, ue the volume of persons entering the various
The following is a breakdown of employees found to be
carrying material at the time of the briefcase/package inspection:
a. Of the 19 employees involved, 2 individuals
were legitimately transporting classified material
between buildings; however, the material was not
properly wrapped and marked.
b. Five individuals were carrying material
marked Administrative-Internal Use Only.
Regraded Unclassified when separated B2 IMPDET
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c. The remaining 12 individuals were determined
to have had the material at their homes over the week-
end and were returning the material to Agency facilities
at the time of the briefcase/package inspection. This
material included all classifications., including code-
word and restricted data.
The attached represents a raw listing of individuals
involved in the inspection and does not necessarily mean that
there is culpability or violation of security regulations in
each case.
Letters to appropriate component supervisors have
been sent in each case with the requirement to advise this
Office in writing. within five working days of any mitigating
circumstances.
25X1A
Robert W. Gambino
Attachment
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 SEN J R W!.LI- CHECK CLAS3IFIcA rIOK TOP AND COTTOM
OIL FICIA.L ROUTL i\ G SLIP
TO
NAME AND A17DIZES`t ~~
DATE
1 TI
EO/DDA -----
'
3
4
AD.DA
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
If FOR'1ATIOR
SIGNATURE
Remarks:
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
UNCLASSIFIED
COi~1XIDF11'T1AE,
SECRE
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 eleAasa@;01/p7F~lAP
Approved For
ACTION
INFO
ACTION
1 INFO.
1
DCI
11
LC
2
DDCI
12
IG
3
S/MC
13
Compt
4
DDS&T
14
Asst/DCI
5
DDI
15
AO/DCI
6
DDM&S
16
Ex/Sec
l
DDO
8
D/DCI/IC
18
9
/DCI/NIO
19
10_
GC
20
--
SUSPENSE 28 Feb. 1978
Remarks:
STATINTL
I understand that no "bag" checks are made at
the office. Please arrange for an
ear ing, check to be made there similar
to the ones conducted periodically at the Hqs
and other CIA buildings, and report the results
to me.
I believe it is important that the same high
standards of security that I endorse for CIA
be applied to all elements of the IC under my
direct supervision.
STATINTL
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:I
11c;: ^ ONLY . " ~, ^ CONFIDENTIAL
STA
TI
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SUBJECT: (Optional) .~i
TL M
F
IC Sta Ar
D licant
pp
FROM:
EXTENSION
NO.
Robert W. Gambino
DATE
Director of Security
6777
2 7 JAN 1978
TO. (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1:
......_ .
DD/A Registrg
.-Acting DDCI
31 JA
N 1978.
7D-6011 Headquarters
2-
`
3. ' L
D C I
l
.,
1
7D- 5607 Headquarters '
31,
4
1
CENTRAL INTELLIGENCE AGENCY
OFFICE OF THE DEPUTY DIRECTO
JAN p~i alq-+r3
f ~ ~l ~
"To 3
"I suggested to Bob Gambino that he call the
...facts in the attached memo to your attention.
/s/Jack Blake"
10.
1i
12.
13.
14. r,'i is ~
7 {
r
15.
FORM rte( MEMO
3-62 61 EDITIONS I SECRET
CONFIDE
-
NA., I^1
NTIAL ? UNCLASSIFIED
USE n
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