MINIMAL AWARDS MEETING - 15 OCTOBER 1962

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000400010024-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 9, 2016
• Document Release Date: April 10, 2001
• Sequence Number: 24
• Publication Date: October 15, 1962
• Content Type: LIST

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 STATINTL
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15 October 1962
IvMIvIO FOR: The Record
Minimal Awards T?Ieeting held Monday afternoon,
15 October 1962 in the Conference Room 5 E 60, Headquarters.
STATINTL The meeting was chaired by
STATINTL Plans and Review Staff,
STATINTL Executive Secretary, and attended.
STATINTL A total of 11 cases considered.
Approved - 2 Certificates of Appreciation
Cases for a total of $305 Cash
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 25X1A
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150CT1992
SU1 1ARY AND M]CO1~1ENDATION FOR THE ClIkIRM
STATINTL
SUGGESTION NO. 62-130: dated 11 October 1961
Asst.for Field Printing,
GL-11
Of ficwe of the Chief of Engineers
Summary of Suggestion
Suggester proposed. that the diazo machine (Paragon-Revolute
Star) be converted to p ^mit use of anhydrous ammonia instead of
aqua ammonia. Anhyd.rou;3 ammonia is available in 100 and 150 lb
cylinders which is sufficient to last over a month during normal
operations; whereas, aqua ammonia. comes in gallon bottles which
must be put into the machine each day. Some of the advantages
listed are: saving of time, elimination of hazardous handling
and ammonia fumes, reduction of eetorage space, lower shipping
and handling charges., longer life for machine parts.
B. Summary of Evaluation
On 20 March 1962, OL reported that they will adopt the
suggestion and convertiaro machines initially. The estimated savings
in the cost of ammonia a nount to approximately *2OO per -year. In
addition, Printin Services Divieion recognizes the advantages
listed above.
C. Recommendation of Erecu-cive Secretary
:;350 Award based on Intangible benefits (MODEEAA E/LOCA.L)7
STATINTL
ILLEGIB
D. Decision of Chairman
x, w I . tee
/i_ G
Date
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15 OCT 162
25X1A
SUGGESTION NO. 62-161: dated 31 October 1961
AF, DD/P
A. Summary of Suggestion
, Chief, AF/RI, GS-9
25X1A The s ;gester proposed that the procedure of logging 1111111
Sensitive Cables be reviewed, that a decision be made
as to whether or not the function could not be simplified, that
a standard controlled form be prepared for the logging of the
25X1A cables, and that be revised to include the length
of time the log must be retained.
B. Summary of Evaluation
This suggester toot the initiative, he studied the problem,
he canvassed all components to find out what their procedures
25X1 A were, how much duplication existed, what their problems were.
The DDP Records P3anag ement Officer, stated.
25X1A categorically that caused the improvement; that his
persistence made them take pose '.ve action to get DCI approval
and the information he sbtained was used in the deliberations.
25X1A
was revised
and published 15 August 1962. Simplified the procedures and
abandoned the log.
DDP Bomber, SA Colt -dttee recommended an award for Intangible
benefits (SLIGHT/EXTENDS=',:iD) .
C. Recommendation of Executive Secretary
1. Not in line-of-duty
2. 0150 Award basej on Intangible benefits (SLIGFI1'/EXTE!4DED).
25X1A
Chairmon, Sugget pion Ads Coomitcee
Date
daunpndtng and
dadmill"ttap
25X1A
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15 OCT 1962
SUIIMARY AND RECO11,I]II'DATION FOR THE CF I.IRMAN
STATINTL
SUGGESTION NO. 62-253: dated 13 February 1962
On 5 October 1962, OC Engineering Staff reported the safety
device is henceforth a standard required modification.
A. Summary of Suggestion
Suggester proposed that a flashing red light be installed
upon or within the GPT-7~O radio transmitter as a safety first
modification to remind the technician of the danger of contact
with this high voltage while performing the general maintenance
of these transmitters.
B. Summary of Evaluation
OC recommended adoption 19 t~Arch 1962.
The GPT-750 transmitter is standard military and commercial
unit and as such meets normal safety standards. The suggested
modification should reduce the possibility of-injury or death
as a result of electrical shock cn the part of the man performing
maintenance.
C. Recommendation of Execu~:ive Secretary
1. Not in line-of-cuty.
2. ;50.00 Award based on Ir..tan rible benefits (SLIGE-I'T/LOCAL) .
STATINTL
Date
Commo. Spec., GS-11
e
Chairma , Su ges on z? Ain s Committee Award
Chairman Recommended referral to other Government Agencies, Commercial
Concerns and review for possible Invention Award consideration.
D. Decision of the Chai n
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15 O CT 1962
STATINTL
SUGGESTION NO. 62-311.2: dated 27 May 1962
OL, DD/S
A. Summary of Suggestion
Suggester proposed that a "Request Slip" for Special
Courier Service be desir-ned to improve efficiency. All
components utilizing this service would benefit by the
improved procedure with clearer instructions for the Courier,
and data about requesting office.
B. Summary of Evaluation
, Courier, GS-5
Chief, Records Administration Staff reported on 29 May
1962 that the form was being designed as a result of this
suggestion.
OL stated that the suggestion will effect better control
over the Special Courier Service and will improve Courier
efficiency.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. y;20.OO Award based on Intangible Benefits (SLIGI /
LIMITED).
STATINTL
D. Decision of Chairman
a??.ao
Award
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15 OCT t9fi2
SUI 4A.RY AND EECO19,1C1IDATION FOR THE CHAIRMAN
STATINTL
SUGGESTION No. 62-350:
Supv) GS-7
Off ice of the Comptroller, O/DCI
STATINTL
A. Summary of Suggestion
Suggester proposed that a form, called a mailing slip, be
prepared to accompany U. 3. Treasury checks paid from vouchered
funds for travel expenses. The checks in question are mailed
to the residence of the traveller. This form will describe the
purpose of the check and will avoid confusion and possible
security flaps.
B. Summary of Evaluation
On 2 July 1962, the Comptroller's Office reported that the
suggestion has been adopted, is being placed in effect in the
Travel Branch, Fiscal Division and all vouchered checks will
go out with this explanatory statement.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. Y25.00 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
,uy u u~ittee Award
Date
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15 OCT 1962
> LT! IARY AND ]d CON NDA.TION FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 62-351: dated
00, DD/I
A. Summary of Suggestion
The suggester proposed and designed an International Anniversary
STATSPEC Desk Calendar. This calendar was prepared in= after extensive
research and cross-checking to provide a guide and reference for
editors and monitors overseas and in Headquarters. The calendar pin-
points the major anniversaries in countries throughout the world;
provides the basis for personnel and coverage planning, guarantees
accuracy and consistency in the translation of terms, and offers a
vehicle for the listing of new dates and terms to insure standardization
of translations and minimizes the time expended in seeking to resolve
such problems.
B. Summary of Evaluation
STATSPEC has adopted the su estion for optional use.
STATSPEC The Chief of_ Headquarters Editorial Branch finds it
valuable for checking dates and proper spelling of anniversaries. He
thinks that frequent reference to it in the Field would lead to a more
STATSPEC accurate and uniform product by Headquarters. Other general comments
made by Chiefs are: "consider it a handy device";
STATSPEC "constitutes a use u re erence" . One of the Chiefs
estimates it saves some 100 man hours a year.
DDP reports no immediate use of the calendar, they have a catalog
that answers the purpose.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. 35 Award based on Intangible savings (SLIGHT/LOCAL)
3. Referral to Department of State.
4057
J, C1 o
airma Suggestion rds Committee Award
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15 OCT 1962
SU1 ARY AND RECOMt ff JDATION FOR THE CHAIRMAN
STATINTL
STATINTL
SUGGESTION NO. 63-25: dated August r_962 ry^ r
A. Summary of Suggestion
Suggester proposed the consolidation of Forms 1618
"Government Employees Health Association Claim" and an un-
numbered Form regarding "Double Coverage". Heretofore, this
second unnumbered form was sent to the claimant every three
months to obtain a certification that he did not have double
insurance coverage. Now, with all the information included
on one form, a person does not have to be contacted the second
time on any one claim.
STATINTL
B. Summary of Evaluation
OP reported on 11 September 1962 that this suggestion
has been adopted and will be put into effect as soon as the
forms can be printed for use. This saves unnecessary adminis-
trative work, mailing, records etc.
C. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. $25.00 Award based on Intangible Benefits (SLIGHT/LIMITED).
D. Decision of Chairman
Award
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15 OCT 1962
STATINTL
SUGGESTION NO. 63-26: dated 20 Jul :L 62
Secretary-Steno, GS-6
OS, DD S
A. Summary of Suggestion
Suggester proposed that sta'.r handrails be installed for
the recently constructe- concrete stairway which leads to the
West Parking lot at Headquarters?
B. Summary of Evaluation
After making an inspection of the stairway in question,
the CIA Safety Officer reported on 27 August 1962 that the
handrail was needed and a request to have the work completed
was sent to OL on 18 September 1962.
1 October 1962 OL :.forwarded Work Order No. 63-891 to
GSA for installation of handrail before the bad weather sets
in, requesting the work be done on a reimbursable basis.
C. Recommendation of Executive Secretary
1. Not in line-of -duty.
2. '1"25.00 Award based on Intangible Benefits (SLIGHT/LOCAL)
to be paid on completicn of thework.
STATINTL
D. Decision of Chairman
Chairman)/Suggestion war p, Committee
f'r to -;,-
Chairman recommended OL check all other stairways at Headquarters
to find out if other hardrails are needed.
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15 O C T 1962
SU1ilv1 RY AND PECOI41D RATION FOR TIE CHAIRMAN
STATINTL
SUGGESTION NO. 63-110: dated. 18 April 1962
MM1MMMj GS-5
OL, DD S
A. Summary of Suggestion
Suggester proposed that Form 390 "Report of Inventory
Adjustments" be carbon interleaved; that the original copy
be made of a heavier bond for greater clarity in posting and
ease in handling and that the sets include seven copies.
D. Summary of Evaluation
OL recommended adoption. The present single sheet Report
of Inventory Adjustment (Form 390) is being used in multiples
of seven at the approximate rate of 36,000 sheets per year.
The cost of materials used in the preparation of the present
Report of Inventory Adjustment is .01+ cents as opposed to an
estimated cost of .037 cents in lots of 10,000 for the suggested
carbon interleaved form, plus the fact that the bond paper
original of the propose::[ form wi_l make for greater ease in handling.
C. Comments by Executive Secretary
Although we consider that carbon-interleaf considerations
are standard in Records Administration Staff, in this instance
the Area Records officer did not convey the information that
their reports were used in multiple sets; therefore, this GS-5,
working with the probleci, did in fact suggest a valid improvement.
D. Recommendation of Executive Secretary
1. Not in line-of-duty.
2. 725.00 Award based Intangible benefits (SLIGHT/LII'IITLD)
STATINTL
Decision of the Chairman
Date -~_..
C aairman Sugges cion P4ards Corzitttee
/~L--60
Award
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