SUGGESTION NO. 2328

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200070020-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: November 17, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 20
• Publication Date: February 19, 1957
• Content Type: SUMMARY

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g:iNFIDENTIAL
Seggestion NO, 2328
ary 1957
Date of? Suggestiont 20 April 1956
25X1A Office of Personnel Clerk.Steno OSelt
ary of the Suflgestion:
?mo
amgester proposed that numbered typing spaces be printed
aJong the edge of Agency stationery to save typists from euese-
tng the number of typing spaces remaining on a page.
D?.. Evaluations of the Concerned Offices:
Chief., Records Management Staff on 14 May 1956 stated the
following:
"This Staff concurs in the basic idea of providing typists
with those typing guides. Presently they are on paper offset
masters and stenciled,, and the Agency recently ordered hectograph
mast,ere enich mill have these guides. However s it is only cone
aIdered practical to print these guides on stationery or dup.
licating nesters when it can be done simultaneously (and there.
fore 'without added cost) with the printing of other material on
the masters or stationery. Even in these cases appearance must
be considered. For examples it mould not be appropriate to
print space numbers along the edge of the letterhead stationery
used by the Directors the Deputy Director and other officials?
The one possible exception to this ruling on appearance
is the U.S? Government Memorandums Standard Form No. 640 Since
this stationery is used exclusively for interoffice corres-
pondences I feel that it mould be propriate to print on the
form an unobtrusive guide such as a single tick mark, Such
mark along the edge of the paper would indicate to the typist
thets for examples only one more inch of typing space rematned
on the page,"
See attached evaluation of Chiefs Records Management Staffs,
dated 8 February 19570
CONFIDENTIAL
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CONFIDENITIAL
Suggestion No, 2328
Con' t)
C, Recommendation of the Executive Secretary
Approval, Award of $10425 based on inangiblo benefits
(slight bonefit local application)
CONFIDENTIAL
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0 ceMemorandum. UNITED STATES GOVERNMENT
TO a Executive Secretari, Si...L;:estion Awards
FROM : Records Wina7ement S?aff
DAT* 6 F..bruarv 11. '
Wiwi% p -ce Sucestion 23:7: Numbering Typing Spaces on the El7e
Stationery.
1. In my memorandum of 29 Nov. 956 I recommended that the
suggester be granted an avard based on adopting a modification of
his suggestion, the printing of a tick mark on the Office
Memorandum form (8F64) to serve as a typing guide.
2. I understand tat approval of this award vas deferred by
the Suggeetion Awards Committee pending resolution of certain
questions. Perhaps the following information will help.
a. Only blue sp64 is stocked by the Federal Supply Service.
It's price as listed in the Stores Stock Catalog is $2.20 per
thousand.
b. We do not recommend using blue 8,64 for the following
reasons:
(1) It is leas acceptable to agency typists anA
officials.
(2) Blank Blue paper would have to be stocked for
second and succeeding pages.
(3) Blue paper does not provide the best contraFt
for microfilming.
c. The Agency use about 270,000 sheets of vhite SFC4
yearly which we procure from the Government Printing Office.
Our last order of vhite 11,64 cost $2.3a per thousand, or
more per thousand than the price of blue src4 available thlic-1,
the Federal Supply Service.
d. added cost for printins-a tick mark on the SF i
usel CIA would bc infinitesimal.
2. /n view of the above I n4min recommend adoption of this
guestion.
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14 February 195?
ODNFIDENTIAL
Suggestion No. 2483
Date of Suggestions 9 August 1957
Office of pip, FI/RI Analyst 0S-7
A, Summ t_Ez_leAutgeatle.12:
Suggester proposes that an Elliott.Fisher Writing Machine
be used for making up all 201 file foleiers and for purposes
where large type of lettering is reel:kited.
Evaluation of the Concerned Office:
Chief, RI on 22 January 1957 stated the following:
"The Elliott-Fisher Writing Machine referred to in the,
subject suggestion has been in HI approximately one (1)
month. The testing of this machine, so far, has shown
an advantage in a marked improvement in appearance and
legibility in file designations placed en file folders.
However, there are disadvantages in the machine in that
production is limited to one employee as compared to the
hand lettering method where several people could be placing
file titles on folders at one time This limitation can
result in backlog although the backlog now in RI is not
serious on this particular item. 7he only way to pro.
hibit accumulation of this backlog would be to have
several machines?
"RI is of the opinion that advantages offered by this
machine would be of benefit throueh the 'clarity of print.
ing, etc. However, any savings aea considered to be in.
tangible and it is impossible to determine at this time
any savings experienced in filincor finding time through
the clarity and legibility of lettering. On the basis of
the above however, RI is of the opinion that it would be
of moderate benefit and lbcal application."
C. Recommendation of the Executive ,3ecretarx:
Approval, Cash award of $100.00 based on intangible
benefits (moderate benefit-local application).
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CONFIDENTI4
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CI Immumai um ONIX
20 February 1957
Suggestion No. 2486
25X1A Date of Suggestion: 15 August 1956
Medical Division Medical Technician ($-9
A. Smiryf the Suggestion:
.Suggester propoml an expendable cardboard container so con-
structed that vaccines requiring temperature below freezing and
those requiring normal refrigeration can be shipped in the 4sme
container.-
B. Evaluations of the Concerned Offices:
See attached evaluations of Deputy Chief, Administrative Support
Division/MS, dated 16 Novetber 1956 and Chief, Administrative Staff,
OL, dated 7 February 1957.
C. Recommendation of tihe Executive Secretary
Approval. Award of $70 for tangible savings of $1620.,
CIA INTERNAL USE ONLY
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USA LETTSREX TO MAkk
171: its MY ARE
ATTLove ur e gale-7t1UUTUIrr5"-CUrREMITOMMUDD2OatreZWA1121"114_:. ON NUNN'
EVALUATION ut EMPLOYEE suO0EsTION 2486
TO: EXECUTIVE SECRETARY.
INCENTIVE AWARDS COMWITTEE
Flow Uni ifs Administratave illactnt?Obrteten
Midiaal Staff
ACTION RECOMMENDED
INDICATE ACTION
RECOMMENDED SY
PLACING ACTION
NUMBER IN BOX
En
I. ADOPT rem msg. (Oda AMMO
I. 4LREAR7 IN Erracr seT rmrs surrotsTrom maxis mete CONTRIOVTION. (MPOCIFF SALOP)
S. OISArreOvIO root Assertse.
4. ALREADY IN EFFECT ASO Ni rs.wr tr THIS WOOMISTIOR IMES ASSES CONTIIIOUTION.
S. REWIRE FUNTWIN STINT. (COMM OATS OF COOPLOTION
O. OTNEO (OPOCIFY SOW)
7. AUER suOSESTION TO
REASONS FOR RECOMMENDATION
In order to guide the Incentive Awards Committee in milking filial deterwlmallow.
first r!or's sod/or otherbewoliteebswid be sheave here. II espliesbli.
...I.E. ii (I) alletment sowings, (S) lwaroaeod output at
resources caved to some other necessary oetivity. If emiceatios cesitall%4101rr
mialeiF. etc.. please indicate the extent of time ores Which yew think Mee ..i
1T
ore's, office-wide. Asency.wide. Attach additional sheet if as. spots
on aftslysis of the antleipated
ladiosto mid explain below pre-
sage seat ea (S) application of
iLkli
dAtt
Summarising the evaluation of the suggestions

sijiUl affect, i.e.: the la-
'aim, such as morale.
I. wooded.
1. The container would save between three hundred and four hundred
dollars a year in picnic boxes.
2. It eould possibly save thousands of dollars in perishable materials.
nab as vaccines, serums, chemicals forsen food., etc., by longer
refrigeration while emroute to destination.
3. It would save manAoure as it is a teo.inrone eontsiners-oapable of
housing both frozen and controlled temperature biological for save
days.
Unlike pionic boxes it has unlimited space.
It *allures Agency of proper refrigeration and responsibility
from airlines.
Material oan be shipped anywhere in the world with assured rafrigerat,on
a minimum of six days and a maximum of eight day.
108,0116111 Is 1775(511 151(7
ItTAL -IOW ? atm it rrirr
& 77). fjl Daputy Chief, Administretive Support Illev./M3
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rows no.240 REPLACES rOam sT.seall
men is ONICH NAT SE USE,.
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Itteeutive Secretary, From: Chief, Administrative Staff,OL
Incentive Awards Comaittee
1, Adopt for Use. (Date adopted FALL 1956)
This sitggestion has been adopted and placed into effect in the band.-
im of shipments of medical supplies requiring refrigeration. The necessary
isplentetitntion has been aecomplished through the joint efforts of the Medi-
al 0-1-fiee and neregonnel of this Office.
Thing:dgfieutiov. vili result jn an, estimated savings of $1?020,-00 per
year, welch represents ,the difference in eoat between the previous con-
4a1ner utilized wad the new container, a total of 68 shipments per
Addition to the savings in containers, it is estimated the tangible
benefits in reduced transportation costs dm to weight savings, will
approxiante between $450 and $600 annually.
Ibis Office is presently developing technical specifications for
the new container and upon cmvpietion of 'written specifications, it is
necommended that this suggestion then be submitted for consideration by
other Government agenciet such. as Public Health, Department of Defense
Medical Procurement Agencies, and any others which have occasion to
handle shipments of 'medical items requiring refrigeration.
7 February 1957
CIA INTERNAL USE or=
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