ADVANCE OF PAY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92-00455R000300030004-5
• Release Decision: RIFPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: December 20, 2016
• Document Release Date: August 9, 2006
• Sequence Number: 4
• Publication Date: September 7, 2001
• Content Type: TELEGRAM

Approved For Release 2007/10/23: CIA-RDP92-00455R000300030004-5 v. I u u 111 U ~;
INFO OCT-00 ADS-99 AID-97
EA-12 MO-01 10-15
PER-16 5SM-15 SIG-93
/112 R
M/COMP:EGIBBONS
PER/ER:JCOLL INS
PER/MGT:VBELLANY
FAIIVDIR:GJMATTIS
AID:FDALLEN ` .
USICA:BBALLOV
LTA: RS1HITWORTH
FAS:DBRANDI
DESIRED DISTRIBUTION
APPROVED BY A:TMTRACYRTIM:LT
TELEGRAM~.'~, %-.
EUR-12
SS-10
AF-10
COMP-B1
AN EMPLOYEE UPON THE ASSIGNMENT OF THE EMPLOYEE TO A
HEA-87
FO-01
ARA-16
A-82 .
TRSE-00
ICAE-10
AIT-02
FAIN-01
391.2 REGULATORY
A/AILS?
CHAPTER 850 OF THE STANDARDIZED REGULATIONS (GOVERNMENT
R E C E IV E
CIVILIANS, FOREIGN AREAS) (GC,FA), CONTAINS GENERAL
REGULATORY AUTHORITY.
DEPT. OE STATE
ARA/EX, AF/EX, EA/EX, EUR/EX, MEA/EX, IO/EX, M, DG, PER, M/COMP,
A, AID~~ ICA AIM/DI8,
FOR STATE, USICA, AGR_ICULTURE., AND COMMERCE, 4 FAH 548,
ADVANCE OF PAY,' PROVIDES THE POLICY AND PROCEDURES
GOVERNING ADVANCES OF PAY UPON ASSIGNMENT TO A POST IN A
FOREIGN AREA. FOR AID, SEE HANDBOOK 13, CHAPTER 14.
4. QUOTE 4 FAN $48 TL:FIN-268 417/82 (IN PROCESS OF
PRINTING AND DISTRIBUTION)
UNIFORM FOREIGN AFFAIRS REGULATIONS
0 ALL DIPLOMATIC AND CONSULAR POSTS PRIORITY
AMEMBASSY KABUL
AMEMBASSY LAGOS
INFO USOFFICE RAMC BANGKOK PRIORITY
USOFFICE RAMC MEXICO CITY PRIORITY
USOFFICE RAMC PARIS PRIORITY
USDOC VASKDC PRIORITY
USDEPT OF AGRICULTURE WASHDC
E.O. 12965: N/A
TAGS: ALOW, AREG, AFIN
SUBJECT: ADVANCE OF PAY
1. EFFECTIVE APRIL 7, 1982, THE FIVE FOREIGN AFFAIRS
AGENCIES IMPLEMENTED THE ADVANCE OF PAY REGULATION FOR
ALL EMPLOYEES ASSIGNED TO A POST IN A fOREIGN AREA.
2. THE IMPLEMENTING REGULATIONS FOR THIS NEW ALLOWANCE
WERE NEGOTIATED AMONG THE FOREIGN AFFAIRS AGENCIES, THE
AMERICAN FOREIGN SERVICE ASSOCIATION (AFSA) AND THE
AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES (AFGE) LOCAL
1812. THE APPLICABLE REGULATIONS (3 FAR 399 AND 4 FAR
$48) ARE QUOTED BELOW FOR YOUR INFORMATION.
3. QUOTE 3 FAR 399 TL:PER-523 4/7/82 (IN PROCESS OF
PRINTING AND DISTRIBUTION)
(THESE REGULATIONS APPLY TO STATE/AID/USICA/AGRICULTURE/
COIVIERCE)
398 ADVANCE OF PAY UPON ASSIGNMENT TO A POST IN A
? FOREIGN AREA
SECTION 2318 OF THE FOREIGN SERVICE ACT OF 1980 AMENDED
SUBCHAPTER III OF CHAPTER 59 OF TITLE 5, UNITED STATES
CODE, TO ADD A NEW SECTION $927. THAT SECTION PROVIDES
THAT UP TO THREE MONTHS' PAY MAY BE PAID IN ADVANCE TO
State Dept. review completed
'14 ADVANCE OF PAY
THIS SECTION PROVIDES THE POI ICY AND PROCEDURES
GOVERNING ADVANCES OF PAY UPON THE ASSIGNMENT OF AN.
EMPLOYEE TO A POST IN A FOREIGN AREA.
541.2 AUTHORITY
THIS SECTION APPLIES TO THE FOLLOWING AGENCIES:
STATE/AID/USICA/FAS/COMMERCE. 5 U.S.C. $927, AS
ESTABLISHED BY THE FOREIGN SERVICE ACT OF 1980 (PUBLIC
LAV 96-465, DATED OCTOBER 17, 1980), PROVIDES AS FOLLOWS:
-'UP TO THREE MONTHS' PAY MAY BE PAID IN ADVANCE TO AN
EMPLOYEE UPON THE ASSIGNMENT OF THE EMPLOYEE TO A POST
IN A FOREIGN AREA.-
A. 'EMPLOYEE' MEANS AN INDIVIDUAL EMPLOYED IN THE
CIVILIAN SERVICE OF A GOVERNMENT AGENCY (INCLUDING
CHIEFS OF MISSION, AMC MEMBERS OF THE FOREIGN SERVICE OF
THE UNITED STATES) WHO IS:
? (1) A CITIZEN OF THE UNITED STATES;
? (2) OFFICIALLY ASSIGNED TO A FOREIGN AREA;
(I) RECEIVING BASIC COMPENSATION; AND
(4) ELIGIBLE FOR ALLOWANCES OR DIFFERENTIAL.
1. 'FOREIGN AREA' MEANS ANY AREA (INCLUDING THE TRUST
TERRITORY OF THE PACIFIC ISLANDS) SITUATED OUTSIDE THE
UNITED STATES, THE COMMONWEALTH OF PUERTO RICO, AND THE
POSSESSIONS OF THE UNITED STATES.
C. 'PAY' MEANS CURRENT SALARY AT TIME OF REQUEST; THAT
IS, THE BASIC COMPENSATION OF IN EMPLOYEE EXCLUSIVE OF
ALL ALLOWANCE, DIFFERENTIALS,' OR OTHER ADDITIONAL
COMPENSATION. IN THIS INSTANCE, IT IS THE NET
:. COMPENSATION (GROSS PAY MINUS MANDATORY DEDUCTIONS)
COVEI/ING A 11-WEEKLY PAY PERIOD.
D. 'POST' MEANS THE PLACE DESIGNATED AS THE OFFICIAL
DUTY STATION OF THE EMPLOYEE, REGARDLESS OF WHETHER THE
EMPLOYEE IS DETAILED ELSEWHERE OR RESIDES AT ANOTHER
PLACE W17H THE AUTHORIZATION OR APPROVAL OF THE HEAD OF
UNCLASSIFIED
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FAGS 12 OF 14 STATE 163454 ? I STATE 1
1.?-up TO 3 MONTHS' MEANS NOT MORE THAN 6 81-WEEKLY PAY!
PERIODS..
A. REQUESTING AM ADVANCE OF PAY
FOR STATE/USICA/FAS/COMMERCE, THE FOLLOWING PROCEDURES
APPLY FOR AID SEE HANDBOOK 19, CHAPTER 14):
AN EMPLOYEE SHOULD SUBMIT FORM JF-55, REQUEST AND
TOUCHER FOR AN ADVANCE OF PAY, IN A TIME FRAME THAT WILL
ALLOW FOR PAYMENT BY U.S. GOVERNMENT CHECK ON THE DATE
REQUIRED. THE REQUEST MAY BE INITIATED UPON RECEIPT-OF
TRAVEL ORDERS, BUT, NORMALLY NOT MORE THAN 4.5 DAYS-.PRIOR
10 THE EMPLOYEE'S DEPARTURE.TO, OR NOT MORE THAIL69..DAYS-
7AFTER ARRIVA! AT.THE OVERSEAS ASSIGNMENT. FOR TOURS
_IEGINNING UP-TO-75 DAYS PRIOR TO THE EFFEOTIVE DATE OF
THE-REGULATION, THE 68 DAYS WILL BEGIN ON THAT EFFECTIVE
DATE. THE REQUEST -(ORIGINAL AND THREE COPIES) WILL BE
SIGNED BY THE EMPLOYEE, WHO SHOULD SUPPLY HIS/HER
COMPLETE POSTAL MAILING ADDRESS FOR THE CHECK, SOCIAL
SECURITY NUMBER, AND TRAVEL ORDER NUMBER. A COPY OF THE
TRAVEL ORDERS ASSIGNING THE EMPLOYEE TO A POST IN A
FOREIGN. AREA WILL SUPPORT THE REQUEST. IN CASES WHERE
ORDERS ARE NOT. RECEIVED 45 DAYS PRIOR TO PLANNED
DEPARTURE, THE TRAVEL AUTHORIZATION NUMBER, WILL BE
PROVIDED BY THE AGENCY. THE REQUEST VILL CONTAIN THE
FOLLOWING STATEMENT: 'REPAYMENT OF THIS ADVANCE IS TO
IE NADE BT PAYROLL DEDUCTIONS. THE FULL ADVANCE WILL BE
REPAID IN NOT MORE THAT 18 PAY PERIODS. ~I WILL MAINTAIN
__ OTHER VOLUNTARY DEDUCTIONS SUCH AS ALLOTMENTS IN AMOUNTS
$0 AS NOT TO DELAY REPAYMENT OF THIS ADVANCE.' EMPLOYEES
NAY ELECT A REPAYMENT SCHEDULE OF LESS THAN 18 PAY
PERIODS.
MAXIMUM ADVANCE OF PAY FOR WHICH AN EMPLOYEE IS ELIGIBLE
IS CALCULATED ON THE BASIS OF THE EMPLOYEE'S BASE
II-WEEKLY SALARY MINUS MANDATORY DEDUCTIONS PROVIDED
REPAYMENT SCHEDULE CAN BE MET. USING THE CURRENT
EARNINGS STATEMENTS OF 2 EMPLOYEES, THE FOLLOWING DATA
1$ EXTRACTED.
EMPLOYEE EMPLOYEE
X Y
- DOLS DOLS
(11 It HOURS BASE PAY (EXCLUDES
DIFFERENTIALS ALLOWANCES AND PREMIUM
PAY) 1,109
C!) LESS MANDATORY DEDUCTIONS (RETIRE-
MENT, FEDERAL INCOME TAX, LIFE
INSURANCE, ETC.)
(3) NET PAY BEFORE ALLOTMENTS
AA) VOLUNTARY ALLOTMENTS ON FILE
5) NET PAY
-351 -351
750 1/ 751 1/
-109 -551
659 299
.1/ CEILING OF ADVANCE WOULD BE 6 TIMES DOLS 750 OR DOLS
4,559.
IN ABOVE EXAMPLES, CEILING FOR ADVANCE OF PAY FOR BOTH
EMPLOYEES WOULD BE BASED ON 6 TIMES LINE 3 (6 TIMES DOLS
7SE DOLS 4,500). EMPLOYEES MAY REQUEST AN ADVANCE OF
1133 THAN CEILING. REPAYMENT OF TOTAL ADVANCE MUST BE
MADE IN 18 PAY PERIODS OR LESS. THE FOLLOWING
4,151 225
3,666 215
3,156 175
2,799 1SE
2,259 125
I'm 161
1,351 75 - -
2/ REPAYMENT MAY BE SCHEDULED IN LESS THAN 18 PAT
PERIODS.
IN SUMMARY: EMPLOYEE X COULD RECEIVE A MAXIMUM ADVANCE
OF DOLS 4,500. REPAYMENT OVER 18 PAY PERIODS WOULD BE
AT THE RATE OF DOLS 250 PER PAY PERIOD. (EMPLOYEE X CAN
EASILY SUPPORT REPAYMENT FROM TAKE HOME PAY LINE (5)).
IN SUMMARY: EMPLOYEE Y WHO MAINTAINED VOLUNTARY
ALLOTMENTS OF PAY (LINE (4)) TOTALLING DOLS 559, MAY NOT
REQUEST AN ADVANCE THAT WOULD EXCEED REPAYMENT ABILITY
Of DOLS 200 PER PAY PERIOD ILINE 1$)). SCHEDULE ABOVE
SHOWS ADVANCE OF DOLS 3,690 CARRIES REPAYMENT SCHEDULE
OF DOLS 292 BI-WEEKLY OVER 18 PAY PERIODS WHICH WOULD BE
CEILING EMPLOYEE Y COULD REQUEST. HOWEVER, IF EMPLOYEE V
ELECTS TO REDUCE VOLUNTARY ALLOTMENTS, A HIGHER ADVANCE
COULD BE REQUESTED UP TO CEILING OF DOLS 4,508 (SAME AS
EMPLOYEE X).
C. PROCESSING AN ADVANCE . OF. PAY REQUEST:
STATE:
us CA..
()'EMPLOYEES TRANSFERRING FROI7 ASSIGNMENT IN THE 'UNITED
STATES (DOMESTIC ASSIGNMENT) TO A POST IN A FOREIGN
AREA, SHOULD FORWARD REQUEST WITH REQUIRED DOCUMENTATION
N/COMP/F0. D'AYRDLL OFFICE)
CHIEF, FOREIGN SERVICE. PERSONNEL
1776 PENNSYLVANIA AVENUE,: NV
WASHINGTON,DC 20547 .
FAS: - USDA - FOREIGN AGRICt)L.TURAL SERVICE
FISCAL OPERATIONS BRANCH,- MSD
? WASHINGTON, DC 29255
13) PAYROLL. AND/OR BUDGET Alm FISCAL PERSONNEL EXAMINE
DOCUMENTS TO VERIFY COMPLETENESS AND CORRECTNESS OF DATA
WHERE THE APPLICATION IS MAX.
TO ANOTHER POST IN A FOREIGN AREA OR, REQUESTING ADVANCE
OF PAY UPON ARRIVAL AT A POST IN A FOREIGN AREA, SHOULD
SUBMIT REQUIRED DOCUMENTATID! IN ACCORDANCE WITH-
INSTRUCTIONS OF THE PAYROLLING OFFICE SERVICING. THE POST
COMMERCE: DIRECTOR, OFFICE OF FINANCIAL OPERATIONS
OFFICE OF THE SECRETARY .
ROOM 6823, COMM .
DEPARTMENT OF COMMERCE
WASHINGTON, DC 25239
12) EMPLOYEES TRANSFERRING FROM A POST IN A FOREIGN AREA
UNCLASS I.F I ED
Approved For Release 2007/10/23: CIA-RDP92-00455R000300030004-5
ILLUSTRATIVE SCHEDULE SHOWS ADVANCE AND BIWEEKLY
REPAYMENT..Afj EMIPlDYE( _IIAY_CONSIDER. PROVIDED REPAYMENT
SCHEDULES CAN BE MET.
AMOUNT OF REPAYMENT 81-WEEKLY
ADVANCE OF, PAY REQUEST. ': OVER.18 PAY PERIODS 2/
DOLLARS DOLLARS
4,501 2S1
 3U
.PAGE 13 OF 14 STATE 183454
? L,'ejJLi't rrcc;rr,I, vJ ~- ? I CLCUnliffi
11 STATE 10 4
IN THE REQUEST INCLUDING COMPUTATION OF AMOUNT TO BE
ADVANCED, PAYBACK AND ACCOUNTING DATA. UPON COMPLETION
OF VERIFICATION PROCESS, THE REQUEST DOCUMENT WILL BE
CERTIFIED FOR PAYMENT.
IKE ADVANCE IS CHARGED TO THE APPROPRIATION FROM WHICH
TEE EMPLOYEE'S REGULAR SALARY IS PAID. THE ALLOTMENT TO
BE CHARGED: FOR STATE, CENTRAL ALLOTMENT 7097; FOR
USICA, ORGANIZATION COST CENTER 1890. FAS, ORGANIZATION
'CODE 6i91.
0. REQUESTING ADVANCE PRIOR TO LIQUIDATING A CURRENT
ADVANCE Of PAY
AR EMPLOYEE WHO HAS AN OUTSTANDING BALANCE FROM.A PRIOR
ADVANCE OF PAY MAY BE ISSUED A NEW ADVANCE WHEN, UPON
ARRIVAL AT THE NEW POST IN A FOREIGN AREA, THE EMPLOYEE
IS REASSIGNED TO ANOTHER POST IN A FOREIGN AREA BEFORE
FULL REPAYMENT OF A PREVIOUS ADVANCE OF PAY. THE TOTAL
UNPAID BALANCE PLUS THE NEW ADVANCE MAY NOT EXCEED 6 PAY
PERIODS.
548.5 COLLECTING ADVANCE OF PAY
A: ADVANCE PAY IS COLLECTED BY 81-WEEKLY DEDUCTIONS FROM
AN EMPLOYEE'S SALARY. THE DEDUCTION FROM SALARY WILL
BEGIN OK THE 'PAY DAY WHICH FALLS DURING THE SECOND FULL
PAY PERIOD FOLLOWING THE PAY PERIOD IN WHICH THE ADVANCE
CHECK IS ISSUED. THERE SMALL ALWAYS BE ONE FULL PAY
PERIOD BETWEEN THE PAY PERIOD IN WHICH THE CHECK IS
ISSUED AND THE PAY PERIOD IN WHICH THE FIRST DEDUCTION
OCCURS AND IN NO CASE WILL THE DEDUCTION BEGIN EARLIER
THAN 24 DAYS FROM THE DATE OF ISSUANCE OF THE CHECK FOR
TIE ADVANCE.
A. DEDUCTIONS FROM AN EMPLOYEE'S SALARY.FOR ADVANCE OF
PAY ARE.CREDITED TO THE ADVANCE PAY ACCOUNT
(APPROPRIATION, ALLOTMENT, TRAVEL AUTHORIZATION NUMBER
AND SOCIAL SECURITY NUMBER) AND REPORTED TO WASHINGTON
I1OKTNLY IN THE REQUIRED FORMAT FOR OTHER ACCOUNTING
DATA, USING SF-1221, FS-475, OR FS-477. REGIONAL .
ADMINISTRATIVE MANAGEMENT CENTERS MUST PROVIDE DETAILED
COLLECTION DATA ON THE MONTHLY 'TAPE TO SERVICED AGENCIES
TO FACILITATE DIRECT INPUT TO THE ACCOUNTING SYSTEM.
C. IN ACCORDANCE WITH THE ORDER OF PRECEDENCE FOR
PAYROLL DEDUCTIONS, PRESCRIBED BY THE GENERAL ACCOUNTING
OFFICE, ADVANCE OF PAY_-IS.CONS IDERED TO BE
INDEBTEDNESS DUE THE UNITED STATES AND DEOUCIJOKS
TNEREFORE_PRECEDESO _THER.YOL.U.NTAY DEDUCTIONS, INCLUDING
ALLOTMENTS AND ASSIGNMENTS OF PAY LSECTION551.5).
0. SHOULD AN ASSIGNMENT TO A POST IN A FOREIGN AREA BE
CANCELED AT THE CONVENIENCE OF THE AGENCY, THE EMPLOYEE
MAY REPAY THE ADVANCE IN THE NORMAL REPAYMENT SCHEDULE.
SHOULD ASSIGNMENT TO A POST IN A FOREIGN AREA BE
CANCELED AT THE CONVENIENCE OF THE EMPLOYEE, THE
OUTSTANDING BALANCE SHALL BE REPAID TN Full IMMEDIATELY _
10 THE APPLICABLE AGENCY OFFICE CITED IN SECTION
E. iN THE CASE OF NON-ISSUANCE OF A PAYCHECK, A LUMP-SUM
RETROACTIVE SALARY PAYMENT WILL BE MADE. THE DEDUCTION
MADE FOR EACH PAY PERIOD INCLUDED IN THE RETROACTIVE
SALARY PAYMENT SHALL NOT EXCEED THE NORMAL PAYBACK
AMOUNT. IN THE EVENT THAT THE ADVANCE IS NOT DEDUCTED,
THE KONDEDUCTED AMOUNT WILL BE VIEWED AS AN OVERPAYMENT
AND REPAYMENT WILL BE MADE IN ACCORDANCE WITH
COMPTROLLER GENERAL DECISIONS AND OPERATIVE AGENCY
_ REGULATIONS: FOR THE DEPARTMENT OF STATE 4 FAN 488; FOR
AID HANDBOOK 19, CHAPTER 14; FOR USICA MOA VII, SECTION
476. FOR AGRICULTURE USDA 7AR696.
EACH AGENCY IS RESPONSIBLE FOR ESTABLISHING ACCOUNTS
RECEIVABLES ON THE BASIS OF DISBURSEMENTS CHARGED TO THE
CENTRALLY CONTROLLED ACCOUNT SUPPORTED BY A SIGNED COPY
OF THE ADVANCE OF PAY REQUEST (APR). ACCOUNTING
TRANSACTIONS MUST BE REPORTED TO SERVICED AGENCIES
MONTHLY IN ACCORDANCE WITH PROCEDURE ESTABLISHED IN
SECTIONS 200 AND 300 NSF-1221,, FS-47S, FS-477, OR
OF-257).
FOR DISBURSEMENTS, RAMC OR NON AUTOMATED POSTS SHALL
SUBMIT AN F5-4771M) OR OF-257 SUPPORTED BY ONE SIGNED
COPY OF THE APR, SEE REFERENCE SECTION 250. COLLECTION
OF ADVANCE OF PAY IS SHOWN ON THE FS-477 AND IN THE
AUTOMATED PAYROLL SYSTEM.
548.7 TRANSFER OF PAY AUTHORITY
? UPON TRANSFER OF AUTHORITY TO PAY, THE LOSING PAYROLL
OFFICE RECONCILES THE ACCOUNT BALANCE AND ASSURE THAT
THE RECONCILED BALANCE TO BE COLLECTED IS INCLUDED, AND
IDENTIFIED, ON THE AUTHORITY BEING TRANSFERRED AS WELL
AS THE BI-WEEKLY DEDUCTION AMOUNT. THE GAINING PAYROLL
OFFICE IS RESPONSIBLE FOR CONTINUING THE DEDUCTIONS AND
REPORTING COLLECTING IN ACCORDANCE WITH THIS PROCEDURE.
548.8-DISCREPANCIES IN ADVANCE OF PAY ACCOUNT
SINCE ADVANCE OF PAY ACCOUNTS ARE CENTRALLY CONTROLLED
ACCOUNTS, ANY INQUIRIES CONCERNING A DISCREPANCY IN
COLLECTION OR-A000UNT BALANCE SHOULD BE DIRECTED TO THE
APPROPRIATE CONTROL OFFICE IN THE AGENCY FOR RESPONSE.
AFTER REVIEW OF THE ACCOUNT, THE CENTRAL OFFICE ADJUSTS
OR INSTRUCTS THE PAYING OFFICE 10 IU1KE ADJUSTMENT, AS
APPROPRIATE.
548.1 COLLECTING ADVANCE PAY UNDER DEFAULT
IN THE EVENT OF DEFAULT BY THE EMPLOYEE, UNCOLLECTED
BALANCE OF ADVANCE PAY IS SUBJECT TO PROVISIONS OF:
A. FEDERAL CLAIMS COLLECTION-ACT OF 1966 131 U.S.C.
$52). IT, CODIFIED FOR THE DEPARTMENT IN SECTION 488,
GIVES THE DEPARTMENT RESPONSIBILITY FOR COLLECTION OF
CLAIMS OF THE UNITED STATES FOR MONEY ARISING OUT OF ITS
ACTIVITIES. SUCH COLLECTION ACTION MAY INCLUDE SET-OFF
AGAINST ACCRUED PAY, AMOUNT OF RETIREMENT CREDIT, OR
OTHER AMOUNT DUE THE EMPLOYEE FROM THE GOVERNMENT OR
SUCH OTHER METHOD AS IS PROVIDED BY LAW.
8. TREASURY FISCAL REQUIREMENTS MANUAL (TFRM) 6-8028.21
WHICH PROVIDES FOR ASSESSING INTEREST AND/OR CHARGE FOR
LATE PAYMENT WHERE REPAYMENT IS NOT MADE IN ACCORDANCE
WITH TERMS OF THE ARRANGEMENT. UNQUOTE
S. OFFICIAL FORM FOR APPLYING FOR ADVANCE OF PAY WILL BE
SENT VIA AIRGRAM 10 ALL POSTS AND WILL ALSO BE INCLUDED
IN THE NEXT EDITION OF THE FACSIMILE HANDBOOK. IN
INTERIM, POSTS ARE REQUESTED TO PRODUCE THE FOLLOWING
FORM LOCALLY.
QUOTE FORM: JF-SS
TITLE: REQUEST AND VOUCHER FOR ADVANCE OF PAY UPON
UNCLASSIFIED
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I ii PAGE 64 OF 61 STATE 183151 STATE 110
ASSIGNMENT 10 A FOREIGN AREA
AGENCY:
1. NAME iR FULL:
2.?KAILING ADDRESS FOR CHECK (INCLUDING ZIP CODE)
? If SAME AS NET PAY ALLOTMENT? YES NO
3. TRAVEL AUTHORIZATION NUMBER/DATE (ATTACH COPY)
6. VOUCHER NUMBER . S. SCHEDULE NO.
6. SOCIAL SECURITY NUMBER/EMPLOYEE. NUMBER:
7. IN CONNECTION WITH MY ASSIGNMENT TO (INSERT POST
HERE1 I HEREBY MAKE A REQUEST FOR ADVANCE OF PAY.
ATTACHED IS COPY OF MY LATEST EARNINGS STATEMENT.
CEILING: UP TO 6 PAY PERIODS OF GROSS PAY MINUS
MANDATORY DEDUCTIONS MAY BE REQUESTED. AN AMOUNT LESS
IRAN CEILING MAY BE REQUESTED. (REF 4 FAM 518).
REPAYMENT OF THIS ADVANCE IS TO BE MADE BY PAYROLL
DEDUCTION OVER A PERIOD NOT TO EXCEED 18 PAY PERIODS 1
WILL MAINTAIN OTHER VOLUNTARY DEDUCTIONS SUCH AS
ALLOTMENTS IN AMOUNTS SO AS NOT TO DELAY REPAYMENT OF
THIS ADVANCE.
AMOUNT OF REQUEST: (INSERT AMOUNT)
BI-WEEKLY REPAYMENT: (INSERT AMOUNT)
NUMBER OF REPAYMENT PAY PERIODS (18 PAY PERIODS OR
?. LESS): (INSERT PAY PERIODS)
I CERTIFY THAT THIS REQUEST IS TRUE AND CORRECT TO THE
BEST OF KY KNOWLEDGE AND BELIEF, AND THAT PAYMENT OR
CREDIT RAS NOT BEEN RECEIVED BY ME.
AUTHORIZEb EMPLOYEE (SIGNATURE) DATE:
NOTE: FALSIFICATION OF AN ITEM IN AN EXPENSE ACCOUNT
WORKS A FORFEITURE CLAIMS (28 U.S.C. 2511) AND MAY
RESULT IN A FINE OF NOT MORE THAN DOLS 10,808 OR
IMPRISONMENT FOR NOT MORE" THAN 5 YEARS OR BOTH
(11 U.S.C. 281, 1. D. 1881).
S. PRIVACY ACT STATEMENT: THE SOLICITATION OF THIS
INFORMATION IS AUTHORIZED UNDER 5 U.S.C. 5581. THE
SOLICITATION OF YOUR SOCIAL SECURITY NUMBER IS
AUTHORIZED BY EXECUTIVE ORDER 9397, DATED
NOVEMBER 22, 1943. THIS. INFORMATION WILL BE USED TO
VERIFY ELIGIBILITY FOR ADVANCE OF PAY. AFTER GRANTING
ADVANCE OF PAY, FORMS ARE SUBJECT TO FISCAL AUDIT BY
PARENT AGENCY AND THE GENERAL ACCOUNTING OFFICE.
DISCLOSURE OF THE REQUESTED INFORMATION IS YOLUNTARY;
IOWEVER, FAILURE TO PROVIDE THE INFORMATION REQUIRED MAY
RESULT IN DELAY OR SUSPENSION OF YOUR ADVANCE OF FUNDS
REQUEST.
H. THIS VOUCHER IS CERTIFIED CORRECT AND PROPER FOR
PAY1 KT.
AUTHORIZED CERTIFYING OFFICER SIGNATURE AND TITLE:
AMOUNT: DATE:
U. ACCOUNTING CLASSIFICATION:
UNQUOTE END OF JF-SS FORM).
6. COMMENTS:
A. PAYROLLING OFFICES WILL BE INFORMING THEIR POSTS -
PROCEDURES TO FOLLOW FOR APPLYING FOR ADVANCE OF PAY AND
DISTRIBUTION OF FORM.
B. GRANDFATHER CLAUSE: ALL EMPLOYEES OF THE FIVE
FOREIGN AFFAIRS AGENCIES WHO ARRIVED AT THE NEW POST OF
ASSIGNMENT ON OR AFTER JANUARY 22, 1582 MAY REQUEST AN
ADVANCE OF PAY AT THIS TIME. THESE EMPLOYEES NAVE 69
DAYS FROM APRIL 7, 1982 TO REQUEST ADVANCE OF PAY..
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