SPECIAL MISSION FUNDS - PROPERTY ACCOUNTABILITY

• Document Type: CREST
• Collection: STARGATE
• Document Number (FOIA) /ESDN (CREST): CIA-RDP96-00788R001500110041-0
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: November 4, 2016
• Document Release Date: September 6, 2000
• Sequence Number: 41
• Publication Date: March 13, 1986
• Content Type: MEMO

RPIPARSPl M~Ufl~lt f3 K41Vt_nn7RRRnn1 5nn'I 1 WHAT _n
~.. :: AnnrnvPrI For
r ?" UNITED STATES ARMY INTELLIGENCE AND SECURITY COMMAND
ARLINGTON HALL STATION
ARLINGTON, VIRGINIA 22212-5000
RErLY TO
ATtENTION OF
SUBJECT: Special Mission Funds - Property Accountability
Commander " 1K0 / Y~
902d Military Intelligence Group
ATTN: IAGPA-CO
Fort George/C. Meade, MD 20755-5910
1. (C) As a result of the FY84 Department of the Army Inspector General inspec-
tion of procurement, the Vice Chief of Staff Army (VCSA) directed an investiga-
tion under the provisions of AR 15-6 concerning the disbursements of Special.
Mission Funds (SMF) made by the INSCOM Special Finance and Accounting Office in
support of approximately 39 separate operational projects. As a result of this
investigation, MACOMs/Heads of Agencies have been tasked to identify/verify equip-
ment, supplies, and services purchased with SMF in support of the operational
projects designated by the INSCOM 15-6 Investigation Team.
2. (C) Attached as enclosure 1, you will find instructions which prescribe the
objectives and procedures to be utilized in accounting for property and services
procured for project CENTER LANE. Enclosure 2 provides documentation which
identifies those goods and services. *
3. (C) Request you take steps to ensure property accountability, as stipulated
in Enclosure 1, is initiated and that an initial status report addressing what
action has been taken for each voucher referred for action be submitted to this
HQ NLT 31 March 1986. This report (using the ODCSLOG control voucher number)
will include:
a. Nonexpendable property ($ value) on hand and accounted for. Indicate
the ODCSLOG control voucher number(s) in this group.
b. Services ($ value) are valid and no further action required. Indicate
the ODCSLOG control voucher number(s) in this group.
c. Expendable supplies ($ value) properly obtained and consumed in use.
Indicate the ODCSLOG control voucher number(s) in this group.
d. Nonexpendable property ($ value) missing and a Report of Survey initiated
on (date). Indicate the ODCSLOG control voucher number(s) in this group.
13 MAR 196.
e. 15-6 Investigation initiated. Indicate the ODCSLOG control voucher number(s)
in this group.
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IALOG-FM
SUBJECT: Special Mission Funds - Property Accountability
m
f. Possible fraud - referred to CID on (date). Indicate the ODCSLOG
control number(s) in this group.
S. For the interim report only, identify those services and property which
no determinations have been made. Indicate the ODCSLOG control voucher number(s)
in this group.
4. (C) A final report will be submitted not later than 9 May 1986 and
should contain a verification that property accountability has been established
or appropriate adjustment action has occurred. The final report will contain
copies of approved Reports of Survey and completed investigations (less exhibits).
Services, if investigated due to the appearance of being excessive, only require
a verification in writing that the service purchased was received, mission essen-
tial and an operational necessity. The final report will be in the same format
as paragraph 3 a-f above.
5. (U) Request your POC contact Major D. A. Hunter, Logistics Management Officer,
AV 923-5338/4407 for immediate coordination. All reports will be forwarded to
USAINSCOM, ATTN: IALOG-FM, Ft. Meade, MD 20755.
Br r General,' USA
Chief of Staff
J/WALKER
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 Approved For Release 2001/04/02 :tAY=I ~P96-00788R001500110041-0
SUBJECT: Instructions for Accountability of Equipment and Services
Purchased with Special Mission Funds %,
1. Objectives. Objectives of the SMF Property Accountability Project are:
a. Identify equipment, supplies, and services purchased with SMF in
support of operational projects designated by the INSCOM AR 15-6 Investigation
Team.
b. Develop guidelines for use in establishing what materiel and services
identified in 2a above must be accounted for and thus require inventory and
assumption of accountability or investigation and relief from accountability.
c. Physically locate property which meets the established criteria and
establish property book accountability, or determine that the property is
missing and take appropriate actions to obtain relief via Report of Survey,
or other actions in AR 735-11.
d. Identify instances of suspected fraud, waste, and abuse and, where
appropriate, initiate further investigation through CID.
2. Procedures. Upon receipt of documentation from USAINSCOM, INSCOM units/
activities will take all actions necessary to establish accountability IAW
AR 710-2 or AR 381-143 (C).
a. Vouchers will be individually reviewed to identify property requiring
accountability in accordance with policy in the regulations cited above.
Specifically, the following guidance criteria will be utilized to determine
which items of property or services will be inventoried and accounted for
or verified.
(1) Nonexpendable Equipment. This is property not consumed in use
with a cost of $50 or greater and retains its original identity during the
period of use. Examples are vehicles, weapons, radios, and other end items.
These items require formal property book accountability and INSCOM units/
activities will be required to account for all nonexpendables which cost
$50 or more.
(2) Expendable Equipment. This is property consumed in use, or
property that loses its identity in use, and all items not consumed in use
with a unit price of less than $50. Examples are office supplies, repair
parts, and supplies consumed in maintenance and upkeep such as paint, oil,
and cleaning materials. No formal accountability for these items is required
at the user level. INSCOM units/activities will not be required to account
for expendables.
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(3) Durable. This is property that is not consume in use costs
less than $50, does not require property book accountability, but because
of its unique characteristics requires hand receipt control when issued to
the user. Hand tools are an example of durable items. INSCOM units/activities
will not be required to account for durable items.
(4) Commercial Items. By applying the criteria outlined above.
INSCOM units/activities will be able to determine if they have to account for
commercial items. As an example, a commercial' tape recorder would be classified
as nonexpendable and would require accountability actions. The Army Master
Data File (AMDF) reveals a similar item, Recorder Reproducer: Sound, which has
an Army Recoverability Code (ARC) of nonexpendable. This code would be applied
against the commercial item. If a similar items was not located in the AMDF,
the criteria of not consumed in use, retains its original identity during the
period of use, and unit cost exceeds $50, all would apply. The commercial
tape recorder would therefore, be classified as nonexepndable and the INSCOM
units/activities would have to account for it.
b. Once property which must be accounted for has been identified, a review
of accountable records will be conducted to ensure property has been entered
on the records and accountability established. A physical inventory must be
conducted. When property cannot be located an investigation will be conducted
under the provisions of AR 15-6 or AR 735-11. Pecuniary liability will be
assessed, as necessary.
c. Services will be addressed separately. Examples. of services are
commercial vehicle repairs, site retails, air charters, etc. Generally,
services will be treated as mission essential for valid operational requirements.
INSCOM units/activities are not required to verify services unless the
expenditure appears to be fradulent, irregular, or violates what would appear
to be reasonable to the average person. If an INSCOM unit/activity pursues
a service, a validation is required to show that the service has been received,
was mission essential, and satisfied a valid operational requirement. If it
appears that a claimant received payment for a service which. was not approved,
the INSCOM unit/activity should refer the action to CID as a potential fraud
caseo
d. Suspected fraud, theft, or abuse will be referred to CID for further
investigations and criminal prosecution if warranted.
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GOODS & SERVICES LISTING
PROJECT: CENTER LANE
DATE OTHER PURCHASES
1-S-I 10 Jan 84 $8,000.00
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US ARMY ELECTRONICS RESFrARCH A14O DEVELOPMENT COMMAND
US ARMY ELECTRONIC WARFARE LABORATORY
INTELLIGENCE MATERIEL DEVELOPMENT AND SUPPORT OFFICE
FORT GEORGE G. MEADE, MARYLAND 20755
January 9, 1984 0-
IAGPA-F-SA
SRI-International
333 Ravenswood Avenue
Menlo Park, California 94025
Gentlemen:
(U) References:
a. DELEW-I-L, Letter Order No. 18, dated 7 November 1983.
D. SRI-International Memo, dated 23 December 1983,
subject: Expansion of Scope, DELEW-I-L, Letter Order No. 18,
dated 7 November 1983.
(U) This is Amendment No. 1 to Letter Order No. 18
(reference a) which constitutes an US Government contract for
services.
(S/CL-3/NOFORN) The terms of reference b are accepted.
Training will be per Statement of Work ESU 83-145 with the
following change to paragraph 2.1 from "Train THREE Army
personnel..." to "Train FOUR Army personnel..." All other
provisions of the Statement of Work and reference a remain in
effect.
SUN i V r~I..~~r.
RESTRICT i EIVIiN `I
Y
__ -- __
CATEGOR
SSIFIED BY: CG, INSCOM
!DELL . OADR
- :71
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(S/CL-2/NOFORN) The additional cost for the trainee will be
$8,000.00. That will increase the total amount of Statement of
Work ESU 83-145 to $77,997.00. t..
`JAMES C. BROWNLOW
Department- of the Army Civilian
Intelligence Material
Development and Support Office
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