ANALYSIS OF THE SOFT COPY TERMINAL RFP (17-78A)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP95-00972R000100170012-0
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 25
• Document Creation Date: December 23, 2016
• Document Release Date: August 27, 2012
• Sequence Number: 12
• Publication Date: June 30, 1978
• Content Type: MEMO

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MEMORANDUM FOR THE RECORD
3 0 JUN 1978
SUBJECT Analysis of the Soft Copy Terminal RFP (17-78A)
REFERENCES: A. M/F, DD/P, DD/A, C/MS, c/sPs, fm.
D/ODP, subject: Charter for Terminal
Requirements Working Group, dtd
8 April 1977
B. ODP Report, titled: User Requirements
for an Agency Standard Soft Copy Computer
Terminal, dtd 26 Oct 1977
C. ODP RFP, titled: CRT Terminal RFP,
fm. ED/ODP, dtd 1 June 1978
D. M/F, C/MS, fm. subject:
CRT Terminal Specifications, undated
E. M/F,
subject: Soft Copy Terminal Specifi-
cations, dtd 25 May 1978
F. M/F, C/MS, fm. C/PPC/CSPO, subject:
SAFE Terminal Projections, dtd
15 June 1978
Background
Reference (A) describes the charter for the
Terminal Requirements Working Group set up by the
Director of Data Processing in October 1977. The
objective of the working group was to:
"define the functional requirements of an
ODP user's terminal for the FY-78 to FY-83
period."
Furthermore, the reference states that:
"A common terminal is desired for ODP, DDO, SAFE
and other Agency components. It is also desired
that the terminal be used overseas for accessing
ODP data bases."
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Reference (B) is the final report of the working
group. Based on this report, Engineering Division
prepared an RFP (Reference C) which has been reviewed
by Management Staff.
This memorandum discusses some of the critical issues
in the terminal RFP and describes the rationale behind the
minimum and evaluation terminal quantities specified in
the RFP. It should be emphasized that this procurement has
major cost implications, per terminal, the
procurement cost only (eXCJAluincr mainrRnanna etc.) is
STAT correspondingly terminals.
STAT Considering SAFE minimum requirements, the figure
for the total quantity of terminals through FY-83 is
probably low.
The RFP essentially specifies two types of intelligent
terminals; a standard terminal that has the capability to
emulate ODP's Delta Data 5260 and one that can emulate a
Delta Data 5600 for NPIC requirements. All standard
terminals are to be user programmable and have the capa-
bility to accept additional memory and peripherals, such as
a floppy disk, that the vendor must have available. The
standard terminal will be built around a microprocessor
and with the enhancements be a stand alone microcomputer
as well as intelligent terminal.
A stand alone DD 5260 emulator with enhancements
(primarily memory and floppy disk) is described in the
RFP as the "advanced terminal." The enhancements will
be ordered separately as options and minimum and evaluation
quantities are stated in the RFP.
Critical Issues
The following critical issues have been identified
in the RFP:
I. Overall strategy of the procurement; ODP's
terminal plan including Delta Data replace-
ment and SAFE terminals; the systems life,
proposal evaluation plan and level of risk
in the procurement.
II. Requirements that support the technical
specifications in the RFP; justification
for any discrepancies between user require-
ments and the RFP specification.
2
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III. Quantity of terminals to be procured;
rationale for minimum and evaluation
levels.
IV. Estimated costs.
The remainder of this memorandum discusses these
issues. The views expressed are reflected in the final
RFP and are the result of considerable discussion among
Management Staff personnel, ODP's Chief Engineer and the
Chief, Engineering Division. Also contacted were the
CSPO and the DDO for their current thinking on terminal
requirements.
I. Overall Strategy
The overall strategy is to procure a terminal
that has a great deal of flexibility and with enhancements
(ordered as separate options) can meet most Agency require-
ments during FY-79 through FY-83. Though the user require-
ments (Reference B) refers to the terminal as an "Agency
standard," ODP's authority to specify an Agency standard
is certainly open to question. The RFP does, however,
describe a terminal that should meet the requirements
of ODP, SAFE (see Reference F), the DD01 and NPIC (DD 5600-
compatible). It should also satisfy most Agency miscellaneous
requirements for terminals and (with available options)
requirements for stand alone microcomputers.
The procurement is designed to primarily meet new
terminal requirements for FY-79 through FY-83. The RFP
specifies the systems life as eight (8) years. This was
recommended by Management Staff and incorporated in the
RFP because eight years is a realistic systems life from
ODP's Delta Data experience. In addition, an eight year
systems life will insure that terminals proposed in
FY-82 and FY-83 will be offered for purchase and not lease.
The new terminal must also have the capability to
emulate the existing DD 5260 terminal since most of ODP's
interactive software is designed around that terminal's
characteristics. Engineering Division expects that the
DD 5260 should remain viable at least through FY-82.
1-The terminal meets DDO requirements, including CRAFT,
but excluding the requirement for an IBM 3270-compatible
replacement, see the discussion of Issue II.
2See also References A and B, page 1 for this assumption.
A key factor in the obsolescence of the DD 5260 is the
availability of replacement parts.
3
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Accordingly, the RFP, in specifying the quantity of
terminals for procurement (see Issue III), includes only
small quantities of new terminals for replacement of
DD 5260's in FY-82 and FY-83. It should be realized
that this implies that the majority of ODP's approximately
860 DD 5260's in use by FY-80 will have to be replaced
after FY-83 by a separate competitive procurement.
The responses to this RFP will be evaluated on the
basis of lowest evaluated cost over the systems life
(8 years) among all proposals that satisfy the mandatory
requirements. Since, it is not expected that most offerors
will have developed the required Delta Data emulation
capabilities at proposal time; it will be required that
the evaluation team judge the offerors ability to develop
the emulation software on the proposed terminal. Engi-
neering Division judges the risk associated with this
approach as low to moderate but acceptable.
II. Requirements
Analysis of the mandatory technical specifications
in the RFP indicate that they are either explicitly sup-
ported by the user requirements (Reference B) or derive
from sound engineering and technical judgments made by ED.
Reference C provides the source of the requirements for
each item cited in the RFP specification. Items that are
desirables in the user requirements have either been
promoted to mandatory requirements for engineering reasons
or cited as mandatory options; i.e., the terminal must
have the capability to support the requirement but the
specific hardware may or may not be ordered on an indi-
vidual terminal basis at the option of the Agency.
User requirements that were not included in the RFP
are mentioned in a memorandum from ChairMan
of the Requirements Working Group (Reference E). Manda-
tories omitted from the RFP were: 1) IBM 3270 emulation
capability (a DDO requirement), 2) provision for a physical
lock (OS, FBIS, COMIREX), and 3) access to multiple main-
frames from individual terminals (COMIREX). Desirables
not included were, 4) different pressures for selected keys
on the keyboard (NPIC) and 5) 132 character screen
(COMIREX).
It was the conscious judgment of Engineering
Division to exclude these requirements from the RFP.
Conversations with DDO indicate that they are about
to obtain a formal commitment from Processing to
satisfy the IBM 3270 emulation requirement through
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modification of ODP host software. Engineering Division
believes that to include this requirement in the terminal
RFP directly would overly complicate the specification and
ultimately restrict competition. of the DDO
has indicated that this approach is satisfactory.
Similarly, access to multiple mainframes, if
approved by the Office of Security, will be implemented
through modifications to the ODP Communications Network
and will not be a terminal requirement. Requiring a
physical locking mechanism on the terminal was
rejected due to lack of formal OS guidance and the
logistical difficulties in managing such a massive
key and lock system.
The desirables requiring different key pressures
and a 132 character screen were rejected by Engineering
Division because they further complicate the specification
and, in the former case, are a desirable for a small
subset of terminals (NPIC's DD 5600 emulators) and,
in the latter case, would severely limit competition at
this time.
III. Procurement Quantities
A key element in the overall cost of the CRT terminal
procurement is the quantity of terminals and options,
by type, specified in the RFP. The RFP specifies minimum
and evaluation quantities. The former being essentially
an Agency guarantee to the vendor and the latter being
"likely high" quantity to be used in determining lowest
overall evaluated costs. The vendor is required to pro-
vide prices for quantities up to and including the evalua-
tion quantity. The actual procurement of quantities
outside the minimum-to-evaluation range would imply
negotiation and, therefore, uncertain prices. In
addition, in order to obtain realistic prices from the
vendor, the evaluation quantities should have a reason-
able relationship to the minimums.
Clearly, the quantities in the RFP should be
judiciously selected. The attachment describes the
sources and rationale used in developing RFP terminal
and option quantities which are summarized in Table 1.3
3See Part II of the attachment for a copy of the quantity
tables specified in the RFP.
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Table 1: Suimnary of Total Procurement Quantities
from CRT Terminal RFP (FY-79 - FY-83)
STAT
Non-TEMPEST Terminals
IDD 5260 Emulation
Standard IDD 5600 Emulation
Advanced
TEMPEST Terminals
SDD 5260 Emulation
Standard tDD 5600 Emulation
Advanced
(SAFE)*
TOTAL
5260 DD-Compatible**
5600 DD-Compatible
Minimum
Quant
Evaluation
uantit
*SAFE included in TEMPEST Advanced category
**Including Advanced Terminals (and SAFE)
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Three major components in the procurement quantities
estimates are the terminals for SAFEifor ODP-funded New
Requirements and Delta Data replacements.4 SAFE require-
ments are included in TEMPEST Advanced category.5
Similarly, guidance from the CIA Comptroller, in the
opinion of C/P&BG, will limit ODP-funded terminals for
new requirements to approximately 110 per fiscal year in
the RFP timeframe. Of the 110 terminals, about 95 have
been estimated to be CRT's. The latter quantity should
be adequate to satisfy ODP-funded new requirements, to
the best of our knowledge, except for a slight deficit
of an estimated 35 total terminals in FY-80 and 81.
In addition, during FY-82 and FY-83, an unknown but
significant number of terminals for SAFE should replace
some NFAC terminals, freeing them for reuse. An additional
factor is that only a limited number of terminals have
been included for DD replacements during the RFP timeframe.
As mentioned earlier, this results from the
assumption of the usefulness of the DD's at least through
FY-82 (see attachment for more details).
Clearly, from the above, the ultimate accuracy of the
quantities estimates in the RFP is sensitive to SAFE funding,
CIA Comptroller guidance, Delta Data replacement requirements,
and budget limitations. Another significant variable will
be the ultimate cost of various terminal configurations.
Crucial to the estimates in Table I were judgments
made that specified the percentage of terminals ordered
that would be Advanced and/or TEMPEST. The actual percen-
tage used are summarized in Table 2.
The significance of the quantity of Advanced terminals
is that this number is used to develop procurement quantities
for the separate options. All SAFE terminals are considered
Advanced because of the likelihood of them requiring one or
more of the options. Other Advanced estimates were judgments
made by Management Staff.
4The ODP-funded New Requirements category excludes terminals
for DD Replacements, ODP (Stand Alone), SAFE, CRAFT and
CAMS (see attachment).
5SAFE evaluation quantities were taken from the minimums
in Reference F.
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Table 2: Percentage of Terminals by Requirements
Category Ordered as TEMPEST and Advanced
Terminal Requirement
Categories
ODP (New Requirements &
DD Replacements)
ODP (Stand Alone)
CRAFT
CAMS
SAFE
Minimum Quantity Evaluation Quantit
%Advanced
%TEMPEST
.
%Advanced
,
%TEMPEST
20%
50%
30%
60%
100%
100%
100%
100%
100%
100%
20%
100%
100%
-
100%
100%
100%
100%
AdillifilsititEa - hi.ernai [Ise ligly
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The TEMPEST version of the terminal is likely to be
significantly more expensive than the Non-TEMPEST version.
The percent TEMPEST for ODP New Requirements and DD Replace-
ment terminals has been estimated as higher than the current
figure of approximately 40% to provide a cushion to handle
components moving out of the Headquarters area. SAFE
terminals are considered all TEMPEST in line with the
current SAFE "black" concept. Again, other TEMPEST
estimates are essentially Management Staff judgments.
The general philosophy guiding the estimate of
procurement quantities in the RFP was to keep the minimum
quantities conservative and the evaluation quantities
realistic high estimates. The attempt was to obtain
minimums that would guarantee fair prices and be attainable
and evaluation quantities that would attract realistic
prices and not be exceeded under normal circumstances.
The intent is to achieve realistic quantity ranges that
obtain fair prices for the Agency and minimize the possi-
bility of throwing the procurement into negotiation.
IV. Costs
The bottom line question is can we afford the required
quantities of terminals specified in the RFP. There is no
exact answer to this question until we determine what the
costs are. This will, of course, have to wait until all
proposals are evaluated. The primary cost controls avail-
able will be adjusting, if required, the number of TEMPEST
terminals and separate options ordered. Probably, the
last resort will be to adjust the overall quantities of
terminals to be procured toward the specified minimums.
Conclusions
The CRT Terminal RFP is a very significant and
complex procurement. In the dynamic ODP environment,
further complicated by the uncertainties in the SAFE
program, terminal procurement is fraught with diffi-
culties. The approach taken, specifying a terminal
that can be reconfigured and upgraded through procuring
separate options, is a sound one. Management Staff
is convinced that Engineering Division has done a thorough
and detailed job in specifying a CRT that will meet
most Agency requirements in the RFP timeframe. The issue
of cost will only be resolved after all proposals are
evaluated.
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SUBJECT: CRT Terminal RFP (17-78A)
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Documentation of the Minimum and Evaluation
Procurement Quantities in the CRT Terminal RFP (17-78A)
Part I
Part II of this attachment is a copy of the
tables of minimum and evaluation procurement quan-
tities specified in the CRT Terminal RFP.1 These
tables were developed by Management Staff and
Engineering Division and represent the best judg-
ment of both ODP components. Because terminal
requirements are an inherently difficult category
to project and because of the future budget uncer-
tainties of ODP, DDO (for CRAFT) and, in particular,
the SAFE program, the RFP quantity estimates are
presented as best current estimates and it is
recognized that they may very well be proven inac-
curate by future developments.
The RFP provides minimum and evaluation quantities
for the Standard terminal (Delta Data 5260-compatible
and DD 5600-compatible), the Advanced terminal (DD 5260-
compatible) and separate options (primarily associated
with the Advanced terminal). The minimum quantity is
meant to offer guarantees to the vendor so that a fair
quantity for pricing purposes is established. In
developing these minimum quantities, we have been
intentionally quite conservative, especially when there
was a great deal of uncertainty about an estimating
component.
The evaluation quantities, on the other hand,
represent "likely high" quantities and will be used, as
the name implies, in determining the lowest evaluated cost
among the proposals. The offeror is required to bid
a price for at least as many units in each fiscal year
as specified for the evaluation quantity. When in doubt,
we have tended to estimate on the high side. This
will guarantee the Agency a fixed price on as many
units as specified. There is incentive, however,
to keep the evaluation quantities reasonable. The
greater range between the evaluation and minimum
quantities the more the prices may be for the mini-
mum quantity.
1From Attachment II, Part 2, "Installation Summary
Price Tables" of the RFP
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The sources for the RFP terminal procurement
quantities are provided in Table I (minimum quantities)
and Table II (evaluation quantities) and the associated
footnotes. The quantities in the RFP were developed from
these tables using Management Staff-developed estimates
of the percentages of the total terminal requirements
that are Advanced and/or TEMPEST2 to assign terminals to
the RFP categories of Standard and Advanced, Non-TEMPEST
and TEMPEST.3
Similarly, Table III explains the methodology
applied to Table I and II to develop minimum and
evaluation quantities for the various Advanced terminal
options.
The minimum and evaluation quantities specified
in the RFP are, generally speaking, derived from actual
customer-supplied requirements. For SAFE, CAMS and
CRAFT, adjustments have been made to the range of terminal
requirements estimates provided by the responsible
components to account for program uncertainties and
potential funding limitations. In the case of the ODP
(Stand Alone) and DD Replacement terminal requirements,
Management Staff has used its best judgment to estimate
future requirements.4 The NPIC DD 5600 emulator quan-
tities were obtained from , NPIC, CSD. An
extra 10 terminals per year in FY-81 - FY-83 were added
by Management Staff to the NPIC estimate for evaluation
purposes.
2See % Advanced and % TEMPEST columns in Tables I and II.
3In developing the RFP quantities, the terminals in the
requirements categories in Tables I and II were allocated
into the four RFP categories. In making this allocation,
rounding in favor of the TEMPEST and Advanced categories
was generally performed and five terminals were considered
the minimum quantity assignable to a category. Finally,
this procedure resulted in an anomaly in the Non-TEMPEST
DD 5260 Emulation category; i.e., the minimum quantities
were greater than the evaluation. To eliminate the
anomaly in the RFP, the minimum and evaluation quantities
for terminals in this category were switched.
4See footnotes to Table II, for specifics on methodologies
employed to develop evaluation quantities.
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A different approach was required for estimating
terminals to meet ODP-funded New Requirements. This
category was estimated by following CIA Comptroller
guidance of 110 terminals each in FY-79 and FY-80. In the
judgment of C/P&BG, this guidance is quite likely to continue
through FY-83. Thus CRT terminals annually (an estimated 15
hard copy terminals will also be required) is assumed to
be the minimum procurement quantity for FY-79 through
FY-83. For evaluation purposes, in FY-83 the Comptroller
constraint has been assumed relaxed and CRT's have
been specified.
Table IV attempts to estimate the impact of the
Comptroller constraints on ODP's ability to meet projected
new requirements. A new requirements projection is developed by a
detailed process which combines ODP Terminal Questionnaire
data (from Reference B) and more recent data (FY-79 - 80)
from P&BG/MS and from the DDO/IMS (FY-79 - 82). Details
of the process are shown in the footnotes to the table.
The result is "The Best Projection of Terminal New Require-
ments" (Line 7). This projection exhibits a trailing off
of new requirements in out-years and, therefore, is poten-
tially suspect.5 It is, however, the only projection based
specifically on user requirements available.
"Terminals Available for New Requirements" are
projected in Line 9. Th eries is derived using the
CRT's ordered for FY-79 DD 5260's) as well as assuming
a six month lag in termina nstallation.
The result is shown in Line 9 as "Terminal Surplus
(Deficit)." There is a small terminal deficit in FY-80
and FY-81. However, in FY-82 and FY-83, new terminals6
for SAFE become available. These terminals should free for
reuse the estimated terminals installed in NFAC offices
by start of FY-82.7 The cushion provided by SAFE terminals
should allow ODP to meet unplanned requirements in FY-82
and FY-83.
5The trailing-off phenomena is presumably due to the
inability of components to clearly identify specific
new requirements for out-years.
6From SAFE evaluation quantities, see also Reference F.
7Approximate1yr---terminals are in NFAC offices currently
(about 30% of DD 260's). About terminals (i.e.,
approx. should be added annually in FY-79 -
FY-81, for a total of about terminals by FY-82.
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Table 1: DD 5260-Compatible Soft Copy Terminal
Source for Minimum Quantity Estimate
DD 5260-Compatible FY-79 FY-80 FY-81 FY-82 FY-83 Total %Advanced %TEMPEST*
Requirements
ODP Mew Requiremena
ODP (DD ReplacementYJ
ODP (Stand Alone)C
CAMS d
CRAFT e
SAFE f
Minimum Level (Total)
%TEMPEST not applicable in FY-79 (TEMPEST not available until FY-80)
a) Terminals to satisfy "new requirements" are for connection to ODP central systems,
excluding CAMS, CRAFT and SAFE and, of course, Delta Data replacements and terminals
whose primary function will rl)eo act as stand alone microcomputers. Estimates are
based on budget guidance of terminals in FY-79 and FY-80 and a P&BG/MS judgment
that existing budget guidance will hold through the FY-83 timeframe. (Approximately
15% of the existing ODP terminal inventor (excluding CAMS and DDO's IBM 3270'6)
consists of hard copy terminals, so the total terminal figure was correspondingly
reduced to CRT terminals.) The %Advanced estimate of 20% is an MS judgment. The
%TEMPEST estimate of 50% reflects the existing Delta Data TEMPEST terminal percqntage
(about 35%) adjusted upwards to allow cushion for terminals for components leaving the
Headquarters area.
b) This estimate assumes DD 5260's will be viable through FY-82 and ODP will begin
replacing them on a small scale (5%) beginning in FY-83. For a discussion of %Advanced
and %TEMPEST, see footnote a).
4
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Table I: DD 5260-Compatible Soft Copy Terminal
Source for Minimum Quantity Estimate
C) Miscellaneous stand alone applications including Office of Finance field applications.
Quantities are a Management Staff estimate. All terminals in this category are Advanced
and TEMPEST.
d) Minimum quantities are from: M/F, Chiefs EngineeringDivision, fm. Chief A Division,
subject: Projected CAMS Processing Requirements (TS), dtd 29 March 1978. All CAMS
terminals assumed TEMPEST.
e) Minimum quantities are an MS judgment assuming an underfunded program. All terminals
assumed Advanced because of stand alone text processing requirements.
f) Minimum quantities are a Management Staff judgment assuming an underfunded program.
All terminals assumed Advanced and TEMPEST. Advanced because of text processing and
peripheral requirements (Light Pen and Joy Stick).
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Table II: DD 5260-Compatible Soft Copy Terminal
Source for Evaluation Quantity Estimate
DD 5260-Compatible
Requirements
ODP (New Requirementq) a
ODP (DD Replacement) u
ODP (Stand Alone)C
CAMS d
CRAFT e
SAFE f
Evaluation Level (Total)
FY-79 FY-80 FY-81 FY-82 FY-83 Total %Advanced %TEMPEST
*%TEMPEST not applicable in FY-79 (TEMPEST not available until FY-80)
a) See footnote a), Table I; except some budgetary slack is assumed in FY-83, allowing for
10 extra terminals. The %Advanced and the %TEMPEST have been increasted to 30% and 60%
respectively for evaluation purposes.
b) See footnote b), Table I; except 5% of DD population is also assumed replaced in FY-82.
c) Management Staff estimate; see footnote c), Table I.
d) See footnote d), Table I; nominal increase from minimum quantities assumed.
e) See footnote e), Table I. Moderately funded program assumed; some TEMPEST requirements
projected.
f) Evaluation quantities are minimum levels from Reference F.
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Table III: Methodology for Estimates of Terminal Option Quantities*
Terminal Option
Minimum Quantity Methodology
Evaluation Quantity Methodology
Non-TEMPEST 5" Floppy Disk
Minimum requirement from ED
From ED (same as 8" Floppy Disk)
TEMPEST & Non-TEMPEST 8"
Floppy Disk
i Rationale: All ODP Stand
Estimated as ODP (Stand Alone)
+ 15% {Advanced Terminals less
ODP
Split 50/50, TEMPEST/Non-TEMPEST
Same methodology as minimum plus
10 in FY-80 and beyond (plus 10
from ED)
4 Alones) and an estimated 15%
i of other advanced terminals
I will be configured for
, advanced user/text proces-
sing applications
except FY-79, all Non-TEMPEST
(See Table I, for TEMPEST split
discussion)
BASIC EPROM
- Larger User Memory
Rationale: for minimum):
See Above
See Above
Same methodology as minimum for
BASIC EPROM. For Larger User
Memory same as minimum, with
quantities doubled in FY-80
and beyond (doubling from ED)
Larger Display Memory
Rationale (for minimum):
Estimated percentage of
Advanced Terminal. ODP
(S.A.) doesn't require
Larger Display Memory
Estimated as 50% of Advanced
Terminal less ODP (S.A.)1
100% of Advanced Terminals
lagged in FY-79 & FY-80 (from
ED)
APL Character Set
Rationale: Approx. 10%
of current ODP terminals
are APL
Estimated as 10% off Total
DD 5260 Emulators (inc. Advanced)
less ODP (S.A.), CAMS, CRAFT 1
Same methodology as minimum
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1?4?4
Table III: Methodology for Estimates of Terminal Option Quantities*
Terminal Option
Light Pen
Rationale: 25% SAFE
requirement from ODP/
CSPO
(continued)
Minimum Quantity Methodology Evaluation Quantity Methodology
Estimated as DD 5600's + 25%
SAFE + ODP Miscellaneous (5
each year, FY-80 - FY-83)
Same methodology as for minimum
but ODP Misc. is 5 in FY-Q0,
(10 for FY-81 - FY-83)
Joy Stick
ODP Misc. (see above) ODP Misc. (see above)
Mouse
Rationale: 25% SAFE
requirement from ODP/CSPO
Estimated as 25% SAFE + ODP Estimated as 25% SAFE + ODP Misc.
Misc. (see above) (see above)
19.2 KB
Rationale: ED estimates
of requirement for special
applications
No requirement Estimated as 10 per year,
FY-81 - FY-83
Asynchronous Mode
Estimated as one per DD 5260 Same as minimum
Emulator (inc. Advanced)
Synchronous Mode
Estimated as one per DD 5600 Same as minimum
Emulator
DMA Estimated as 10 per year in FY-79
Rationale: FY-79 and and FY-80
FY-80 special requirement
is for ED development.
Requirement for SAFE is an
ED judgment.
Estimated as one per SAFE
terminal plus 10 per year in
FY-79 and FY-80
r
Ad" '1\
.1"
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Ill Ilk& ? 11 ? %./ i?gl..1 .
Table III: Methodology for Estimates of Terminal Option Quantities*
(continued)
Terminal Option
Minimum Quantity Methodology Evaluation Quantity Methodology
Tilting Est. as on per SAFE terminal Same as minimum
Rationale: Requirement
from ODP/CSPO
Power Backup
Rationale: Requirement
from NPIC via ED
Est. as one per DD 5600 Same as minimum
*Terminal option quantities in Attachment III, Part 2 of the Soft Copy Terminal RFP have
been estimated using the methodology or taken from the sources described in this table.
In computing an estimate, individual components of the final estimate are generally rounded
to the nearest 5 units. The methodologies used are applied to respective minimum and evalua-
tion terminal quantities as specified in Tables I and II.
9
Adtalitt742'"
?..1 ?J
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Table IV: ODP-Funded New Requirements* for Delta Data
5260-Compatible Terminals and Comparison with Available Terminals
Line Components of New Requirements
No. Projection ** FY-78 FY-79 FY-80 FY-81 FY-82 FY-83
1 Results of Terminal Questionnairea
STAT
2
Updated DDO Requirementsb
3 Updated CRAFTC
4 TQ w/updated DDOd
5 TO w/updated DDO, excluding
CRAFTe
6 P&BG/MS Survey w/tIpdated DDO,
excluding CRAFTt
7 Best Projection of Terminal
New Requirementsg
Requirements vs. Available
Terminals
8 Terminals Available for New
Requirementsh
9 Terminal Surplus (Deficit)i
*ODP-funded New Requirements, as used herein, do not include SAFE, CRAFT
Office of Finance field applications) and CAMS.
**See next page for lettered footnotes.
(NA I= not available)
10
Admiratii!,e -
pL;
or Stand Alones
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(including
. ? ? ? I, -1 11. (Ink!
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Table IV: ODP-Funded New Requirements for Delta Data
5260-Compatible Terminals and Comparison with Available Terminals
(Footnotes Continued)
STAJI*Support Staff reports that approximately terminals will be installed in FY-78. An
additional 50-60 terminals are on-hand and committed to approved terminal requests. As
of May 1978 a moratorium on new terminal requests has been instituted. Under these circum-
stances, ODP will have available terminals to satisfy its FY-78 requirements. (These
figures are in agreement with Line 5, FY-78 estimates.) Whether the FY-78 moratorium will
generate significant unplanned demand in FY-79 is not known.
; Tlir","1:717;14rr-n"'
f
c
Only
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minIstrovu - uou win)
Table IV: ODP-Funded New Requirements* for Delta Data
5260-Compatible Terminals and Comparison with Available Terminals
(Footnotes Continued)
a. Soft copy terminal requirements as estimated in Attachment II, Terminal Questionnaire
Responseefrom ODP's User Requirements for an Agency Standard Soft Copy Computer Terminal,
dated 26 October 1977 (includes DDO estimate).
-STAT b. DDO CRT estimates are from
9 June 1978, they include CRAFT terminals.
c. Break out of CRAFT estimates included in b. above.
d. TQ estimate (Line 1) adjusted for revised DDO estimates.
e. Line 4 with CRAFT estimates removed.
f. Updated DDO and CRAFT data are from Lines 3 & 4. P&BG Survey data, 2 March 1978.
g. FY-79 and FY-80 from P&BG Survey (Line 6); FY-81 - FY-83 from Terminal Questionnaire
(Line 5).
h. Available terminals are evaluation quantities in the RFP with only 50% of the order
quantity installed in a fiscal year (remainder installed in the following fiscal year).
In FY-79, 125 previously ordered DD 5260's are available to meet new requirements.
i. Terminal Surplus (Deficit) (Line 9) is a comparison of terminal requirements (Line 7)
and terminals available (Line 8). It should be noted that approximately 600 SAFE
terminals become available in FY-82 and FY-83. These SAFE terminals will be installed
in NFAC offices and should release for reuse some of the estimated 300 CRT's estimated
to be in NFAC offices by year-end FY-81. The released CRT's should be adequate to meet
any unplanned requirements in FY-82 and FY-83.
12
Adininistrati7e - !eternal Use Only
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i Procurement Quan( in the CRT Terminal r (17-78A) page 133
Part ,II
PART 2 - INSTALLATION SUMMARY PRICE' 7ABLES*
The ofteror is required to show the summation of his unit prices into
system prices by month over the stated life of the system. A separate
Table J should be submitted for each procurement plan offered and
titled: Table J - Lease, Table J - Purchase, etc., as appropriate.
a. Installation Summary Price Table J is essentially a full
matrix showing (on the vertical axis) all of the detailed Contract
Line Items being offered and (on the horizontal axis) all the months
from first installation until the last month of system life. The
Table is filled in by entering the monthly price for every line item
offered over the full systems life. Prices must reflect deductions for
prompt payment discounts, if offered.
b. Cross Totals are then taken on the rows and columns to check
entries. After the monthly offeror totals have been validated, they
are adjusted by the appropriate discount factors shown below. The
following table assumes end-of-month costs and is based on the present
value (discounted) technique at a discount rate of 10% carried to six
decimal places. The final total shall be further adjusted by the
3overnment by deduction of the residual value, if applicable.
c. In completing the Installation Summary Price Table, each
terminal will be assumed to he installed on the first day of the
tiscal year as follows, unless otherwise specified:
Hardware Item
Quantities for Evaluation
First Del. FY FY FY FY FY
Ref. After Award 79 80 81 82 83
Non-TEMPEST Terminal P.6
STAT DD 5260 Emulation 90 days
DD 5600 Emulation
Advanced 180
TEMPEST Terminal P.6.1
DD 5260 Emulation
DD 5600 Emulation 300
Advanced
Non-TEMPEST 8" Disk Dr F.2.3.3 120
TEMPEST 8" Disk Drive F.2.3.3 360
Non-TEMPEST 5" Disk Dr F.2.3.4 120
BASIC EPROMS F.2.7.3 180
Larger Display Mem. (1) F.3.2.12 120
Larger User N3mory(2) F. 91-4/0.1 120
APL Character Set F.3.3.2 270
Lijht Pen F.4.2.1 270
Joy Stick F. 4.2.2 360
Mouse F.4.2.3 360
19.2KB F.5.1.1 720
*From Attachment II, Part 2 of CRT Terminal RFP (RFP 17-78A)
13
Admitir17111 - 110 flnlv
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STAT
STAT
Asynchronous Mode
Synchronous Mode
Tilting
Power Backup
P.5.2.1 60
1.5.2.1 30C
F.5.7 90
P.8.3 720
P.9.4 270
Software Item (3)
page 134
Monitor
:ontrol Program
FDOS
Assembler
Debugger
ra phic Package
EPROM BASIC
FDOS BASIC
Text Editor
on 5260 Emulation
F. 2.6
F. 2.7.1
F. 2.7.5
F. 2.8.1
F. 2.8.2
F. 3.2.11
F. 2.7.3
F. 2.7.3
F. 2.4.1
F. 7.1
60
60
90
90
90
270
180
180
180
90
DD 5200 Emulation P.7.2 270
(1) 5 additional displayable memory pages
(2) 32k total user accessable memory
(3) One time charge for software items
1
1
1
1
1
1
1
1
1
1
1
Minimum Quantities to be Procured
Hardware Item Ref.
Non-TEMPEST Terminal
DD 5260 Emulation
DD 5600 Emulation
Advanced
TEMPEST Terminal
DD 5260 Emulation
DO 560.3 Emulation
Advanced
Non- TEMPEST 8" Disk Dr
TEMPEST 8" Disk Dr
Non-TEMPEST 5" Disk Dr
BASIC EPROMS
Larger Display Mem. (1)
Larger User Memory (2)
APL Character Set
Light Pen
Joy Stick
Mouse
19.2KB
Asynchronous rode
Synchronous Mode
DMA
F. 6
F. 6.1
F. 2.3.3
F. 2.3.3
F. 2.3.4
F. 2.7.3
F. 3.2.12
F. sir-i o
F. 3.3.2
F.4.2.1
F. 4.2.2
F. 4.2.3
F. 5.1.1
F. 5.2.1
F. 5.2.1
F. 5.7
FY FY FY FY FY
79 80
81 82 83
14
/;-rfnrnet1 trum
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,= 7 7 7 ? r- ?,-;11 FI !;LZ ?
page 135
ri lting
Power Backup
F.8.3 15 25 50 50
F.9.4 10 10 25 25 25
Soft ware Item (3)
Monitor F.2.6 1
Control Program F.2.7.1 1
FDOS F.2.7.5 1
Assembler F.2.8.1 1
Debugger F.2.8.2 1
Graphic Package F. 3.2.11 1
EPROM BASIC F.2.7.3 1
FDOS BASIC F.2.7.3 1
Text Editor F. 2.4.1 1
DD 5260 Emulation F.7.1 1
DD 5200 Emulation F.7.2 1
(1) 5 additional displayable memory pages
(2) 32k total user accessable memory
(3) One time :-..harge for sot tware
15
Pln P' I'
?
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