RESPONSE TO TERMINAL POLICY QUESTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP95-00972R000100160014-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 27, 2016
• Document Release Date: August 27, 2012
• Sequence Number: 14
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100160014-9
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100160014-9
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100160014-9
RESPONSE TO TERMINAL POLICY QUESTIONS
Planning Questions
4.(a) The terminal types should only be expanded to the
degree to allow Engineering to price out the users
requirements (e.g., no distinction between CRAFT
or CLASS A terminals if they are standard terminals).
Its important that this form be kept to one page.
The description of the requirement will provide
the information about the use--CRAFT, CLASS A,
Word Processing.
(b) This is not the method for users to communicate with
ODP about relocations and replacements. This should
be done directly with Engineering. Engineering, not
the user, makes the decision on replacements based
upon an old terminal being inoperable. If however,
the user has a requirement the old terminal cannot
support, this is a new requirement and should be
handled as a new request.
(c) Engineering should make this decision. They could
send out a questionnaire to users who have terminals
in their budgets. Since most users will not budget
for new terminals, I'm not sure this is the place or
time to get this information. I believe more accurate
information could be obtained a year later when the
Congressional budget is completed. Then each user
would know what is in his budget being forwarded to
Congress and it would be nine months in advance of
the start of the operating year.
(d) ODP should state there is a limit based upon current
level resources and terminals beyond that limit will
be placed at enhanced levels together with the neces-
sary installation resources.
Priority Questions
2.(a) This report should be made available on a regular
basis if its possible to produce it. If it cannot
be produced, the users should be told.
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(b) I believe the present scheme of having Directorate
ADP Control Officers determine the priority of their
installation is the most practical scheme.
Acceptance Questions
2.(a) I think so.
(b) No predetermined quot.s should be determined.
(c) ODP does not determine the final number of terminals.
/7 The user, Comptroller, and OMB decide the final number
of terminals approved in our budget.
(d) ODP does not budget for SAFE and CRAFT terminals.
Therefore their numbers are provided separately because
they are in other budgets. Engineering should have
an installation plan to cover all terminals they will
install and support. It would probably be a good
idea to show the installation's requirements for large
and highly visible projects separately.
(e) All priorities should be merged together some way to
see how ODP resources are committed. However, the high
visible requirements should have unique identification.
(f) Engineering should answer.
(g) They should be. We should not set an installation
capacity without coordinating with the other offices
every year.
LRP Questions
2.(a) Yes, include both requested and budgeted terminals
in the LRP.
(b) I think more detailed information should be provided
to ODP managers. Perhaps it should be provided
separately and not in the LRP.
(c) Depends on the answer to (b). If no more detailed
information is put in the LRP then classes such as
"soft copy", "hard copy", "RJE", and "Graphics"
should be shown.
Reporting Questions
(a) Although possible this probably isn't practical.
Directorate ADP Control Officers are free to sub-
stitute a new requirement for a previously approved
requirement at any time.
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(b) Not that I know of.
(c) Don't know.
(d) No.
OC Planning Questions
2.(a) DD/Processing or his designee. All our requirements
and indications of user requirements we know about
that will impact future plans.
(b) Provide an installation figure that is within our
capacity--not the 367 we gave them for 1982. Engineering
should know if OL and/or OS need to be involved.
(c) Yes. It's up to Processing.
Installation/Tracking Questions
(1) The fact that the component paid for their terminal
should be tracked or included in the terminal ID. It's
not necessary to track the reason the component paid
for the terminal.
(2) Accountability should be determined by which office
has property accountability--preferably it would be
ODP. If an entire malfunctioning terminal was replaced
it should be turned over to the appropriate property
officer. The replacement terminal would be considered
an ODP terminal regardless.
(3)
(4)
Probably not. No.
Relocations should be prioritized by Directorate ADP
Control Officers in the same way as new terminal
installations.
(5) Engineering should answer this.
(6) Engineering should answer this.
(7) Engineering should answer this.
(8) I suggest you check with Directorate ADP Control
Officers to see what their requirements are. Let's
satisfy their requirements and not what we perceive
their requirements to be.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100160014-9
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STAT
(9) Replacements are intended for inoperable terminals
only. The inoperative terminal should be disposed of
by being declared surplus or used for spare parts. It
wasn't intended for replacement terminals to be used
to replace operative terminals. We should supervise
the installation of replacements very carefully to
maintain our credibility with the Comptroller, RMS
and OMB. We must be especially accountable for
terminals purchased with replacement funds!
(10) If this charge is infrequent, it should be eliminated
and requested over the phone in the rare cases it is
necessary.
Security Questions
(2) Probably.
(3) Should be handled under the unclassified contract.
and an unclassified basis.
(4) There should be an unclassified Delta Data contract
that SAFE terminals could be ordered under.
(5) Nothing.
(6) Yes, in coordination with ISSG.
General Questions
A. Effective use of terminals before additional terminals
are approved. Accounting data is necessary in order
to do this.
B. Yes, I think we should formally address and document
our five year plan every year in support of our
Program Plan--about April of each year.
C. -- Reporting on our installation base, its cost, yearly
operating costs (rental and maintenance).
-- The strategy for lease multi-year purchase options
if we don't have funds to purchase outright all the
required terminals each year.
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Life cycle of 7260T's.
How many types of standard terminals do we need?
What justification is necessary to install a non-
standard terminal and who in ODP approves it?
-- Is this paper intended to cover graphic terminals?
-- What is our maintenance policy? Response in what
period of time? Is it different for outbuildings?
-- How do we ensure users will have the terminals
required for systems being developed by Applications?
-- What is our policy on ordering terminals? Currently
we wait until the end of the fiscal year and use
current year funds to purchase next year's terminals.
By waiting so long in the fiscal year to use the
funds there is a chance we will lose them because
the funds are not being used for the purpose intended--
providing terminals for the operating year requirements.
Under what conditions should ODP budget for terminals
to be used primarily for word processing?
Under what conditions should ODP budget for terminals
that will not be initially connected to ODP supported
systems?
What resources are necessary to maintain the rapidly
increasing number of terminals planned for the out-
years (SAFE, CRAFT, CLASS A, and etc.)? How will the
resources be obtained? Whose budget?
The DDA ADP Control Officer does not approve requests
for terminals to be installed in ODP. What justifi-
cation should be required for a terminal to be installed
in ODP? Who makes the final decision?
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100160014-9