OFFICE OF LOGISTICS ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP94-00896R000200060001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 27, 2016
• Document Release Date: August 9, 2013
• Sequence Number: 1
• Publication Date: June 22, 1989
• Content Type: REPORT

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STAT
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A MESSAGE FROM ? E DIRECTOR
The past year has been one of change for the Office of Logistics. After many years of
planning and construction, the New Headquarters Building is completed and its
occupants are moving in and adjusting to their new quarters. For those responsible, it has
been an arduous time. For those of you who have been to any extent involved in this
task?and in a way that is all of us in Logistics?the Agency owes you its thanks for a job
well done.
The changes brought about by the reorganization are having the desired effect. The
concentration of covert services in one functional area has resulted in substantial
dividends. The streamlining of the OL organization, together with the emphasis on service
and better communications, has given us a less bureaucratic, more responsive organiza-
tion, in tune to the needs of our customers. It remains for us to continue the work we have
begun, so that excellence of service becomes a part of our everyday approach to everything
we do.
The past year has been one of slowing down, after a period of unprecedented need for
covert action support. Although demands upon the Office have not lessened significantly,
we have entered a period of relative calm, giving us an opportunity to reflect on how we
can do our job better, to be even more timely and effective in meeting the needs of others.
We have no excuse not to be the best at everything we undertake.
And finally, there have been the inevitable departures. Recently we said goodbye to
John Ray, after a long and distinguished career with the Office of Logistics, including
three years as its Director. For me, it has been an interesting time working under his di-
rection. His mark on the Office will be felt for many years. We wish him well in his new
career.
As your new Director, I want you to know how much I value your support and
friendship. We are all part of an excellent organization engaged in a task of profound im-
portance to the nation. The success of our mission depends upon all of us. I look forward to
working with you in the year to come.
22 June 1989
Director of Logistics
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OFFICE OF LOGISTICS
ANNUAL REPORT 1988 - 1989
The past year has presented a different kind of challenge
? to the Office. With covert activities no longer requiring a
maximum support effort, we have had an opportunity to
examine more closely ourselves and our mission, to see where
we are going and how best to get there. As a result, we have
been able to turn our attention and energies to new challenges.
This has been the year of the "New Building" and the
"Big Move". After five years of planning and construction, the
New Headquarters Building was finally completed. At year's
end, more than half the offices scheduled to occupy their new
quarters have been moved, with the building scheduled for full
occupancy in the spring of 1990.
With the new building substantially under its belt, OL's
attention turned to the substantial task of renovating and
refitting the original building. This project, begun in 1988, will
result in a complete makeover of nearly two-thirds of the
building. When completed in 1994, the Headquarters complex
25X1 will provide space
It has been also a year of restructuring. The reorganiza-
tion undertaken in 1988 has taken hold, and its full impact is
25X1 now beginning to be felt. Although some details and minor
restructuring still need to be worked out, the new organization
is now fully in place. It remains only for us to make it work
more effectively for ourselves and our customers.
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Much emphasis has been placed on the people of OL.
Training and career development have received new emphasis
at the same time that career opportunities are being enhanced.
Components have established new courses and the number of
OL careerists taking advantage of training opportunities far
SICRET
This has been the year of the New Building
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exceeds that of prior years. Cross training, both in and outside
the Office, is encouraged, and supervisory training is being
regarded as a prerequisite for advancement. The result of all
these initiatives has gone a long way toward fulfilling the goal
to make OL the best career service in the Agency.
With the naming of the Director of Logistics as the
Agency's central authority for space within the Agency, space
management has become a major concern. Carrying out this
mandate requires hard decisions to ensure fairness and prompt
response to customer needs within the limits imposed by
budget and available housing. The Space Advisory Board was
established in 1988 to advise the Director, and it has been
instrumental in bringing order to the allocation of space.
Although OL's support requirements have lessened, some
of the programs established to support the high level of activity
of recent years have become institutions, a legacy for the
future
nother program, the Flying Squad, now
nearly embers strong, has come of age; its ability to go
anywhere, anytime, for any purpose is now an accepted part of
OL's contribution to the Agency mission.
Another permanent OL contribution is its determination
to provide the best service possible to its customers within the
Agency and the Intelligence Community. This remains the
hallmark of OL?an ongoing commitment to the excellence of
our product. Much has been accomplished toward our goal of
excellence, but we must always be aware that more can be
done. As we enter another year, with extraordinary demands
for support services no longer occupying a major part of our
thinking, we have the opportunity to focus on how we can
better serve our customers. That commitment can only be
attained by "service through teamwork."
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FACILITIES MANAGEMENT
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The year 1988 saw a substantial change in the places
where Agency people work. The New Headquarters Building
(NHB), completed last summer, became home for an increas-
ing number of employees. OL designed space, installed parti-
tions, outfitted the public areas (signs, plants, etc.), and
125X1 planned and coordinated moves involving more than
employees. Among the major moves were the Office of
Technical Services, the Office of Scientific and Weapons
Research, the Office of Inspector General, the Office of
General Counsel, the Counternarcotics Center, the SE Divi-
sion of the DO, the Offices of East Asian Analysis, Near
Eastern and South Asian Analysis and three major computer
centers for the Office of Information Technology.
By mid-year 1989, the new building will be more than
70% occupied, with all tenants expected to be in place in early
1990. When fully occupied, the NHB will be "Agency home"
125X1 to approximatel mployees.
The Backfill Program, a six-year, $100 million project to
renovate the Original Headquarters Building, moved into high
gear. Approximately 100 projects were begun, completed, or
were underway during the year. By yearend, some 150,000
square feet of permanent office and computer space will have
been renovated or under contract.
Among major Backfill projects, designs were completed
and contracts awarded on a long-term project to provide raised
The atrium in the New Headquarters Building
suggests an outdoors environment
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SECT
The Agency's Langley Child Care Center nears
completion
access flooring for all office and computer room renovations.
Renovation was completed or is underway to offices in G ?
corridor (ground, 4th, 5th, 6th, and 7th floors), D corridor
(ground and 1st floors), and B corridor (3rd and 5th floors), as
well as to major utility and fire protection upgrades for the
building.
A contract to retrofit tinted, double-glazed, energy effi-
cient windows throughout the OHB was awarded in May. This
project, which will extend over the entire period of the Backfill
Program, will cost over $4 million. It is expected that this
outlay will be recovered in energy savings in 15 years.
Construction began in May 1988 on a major expansion of
the Headquarters cafeteria. Phase I of this project was opened
in April 1989, adding a new serving line and 200 seats to the
cafeteria. Phases II and III, scheduled for completion in
October at a cost of nearly $5 million, will provide for a fast
food court with seven serving areas and 440 seats, the
enclosing of 2 courtyard areas with a new serving line and 550
seats, as well as installation of new equipment.
In October, construction was started on a 10,000 square
foot, $1.7 million building to house a day care center for
children of Agency employees. The Center, the initial planning
for which dates back to 1984, will be completed in late
summer of 1989. Located on the Scattergood-Thorne property
adjacent to the Route 123 entrance to Headquarters, the
Center will provide day care for 104 children in three age
groups. Placement selection will be by lottery. Once complet-
ed, the Center will be turned over to the Office of Personnel
for operation by a contractor.
Major external building projects underway or completed
during the year include an interior renovation of the 2430 E
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I25X1 and renovation of
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the 11th floor of Key Building for the DCI's Security Evalua-
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Street complex to accommodate the former occupants of
The E Street complex has significance in the
history of the Agency since it was the first home of the CIA
when it was established in 1947. Other major projects include
construction of a 34,000 square foo
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On the artistic side, FMG arranged a number of exhibits:
"Physically Challenged Artists, Man, Woman and Child ";
"Voices from Afghanistan"; and "A Noble Vision," a tribute
to the 200th anniversary of the Bill of Rights. Permanent
artistic works include two carved brick murals for the Office of
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and installation
of a bronze statue of William J. Donovan, Director, Office of
Strategic Services, fore-runner of the CIA, in the Headquar-
ters lobby.
Some relief for the parking woes of Agency employees
will come with the paving and lighting of an area adjacent to
the existing West lot. Designed to accommodate 1,000 cars,
the area is scheduled for completion in late summer.
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SUPPLY SERVICES
A major function of the Office of Logistics is to provide materiel and transportation support for the
worldwide operations of the Agency. Responsibility within the Office for planning and fulfilling the
25X1 Agency's materiel needs falls to the Supply Group.
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The year was another record-breaker for Supply Group.
In the twelve months through March 1989
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25X1 The OL Flying Squad, established in 1986, now has
members. Since its inception, members of the organization
25X1 have served around the world as well as
25X1 domestically for other Agency components, completing
assignments. Flying Squad members last year provided such
varied services as moving equipment, renovating facilities,
guarding warehouses, inventorying equipment, and unloading
aircraft.
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The Office of
Logistics takes great pride in the work of the Flying Squad
and the Agency owes much to the efforts and actions of its
members. It is a prime example of teamwork in action.
The effort to make Agency employees more aware of
their responsibilities to account for Government property
continued to receive heavy emphasis during the year. The
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Supply Group's program to train supply officers in account-
ability procedures had by yearend resulted in the certification
of 224 persons. Other efforts to improve accountability includ-
ed assisting supply officers in conducting inventories and
providing ad hoc advice on logistical problems.
The final move of Agency offices from
to new quarters at 2430 E Street was completed in
February 1989 and involved the turn-in of 29 truckloads of
property and equipmen
A Logistics Officers Conference was held
27 February to 3 March, 1989.
from
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PRINTING AND PHOTOGRAPHIC SERVICES
The Office of Logistics, through its Printing and Photography Group, operates a major facility to
produce printing, graphic materials and photographic products for use by the Agency and other members
of the Intelligence Community. Tasks include meeting priority requests for materials to brief the
President and other ranking policymakers, ad hoc photo and printing jobs in support of specific projects
and programs, routine production requirements to assist components and other agencies to fulfill
intelligence missions, and providing copier and video replication service for the Agency.
The overall demand for printing and photographic ser-
vices over the past 12 months has stabilized compared to the
dramatic increase evident in recent years. Service was provid-
ed to all major components of the Agency and to most
members of the Intelligence Community. In the 12 months
ending in March, the Printing and Photography Group re-
ceived 31,472 requests for service, a decrease of 19% over the
previous year. However, requests for visual aids from the
Design and Presentation Center increased by 38% and Agency
photographer assignments increased 47%.
Major individual efforts during the year included the
publication of two intelligence assessments on behalf of the
Agency to assist in the transition into office of the new
Administration. The first, completed shortly after the election
of President Bush, consisted of 22 leather-bound and 200 soft-
bound copies of a global intelligence review containing 70
pages of text, 33 maps, 69 graphics, and over 70 photos. In
January, 3,000 copies of a 35-page, multi-colored brochure
entitled President Elect Transition Papers Update were also
printed for use by the Administration. These publications were
delivered to the White House for redistribution to Administra-
tion staffers and appointees.
Other major printing jobs undertaken during the year
included a 300-page unclassified edition of the World
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Fact book. Over 25,000 copies of this volume were distributed
to the Agency, the Government Printing Office and the
Department of State. An additional 6,000 copies of a 110-page
classified supplement were also provided to the Directorate of
Intelligence, Office of Current Production and Analytical
Support.
A publication of unusual interest on behalf of the Office
of Security features photographs of persons involved in espio-
nage from Mata Hari, executed by the French for spying for
Germany in World War I, to Clayton Lonetree, implicated in
the recent Moscow Embassy penetration. The volume contains
228 pictures, culled from books, magazines and other sources.
It will be used as a briefing aid by OS and will be placed on
exhibit in the Intelligence Museum in the atrium of the New
Headquarters Building.
In March, spies of a new Agency telephone
directory, updated from the 1987 edition, were printed and
issued for the Office of Information Technology. For the first
time, the Directory was printed in loose-leaf form, simplifying
future revisions. The first revision was completed in May.
For the Intelligence Community Staff and the Office of
Personnel, 400 copies of a two-volume, 350-page report enti-
tled The Intelligence Workforce for the 1990's were printed.
Also in support of the Office of Personnel, P&PG published a
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Personal Benefits Statement for each of the approximately
persons in the Agency. The statements, a service
provided annually to Agency employees, were distributed in
early April.
Other annual publications included the Congressional
Budget Justification Books (CBJB). The CBJB, which this
year consisted of 14 volumes and four annexes, is an annual
effort in support of the Intelligence Community's portion of
the President's budget message to Congress.
A major effort in support of the Foreign Broadcast
Information Service (FBIS) saw the addition of three composi-
tors to P&PG's personnel complement in the Reston Complex.
This augmentation represents a 33% increase in P&PG dedi-
cated support to the FBIS publication center.
The videotape replication center established by P&PG in
last year became fully operative in the
summer. Made necessary by the increasing demand for video-
tape services, the facility nearly triples the Agency's tape
duplication capacity. The 200 on-line recorder system provides
the capability of converting from one format to another and
producing tapes in any standard format.
Major photographic efforts during the year included
coverage of President-elect Bush's visit to the CIA in late
December
nd coverage of several VIP visits, in addition to
numerous ad hoc requests for photo support from components
of the Agency and Intelligence Community.
Consolidating the management of the Agency's copier
service?now centered in P&PG?was a major concern in
1988. Acquiring, servicing and maintaining supplies for over
600 copying machines in the Washington Metro area
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has become a full-time job for six employees. Some idea of the
magnitude of their task is evident from the fact that in a
typical twelve-month period, more than 130 million copies are
made on this equipment and over 100 machines are replaced
due to wear and tear.
The Printing and Photography Customer Service Cen-
ter?the first to be established in the Office of Logistics?
opened for business in February on the ground floor of the
Original Headquarters Building. It provides a single point of
contact for all inquiries with regard to photographic, design,
and printing services available in the Agency.
Recent equipment upgrades have helped P&PG keep pace
with growing production requests. New equipment installed in
the Computer Output Microfilm (COM) Center has drastical-
ly shortened the time required for the Center to handle its
biggest production job, microfilming payroll records for the
Office of Financial Management.
Other new equipment includes an automatic punch which
substantially decreases the production time required for many
jobs; a Wire-0 binding system, installed in March 1989, which
reduces the number of jobs previously bound by the cumber-
some and time consuming GBC process and a new labeling
system which applies address labels automatically to publica-
tions as they are bound, thus avoiding additional handling by
the Dissemination Section.
With no expectation that printing requirements will de-
crease, replacement and upgrade of equipment, particularly
with respect to color reproduction, will become imperative over
the next several years. A master plan to acquire new state-of-
the-art equipment, at a cost of $15.7 million, has been drawn
up. Efforts to identify funding for this major upgrade?the
first in over ten years?are currently in progress.
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CONTRACT SERVICES
The Central Intelligence Agency is the fourth largest purchaser of goods and services of all Federal
civilian agencies. In the most recent year for which figures are available, Agency acquisitions, including
25X1 those for national programs, The Office of Logistics, through its Agency Contracts
Group (ACG) and Science and Technology Group, is responsible for staffing and managing the
procurement work force. Overall policy with respect to the Agency's procurement process is provided by the
Procurment Management Staff (PMS). ACG is also responsible for procurement of commercial and
industrial products and services in support of general Agency needs.
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Agency procurement activity (excluding national program
acquisitions) totalled in FY 1988, a decline of 11
percent from the record set the previous year. The number of
funding actions, however, decreased 14 percent to
continuing the trend to consolidate contract activities.
Competitive procurement by Agency components, in re-
sponse to the Competition in Contracting Act, has increased
steadily since the law was passed in 1987. During the most
recent year, the number of contract actions completed totalled
an increase of 47% over 1987. Dollar value was
compared to
in the previous year.
The decentralization of contracting activities within ACG
continued during the year. Under this program, recommended
in a 1987 study by Coopers and Lybrand, consultants, self-
supporting teams provide contracting service for individual
Agency components, with whom they are collocated. With the
establishment of teams to support the Offices of Security,
Communications, and Information Technology, the number of
contract support teams is now
In the policy area, PMS is undertaking a major revision
of the CIA Contracting Manual. Principal revisions include
guidance on improper business practices and personal conflict
of interest by government employees and incorporating the
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provisions of various Procurement Notices issued since the last
update. Also undergoing revision, for the first time in 5 years,
is the Acquisition Handbook, which is the principal policy
guide for contracting in the CIA.
During the past year, 12 members of the contracting staff
completed the requirements for the Agency's contract officer's
intern (COI) program. This brings to 22 the number who have
completed the program and received appointments as contract-
ing officers. Initiated in 1987, the COI program is a two-year
internship consisting of formal coursework and on-the-job
training with a contract team.
Automation of the Agency's contracting effort made
progress during the year. In mid-March, the Core Team of
ACG began using a new system which enables contracting
officers to incorporate automatically any standard clause into
a contract in final written form. A more comprehensive
program, which would automate all Agency contract actions,
was still in the development stages by yearend. This system
will permit instant retrieval of any regulation or contract
clause and automatic updating of databases. It will make
possible uniform contract documentation throughout the
Agency.
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INTERNAL SUPPORT FUNCTIONS
Support for the OL mission is provided internally by staff organizations in the areas of personnel ad-
ministration and training, data processing, budget and fiscal matters, industrial security; and planning.
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Personnel and Training. Training and career develop-
ment continue to receive major emphasis in OL. A 4-day
course on supervision was introduced during the year and
made mandatory for all supervisory personnel. A workshop
was also initiated aimed at making PARs a more meaningful
tool for assessing employee performance.
Data Processing. Data handling in OL made advances
during the year. The installation of a Wang VS computer
significantly upgraded office automation. Local Area Network
(LAN) technology also was introduced with one system opera-
tional and two others in development. CLAS program mile-
stones included two new modules to automate the supply and
parts catalog.
Security. Ensuring that contractors doing business with
the Agency meet security requirements is a continuing con-
cern. Recent efforts have been directed at increasing contrac-
tor inspections to ensure security compliance and conducting
seminars and workshops on industrial security.
Budget and Fiscal. Financial management for the Office
of Logistics includes budgetary and fiscal planning, manage-
ment of internal finances, and maintaining control of funding
resources for Agency procurement. Assistance is provided to
components to ensure that limitations of requisitioning author-
ity are not exceeded.
Planning. OL's planning function responds to planning
and reporting requirements from inside the Office as well as
from the Directorate and other Agency components. A recent
in-depth review of Agency delegations of authority resulted in
major redelegations to the Office of Logistics.
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