DDA DECLASSIFICATION REVIEW GUIDELINES(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R000900020002-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 23
• Document Creation Date: December 12, 2016
• Document Release Date: May 22, 2002
• Sequence Number: 2
• Publication Date: September 23, 1977
• Content Type: MF

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23 September 1977
DD/A Registry
MEMORANDUM FOR: Acting Deputy Director for Administration
THROUGH : Assistant for Information
25X1A FROM
Chief, n ormation Systems Analysis Staff
SUBJECT DDA Declassification Review Guidelines
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II
1. 0 The development of declassification review
guidelines will be required in the forthcoming Executive
Order on the classification and declassification of national
security information and material. The Records Review
Branch (RRB) at an early date initiated a program to develop
review guidelines containing the criteria for identifying
material of continuing national security sensitivity in
those records still in Agency custody requiring systematic
review.
2. r --]Attached is a draft copy of the combined DDA
declassification review guidelines. These guidelines were
developed by the individual component offices and though
they were all similar in content, they differed somewhat
in format. As a result, it was decided to amalgamate them
into the attached comprehensive guideline which eventually
will cover all of the DDA. The guideline on "Office of the
DDA and Subordinate Staffs" has not yet been prepared. The
guideline is submitted to you in draft form for review and
comment. If acceptable, copies will be forwarded to the
declassification focal point officers of each DDA office
for final comment.
3. [J Since several DDA offices (OTR, OC, and OMS)
have submitted guidelines classified "Confidential" to RRB,
it is anticipated that the final DDA guideline will bear
that classification. Because this guideline will be used
for internal Agency review only, RRB believes such a
classification can be iustified-
Attachment:
As stated
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 CONFIDENTIAL Approved ror Release 2002/06/24: CIA-RDP93B01194R000900
2 3 SEP 1977
b~0~2=9~a9~
MEMORANDUM FOR: Acting Deputy Director for Administration
THROUGH : Assistant for Information
25X1A FROM :
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Chief, Information Systems Analysis Staff
SUBJECT DDA Declassification Review Guidelines
1. 0 The development of declassification review
guidelines will be required in the forthcoming Executive
Order on the classification and declassification of national
security information and material. The Records Review
Branch (RRB) at an early date initiated a program to develop
review guidelines containing the criteria for identifying
material of continuing national security sensitivity in
those records still in Agency custody requiring systematic
review.
2. Attached is a draft copy of the combined DDA
declassi ication review guidelines. These guidelines were
developed by the individual component offices and though
they were all similar in content, they differed somewhat
in format. As a result, it was decided to amalgamate them
into the attached comprehensive guideline which eventually
will cover all of the DDA. The guideline on "Office of the
DDA and Subordinate Staffs" has not yet been prepared. The
guideline is submitted to you in draft form for review and
comment. If acceptable, copies will be forwarded to the
declassification focal point officers of each DDA office
for final comment.
classification can be Justified. Am,..,..,`
3. 0 Since several DDA offices (OTR, OC, and OHS)
have submitted guidelines classified "Confidential" to RRB,
it is anticipated that the final DDA guideline will bear
that classification. Because this guideline will be used
for internal Agency review only, RRB believes such a
Attachment:
As stated
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CONFIDENTIAL
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1. Executive Order 11652 of 10 March 1972 and the imple-
menting instructions contained in the National Security Council
Directive of the following 17 May mandated the automatic
declassification of all security classified documents over
thirty years old, unless such documents were certified in
writing by the head of the originating or successor agency as
requiring continued protection. The only grounds for continuing
such protection were national security sensitivity and the
danger of immediate jeopardy to an individual. All federal
agencies were directed to develop programs and procedures for
the systematic review of records in order to identify material
of ongoing sensitivity for continued protection. Broad, general
oversight responsibilities were assigned to the Archivist of
the United States. The Director of Central Intelligence was
specifically tasked with fulfilling the requirements of the
1972 order as they pertain to foreign intelligence information
by Executive Order 11905 of 19 February 1976. The Records
Review Branch of ISAS was established and directed to plan
and implement a centralized all-agency declassification review
program in accordance with these executive orders. Executive
modifies and further defines
the requirements of EO 11652 but does not eliminate the basic
responsibilities set forth in that order..
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2. In accordance with these executive orders, the com-
ponents of the Directorate of Administration have prepared and
approved the following guidelines:
a. these guidelines are to be used for the identifi-
cation of documents and information of continuing national
security sensitivity originated by the components of the DDA
and/or their functional predecessors, wherever located;
b. these guidelines are to be used in conjunction
with each other, with those issued by other Directorates and
independent offices of the Agency, with those issued by other
agencies of the federal government, and any others which may
be available, for the identification of security sensitivities
in records under review;
c. nothing in these guidelines supersedes restric-
tions imposed by the originators of documents and information
over which the DDA exercises no exclusive or final jurisdiction;
d. these guidelines are to be used as the sole basis
for identifying DDA material of continuing sensitivity,
regardless of apparent insignificance and no declassification
action is authorized in the absence of guidelines;
e. non-national security restrictions imposed by the
Privacy Act and/or other legislation and government regulations
are not to be determined under these guidelines.
3. Questions concerning the implementation of these
guidelines are to be referred to the Records Review Branch.
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GENERAL GUIDANCE
1. All documents, information, and records originated
by the components must be protected when their release could
reasonably be expected to:
(a) cause damage to the national security;
(b) have an adverse effect upon foreign relations;
(c) place a person in immediate jeopardy;
(d) compromise intelligence sources and methods which
require protection as prescribed by the National Security Act
of 1947 and the CIA Act of 1949.
2. Subject to approval by the head of the component of
origin or its functional successor, documents and information
which would ordinarily be exempted from declassification may
be declassified if it is determined that, based on prior official
disclosure or other considerations, current or future equities
clearly would not be adversely affected by declassification.
3. Unless otherwise specified, all documents to be
certified as requiring continued protection beyond 30 years
may be retained at the Confidential level. Any compartmentation
will continue to apply unless otherwise stated.
4. The National Security Agency is the executive agent
for communications security and cryptographic matters for the
United States government. Documents and information pertaining
to these subjects should be reviewed in accordance with NSA
instructions, as well as internal Agency guidance.
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5. Some documents, information, and other material falling
within the exemption criteria described in these guidelines
may have been originated in an unclassified format. If such
material is located in the course of review, it is to be
identified for further action by the originating component or
its successor. Such material will be handled as if it were
classified.
6. Security classified information, documents, and material
placed in the public domain may be declassified provided that
such material has been released in its entirety and not on a
fragmentary basis.
7. No declassification action is permitted without author-
ization as set forth in officially approved guidelines.
8. Material exempted from automatic declassification will
be protected in accordance with statute, pertinent executive
orders, and appropriate Agency regulations.
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OFFICE OF FINANCE
Records which, upon review, are found to contain the
following kinds of information, are excluded from declassifi-
cation and are to be protected in accordance with guidance
provided by the Office of Finance:
A. Financial data indicating the magnitude, scope or thrust
of the intelligence effort of the period such as:
(1) Facts and figures relating to the appropriations,
budgets, obligations or expenditures of CIA or
predecessor agencies, including total amounts,
numbers of employees, details of budgets and expen-
ditures, data on programs or activities, internal
distribution or allocation of funds or requisitioning
authorities, information on confidential funds, funds
received or expended on behalf of other government
agencies, etc.;
(2) Facts or figures relating to the Contingency Fund
of CIA, the source of its funds and amounts or
purpose for which such funds are released;
STAT
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STATINTL
D. Information disclosing details of location, organization,
cover, staffing and. functions of CIA or predecessor
agencies' activities and installations.
E. Information which names or effectively reveals the identity
of any human or technical source of intelligence, either
actual or planned.
F. Information disclosing cover arrangements, identity of
cover organizations or entities, or the linking of a
person or organization with U.S. Intelligence unless prior
official disclosure of such information clearly makes it
unnecessary to continue classification.
G. Pseudonyms, cryptonyms and codewords.
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Records which, upon review, are found to contain the
following kinds of information, are excluded from declassif-
ication and are to be protected in accordance with guidance
provided by the Office of Personnel:
A. Names and official titles of personnel are protected
below the level of the Deputy Director in the DDO and
predecessor DDO elements, and Office Director elsewhere,
with selective exceptions based on prior disclosure,
cover, and operational considerations.
B. Numbers of employees, and size and composition of budgets
are to be protected.
C. Pseudonyms, cryptonyms and codewords.
D. The fact of presence and activity abroad by the CIA is
not sensitive, but the details of location, organization
cover, staffing, and duties and activity,
I I
STAT
E. The organizational structures at the headquarters level
can be declassified except for component breakdowns of
those predecessor elements of the present DDO.
F. Information which reveals the non-official cover (NOC)
of personnel employed by the CIA and its predecessors,
or the nature of the NOC arrangement.
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are to be protected.
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G. Information revealing arrangements for the placing and
supporting of personnel of the CIA and its predecessors
under official cover.
STAT
I. Information which names or effectively reveals the identity
of any source involved in personnel spotting, recruitment,
development, instruction, assignment of tasks, levying
of requirements, and the manner of response and means of
reporting or contact.
J. Documents and information pertaining to the letting of
contracts by the CIA to individuals, private businesses,
commercial enterprises, institutions, or non-governmental
institutions.
K. Documents and information identifying American citizens,
institutions, businesses, and non-governmental organizations
upon whom the CIA was reporting.
L. Information which could place an individual in jeopardy.
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OFFICE OF LOGISTICS
STAT
F. Information pertaining to contractual arrangements with,
private individuals, commercial concerns and non-governmental
institutions re-review 30 years after discontinuation
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G. Information regarding the design and supply of special
re-review 30 years after discontinuation of use of
equipment, device, or procedure;
H. Information regarding budgeting and distribution of funds -
defer on timing to Office of Comptroller;
I. Information regarding personnel ceilings and staffing
complement - defer on timing to Office of Personnel;
J. Information containing pseudonyms, cryptonyms and
codewords defer on timing for declassification to
DDO and DDSET.
STAT
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 CONFLDENTIAL
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OFFICE OF COMMUNICATIONS
Records which, upon review, are found to contain the
following kinds of information, are excluded from declassifi-
cation and are to be protected in accordance with guidelines
provided by the Office of Communications:
A. The name or other identification of personnel under
cover;
B. Pseudonyms, cryptonyms, codewords;
C. Cryptographic information including:
(1) cryptographic keying material;
(2) information concerning a cryptographic system;
(3) information concerning the weakness of crypto-
graphic systems;
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 ADDT".7SI AT s'?v A+ ' YL":i4~ T L USE ONLY
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Records which, upon review, are found to contain the
following kinds of information are excluded from declassifi-
cation and are to be protected in accordance with guidance
provided by the Office of Security:
A. Information that would reveal the identity of proprietaries,
their employees and activities, should continue to be
classified. Such information may be declassified 75
years following dissolution of the proprietary.
E. Information which reveals the identity of U.S. citizens
who cooperated with or furnished information to the CIA
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 AD'MNIISTRATI TE -- INIE3,NAL USE ONLY
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with the understanding that their role be kept in
confidence must be afforded protection from public
disclosure.
F. Individuals, particularly U.S. citizens, mentioned in
investigative reports or similar records, the release
of which could constitute an unwarranted invasion of
privacy or a breach of confidence, should be protected
from disclosure.
G. Documents and information received from U.S. or
foreign governments may not be declassified without,
express approval of the originating agency.
I. Information which reveals the Table of Organization,
number of employees, or the budget of the Office of
Security should not be declassified.
J. Information which discloses the design and operating
characteristics of special equipment and devices used
or developed by the Office of Security to support field
operations, e.g. audio countermeasures equipment, may
not be declassified. (Documents containing such
information must remain classified as long as such
methods are used operationally and thus it is impossible
to establish a date for automatic declassification.)
STAT
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ADMINISTRATIVE - Ii',- 1-VXAL USE ONLY
 ADA"NISTEATIYE Iii :241 AL USE 0
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K. Information which discloses the identity (for example,
by name, title or function) of any personnel, including
agents and liaison officers, of foreign intelligence or
of security services may not be declassified.
L. Documents and information received in confidence from a
foreign intelligence service through liaison channels,
whether the liaison source is stated or inferred, may
not be declassified without approval from the foreign
intelligence service concerned.
M. Information revealing pseudonyms, cryptonyms and codewords.
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OFFICE OF MEDICAL SERVICES
Records which, upon review, are found to contain the
following kinds of information are excluded from declassifi-
cation and are to be protected in accordance with guidance
provided by the Office of Medical Services:
A. Information which identifies the cover and functions
of OMS personnel assigned
should continue to be classified. Such.
information may be declassified 75 years following
dissolution of the facility.
C. Classified documents and information received from
agencies of U.S. or foreign governments may not be
declassified without the explicit approval of the
originating agency.
D. Information which reveals the Table of Organization,
number of employees, or the budget of OMS should not
be declassified.
E. Information revealing pseudonyms, cryptonyms and codewords.
F. Medical records are normally classified by the medical
profession as medical confidential. This restricts the
transfer or disclosure of information contained therein
to the individual, his designated physician or legally
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OFFICE OF DATA PROCESSING
Because of the relatively recent origins of the ODP and
its functional predecessors, it is not anticipated that any
of their records will fall into the declassification review
period. All classified documents and information pertaining
to computers, ADP systems, and related subjects should be
reviewed in accordance with guidelines provided by the
originating or successor component of the material under
review.
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MEMORANDUM FOR: Chief, Classification Review Division, OIS
STATINTL ATTENTION:
STATINTL
Assistant enera Counsel
SUBJECT: De . sif c tion of Documents Involving
You have asked whether you can initiate normal declassi-
fication review of subject documents in view of the ongoing
litigation. We have contacted Mr. Charles R. Esherick, the
Department of Justice attorney handling the case, who has
advised that he has no objection to declassification review of
the documents. He emphasized, however, that all the documents
must still be retained pending final resolution of the case or
a court order permitting destruction.
` STATINTL
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