TRANSACTIONAL COSTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92G00017R000900140020-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 23, 2016
• Document Release Date: December 3, 2013
• Sequence Number: 20
• Publication Date: March 7, 1989
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/12/03: CIA-RDP92G00017R000900140020-2
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DDA 89-0389
7 March 1989
MEMORANDUM FOR: See Distribution
FROM:
Executive Assistant to the DDA
SUBJECT: Transactional Costs
1. Our next meeting will be on 14 March 1989 from 0900-1100
in the DDA conference room, 7D32.
2. Attached are: a) the agenda, b) the next draft report
on the transactional cost items, c) a list of the transactional
cost items which remain to be completed by the end of April, d)
a copy of the delegation of authorities list with the current
action/status situation, and e) copies of the drafts/suggestions
for the Services Directory which I have received to date.
3. Please review the draft transactional cost report and
provide your comments at the 14 March meeting. After that date
I will forward it to the DDA for his signature.
? 4. Please review the remaining transactional cost items,
and those who have action should be prepared to discuss the
action/status at the meeting on 14 March.
5. Please review the delegation of authorities list and be
prepared to discuss: a) the value of pursuing, and b) if worth
pursuing, an action plan and due date.
6. With regard to the Services Directory, my sense at this
point is that our emphasis should be on the "How To" and "User
Friendly" aspects for each office/DD rather than a lengthy
line-item listing. I also request that you treat these drafts
as SENSITIVE since, in some instances, they have not yet been
coordinated with senior management.
7. Looking forward to seeing you.
S
STAT
STAT
STAT
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AGENDA FOR TRANSACTIONAL COST
14 MARCH 1989
7D32 OHB
1. Transactional Task Force Report and Items to do
2, Services Directory
3. Delegations of Authority
UNCLASSIFIED
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STAT
DDA 89-0289
MEMORANDUM FOR: Executive Director
Deputy
Director
for
Intelligence
Deputy
Director
for
Operations
Deputy
Director
for
Science and Technology
Inspector General
General Counsel
Comptroller
Director of Training and Education
FROM: R. M. Huffstutler
Deputy Director for Administration
SUBJECT: Reducing Transactional Costs
Attached for your information and review is the third
interim report from the Directorate of Administration's
Transactional Costs Task Force. The task force has now
examined and has taken action on 63 of the 69 issues you
submitted. As you will note, we have again made modifications
to procedures in several areas and have plans to do the same in
some others. There are also issues/areas which, after
examination, do not lend themselves well to change in
procedures at this time. If you have any questions.bet this
report, please give my Executive Assistant, on
or me a call.
R. M. Huffstutler
ADMINISTRATIVE - INTERNAL USE ONLY
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LIST OF TRANSACTIONAL COST ISSUES
REMAINING FOR FEBRUARY TO APRIL 1989
OFFICE ISSUE REQ COORD
WITH
INFORMATION TECHNOLOGY
TIME FRAME FOR COMPLETION
MAY - JULY AUG 7 OCT NOV - JAN FEB - APR
1. Automate or modify forms for use on word X
processors. Explore on-line coordination.
2. Have the Agency phone book put on-line X
with updating by components as changes
occur.
PERSONNEL
Leave
3. Delegate authority to approve 240 OMS X
hours advanced sick leave to the office
director in coordination with Office of
Medical Services.
Other
4. Review the space limitation for vacancy X
notices to enable them to be less cryptic.
5. Decrease the time delay in making
payments to independent contractors. X
LOGISTICS
ALL DA - 6. Develop a quick reference directory
OFFICES for Agency usage which identifies
key services with their points of
contact.
1
ADMINISTRATIVE - INTERNAL USE ONLY
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Ofner- o'1_0(clY/e,s
SERVICES NEEDED FROM OTHER DIRECTORATE OF ADMINISTRATION COMPONENTS
Telephone
Installation
Repair
Computers
Security (ISSG)
Mainframe terminals
Personal Computers
Wang
Trouble besk
Local Area Networks
Bar Coding
Software Store
Medical
Emergencies
Immunizations
Physicals
Allergy Shots
Safety
Overseas Medical Benifits
Retirement Counseling
Insurance
Health insurance options and open season information
Life insurance coverage
How to make a claim
Follow-up on claims
Voluntary Investment Program
Thrift SavingsPlan
Agency Reserve Program
FELO Services
Domestic Relocation Assistance Program
Travel
Passports, Visas, TDY, PCS
Training -
CT Programs
Vacancy Notices
Cables
Dispersing
Payroll
Leave questions
Equal Employment Opportunity
Credit Union
Map Services
Security
Communication
Safes
Computers
Physical
Escort
crrprm
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