CHANGE OF SERVICE DESIGNATION FOR OIT/DISPERSED OFFICE SUPPORT POSITIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B00060R000100190007-8
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: April 24, 2013
• Sequence Number: 7
• Publication Date: November 9, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/04/24: CIA-RDP91 B00060R000100190007-8
ADMINISTRATIVE- IWERNAL USE ONLY
9 November 1988
MEMORANDUM FOR: Chief, Organizational Development Branch, OP
FROM: Daniel A. Childs, Jr.
Director of Finance
SUBJECT: 'Change of Service Designation
for OIT/Dispersed Office Support *Positions
REFERENCE: Memo for D/Fin fr D/OIT dtd 7 Sep 1988;
subj: ADP Support to the Office of Finance
STAT
STAT
STAT
STAT
STAT
1. In conformance with the Memorandum of Agreement between the
Office of Finance and the Office of Information Technology, the service
designation of selected MF positions should be changed as noted below;
Systems Accountant D CH GS-15 to MZS
Systems Accountant ADP GS-14 to MZS
Systems Accountant ADP GS-13 to MZD
Systems Accountant ADP GS-13 to MZD
Systems Accountant ADP GS-12 to MZD
to complete a total staff of six OIT personnel
For the record
2
,
.
as agre Ad to in the Memorandum of Agreement, OIT recently transferred
positio Computer Specialist, GS-11, MZD career service, to-the
Office j~f Finance/Financial System Division's Staffing Complement.
of career
action to reflect the change
necessa
th
k
.
ry
e
e
3. Please ta
Zservice designation for the positions noted in paragraph 1 jbove.
Daniel A.
cc: D/OIT
A MINISTRATIVE-INTERNAL USE ONLY
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')MINISTRATIVE - INTERNAL USE ONI?
OIT-7223-88
7 -SEP 1988
MEMORANDUM FOR: Director of Finance
Edward J. Maloney '
Director of Information Technology
SUBJECT: ADP Support to the Office of Finance
REFERENCE: OIT 1081-86, dtd 2 January 1987
Subj: ADP Support to DA Offices
1. Attached is a Memorandum of Agreement which, once formalized, will
obligate the Office of Information Technology (OIT) to provide decentralized
data processing support to the Office of Finance (OF). The terms of this
agreement have been discussed among our respective staffs. We propose to
establish a Dispersed Office Support (DOS) unit under your management.
co-located with your personnel. The DOS unit would provide software
development, software maintenance, technical guidance, and office-wide ADP
planning to your Office. Providing these activities on a decentralized basis
will help ensure that OIT activities are responsive to your priorities.
2. In order to provide you with the proposed service, we will create a
DOS unit of six OIT personnel and a number of your personnel who are directly
involved in developing and maintaining OF systems. We will, over time,
provide six OIT personnel on a rotational basis, and provide career management
for the personnel involved. Tasking and day-to-day priorities would be
provided by OF managers.
3. OIT cannot by itself staff up to your requirements. Therefore, we
request that you provide one of the two slots required, in addition to the
four OF slots already provided for OIT personnel. Details of this proposal.
can be found in the attached MOA.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/24: CIA-RDP91 B00060R000100190007-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/24: CIA-RDP91 B00060R000100190007-8
`DMINISTRATIVE - INTERNAL USE ON?V
STAT
STAT'
J I /-H I
SUBJECT: Decentralized ADP Support for Office of Finance
4., We look forward to working with you in addressing the data processing
needs of OF. Chief, Career Management Staff, Development
Group, OIT, is responsible or administering this MOA. Please contact
with any ,...,,~?.,...e e,,.. -.-
W 8 oII
STAT
Attachment:
Memorandum of Agreement
C/GMS/DG/OIT/
(1 Sep 88)
Distribution:
Orig - Addressee (w/att)
2 - D/OIT'(w/att)
3 - OIT/Registry (w/o att)
1 - DG/OIT (w/o att)
1 - CMS/DG (w/o att)
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 Declassified in Part - Sanitized Copy Approved for Release 2013/04/24: CIA-RDP91 B00060R000100190007-8
MINISTRATIVE - INTERNAL USE ONI'
1 September 1988
MEMORANDUM OF AGREEMENT
Between
The Offices of Finance and Information Technology
for
Dispersed Office Support
1. BACKGROUND
The Office of Information Technology (OIT) and the Office of Finance (OF)
are jointly involved in the development and support of ADP systems whose
success is crucial to Agency operations. This Memorandum of Agreement
(MOA) recognizes the importance of a smooth working relationship between
OF and OIT, and establishes the OIT Dispersed Office Support (DOS)
concept within OF. The purposes of the DOS program are to provide timely
ADP services to OF; to ensure these services are responsive to the
priorities of senior OF management; to foster good. communications between
system implementors and OF customers; to greatly enhance the
implementor's understanding and knowledge of customer activities; and to
provide increased customer visibility into the system development and
maintenance process.
2. AUTHORITY AND IMPLEMENTATION DATE
The approving signatures affixed to this MOA shall constitute its
authority. The OIT DOS program shall be constituted and formally begin
operations within thirty days of the latest approving signature date.
This MOA can be changed with. the approval of both offices and shall
remain in effect until formally rescinded by either of the two offices.
3. TERMS OF THE AGREEMENT
OIT and OF jointly agree that OIT DOS personnel shall be assigned to the
Office of Finance, Financial Systems Division (FSD). The terms of this
agreement are as follows:
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'MINISTRATIVE INTERNAL USE ONLY
3.a. The senior OIT careerist serving in the Office of Finance will be
either the Chief or Deputy Chief of the Financial Systems Division,
who reports to the Deputy Director for Financial Systems. When
vacancies in either position occur, the Director of Finance will
consider candidates from both the MF AND MZ career subgroup and
select the most appropriate available candidate. Either the Chief
or Deputy Chief position will always be filled by an OITcareerist.
3.b. As either the Chief or Deputy Chief of the Financial Systems
Division, the senior OIT careerist will be an integral member of the
management chain for all financial systems matters and will be able
to oversee the performance and tasking of all Division personnel,
including OIT careerists assigned to the Division. Each FSD
employee's Performance Appraisal Report must have either the primary
or reviewing comments written by a manager from that employee's own
career service.
3.c. The senior OIT manager's annual performance appraisal report shall
be written by appropriate OF management and reviewed by Chief,
Development Group (DG), OIT. The Chief, Development Group, OIT will
provide comments with respect to adherence to OIT development
standards, policies, and practices.
3.d. D/OF shall have the right to interview and approve the individual
recommended by OIT for the senior OIT position. The Chief and
Deputy Chief, Financial Systems Division (FSD), shall interview and
approve all OIT personnel assignments to the Division.
3.e. The senior OIT manager will insure that OIT personnel assigned to
Financial Systems Division are represented on the DG/OIT career
sub-panel. The senior OIT manager will attend periodic OIT/DG
project status meetings and will participate in OF career management
forums to the extent desired by OF.
3.f. The OIT DOS personnel within OF, Financial Systems Division will be
assigned to six positions, four of which currently exist in the
Office of Finance. One of the-two remaining positions will be
provided by OF and converted to an MZ position. OIT shall provide
the other position. These six MZ positions shall be on the Table of
Organization of OF. These positions are listed in Appendixes 1 and
2. Upon termination of this MOA the slots referenced in Appendixes
1 and 2 will revert back to their respective offices.
3.g. The responsibility for maintenance and enhancement of existing OF
mainframe projects described in Appendix 3 shall be moved to the
BARS/CLAS Project. During the time of BARS/CLAS Initial Operating
Capability (IOC), OF and OIT will renegotiate the slots for the
additional personnel to be added to the OIT DOS complement in OF,
Financial Systems Division.
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IMINISTRATIVE - INTERNAL USE ONLv
3.h. OIT shall be responsible for providing six MZ careerists to the
Office of Finance. They will have an appropriate mix of--ADP skills
and'experience. OIT personnel shall be assigned for a tour-of duty
which is normally two or three years. After the renegotiation of
slots and personnel following the BARS/CLAS IOC, the staffing level
for the DOS effort shall be reviewed annually by OF and OIT.
Mutually agreeable adjustments to the level of effort may be made
following the annual review. Should OF desire to increase the
number of MZ personnel in the DOS team following the BARS/CLAS IOC
renegotiation, it shall provide the required personnel positions and
convert them to MZ.
3.i. Office of Finance software development and maintenance of corporate
programs and selected field applications will comply with OIT
architecture and data handling standards.
3.j. The existing OIT/DG rotational program in OF will be eliminated. As
a transitional vehicle, all existing rotational agreements will be
honored as part of the DOS program.
3.k. The final decision for work approvals and priorities shall reside
with OF. The Chief and Deputy Chief of Financial Systems Division
shall be responsible for managing the resources of the Division,
including the DOS personnel, to meet OF's priorities and to maximize
the responsiveness and quality of ADP services to OF. The Chief and
Deputy Chief shall review all requests for work, and shall provide
formal estimates for accomplishing the work, along with the
recommended alternatives, if any.
3.1. OF shall- be responsible for funding any ADP equipment, software, and
contractors required to accomplish the work of the Division. The
senior OIT manager shall assist OF in budget formulation by
preparing estimates and cost justifications for systems efforts.
3.m. The senior OIT manager will be designated as an alternate ADP
Control Officer and will serve as a focal point for identifying and
coordinating ADP or communications activities which can reasonably
be expected to affect the OIT services network.
4. OF RESPONSIBILITIES
In addition to other responsibilities defined in this MOA, OF shall:
4.a. Establish a mechanism for reviewing, screening, selecting, and
prioritizing ADP requirements for the Office of Finance.
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"IMINISTRATIVE - INTERNAL USE ONI?
4.b. Define the functional requirements, participate in reviews and
conduct formal acceptance tests for systems deliverables-where
appropriate.
4.c. "Fund appropriate ADP training for all personnel assigned to the
Division.
4.d. Provide the Division personnel with working space, clerical support,
and ready access to an adequate number of computer terminals,
personal computers, and printers. For thasimum efficiency the OIT
personnel assigned to the Office of Finance shall'be located in
Financial Systems Division space.
4.e. Develop and maintain an Office of Finance ADP strategic plan.
4.f. Establish a mechanism for responding to the OF's ADP requests with
formal estimates and alternatives.
4.g. Develop, enhance, maintain, and support, both stand-alone and
mainframe ADP systems in response to the priorities and requests of
OF.
4.h. Perform maintenance and make enhancements as directed by OF to all
projects or systems.
4.1. Provide on-site ADP consulting and assistance to Office of Finance
. management and personnel.
4.j. Manage the ADP contractor support including software procurement and
software-development.
5. OIT/DG CENTRAL SERVICES
OIT/DG will continue to centrally:
5.a. Manage the careers for all OIT personnel assigned to the Financial
Systems Division.
5.b. Coordinate the Agency's Corporate Data Program. This function will
include: Corporate Data planning and the establishment of the
Corporate Data architecture; definition and enforcement of
standards, procedures, and guidelines for Integrated Database
Management System/Relational (IDMS/R) project development; provision
of Data Base Administration (DBA) support to IDMS/R project
developers; maintenance of the IDMS/R Integrated Data Dictionary;
and Corporate project development, as appropriate.
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1^MINISTRATIVE'- INTERNAL USE ONLY
STAT
methodologies.
5.c. Establish and promote system development standards, guidelines, and
5.d. Through a senior technical OIT/DG review panel, ensure that
development efforts comply with applicable standards for
architecture and development, unless otherwise exempted.
6. OIT CENTRAL SERVICES
OIT will continue to centrally define the architecture and install and
maintain Agency-wide communications and mainframe computing systems to
support the Office of Finance world-wide requirements.
0 9 SEP 1988
STAT
Dir
"r, Office of Finance
7F SEP 190.0
Director, Office of.Info
rm&f1-6n Technology Date
ADMINISTRATIVE - INTERNAL USE ONLY
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'MINISTRATIVE - INTERNAL USE ONI-
Appendix 1
List of MF positions being converted MZ.
STAT
GS-15'
GS-14
GS-13
GS-13
GS-12
INCUMBENT
ADMINISTRATIVE - INTERNAL USE ONLY
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")MINISTRATIVE-- INTERNAL USE ONL"
Appendix 2
List of MZ positions being transferred to the TO of OF.
POSITION
POSITION GRADE
INCUMBENT
STAT
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 Declassified in Part - Sanitized Copy Approved for Release 2013/04/24: CIA-RDP91 B00060R000100190007-8
.)MINISTRATIVE-- INTERNAL USE ON1'
Appendix 3
List of existing mainframe projects moved to the BARS/CLAS
program of Development Group, OIT
CONIF Contract Information System
GAS General Accounting System
FRS Financial Resource System
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