USING ELECTRONIC PROCESSES FOR EVERYDAY ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B00060R000100060002-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: April 18, 2013
• Sequence Number: 2
• Publication Date: November 4, 1988
• Content Type: MISC

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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
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STAT
STAT
STAT
2051-89
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Observers:
OIT (Chairman)
OGC
IMS
OP
OIT
ORD
IG
OIR
0/COMPT and
0/EXDIR
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2052-89
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Background
Problem Statement
Draft Policy
Risks of Implementation
Recommendations
EPSG Future
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
2O3?.89
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Background
Primary Focus
? Electronic processes today
? Records management requirements
Related Issues
? Architecture
? Automating specific forms
? Managing electronic documents
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Problem
Agency resources cannot keep pace with growth in information
? Focus has been on solving substantive problems with
technology
? Lack of management focus on everyday processes
? We need to develop a policy for automating these processes
2054 -- 89
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Draft Policy
? The Agency will promote electronic systems for
everyday processes by:
? Providing connectivity for each employee to any other employee
? Providing an electronic inbox and outbox for each employee
? Providing every employee access to a consistent set of
of electronic tools and services at their workstation
? Encouraging all employees to use electonic documents for
communicating and conducting Agency business
2055-89
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
?Risks of Implementation
? Information stored electrically can be more difficult to retrieve
? "Management by Walking Around" could become a lost art
? Inadequate records management could result in loss of information
? We could exceed our capacity for storage, transmission,
or processing of everyday information
? Changing technology could make older electronic records inaccessible
? Electronic information may not be admissible as evidence
? The security risks may be perceived to be greater than with paper
2056-69
These risks are not new
They can be overcome
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
? Recommendations for the ISB
? Publish Policy as a Headquarters Notice
? Establish a goal that the architecture
will support the policy
? Set a date when connectivity will be accomplished
2057-89
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
General Recommendations
? Promote the continuing development of Agency standards for
electronic connectivity. New systems must include the
"hooks" needed to connect with other Agency systems.
? Every employee should be provided with an electronic inbox
and outbox which are connected both within and outside
the local work group to send and receive the information
needed to perform their everyday processes.
2058-89
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Recommendations
? Each directorate should provide a node (electronic address) that is the
entry point to their architecture, such as exists in the DCI and DDS&T
areas.
? Each directorate should provide an electronic registry that is the
default recipient for all electronic messages not specifically
addressed to an individual.
2059-89
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Recommendations
? The Agency should provide a standard set of electronic tools for
requesting services
? The services providers must process requests received through
the network regardless of originating system
? Service components should give priority to processing requests
submitted by electronic means. All correspondence
between the service provider and requester should be
via electronic means.
2060 89
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Recommendation
? Broaden the interpretation of the term "Official Business" to include
computer activities which promote interpersonal communications
and are not prohibited by law (e.g., no use for personal gain or
for illegal activities).
2061-89
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Recommendation
The Agency should not wait to resolve the connectivity problem before
developing an aggressive schedule/plan to start automating everyday
processes, beginning with memos, cables, and common Agency forms.
2062-89
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2083-89
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EPSG Future
? Propose policy for managing electronic records
? Re-formulate recommendations so that Directorates
can capture them in their ADP strategic plans
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7
Declassified in Part - Sanitized Copy Approved for Release 2013/04/18: CIA-RDP91B00060R000100060002-7