COPIER REPLACEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00981R000200270037-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 27, 2016
• Document Release Date: April 26, 2013
• Sequence Number: 37
• Publication Date: May 10, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270037-5
10 May 1988
MEMORANDUM FOR: Chief, Budget and Fiscal Branch, OL
STAT FROM:
ie Printing and Photography Group, OL
SUBJECT: Copier Replacement Program
1. Attached is a copy of the Office of Logistics,'Printing and
Photography Groups (OL/P&PG) funding requirements for FY-89, FY-90,
FY-91, FY-92, and FY-93 to maintain a replacement program for Agency
copiers. These requirements are based on a useful life expectancy
of five years for a copier, which is in-line with industry
standards.
2. If you have any questions or desire additional informatinn-
STAT please contact me on extensio
STAT
STAT
STAT
OL/P&PG
(10 y88)
Distribution
1 - Addressee w/att
1 - OL/P$PG Official w/att
1 - OL/P&PG Chrono w/att
1 - OL/P$PG/PP.F,SS Chrono w/att
' OL Files
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270037-5
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270037-5
y A
Five Year Copier Management Replacement Program
1.) Beginning in FY-88 the Agency copier population was at 505
copiers. By the end of the fiscal year the copier population should
be at around 580. This is a 15% annual growth of new copier
placements and it is unknown when this annual growth rate will peak.
The replacement program should serve as a catalyst in reaching this
peak in a predictable amount of time. CMP must be able to control
when copiers should be replaced so that old copiers will be replaced
before problems arise. It is believed that consistently replacing the
old out-dated copiers with new state-of-the-art copiers, will
dramatically reduce the number of requests for new copiers.
2.) If 20% of the copier fleet is replaced every year, the Agency
will have a new fleet of copiers every five years, which is within the
life expectations of most copiers. The copier population is growing
at a present rate of 15% per year. By carefully implementing this
replacement program and strategically placing high volume copiers,
this growth rate can be dramatically reduced over the five year
period. The projections outlined below are based on this assumption.
The growing number of old and worn out copiers has caused a surge in
requests for additional copiers to be placed as "back-ups" to the
worn-out copier. By increasing the number of new copiers to worn-out
copiers, the rate of new copier requests can be reduced. This 15%
rate can be reduced by at least 1/5 for each replacement year because
of the consistent influx of new dependable copiers.
3.) At the present rate of copier expenses, the increased costs
incurred for each replacement copier will amount to an average of
$3,000.00 per copier per year. The projections below indicate the
projected figure of $3,090.00 for FY-89 which includes an inflation
adjustment of 3% for that year and for each year thereafter.
FY
BEGIN
FY
POP
GROWTH
RATE
(PROJ)
COPIER
POP
(PROJ)
COPIERS
REPLACED
(PROJ)
COST PER
COPIER
(PROJ)
*TOTAL
REPLACEMENT
FOR FUTURE FY
1989
580
12.00%
650.44
116
$3,090.00
$358,440.00
1990
650
9.00%
708.98
130
$3,182.70
$413,751.00
1991
708
6.00%
751.52
142
$3,278.18
$465,501.70
1992
751
3.00%
774.06
150
$3,376.53
$506,478.96
1993
774
0.00%
774.06
155
$3,477.82
$539,062.44
* - This column indicates the funds needed for the replacement
program for each fiscal year to cover the additional program costs.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270037-5