FOURTH QUARTER FY-88 OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00981R000200270021-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 19
• Document Creation Date: December 27, 2016
• Document Release Date: April 26, 2013
• Sequence Number: 21
• Publication Date: September 30, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
30 September 1988
Chief, Printing and Photography Group, OL
MEMORANDUM FOR: Chief, Information & Management Support Staff, OL
SUBJECT: Fourth Quarter FY-88 Objectives
Attached are the Fourth Quarter milestone charts for the Office
of Logistics, Printing and Photography Group, FY-1988. If you have
any questions or require additional information, please contact Al
r- QL~ ~7/~:.
SECRET ?-I
OL/P&PG/PP&SS
(30Sep88)
Distribution:
Orig - Addressee w/atts
1 - OL/P&PG Official w/atts
1 - OL/P&PG Chrono w/atts
1 - OL/P&PG/PP&SS w/atts
OL Files
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACCOMPLISHMENTS THIS PERIOD:
A commercial software package, which came the closest to
meeting P&PG's requirements for job scheduling, was reviewed
and tested during this quarter. Although the results were
unacceptable, the software did present some techniques which
will be useful in future applications. At this time, an
ongoing study is deemed appropriate and will be included in
P&PG's proposed group-wide ADP study which will address such
topics as LANS and planning software. The results of this
study will be key to any changes in P&PG's ADP systems and
will directly impact upon this project.
The package tested had internal processing problems
which occasionally locked-up the computer. Also, its format
could not be fully integrated into P&PG's system. The
development of automated planning for printing jobs will
continue but requires additional time as it hinges on the
future direction of ADP with P&PG.
This MBO is being merged with the ADP Objectives of
FY-89.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
Office: DDA/OL/P&PD
Objective Statement: Develop system for automated planning of printing jobs
Responsible Officer:
Significant Funding Amount:$20,000.00 FY 88
Quarter Ending: 30 SEP 1988
0 - Scheduled
X - Actual
---------------
Quarter 1 Quarter 2 Quarter 3 Quarter 4
ACTION PLANNED ----- I -----I -----I-----I -----I -----I-----I -----I -----I-----I-----I-----I
OCT I NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
--------------------------------
--------------------- ---
1. Conduct feasibility study.
2 Prepare requirements document.
3. Prepare project proposal.
4. Design, code, and test system
Implement automated planning system.
I I I
I I I I I
I 0 --I - I- I- --I -0 -I - I - I -0 I
I I o--I----- I_____
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACCOMPLISHMENTS THIS REPORTING PERIOD:
Progress is at a temporary standstill due to the delay caused by
the current renovation of the northeast wing of the Printing and
Photography Building.
No new problems were encountered due to the above mentioned
delay.
This MBO is not complete and should be continued into FY-89.
The contingency plan (videocassette players stationed at all viewing
points supplied with replicated copies of tapes until WVTD-TV is
totally operational) can be implemented as soon as the conference
room is renovated. The entire closed-circuit television system can
be made operational with in six weeks after work on the building is
complete.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
0 - Scheduled
Office: DDA/OL/P&PG
Objective Statement: Implement closed circuit television in P&PD. X - Actual
Significant Funding Amount: ,000.00 FY 88
Quarter Ending: 30 SEPT 1988
-------------------------------------------------------- -------------------------------------------------------=---------------
Quarter 1 I Quarter 2 I Quarter 3 I Quarter 4
ACTION PLANNED ----- I ----- I ----- I ----- I -----I -----I -----I -----I -----I -----I -----I -----I
OCT I NOV I DEC I JAN I FEB MAR I APR MAY JUN JUL AUG SEP
--------------------------------------------------------i-----I-----I-----I-----I-----I-----I-----I-----I-----I-----I-----I-----I
~ I I I I I I I I
1
Submit Formal Plan for WVTD-TV (closed
circuit television system in P&PD)
including scope, management and technical
drawings to Division Management for
approval.
2. Prepared refined technical specifications
and equipment requisitions.
3. Procure hardware and expendable supplies
for this project.
4. Coordinate installation plans with P&PD
Maintenance and Motion Picture/Television
Staffs.
0--
-----
-----
-----
-----
--0--
-----I
-----
--0--
--
5. Install and test WVTD-TV.
i
0--
i
-----
i
-----
i
-----
i
-----
i
-----I
-----
i
--o--
----
i
--
6. Prepare a WVTV-TV operator's manual.
i
0--
i
i
i
i
i
1
I-
-0-4
i
--
7. Conduct operator training session (s).
8. Begin WVTV-TV operation.
0--
---------------------------------------------------------
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
STAT
I. ACCOMPLISHMENTS THIS REPORTING PERIOD:
This MBO has addressed all planned action during this
fiscal year and can be considered completed. However, the
Headquarters Notice announcing the P&PG role in Agency
desktop publishing (DTP) has been cancelled because many
Agency components have invested large amounts of time and
manpower in existing desktop publishing systems and neither
need nor desire another step in the procurement process. As
a result, the scope of P&PG involvement in DTP has been
revised to include a consultative res onsibility only. As
an adjunct, the planned changes to addressing DTP
are unnecessary; future DTP consulting services are
currently addressed in the existing HR. Most of the
hardware and software which was ordered to create DTP
testing and evaluation platforms has been received in P&PG.
The installation and resulting IOC of these platforms will
take place upon completion of current renovations in the
P&PG building.
A minor problem was the slow delivery of hardware and
software ordered from outside vendors.
Athough this MBO is complete, P&PG will install three
separate DTP platforms, during the first quarter of FY-89,
for the testing and evaluation of Agency-wide applications
impacting on Group support. The training of an in-house DTP
consultant will continue to insure state-of-the-art
consultative support to Agency components.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
SECRET
DIRECTORATE LEVEL
Responsible Office; DDA/OL/P&PG
Objective Statement: Establish Approval/Control Mechanism for Desktop Publishing 0 - Scheduled
Responsible Officer: X - Actual
Significant Funding Amount: $75,000 FY 88
Quarter Ending: 30 SEP 1988
------------------- -----------------------------------------------------------------------
Quarter 1 I Quarter 2 I Quarter 3 I Quarter 4 I
ACTION PLANNED I----- I----- I_____I_____I_____I----- I11_____
I OCT I NOV DEC I JAN I FEB I MAR I APR I MAY I JUN I JUL I AUG SEP
1. ---I----------I-----I-----I---- I-----I-----I-----I-----1
--------------------------------------------------------
I I I I I I I I I I I
I I I I I I I I I I I I I
PREPARE P&PG POSITION PAPER & OBTAIN APPROVALS. I I I X 10 I I I i i i I I
2. SET UP APROVAL MECHANISM FOR DESKTOP PUBLISHING
4. PUBLISH HEADQUARTERS NOTICE STATING APPROVAL
RESPONSIBILITIES
5. IMPLEMENT APPROVAL MECHANISM FOR DESKTOP
PUBLISHING
X I I I I I l 0
I I I I I I I
X I I I I I 10 1
I X I I I I l 0
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACCOMPLISHMENTS THIS REPORTING PERIOD: P&PG has
continued to cross-train production employees in the
Production Planning Office functions and on the Flagship
Team. The Production Planning Office training has provided
excellent cross-training benefits for employees and P&PG
management. These benefits include:
a. Employee awareness of the total production
picture which enables employees to perform
more effectively in their own disciplines.
b. A core of trained individuals that can
immediately assist in any production element.
c. A program which permits employees to demonstrate
their abilities outside of their career
disciplines.
d. A more accurate evaluation of an employee's
suitability for future production or planning
vacancies by both management and the employee.
II. PROBLEMS ENCOUNTERED: No problems were encountered
this reporting period.
III. PLANS FOR NEXT PERIOD: This MBO can be considered
completed. Due to its success and the multiple benefits,
P&PG feels that this cross-training should be a continuing
program.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
Office: DDA/OL/P&PD
Objective Statement of P&PG Work Force X - Actual
25X1 Responsible Officer 0 - Scheduled
Significant Funding Amount: 0 FY 88
Quarter Ending: 30 SEPT 1988
-------------------------------------------------------- ----------------------------------------------------------------------
Quarter 1 I Quarter 2 Quarter 3 I Quarter 4
ACTION PLANNED ----- I----- I----- I----- IIIIIIII
-----------------I OCT I NOV DEC JAN FEB I MAR APR MAY JUN I JUL AUG SEP
------------ ----------- ---------------------I-----I-----I-----I-----I-----I-----I-----I-----I-----I----------I
I I I I I
1. REVIEW AREA OF CONCERN FOR POTENTIAL PRODUCTION X0
PROBLEM.
2. DEVELOP CROSS TRAINING PLAN BASED ON AREA OF XO
CONCERN.
3. SOLICIT VOLUNTEERS FOR CROSS TRAINING XO
4. IMPLEMENT CROSS TRAINING PLAN 5. UTILIZE VOLUNTEERS TO RELIEVE PRODUCTION PROBLEMS 6. EVALUATE PROGRAM
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACCOMPLISHMENTS THIS REPORTING PERIOD:
Two programs were written to assist the implementation of
barcoding. One automatically formats the data using the software
package, TCOM, and the other uploads the captured data stored in the
barcode readers into the MIS database. This data is uploaded daily.
The barcode label printers, Intermex 8625, were installed throughout
Printing and Photography Group. Demonstrations and training,
individual as well as group, covered procedures and usage
of the hand-held readers and the barcode label printers.
The training sessions assisted in overcoming the only problem,
the resistance to change.
For all practical purposes, this MBO is considered complete.
However, a procedure manual concerning usage of the barcode readers
and the barcode label is being written and will be made available to
the end users in the near future. Inventory and property
accountability are being carried over as a new project in FY-89.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
Office: DDA/OL/P&PG 0 - Scheduled
Objective Statement: IMPLEMENT BAR-CODING IN P&PG X - Actual
Significant Funding Amount: 0 FY 88
Quarter Ending: 30 SEP 1988
----------------I
I Quarter 1 I Quarter 2 Quarter 3 Quarter 4 I
I OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN I JUL I AUG I SEP
1. Program Barcode Reader to accept
production information.
I I I I I
I I I I I I
o-- I--x I I I I I
2. Use Communication Package to upload I I I X0
Barcode Reader Data to PC
3. Upload PC file to VM.
4. Develop Procedure to load file to MIS.
5. Program Barcode Reader for Physical
Inventory
6. Program Barcode Reader for Property
accountability.
I I I
I o---I-----I-----I-o--
I I I I
I I I I
O-- I ----- 1-0--- I ----- I -O--.--I= -
I I I I I
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACCOMPLISHMENT THIS REPORTING PERIOD:
A number of equipment items that would aid in
streamlining Bindery operations were identified. However,
during this reporting period, it became apparent that
funding constraints would limit the procurement of new
equipment to a single new plastic wrapping machine this
fiscal year. As a result, the preparation of a study was
not continued.
The major problems currently limiting greater
streamlining of the Bindery operations are restrictions
posed by limited funding and severely limited space for
additional equipment. Because most automated and in-line
equipment requires a large amount of floorspace, the
physical size of new equipment poses restrictions in the
present facilities.
While streamlining of Bindery operations remains an
important goal for P&PG, it is recommended that the
objective be implemented at a rate consistent with available
funding. The possibility of a new print plant at Reston
will open the options for new, advanced, in-line binding
equipment that can be specifically identified as
requirements. As space and finances allow, P&PG will
continue to acquire Bindery equipment with an eye to
streamlining operations but feels the project should be
continued as part of a study defining the requirements for
STAT
and P&PG building as related to Bindery
automation for FY-92/93.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
SECRET
GROUP LEVEL
Office: DDA/OL/P&PG 0 - Scheduled
Objective Statement: Study various options to streamline Bindery operations X - Actual
Significant Funding Amount: FY 88
Quarter Ending: 30 SEP 1988
--------------------- -----------------------------------------------------------------------
Quarter 1 I Quarter 2 1 Quarter 3 1 Quarter 4
ACTION PLANNED ----- I----- I-____I----- IIIIIIII
OCT NOV DEC I JAN FEB I MAR APR MAY JUN JUL AUG SEP
--------------------------------------------------------I-----I-----I-----I-----I-----I-----I-----I-----I-----I-----I-----I-----I
1. Investigate various alternatives and
enhancements to current bindery operations
(ie, webbing, in-line finishing, in-line
addressing, etc.
2. Examine efficiency of binding workflow
and equipment configuration.
3. Write study noting recommendations on what
should be done to streamline bindery
operations.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part -Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2 ,
MBO - 8
I, ACTIVITY THIS PERIOD: photo morgue requirements and d.
P&PG p have been comp
Surveys of the current meet P&PG's
available optical disk hardware eliminates
Thisrfinding this
Based e surveys, no commercial devices
Based o on th thes output requirements. ThereforeMBO
{t photo to c y1the remaining MBO actions.
the need ed to complete complete.
can be considered
II. PLANS FOR NEXT PERIOD: in completing this
mentioned, the prime difficulty
commercially available hardware to meet output
As previously
MBO is the lack of comet
requirements.
III, PLANS FOR NEXT PERIOD:
complete, the overwhelming
can be considered an optical disk
Although this MBO from the implementation ofto monitor
benefits to be derivadfollow-on MBO should be implemented stem suggest that a technological developments in the commercial
the rapidly evolving tec
sector.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
NIBO- 8
Office: DDA/OL/P&PD 0 - Scheduled
Objective Statement: PAnlarA currant photo morgue with Optical disk technology x - Actual
Significant Funding Amount: FY 88
Quarter Ending: 30 SEP 1988
-------------------------------------------------------- I ----------------------------------------------------------------------- I
Quarter 1 I Quarter 2 Quarter 3 Quarter 4
1 OCT I NOV DEC I JAN FEB MAR I APR MAY JUN JUL AUG SEP
------------------
-
I I I I I I I I I I
Become familiar with current photo morgue
operation.
2. Establish requirements for photo morgue
3. Prepare proposal.
4. Develop system.
5. Implement system.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACTIVITY THIS PERIOD:
A survey of the characteristics of current optical disk
technology has been completed. The reproduction quality of
the output devices equals the level of quality of current
microfilm/fiche reproduction. Based on available industry
hardware, it is probable that a system could be developed
which could replace portions of the current operations with
a more efficient process. However, the optical storage
medium is not accepted as archival quality by the National
Archive Records Association (NARA), or the National
Archives. At least 90 percent of all P&PG microfilm
operations require an archival copy. Therefore, since
archival and non-archival production is done concurrently in
P&PG, only 10 percent of current production would be
affected by the implementation of optical storage. Also,
implementation of an optical system into the existing P&PG
operation is not feasible at this time because P&PG receives
text electronically and images via hardcopy. There is no
commercially available system which can combine these inputs
in a microfilm/microfiche format faster or more efficiently
than P&PG's current system.
The completion of this MBO was slowed by a shortage of
manpower; the responsible officer was reassigned.
III. PLANS FOR NEXT PERIOD:
The Agency Micrographics Officer (AMO) predicts that
optical storage will become archival quality in the near
future. Therefore, based upon the above mentioned
probability of developing an efficient cost effective
replacement system, it is recommended that this technology
be watched to remain abreast of its continuing development.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
Office: DDA/OL/P&PD 0 - Scheduled
Objective Statement: Study feasibility of replacing microfilm/fiche with optical disk. X - Actual
Significant Funding Amount:$50,000.00 FY 88
Quarter Ending: 30 SEPT 1988
-------------------------------
----------------------------------------
-------------------------------
Quarter 1 Quarter 2 Quarter 3 1 Quarter 4
ACTION PLANNED I- -i ----- I ----- I ----- ----- I ----- I ----- I ----- I ----- I -----
-------------------------------------------------------------I--- -I --- - -I - I ----I - I-- -1 -
I I I I I
Become familiar with optical disk OX
characteristics.
3. Contact specific customers to implement I OX
test bed. I
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
I. ACCOMPLISHMENTS THIS PERIOD: No activity has been
accomplished during the final quarter due to a shortage of or the
non-availability of resources to perform the remaining planned
actions. The third quarter report remains valid, specifically, the
need for a re-validation of the existing 20 year old FIP system.
P&PG has surveyed numerous commercial systems which can automate
microfilm/microfiche. However, implementation of an optical system
into the existing P&PG operation is not feasible at this time.
Currently, P&PG receives text electronically and images via
hardcopy. There is no commercially available system which can
combine these inputs in a microfilm/microfiche format faster or more
efficiently than P&PG's current system. Also, the optical storage
medium is not considered archival quality by the National Archive
Records Association (NARA) or the National Archives. At least 90
percent of all P&PG microfilm operations require an archival copy.
Therefore, only 10 percent of current production would be affected
by the implementation of optical storage.
II. PROBLEMS ENCOUNTERED: A major problem was a lack of
resources available to perform planned actions following the
reassignment of the responsible officer.
III. PLANS FOR NEXT QUARTER: Although this MBO can be
considered complete, optical technology does offer significant
potential for enormous savings in time, manpower and materials while
offering enhanced access to Agency customers. But, this potential
must wait until P&PG can receive both text and images via electronic
dissemination and optical storage is recognized as an official
archival media. Therefore, it is recommended that P&PG continue to
monitor this technology to take advantage of its potential when
conditions permit.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2
DIVISION LEVEL
Office: DDA/OL/P&PD 0 - Scheduled
Objective Statement:, Studv feasibility of automating microfilm/fiche for FIP X - Actual
Significant Funding Amount:O FY 88
Quarter Ending: 30 SEPT 1988
-------------------------------------------------------------------------------------------------------------------------------
Quarter 1 Quarter 2 Quarter 3 Quarter 4
I ----- I ----- I ----- I ----- I ----- I ----- I ----- I ----- I ----- I ----- I ----- I ----- I
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP I
-------------------------------------------------------- I- - I- -I- - I-----I I- I--- i 1. Verify requirements for FIP. 0--I---- I-----I-----I-----I-----I-----I-----1--0
0--1-----I-----I-----1--0
3. Identify any additional equipment 0--I-----I-----I-----I-----I-----1--0
required.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/26: CIA-RDP91-00981 R000200270021-2