DICTIONARIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00981R000100130019-1
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 6
• Document Creation Date: December 27, 2016
• Document Release Date: April 25, 2013
• Sequence Number: 19
• Publication Date: July 14, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/04/25: CIA-RDP91-009818000100130019-1
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MEt~;ORANDUP4 FOR: Deputy Director of Current Production and Analytic
Support
FROM: John M. R.ay
Director of Logistics
REFERENCE: ~ Memo for D/L, fr DD/CPAs, dtd 30 Jun 88,
Subject: Request to Keep Dictionaries Required
for CIA Formal Publishing Stocked in Supply
Rooms
]_. The type of dictionary stocked in Agency supply rooms is
the standard version used throughout the federal government. As
such, they are obtained through the supply system of the General
Services Administration. About 130 copies of this standard
dictionary are issued each month through Agency supply rooms.
2. Dictionary costs would nearly quadruple if the Office of
Logistics were to purchase the requested version in lieu of the
standard version. we do not have space available to consider
stocking two different versions in our inventory.
3. I believe your requirement can be satisfied through the
Publications Procurement Branch, OIR. We have checked with them to
be sure that they could handle your needs and their response was
affirmative. The Loan and Purchase Request for Books and
Periodicals (Form 1395) should be used and forwarded directly to:
Publications Procurement Branch
Maps and Publications Division, OIR
GE-47 Headquarters
STAT
STAT
0-D/L
Distribution:
Orig~~ressee
~ - OL Files
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^ CONFIDENTIAL ^ SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Request to Keep Dictionaries Required for CIA
Formal Publishing Stocked in Supply Rooms
T'ROM:
Room 7 F16
Headquarters
TO: (Officer designation, room number, and
building)
AD/CPASjDI
~~ EO/OL
OFFICER'S
INITIALS
COMMENTS (Number each comment fo show from whom
to whom. Draw a line across column after each comment.)
FORM USE PREVIOUS INTERNAL
,_~, EDITIONS I-1 SE[RET I-I [ONFIDFNTIeI T~ 1C f~ IINrI ecciFlFn
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MEMORANDUM FOR: Director of Logistics
VIA: Executive Officer, OL
STAT FROM:
Current ro uction and Analytic Support
Deputy Director
SUBJECT: Request to Keep Dictionaries Required for CIA
Formal Publishing Stocked in Supply Rooms
1. Dictionaries vary, and the one used by the Office of Current
Production and Analytic Support for the major CIA publishing effort is
the abridged version of Merriam Company's Webster's Third New
International Dictionary. This desk-size a ri gment is called
Webster's Ninth New Collegiate Dictionary. It must be consulted by
all analysts, editors, anal reviewers. We request that it be available
in the Agency supply rooms. (Others, such as Webster's II New
Riverside .University Dictionary, cannot be substituted.
2. The principal publishing unit of the Agency is the Directorate
of Intelligence, whose Publications Center (in the Office of Current
Production and Analytic Support) manages most publishing of the Agency
and the National Intelligence Council. This Center's publication
guide is based on the Merriam Company dictionary--as is the Government
Printing Office Style Manual. Both publication guides are widely used
throughout the Agency, and the Agency guide is also a textbook for
writing and editing courses on the Office of Training and Education.
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
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r C U N r' I D E N T I A L
Lr S
1 5 JlJ;. 1988
.MEMORANDUM FOR: Director of Security
FROM: John M. Ray
Director of Logistics
SUBJECT: Transfer of Equipment at No Cost
REFERENCE: Memorandum for Comptroller from D/S, dtd
8 Jun 88, Same Subject
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- 1. I ap ize for the delay in responding to your request
to transfer IBM Selective typewriters to your office at no
-cost.. This delay resulted from our efforts to identify a way to
accommodate your request, but regretfully we were unsuccessful.
Representatives from OL's Supply d Budget and
Fiscal Staff in consultation with of your
office reviewed the options available. They determined the best
anDroach would be to have your office request an additional
(the. cost of these typewriters) in Property
Requisitioning Authority from the Comptroller based on the -
justification provided in your memorandum.
2. The loss of the monies cited above that would result from
a no cost"-issue as you suggested would have a significant
negative impact on our rather unique stock replenishment system.
The Off.ice.o.f.Logistics (OL) depends upon monies generated from
issuing stock to replenish the stock and this office established
these typewriters in our, inventory using monies available~to OL
for stock replenishment. Regretfully, we cannot afford this
sizeable -loss. -
3. Despite our published cutoffs, the Office of Logistics
will honor your request for a costed issue until the last day of
this Fiscal Year.
C O N F I D E N T I
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8 JUN 1888
MEMORANDUM FOR: Comptroller
VIA: Director of Logistics
FROM:
Director of Security
SUBJECT: Transfer of Equipment at No Cost
1. Para six contains a recommendation for your
2. In the initial phase of the Plain Text Processing
Equipment (PTPE) Program, a number of typewriters and copiers
were purchased to facilitate implementation of the Program.
The purchase was a joint effort with the Office of Logistics
since they had the responsibility for budgeting for this type
of equipment at that time. OL's stock funds were utilized to
purchase the majority of the typewriters, which are currently
in stock Allocation 96. Property Requesting Authority (PRA) is
required to withdraw units from this Allocation. Some
additional typewriters were purchased with PTPE funds as a
direct procurement. This relatively small st was placed in
3. Implementation of the Program overseas entails
replacing the existing typewriters on a 1-for-1 basis, i.e.,
issuing units from Allocation 97, then utilizing the returned
equipment for further implementations. (When quantities above
a post's existing complement are requested, the applicable DO
area Division is required to submit a requisition citing PRA to
issue from stock Allocation 96.) This arrangement works well
in the case of small posts, except that some returned equipment
is in such poor condition that it is scrapped. Equipment in
such c nd~ amounts to approximately 20 percent of returned
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SUBJECT: Transfer of Equipment at Pto Cost
4. We have implemented, during phase one, mostly small
posts that are considered high-threat posts. Now that we have
begun to implement some of the larger posts in Europe and the
Far East, we are required to issue larger quantities of
typewriters from Allocation 97 prior to receiving replacement
units. Assuming that the current PTI rate will remain at about
20 percent, we will deplete our Allocation 97 stock within the
next eight to 12 months. Compounding the procurement/issue
problem is the fact that IBbi has discontinued production of the
5. The majority of Agency typewriters presently in stock
were purchased with Office of Logistics Stock funds and placed
Selectric typewriter.
in Allocation 96. This Allocation resently accounts for a
stock of typewriters, including currently on hand and
on o from IBDi. Since it is important to implement this
security program as expeditiously as possible, the solution to
our problem would entail the transfer of a quant-i,ty of
typewriters from Allocation 96 to Allocation 97.
6. In view of the foregoing, and in order to facilitate
the continued implementation of the PTPE Pro ram, I recommend
that you approve the no-cost transfer of ~IBDi Selectric
typewriters from stock Allocation 96 t
F
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