NEW CRITERIA FOR QUALITY WORKPLACE ENVIRONMENT PROGRAM (QWEP) ALTERATION PROJECTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00981R000100040009-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 27, 2016
• Document Release Date: April 26, 2013
• Sequence Number: 9
• Publication Date: March 17, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/04/29 :
CIA-RDP91-00981 R0001 00040009-2
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29 :
CIA-RDP91-00981 R000100040009-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
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FROM: (Name, org. symbol, Agency/Post)
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OPTIONAL FORM 41 (Rev. 7-76)
? U.S.GPO:1986-0.491-247/20047 Prescribed by GSA
FPMR (41 CFR)101-11.206
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
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Public Buildings Service
Washington, DC 20405
11.aP' 17
MEMORANDUM FOR ALERT BULLETIN ADDRESSEES
FROM: DUNCAN LENT HOWARD^
COMMISSIONER - P r~
SUBJECT: New Criteria for Quality Workplace Environment
Program (QWEP) Alteration Projects
In 1987, the positive results of our Quality Workplace
Environment Program appeared throughout the nation. Small and
large agencies alike are working in offices with an improved
quality while still saving space. Our dedication to this program
continues in fiscal year 1988 with new endeavors such as Child
Care Centers and Wellness programs.
In fiscal year 1988, our commitment to provide financial
assistance to agencies to help them finance space planning and
design and alteration costs continues and is significantly
improved. We have set aside $10 million expressly for'this
purpose.
In fiscal year 1987, as you recall, agencies were provided
GSA financing for alteration projects. This was then repaid over
a period of up to 3 years through Rent. In fiscal year 1988, GSA
will provide agencies with financial assistance for space
planning and alterations, and no repayment is required.
Obtaining the financing is competitive. Our regional
offices will work with you to develop project proposals. The
proposals will then be forwarded to our central office for
evaluation and possible selection.
I have attached a copy of the new procedures. I am
confident they will make the program even more beneficial in
enabling you to participate in this program. I would encourage
you to begin now looking at opportunities in your organizations -
including regional offices if appropriate. For additional
general information you may contact Phil Kogan on (FTS) 566-0603
or Ron Golliday on (FTS) 566-1352. For information about
specific projects, contact the GSA regional office responsible
for the project you are considering.
? ?/C \1 ienerai services Aamrnistration I
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
I continue to offer my personal support and commitment to
improving the Federal workplace. I welcome your comments and
solicit your cooperation in fulfilling this commitment.
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
General Services Administration
F'ublic Buildings service
Washington, DC 20405
DEC 16 X96.
MEMORANDUM FOR ASSISTANT REGIONAL ADMINISTRATORS FOR PUBLIC
BUILDINGS SERVICE - 2P, 3P, 4P, 5P, 6P, 7P, 9P, WQ
FROM: DUNCAN LENT EOWARD
I COMMISSIONER - P
SUBJECT: U New Criteria for Qua1St.Y Workplace Environment
Program (QWEP) Alteration Projects
In fiscal year 1987 GSA provided advance funds for
alteration projects as an incentive for agencies to meet their
QWEP goals. This memorandum describes significant fiscal year
1988 changes in procedures and criteria for obtaining and using
QWEP alteration money.
1. Purpose. The purpose of funding QWEP alteration
projects is to create a quality work environment that promotes
mission effectiveness and heightens employee morale while
reducing space requirements. This is accomplished by giving
special emphasis and expedited funding to alteration projects
which would normally be funded by an agency and accomplished on a
reimbursable basis by GSA and which combine space planning,
furniture systems and other innovative methods to show that space
reduction can be attractive and beneficial.
2. Procedures. The regions will compete for a share of a
total of $10 million available for fiscal year 1988 QWEP
alterations by submitting project proposals. to the Central Office
Repair and Alterations Division (PMR), Office of Real Property
Management and Safety. Each proposal will be evaluated on the
basis of consistency with the purpose of QWEP and conformance
with the criteria listed below. Regions with the best and
earliest proposals will be allocated funds on a project by
project basis. The requirement that agencies reimburse GSA is
eliminated from this year's program as is the emphasis on
projects for small agencies and the focus on creating
demonstration projects.
3. Funding. Ten million dollars is available to finance
OWEP alteration projects. Proposals will be evaluated by the
Central office staff and funds will be allowed on a project by
project basis. Projects which do the most to further QWEP goals
will be given the highest priority.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
4. QWEP Criteria. Each region should prepare proposals for
projects that conform with the purpose of QWEP alterations stated
above. Each proposal will be reviewed and rated based on the
extent to which it furthers QWEP goals and incorporates one or
more of the following elements. These include:
a. Space Reduction. The project should result in
significant reductions in the amount of space
required.
b. Utilization Rate Improvement. It is not essential
that the project result in an overall UR of 135. It
is, however, necessary that the project result in a
significant UR improvement over the current
assignment and prior approval to make the assignment
be obtained from the Commissioner, per the
Commissioner's memorandum of January 9, 1987, Space
Acquisition and Assignment.
c. Space Planning/Programming. Space planning/
programming techniques to obtain the most efficient
layout were used.
d. Furniture Systems. Use of furniture systems in
connection with QWEP alterations is encouraged. It
is recognized, however that money for furniture
acquisition is not always available and this will be
weighed accordingly when evaluating proposals.
5. Ability to Deliver. In addition to being able to meet
program needs, each proposal should demonstrate a capacity to
award the construction contract as early as possible during
fiscal year 1988. The regions should send an action plan with
each proposal that includes the following dates along with
necessary documentation to explain how schedules will be met:
Design Start, Design Complete, Construction Start, Construction
Complete, occupancy.
6. Monitoring. Progress reports will be submitted to
Central Office Assignment and Utilization Policy Division (PQU)
as part of the monthly reporting on Total Space Management Plans.
Each region is required to report the following information not
later than the tenth day of each month beginning January 10,
1987:
1.
Total Allowance
2.
Total Obligated to Date
3.
Total Planned to be Obligated
4.
Project(s) Status
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
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Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2
Note: Until funds are made available through the procedures
established by this memorandum, the amounts for 1 and 2 will be
zero. However, information reflecting your plan should be
furnished for items 3 and 4.
Project(s) status should specify the amount of money
obligated for each project and explain whether this is ahead,
behind, or on schedule and why. This information will be used in
any subsequent reallocation among the regions.
Since fiscal year 1988 money is now available, regions
should act immediately to develop and submit project proposals.
These should be sent to Dale Gottschalk, Director, Repair and
Alteration Division (PMR). For additional information concerning
this matter contact Phil Kogan (P.QU) on FTS 566-0603 or Ron
Golliday (PMR) on FTS 566-1352.
Declassified in Part - Sanitized Copy Approved for Release 2013/04/29: CIA-RDP91-00981 R000100040009-2