(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00452R000100170040-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 20, 2016
• Document Release Date: May 16, 2006
• Sequence Number: 40
• Publication Date: September 9, 1999
• Content Type: CHART

Sr"A7" b EPr"
SC
HOOL OF PROFESSIONAL STUDIE
S
(Cont'd)
CLERICAL TRAINING
Basic Office Skills
...
..
...
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...
7 ... 18 .. ... ...
...
...
.
8 da
s
and Techniques (K101)
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...
...
...
y
20 hours
Foreign Service
30
24
..
19
...
... 11 ... 7 ... 2
28
...
22
...
17
...
5 days
Secretarial Training
(K102)
Word Processing
Cour
se he
ld on
week
ly basis except for holiday we
eks
4 1/2 days
Techniques (K103)
35 hours
Management Skills for
.
...
...
...
...
...
2 days
Secretaries (K104)
(off-site)
OCR Telegram
As Applications Warrant
4 hours
Preparation (K105)
Dictation and
11
.
.
...
...
....
.10 weeks
Transcription Workshop
60 hours
(K110)
.
.
Passport Workshop (K112)
As Applications Warrant
.
1/2 day
"How to Communicate by
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...
18
.
... .. 13 ..
...
16
...
..
8 days
Letter and Mmo" for
24 hours
Secretaries (K113)
Harman Relations and
10
...
12
....
....
...
.........20 ..
...
...
22
.
days
Secretarial Office
.
0 hours
Procedures (K114)
.
The Art of Dictation
6
10
7
12
16
7
18 8 7 18 23 20
11
8
19
...
3 hours
Workshop (K115)
.
Foreign Service Local
As Applications Warrant
Clerical Training (K118)
Length
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec of Course
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170040-6
 Approved For Release 2007/10/23: CIA-RDP91-00452R000100170040-6
HUMAN RELATIONS AND SECRETARIAL OFFICE PROCEDURES (K114) (8 days - 20 hours)
This workshop is designed for secretaries and stenographers at the GS-6 (FSS equivalent
classes) and above levels who at present have office-manager type responsibilities, or for
those exhibiting or expressing interest in assuming such responsibilities. The workshop is
concerned with helping the secretary to identify and cope with the human aspects of the posi-
tion while at the same time maintaining or increasing the high level of production in the
office. Specific areas of concentration include: determining how a secretary perceives his or
her personality, ability, and career goals; how the secretary related to people at all levels;
identifying games people play; how to cope with identifiable human relations problems. Pole-
playing, work projects, and lecture-discussions constitute some of the instructional techniques.
Participants should complete the workshop with a better understanding or improved concept of
themselves and of work which should result in greater job dignity and improved levels of
office performance and production.
THE ART OF DICTATION WORKSHOP (K115) (3 hours) . nq I-F D P,
A workshop designed for supervisors who now make use of or are interested in using dictating
equipment. Some of the techniques covered in these sessions include: ba rinciples of
dictation; based types of dictation; and practice exercises. C p sr ; , o o
BEGINNING STENOGRAPHY (K119) (10 weeks - 60 hours)
This course is designed for employees who have little or no shorthand but who with a mastery of
stenography would be more productive in their present jobs or would be eligible to rove into
positions requiring the skill. The Gregg Shorthand system, Diamond Jubilee Series, is taught.
In this course emphasis is given to mastery of basic shorthand theory as demonstrated through
the ability to read and write shorthand outlines fluently and accurately. Satisfactory
completion of the course is the ability to take dictation of familiar materials at a minimum
rate of 60 words a minute. Students completing this course will be expected to enroll for
Intermediate Stenography.
INTERMEDIATE STENOGRAPHY (K120) (10 weeks - 60 hours)
This course is designed for employees who have a reading and copying knowledge of shorthand
skill but who with a mastery of stenography would be more productive in their present jobs or
would be eligible to move into positions requiring the skill. The Gregg Shorthand system
(Simplified and Diamond Jubilee Series) is taught. In this course emphasis is given to the
mastery of basic shorthand theory as demonstrated through the ability to read and write short-
hand outlines fluently and accurately. Techniques for rapid and. accurate transcription will be
developed including effective use of materials used in making corrections and the proper use of
reference manuals. Emphasis will also be placed on the correct application of rules of grammar,
spelling, punctuation, and word usage necessary in the production of business papers which meet
office standards. Satisfactory completion of the course is the ability to take dictation of
new materials at a minimum rate of 70 words a minute. (More than 50% usually quality at 80
words a minute for Civil Service certification). Students who may not qualify for Civil
Service certification will be expected to enroll in Dictation and Transcription or Advanced
Stenography.
ADVANCED STENOGRAPHY (K121) (10 weeks - 6r hours)
This course is designed for employees who have a knowledge of shorthand and whose jobs require
stenography and who by upgrading their skills could become more productive in their present
jobs or would be eligible to move into other positions requiring the skill. Emphasis is given
to developing speed and accuracy in the construction of basic shorthand outlines through the
review of the shorthand theory and dictation of new materials. Particular emphasis is given to
development of a shorthand vocabulary related to the work of the Department of State and other
Government agencies. Techniques for rapid and accurate transcription are stressed including
correct use of grammar, punctuation, materials used in making corrections, and the efficient
use of references. Satisfactory completion of the course is the ability to take dictation of
new materials at rates in excess of 80 words a minute. Proficiency in machine transcription
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170040-6
 Approved For Release 2007/10/23: CIA-RDP91-00452R000100170040-6
NNO
ADI .I STRATIVE - INTERNAL USE ONLY
ORD-344-80
20 March 1980
MEMORANDUM FOR: Chairman, Career Service Panel
FROM . Chairman, ORD Management Advisory Group
SUBJECT : Agenda Item for May CSP Meeting
1. It is requested that the following item be placed on the agenda
for discussion at the May Career Service Panel (CSP) Meeting.
2. It is the recommendation of the ORD MAG that in order to update
skills of secretaries in ORD, to improve their potential, the following
courses be made available to them with the concurrence and approval of
the Career Service Panel. These secretarial courses are being offered
at the State Department here in Rosslyn for a ten week period, 1 1/2
hours per day, 4 days per week. The attached copies give more detail
regarding the goals of the offered courses:
Beginning Stenography
Intermediate Stenography
Advanced Stenography
3. ORD secretaries should be encouraged to attend these courses,
either as an introductory course or for keeping existing skills up to
date. There have been frequent complaints that secretaries who have
passed the Agency test in stenography are never given a chance to use
those skills. This course would be an excellent opportunity for a
brush-up on skills as well as teaching shorthand to novices.
Chairman, management Advisory Group
Attachments:
As Stated
ADMf S"TRATIVE - I3 T R L USE -ONLY
Approved For Release 2007/10/23: CIA-RDP91-00452R000100170040-6