CLERICAL & SECRETARIAL GUIDELINES CRITERIA CLERK TYPIST (GS-04 and GS-05)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00452R000100030005-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 19, 2016
• Document Release Date: December 28, 2005
• Sequence Number: 5
• Publication Date: February 6, 1967
• Content Type: REGULATION

ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
CLERICAL ~ SECRETARIAL GUIDELINES CRITERIA
CLERK TYPIST (GS-04 and GS-05)
JOB PERFORMANCE
OVERALL CLERICAL DUTIES:
Knowle ge o correspondence formats and preparation
of the same, preparation of forms, document flow
and control, telephone and receptionist techniques,
ability to determine work priorities, job attitude,
utilization of time, initiative, resourcefulness,
overall work accomplishments, security consciousness,
.willingness and ability to understudy and act for
higher level secretaries, neat and orderly office
area.
TYPING:
fide aT~ility to quickly, accurately and neatly type
reports, project actions, memoranda, travel advances
and vouchers, clearance actions, etc. in the
prescribed format.
TECHNTCAL ABILITY:
e nawle ge o. and adherence to document control
procedures, Agency regulations, DD/SF~T and ORD
instructions, correspondence formats and completion
of proper forms; filing systems, use of reference
aids, records disposition, and knowledge of grammar
and punctuation.
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
ADMINISTRATIVE - INTERNAL USE ONLY
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
CLERICAL ~ SECRETARIAL GUIDELINES CRITERIA
CLERK STENO ~, SECRETARY S1'FNO (GS-04 - GS-06)
JOB PERFORMANCE
SECRETARTAL DUTIES:
Knowle ge o correspondence formats and pxeparation
of the same, document control and flow, filing
systems; ability to determine work priorities,
telephone and receptionist techniques, job attitude,
utilization of time, initiative, resourcefulness,
ovexall work accomplishments, security consciousness,
willingness and ability to understudy and act for
higher level secretaries, neat and oxderly office
area.
SHORTHAND:
lie-a ility to take shorthand and transcribe notes
into an accurate draft or finished product.
TYPING:
e a ility to quickly, accurately, and neatly type
reports, project actions, memoranda, travel advances
and vouchers, clearance actions, etc. in the
prescribed format.
TECHNICAL ABILITY:
e nowle ge o and adherence to document control
procedures, Agency regulations, DD/S~,T and ORD
instructions, correspondence formats and completion
of proper forms; filing systems, use of reference
aids, records disposition, and knowledge of grammar
and punctuation.
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
ADMINISTRATIVE - INTERNAL IJSJ? ONLY
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
CLERICAL ~, SECRETARIAL GUIDELINES CRITERIA
SECRETARY STENO (GS-07 and Above)
JOB PERI'ORMANCE
SECRETARIAL $ ADMTNISTRATIVE DUTIES:
rove e a ministrative ~.rect~on and leadership
to secretarial and clerical personnel, responsible
for developing and training subordinates, office
management, document flow and control, maintain
administrative records, correspondence review,
ability to determine office work priorities,
telephone and receptionist techniques, human
relations effectiveness, decision logic, job
attitude, utilization of time, initiative,
resouxcefulness, overall work accomplishments,
security consciousness, neat and orderly office
area.
SHORTHAND:
T~fie a ility to take shorthand and transcribe
notes into an accurate draft or finished product.
TYPING:
fi~ ability to quickly, accurately, and neatly
type reports, project actions, memoranda, travel
advances and vouchers, clearance actions, etc. in
the prescribed format.
TECHNICAL ABILITY:
T e cnowle ge o- and adherence to document control
procedures, Agency regulations, DD/Sf~T and ORD
instrL.ctions, correspondence formats and completion
of proper forms; filing systems, use of reference
aids, records disposition, and knowledge of grammar
and punctuation.
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
ADMINISTRATIVE - INTERNAL USE ONLY
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
PERSONAL QUALIFICATIONS
C N~~DE ~T1~~'
PERSONALITY:
Tie a ility to get along with others -
subordinates, contemporaries, and
supervisors - to have honesty, integrity
and tact; to be pleasant, dependable
and regular in attendance; to be able
to communicate well; to have acceptable
attitudes and work habits.
APPEARANCE:
grooming, appropriateness of dress,
poise, etc.
POTENTIAL:
Tie demonstrated performance motivation
and potential to advance to a senior
clerical position.
ADAPTABILITY:
ility to accept new ideas and adjust
to changing situations and environment.
ASSIGNABILITY:
e willingness and/or capability to
accept assignments at the same or next
grade level in the same position title
jab within ORD. (This category not to
be confused with potential.)
THIS SHEET IS APPLICABLE FOR THE FOLLOWING:
1. Clerk Typist (GS-04 and GS-OS).
2. Clerk Steno and Secretary Steno (GS-04 - GS-06).
3. Secretary Steno (GS-07 and Above).
Approved For Release 2006/01/12: CIA-RDP91=004528000100030005-1
ADMINISTRATIVE - INTERNAL USE ONLY
 Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
PROFESSIONAL EVALUATION
~, RANKING CRITERIA
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
 Approved For Release'
S~~R~I
PROFESSIONAL RANKING
EVALUATION CRITERIA
MANAGEMENT
a.~ People
b. Programs
c. Contractors
TECHNICAL
a. Formal Education
b. Experience
c. Application
PRODUCTIVITY
a. Assigned tasks
b. Future potential
ABILITY TO COMMUNICATE/BRIEF
a. With peers
b. With management
c. With community
RESPONSIVENESS
a. To assigned task
b. Ta Agency goals
c. To Office goals
JOB PERFORMANCE
a. Initiative
b. Persistence (follow-through)
~c. Progress reporting
d. Coordination (internal/external)
e. Diplomacy
f. Intra/Division cooperation
g. Creativity
STAT
Approved For Release 2006A01/1~ : CIA-RDP91-004528000100030005-1
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 Approved For Release 2006/01/12.: CIA-RDP91-004528000100030005-1
1. CSP/ORD Schedule
2~. Special Panel Schedule
Approved For Release 2006/01/12: CIA-RDP91-004528000100030005-1
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