OL BRIEFING BOOK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300390009-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: August 22, 2012
• Sequence Number: 9
• Publication Date: October 12, 1982
• Content Type: MISC

Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
STAT
STAT
STAT
ROUTINGr AND RECORD SHEET
SUBJECT: (Optional)
OL Briefing Book
F
EXTENSION
NO.
Chief, Plans and Programs Staff, OL
DAT12 October 1982 ____
TO: (Officer designation, room number, ord
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
rORWARDED
INITIALS
to whom. Draw a lin? across column aher each comment.)
~ ? OD/L
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`
Attached are Plans and Programs
3.
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Staff articles for inclusion in
OL Briefing Book.
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FORM ~~ O USE PREVIOUS
I-79 EDITIONS
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Respori: ibiliti~~s (LZ 1-7)
The OL Plans and Programs Staff (P&PS) is responsive to and
is an advisory body to the Director of Logistics on matters con-
cerning OL support missions, responsibilities, and capabilities.
Through reviews, survey, evaluations, audits, analyses, moni-
toring, maintenance of records and statistics, and liaison with
other components and with other Federal agencies, this staff
provides support to OL functions, projects arld programs wt;ile at
the same time ensuring that applicable popes, procedures,
regulations, and statutes are followed.
The Chief, Plans and Programs Staff functions as 4'r~e
Chairman, Headquarters Claims Review Board, Chairman,
Headquarters Survey Board, and as the DDA representative
on the CIA Emergency Planning Committee. The Chief also is
the Agency repre,~nta,tive or. the Interagency Committee on
Metric Policy.
SIGNIFICANT ACTIVITIF'S I1ND ACC01`~IPLISE]MENTS - FY 19fi~
1. The Plans and Programs Staff has continued to serve as
the focal point in the development of a major OL initiative
- the creation of a Logistics Integrated Management System
(LIMS) - an automated system that will efficiently serve OL'
support mission of acquiring materiel and services f'or the
entire Agency. The accomplishments of FY-82 include: the
design, testing and implmentation of an Agency Standard
Automated Property System (ASAPS) that }gas already identified
thirteen component applications; the evaluation and award of a
quality assurance contract; the updating and publication of
project objectives and functional requirements; the inclusion of
an automated vendor payment function (endorced and supported
by the Uffice of Finance); the implementation of new tech-
niques and methodologies, together with the Office of Uata
Processing, that formalize project development and assure its
ultimate success; planning for the inclusion of presently
autonomous OL data bases; participating in and acquiring
substantially greater project resources; resolving myriad
issues, cluesticns and concerns; developing and coordinating
specific details leading to LIMS' implementation in FY-8~.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
In sum, this past year witnessed the project's transition from
adolescent uncertainties to a mature, fully-suppcr?ted, well.-mana,~;ed
program, that will accomplish 1.,ogistics' basic goal of being
more responsive to its customer:.
4. A number of studie,~ and projects associated with the
following subjects were orchestrated.
o Logistics Integrated Managernent System (LIMS)
o Paid Parking
o Silver Re:^overv
n Proposed Reorganization of the office of i,ogi.stics
o .Long-Range Str?~$tegie Planning
Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
SE ET
HEADQUARTRRS CLAIMS REVIEW BOARD
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1. The Headquarters Claims Review Board (HCRB) reviews
and processes to adjudication all claims for loss of or'
damage to personal property submitted by Agency employees in
accordance with the eligibility criteria stated in
The composition of the HCRB, the auth
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for which it is responsible, and the limitations on its
authorities are expressed
2. Most claims result from loss/damage incurred during
PCS movement of household effects and air freight while
others are the outcome of autombile accidents, theft, fire,
and damage to, or loss of effects in long-term storage.
3. Chief, Plans and Programs Staff is the Chairman of
the HCRB, and the HCRB Claims Officer (CO) is a member of
P&PS. The CO reviews and recommends action on claims to the
HCRB. The CO also briefs PCS overseas and domestic departees
attending the OTE Overseas Orientation Course, the Office of
Ccmmunicaticns Overseas Orientation Program
~ and the Field A
dministration Course held at
An unclassified pamphlet
mentioned courses. All individuals anticipating TDY or PCS
assignments (overseas or domestic) are being encouraged (by
Central Processing Branch, Office of Personnel) to seek
guidance from the HCRB on what should be done by each individual
to protect their personal property during transit or assignment.
en i e ov~rnmen is i i y or Perscnal Pro ert Claims"
was prepared to better acquaint people the claims
processing procedures, maximum amount payable for a valid claim,
and category limits on certain items. The pamphlet is period-
ically updated and distributed through area support offices,
Central Processing Branch, the Family and Employee Liaison
Office, the claims office, and used as a riandout at the above
~ Pursuant to the Military Personnel and Civilian Employees'
Claims Act of 1964 (31-U.S.C. 240-243, as amended by Public
Law 97-226, 28 July 1982).5
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
i ._.
GOALS FOR FY 1983
1. During FY 1983, the Plans and Programs Staff expects
to complete the requirements definition phase ~f the
LIMS
pr
o-
ject. The component property accounting system will
be f
ull
y
developed, tested, and r
Headquarters elements.
-~
~
for installation at selected
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2. OL objectives listed in t
maintained on a current basis
in
he L
ong-Range Plan w
rated in MBO's
ill
d
be
,
annual progress report prepared.
an
an
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3. Obtain as much advanced notice as possible on mission
support requirements through the provision of a logistical
annex on all significant projects. 25X1
4. Continue as the OL focal point on audits, regulation
coordination, legislation reviews, liaison with other
Government entities, employee suggestions, studies and general
support to the line organization, as requested. 25X1
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 Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
Systems Analysis Branch (SAB) was established in 197b
to provide the Office of Logistics (OL) with an automated
data processing (ADP) maintenance and development capabili-
ty. SAB acts as a consulting facility for OL divisions and
staffs and is charged with the responsibility for developing
and maintaining automated systems in OL. Its products are
feasibility studies, project proposals, system designs and
application programs. SAB directly supports the Chief,
Plans and Programs Staff (P&PS), OL in his capacity as AUP
Control Officer. The branch is composed of six Office of
Data Processing (ODP) professionals and one OL computer
technician.
1. In FY82, SAB programmers and analysts have continued
their support to the several projects listed below.
With changes in procurement and financial tasks as
dictated by Congress, several modifications have been
required for the CONIF, ICS, and PDMIS systems. More
responsibility for the FARS minicomputer system has
been released to the operating office. A total of 13
INFO applications are now operating i n OL. Most of
these were created by the user personnel with gui -
dance by SAB. The AIM facility is now available for
OL employees.
?. Systems maintained or supported by SAB include:
ACM Agency Copier Management System
(P&PD)
Agency Equipment Monitoriny and
Maintenance System (RECD)
Agency Vehicle Records System (SD)
Contract Information System (PM S)
Electronic Text Editing and
Composition System (P&PD)
Executive Dining Room System (LSD)
FARS Federal Automated Requisitioning
System (SD)
FEDPARK Federal Paid Parking System (LSD)
ICS Inventory Control System (SD)
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 Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
MPATS Materiel Procurement Al 1 otment
Tracking System (SD)
PGMI S Procurement Gi vision Ma nagernent
inforr~ati on System (SD)
REALESTATE Agency Real Property Sumr~iary
Reporti ng System (RECD)
SECOND
Security Contractor Data Systems
(SS)
5UPPLYMAN Supply Management Reports (SD)
3. SAB has allocated a specific work order for consulta-
ti on. Each di vi si on and staff i s invited to discuss
any problems or any projected automation plans. The
SAB is an OL asset and can be used in the planning,
implementati on, and support envi ronrnent.
Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
Plans and Programs Staff
Responsibilities (Ll 1-7)
The OL Plans and Programs Staff (P & PS) is responsive to and
is an advisory body to the Director of Logistics on matters concern-
ing OL support missions, responsibilities, and capabilities. Through
reviews, survey, evaluations, audits, analyses, monitoring, mainte-
nance of records and statistics, and liaision with other components
and with other Federal agencies, this staff provides support to OL
functions, projects, and programs while at the same time ensuring
that applicable policies, procedures, regulations, and statutes are
followed.
The Chief, Plans and Programs Staff functions as the Chairman,
Headquarters Claims Review Board, Chairman, Headquarters Survey
Board, and as the DDA representative on the CIA Emergency
Planning Committee. The Chief also is the Agency representative on
the Interagency Committee on Metric Policy. ~~
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based
diJ
Significant Activities and Accomplishments-FY 198~C
1. The Plans and Programs Staff, in coordination with OL
ns and the Office of Finance (OF) , is develo
istics Integrated Management
andling needs of OL and
the informati
project known as
transcends
puter
'stem" which will meet
F in the next decade. The
evels of the Logistics organi-
zation including develop
accounting system for us
impl
been d
in-depth co
documented b
ponents. General a
model component property
eadquarters and field com-
pecific objectives
been formulated and
d on inputs from OL divisions
Itations with OF and the Audit Staff. M li e
es have
oped for the component system which is schedu
for
entation in early calendar year 1982. Milestones for the to
s stir em project a fully operational system in calendar year
staffs including
Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
SECT
4. A number of studies and projects associated with the follow-
ing subjects were orchestrated.
? Logistics Integrated Management System (LIMB)
? Paid Parking
? Silver ecovery
? Proposed Reorganization of the Office of Logistics
Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
S ET
Headquarters Claims Review Board
1. The Headquarters Claims Review Board (HCRB) adjudicates
reimbursement claims, or the loss of or damage to personally-owned
property, submitted by ency employees in accordance with the
eligibility criteria stated The
composition of HCRB, the a horities for which it is responsible, and
2. Most claims result from ss/damage incurred during PCS
movement of household effects a" air freight while others are the
outcome of automobile accidents, th ft, fire, and damage to, or loss
the Ilmltatlons on its authoritie are as expressed
of effects In long-term stora e.iDurin Y 1981
Training Intelligence School as well as those attending the
irman of the
r of P & PS.
CO also briefs PCS overseas departees attending the
The CO reviews and recommends action on claims to the
HCRB, and the HCRB Claims Officer (CO) is a memb
3. Chief, Plans ;'and Programs Staff is the cli
policy. All indivi uals an Iclpating DY or PCS overseas assig ment
CRB. The
ffice of
munications School n Agency
are being enc uraged (by Central Processing Branch, Office of
Personnel) to s ek guidance from HCRB on what should be done by
each individual to protect personal, ly-owned property during transit or
'Pursuant to the Military Personnel and Civilian Employees Claims Act of 1964 (31
U.S.C. 240-243, as amended by Public Law 93-455, 18 Oct 1974) .
lecom-
laims
Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
 Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0
SECRET
Goals for FY 198;8
1. During FY 198, the Plans and Programs Staff expects to
complete the requirements definition phase of the LIMS project. The
component property accounting system will be fully developed,
tested, and ready for installation at selected Headquarters elements.
2. OL objectives listed in the Long-Range Plan will be main-
tained on a current basis incorporated in MBO's and an annual
progress report prepared.
3. Through-put tirh~, for o essmg emp yee claims will be t
reduced and a revision to~tre~infor tion-brochu will-tie pu~~sh~d.
~J4!Obtain as much advanced notice as possible on mission
support requirements thr~ the provision of a logistical annex on
all significant projects. u
~~a!Continue as the OL focal point on audits, regulation coordi-
nation, legislation reviews, liaison with other Government entitites,
employee suggestions, studies and general support to the line
organization, as requested. n
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SECRET
Declassified in Part -Sanitized Copy Approved for Release 2012/08/22 :CIA-RDP91-002808000300390009-0