OL STAFF NOTES 7 APRIL 1988

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300360034-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 23, 2016
• Document Release Date: August 22, 2012
• Sequence Number: 34
• Publication Date: April 8, 1988
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved -for Release 20-12/08/22 : CIA-RDP91-00280R000300360034-5
25X1
Office of Logistics
List t . below are the
topics that were
discussed at the D/L
Staff Meeting on
06 Apr 1988. While
they do not represent
the totality of our
discussions, they do
represent the
highlights. Your
division or staff chief
can provide you with
additional details on
those topics in which
you are interested.
8 April 1988
1. The Office of Logistics (OL) wishes to welcome its
newest employees:
25X1
25X1
25X1
25X1
25X1
2. DCI Logistics Officer,
was
on
space and
and
in
res ond
in a
presented with a Sustained Superior Performance award
5 April 1988, for his support in providing safes,
furniture arrangements required for the development
assembly of document data base for use by the Congressional
Select Committees. The document data base was critical
logging and tracking thousands of documents. Bob's
contribution in this effort enabled the Agency to
timely manner to the Senate and House inquiries.
3.
Logistics Officers assigned to Office of
Information
in
the period
Resources, were each presented with Sustained Superior
Performance awards on 29 March 1988, for their performance
the relocation of the Map Services Center during
21 December 1987 through 22 January 1988. Jack was
instrumental in taking action to contact the appropriate
components of OL to identify space for employees.
S
ET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
Declassified in Part - Sanitized Copy Approved-foFRjlease-26-12/08/22 : CIA-RDP91-00280R000300360034-5
OL Staff Notes 7 April 1988
? No
Jack's flexibility, determination and attention to detail
justly earned him recognition for this award. Bill's major
contribution was in handling the overall OIT logistical
requirements. He was involved in the final stages of the
renovation and worked closely with OL, OTT, and OTR employees
to bring the project to a satisfying conclusion. Bill's
25X1 dedication and hard work is most deserving of this award.
25X1
4. We are pleased to announce the most recent OL
reassignments:
Name
Reassigned to
5. This week's Item of Interest from Procurement
Management Staff features, "Procurement Management Reviews."
25X1 (Attachment B)
6. On 30 and 31 March, the Parking Office, Facilities
Management Division, conducted a third traffic-flow count at
25X1 all entrances to the Headquarters Compound.
25X1
7. During the month of April, 350 photographs for the
Employees Photographic Exhibit are on display in the Exhibit
Hall, 1 D corridor, Headquarters. The Employee Activity
Association office has arranged for professional judges to
award ribbons in the categories of still life, architecture,
portraits, photojournalism, nature, landscape/seascape and
25X1 miscellaneous.
8. On 31 March, a Virginia Department of Transportation
(VDOT) subcontractor began work on the reinstallation of three
street lights at the Route 123 main entrance road to the
Headquarters Compound. These lights were originally installed
as part of the Route 123 Visitor Control Center project but had
to be removed when the VDOT began work on the main entrance
road. The VDOT anticipates that the lights will be operational
25X1 by mid-April.
9. The Information & Management Support Staff
successfully installed the Field Computer System (FCS) in the
Office of Communications' European Area Headquarters (EUCA),
completing another major milestone in the FCS project. The FCS
is designed to monitor expendable inventory from requisition to
disposition. In addition to the installation of the software
and the hardware, approximately 3,400 expendable stock items
2
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
Declassified in Part - Sanitized Copy Approved ior-Relea-se-20-12/08/22 : CIA-RDP91-00280R000300360034-5
25X1
25X1
OL Staff Notes 7 April 1988
were entered into the FCS, making it fully operational. EUCA
personnel were very receptive to the system and began using it
as soon as the data was loaded.
11. On 8 April, the Acting Director of Logistics
accompanied the Deputy Director of Central Intelligence on an
25X1 orientation tour
25X1
25X1
12. Following are upcoming dates of importance to all OL
employees:
Date Event
21 April
22 April
11 May
16 May
17 May
OL Quarterly
OL Quarterly 1000
Kickoff to Logs
Conference
Logs Conference
Logs Conference
Time Location
1000 Headquarters
Attachments
A. One Individual Can Make a
B. Item of Interest from PMS
3
Auditorium
0900 Headquarters Auditorium
Difference
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
25X1
25X1
25X1
25X1
25X1
25X1
****** ONE INDIVIDUAL CAN MAKE A DIFFERENCE ******
The Director of Logistics extends a sincere "well done"
to the following employees who, by their outstanding
performance, have not only received acknowledgment from OL
customers but have helped to enhance the "can-do" image of
our office:
In a letter of appreciation, from
M.D., Chief, VIP Medical Division, LDA, dated 28 March 1988,
, Logistics Officer, LDA, was commended for her
support in the procurement of several items for the Medical
Division, LDA. stated that because of Ella's fine
and helpful attitude all of these items were procured in record
time making the Medical Division a more comfortable and
efficient working place.
Mr. Robert E. Fitzgerald, Director, Equal Employment
Opportunity, recognized the Manager, Executive Dining Room,
FMD, and Staff, in a letter of appreciation, dated 7 March
1988, for preparing the luncheon for the Black History Month
Program on 18 February. Mr. Fitzgerald stated that the
luncheon was a fitting finale for a completely successful day.
25X1 assigned to the Motor Pool Branch,
FMD, was commended in a letter of appreciation, dated 4 April
1988,
25X1
25X1
25X1
25X1
25X1
for his transportation support to a Task Force
asset, said that Carl's professionalism and
flexibility contributed significantly to the overall successful
visit of this individual.
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
SECRET
In a separate letter of appreciation, Mr. Robert E.
Fitzgerald, Director, Equal Employment Opportunity, recognized
the Chief, Motor Pool Branch, FMD, and Staff, for their fine
25X1 support in the Black History Month Program on 18 February.
2
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
PROCUREMENT MANAGEMENT STAFF, OL
ITEM OF INTEREST
PROCUREMENT MANAGEMENT REVIEWS
One of the Coopers and Lybrand recommendations adopted by OL is
a process for reviewing and monitoring the 22 procurement units
situated throughout the Agency. The objectives of the Procurement
Management Reviews (PMR) are to assess the extent to which
procurement units are adhering to Agency procurement policies and
procedures; assess the quality, effectiveness, and efficiency of the
units; and to identify improvements that will help them better
support their customers. In addition, the PMR provides the
opportunity to observe improvements and techniques used by
procurement units that can be applied throughout the Agency's
25X1 procurement system.
25X1
The general areas reviewed during a PMR are:
o Management of the Procurement
o Preaward Contract Activities
o Contract Award Activities
o Contract Administration
25X1 ? Contract Settlement and Closeout
Function
25X1
Following the submission of a PMR report to the Procurement
Executive (OL/PE) and the Chief, PMS/OL, a synopsis of the
recommendations contained in the report will be given to the
appropriate procurement group chief and the chief of the procurement
CONF YDENT IAL
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5
unit reviewed. In addition, applicable recommendations will be se.J_t
to the head of the office supported by the procurement unit. Within
six to nine months after the review, the PAR Team will perform a
followup review and report to the OL/PE and the Chief, PMS/OL on the
actions taken by the rocurement unit in regard to the
25X1 recommendations.
These reviews are not intended to be an audit or inspection
along the lines of the audits performed by the Office of Inspector
General. Rather, their purpose is to work in a constructive manner
with the procurement units to identify improvements and provide
remedies for current difficulties that a procurement unit may be
25X1 experiencing.
The reviews conducted so far have brought to the attention of
the components' management the advantages of submitting requests
more evenly throughout a fiscal year, focused management's attention
on the necessity of timely inspection reports from the contracting
officer's technical representatives, fostered the standardization of
the contract provisions that are incorporated by reference into
contracts, and identified the need for formal training of contract
support assistants in the procurement process. The PARs have also
brought to the attention of OL's procurement management the need for
25X1 a more streamlined process for settling completed contracts.
In the reviews completed to date, the PAR Team found that the
procurement units reviewed were providing excellent support to the
components served by them. They are responsive to the requirements
of these components and performing their responsibilities
effectively and professionally. The management and technical
personnel of these components universally praised the performance of
25X1 these procurement units.
2
CONF I DENT I AL
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360034-5