NEWEST OL EMPLOYEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300360023-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 23, 2016
• Document Release Date: August 22, 2012
• Sequence Number: 23
• Publication Date: June 24, 1988
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360023-7
--8ECgrf
NEWEST OL EMPLOYEES
OL would like to take this opportunity to
25X1 welcome its newest employee,
assigned to Real Estate and Construction
25X1 Division
25X1
25X1
HX1
We also extend a warm welcome to three new
"Summer Only" employees?
all assigned to
25X1 the Facilities Management Division
25X1
25X1
25X1
25X1
25X1
25X1
25X1
OL REASSIGNMENTS
The following OL reassignments were
announced:
Name
Assigned to
fl/Notes
QQuotes
24 June 1988
Congratulations go to the following OL
employees who have successfully completed the
Career Trainee Program?we wish them well in
their new assignments:
Name
Assigned to
DS&T/ORD/Contracts Team
Office of the Chief
ACG/GP Team and Core Team
P&PG/PP&SS
FMD/Hqs Consolidation Staff
CONTRACT OFFICER
INTERN PROGRAM
On 24 June, Certificates of Achievement,
along with Contract Officer Certificates of
Appointment, were presented to
and contract officers who
successfully completed the Contract Officer
Intern Program. This program has many
stringent requirements, including completion of
13 required internal and external training
courses and completion of two on-the-job
assignments as a contract officer.
Congratulations to all for this outstanding
accomplishment.
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25X1
25X1
25X1
25X1
25X1
25X1
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SUSTAINED SUPERIOR
PERFORMANCE AWARD
EXCEPTIONAL
ACCOMPLISHMENT AWARDS
was presented an Exceptional
,
Accomplishment Award on 25 May in
recognition of her excellent performance as a
Procurement Officer in Agency Contracts
Group. Neicha rose to the challenge of
presenting a docket to the Agency Contract
Review Board for
for the New Headquarters
Building, as well as for outlying buildings. She
led the team in negotiating a 58-percent
discount, resulting in substantial savings to the
Agency.
OL CORRESPONDENCE
WANG LIBRARY
This is a reminder to all OL Wang users in the
of your access to the "olcorres"
library, which contains samples of
correspondence most used by this Office. Please
note that the recent change in QSI procedures
has been updated in the library, making the
necessary form readily available. Other samples
in this library are:
Memo for D/L
Memo for D/L Signature and DDA Approval
Memo for DDA for Info Only
Memo for Executive Director Approval
Memo for the Record
Format for Item of Interest
Access the library via "document" and
"read." If you have any questions or need
additional instruction as to how to use this
library, please contact Marie, Brenda, or Da wna
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25X1
25X1
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TRANSPORTATION FOR
THE HANDICAPPED
As part of OL's efforts to better meet
transportation needs of handicapped employees,
the Motor Pool Branch has made arrangements
to lease, on an ad hoc basis, a specially equipped
minibus. Components having a requirement for
this bus should contact the Motor Pool on
ANNOUNCING!!
"DEAR GARY, . ."
Have you ever read an article in the OL Notes
and Quotes and wanted to know more about it or
perhaps needed some clarification? In an effort
to make this YOUR office newsletter more
responsive to your needs, we are introducing the
"Dear Gary" column. Inquisitive personnel can
either write or call in their questions regarding
any items in the OL Notes and Quotes or, for
that matter, any questions relative to the Office
of Logistics and we will find answers to your
questions. Send your inauires to: Gary,
25X1 AEO/OL,
25X1
UPDATE-PAVING AND PARKING
AT HEADQUARTERS
On 15 June, paving of the perimeter of the
South Parking Lot and the road between the
25X1 New Headquarters Building and the South Lot
25X1 was completed. The Facilities Management
Division will make arrangements to stripe the
newly paved area, and permits for this area will
be issued as an extension of the existing lane
markers (e.g. additional general, reserved,
official, and carpool spaces for appropriate
25X1 expanded lanes).
The West 3 parking lot has been opened as an
overflow lot for open parking. The top level of the
deck is scheduled to open 5 July as an open area.
Other than visitor and handicapped spaces,
permits for this area will not be issued until
October concurrent with relocation of the
Management, Planning and Services Staff, the
Office of Near Eastern and South Asian
Analysis, and the Office of East Asian Analysis
of the Directorate of Intelligence.
MLF CAREER SERVICE
A question and answer session on the new
MLF Career Subgroup will be held on 6 July
1988 from 1500 to 1700 hours in Room 3E14
Headquarters. This session is open to all
interested parties. If you need any additional
information, you may contact
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ONE INDIVIDUAL CAN MAKE A DIFFERENCE
The Director of Logistics extends a sincere "well done" to the following employees who, by their
outstanding performance, have not only received acknowledgment from OL customers but have helped
to enhance the "can-do" image of our office:
25X1
25X1
In a note, dated 9 June 1988, addressed to
appreciation for the assistance his office has received
Mr. Huffstutler of the DI expressed his
frorfi Deputy Chief, Facilities
25X1
Management Division. promptly looked into a number of issues raised at a DI Executive
25X1
Officers meeting which he atten ed
; noted that perseverance in chasing these
problems conveys a degree of concern that is
refreshing to see.
Mr. Henry Mahoney, Acting DDA,
25X1
added his thanks for continuing high
quality support.
25X1
a Logistics Officer assigned
to the Office
of Security (OS), was recognized in a
25X1
25X1
,
letter of appreciation to the Director of Logistics,
dated 15 June,
from for his
exceptional performance in support
25X1
stated that response to last-minute
requirements and
his attention to detail were paramount
25X1
in the timely installatior that have significantly
upgraded
some of the Agency's
25X1
25X1
The following Motor Pool Branch employees,
25X1
were commended in a letter
of appreciation
from Chief,
25X1
Africa Division dated 17 June
1988, for providing
excellent guidance and transportation
during Africa Division's COS Conference conducted
from 16 to
20 May commended these
individuals for their positive and professional
attitude during what
he knew was an exceptionally busy
25X1
period for the Motor Pool
25X1
In a letter of appreciation, dated 17 June 1988, from Deputy Chief, Arab
25X1
l,
Operations , NESA, of the Motor Pool Branch was commended for the excellent
25X1
job he performed as chauffeur
25X1
expressed his gratitude for
professional demeanor and his
25X1
dependability
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ITEM OF INTEREST
OFFICE OF LOGISTICS
PROCUREMENT MANAGEMENT STAFF
ETHICS IN DEALING WITH CONTRACTORS
By the very nature of the Agency's mission, a broad spectrum of our employees must deal with the
private sector on a daily basis. Such employees include contracting officers (CO) from the Office of
Logistics (OL), industrial security officers (Office of Security), liaison auditors (Office of Finance), and
project officers from the various components. This frequency of public contact in a commercial setting
multiplies the opportunity for the compromise of ethical values. OL, in coordination with other Agency
components who are responsible for their contract teams, is sensitive to this exposure and has taken
affirmative steps to promote an attitude that "good ethics is good business."
The approach is both preventive and curative. A basic education of all procurement-related
employees on ethical behavior standards is the first line of defense and the proverbial ounce of
prevention. Periodically, Procurement Management Staff holds contracting ethics workshops which are
open to all OL employees. These workshops include discussion of the Ethics in Government Act and its
implementing regulation, Executive Order 11222, Standards of Ethical Conduct, and specific opinions
by the Office of Government Ethics. These requirements are imposed on all Government workers by
virtue of their Federal employment.
Additional requirements are levied on Agency employees more intimately associated with acquisition
to promote the integrity of the procurement process. There are specific guidelines peculiar to
contracting that cover matters such as gratuities, proprietary information handling, fairness in
competition, and personal financial interest. They address the whole spectrum of relationships between
contractor and acquisition personnel. Agency policy establishes a tone and attitude of dealing, sending
an unmistakable message to contractors that Agency procurement methods and personal conduct must
reflect integrity and honesty at all times.
Contractors take their cue from the Agency they are dealing with. This is perhaps the most effective
method of assuring ethical behavior by contractors. If the Agency and its contracting personnel have
high ethical standards backed by example, contractors are likely to respond by adopting the same
behavior standards.
Marketplace and competitive realities also require that curative measures be adopted in those few
cases where there is a breach of standards. First, all Agency contracts incorporate Federal Acquisition
Regulation clause 52.203-3, which prohibits the tender or the receipt of any gratuity in connection with
a contract; a breach of this provision can terminate a contract. Even more comprehensive treatment of
contract ethical requirements is found in Part 3 of the CIA Contracting Manual. These provisions
reflect the fact that most ethical failings involve personal financial interest. Secondly, Agency audit and
program review procedures demand a level of accuracy and completeness in contractor recordkeeping,
making it difficult for contractors to hide improper activities. Third, where significant issues arise from
questionable business practices, Agency contractors, with the consent of the Office of General Counsel
(OGC), are subject to administrative action which result in a higher level of approval for contract
actions. In such cases, any further contractual agreement must be justified by the CO and approved by
SpdT
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360023-7
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the Director of Logistics. Fourth, the Agency Contract Review Board is a review body with Agencywide
representation at the senior level that brings together multiple disciplines and a wealth of experience in
evaluating each major contract action brought before it. Fifth, all source selection participants must
sign nondisclosure statements before serving in that capacity. Finally, in its basic training of acquisition
personnel, the Agency conducts a Contract Process course, where extensive treatment is given to
contract ethics requirements. Ethical questions and problems are included in the final exam for the
course.
All Agency personnel engaged in the acquisition process are reminded early in their careers that
ethical violations and the "appearance" of ethical violations are not that obvious. By subtle
manipulation, at any stage of the contract formation process, the potential for compromise is always
present. There is no substitute for experience in dealing with these subtleties. It is for this reason that
the Agency provides a continuing forum for confidential advice on these matters through (1) supervisors,
(2) designated Agency ethics officials [for the Deputy Director for Administration (DDA), it is the
Executive Assistant to the DDA], (3) OCG, (4) the Inspector General, or (5) the U.S. Office of
Government Ethics. In addition, each year every Agency employee must study the "required regulatory
readings," a substantial portion of which is devoted to ethical standards and conflict of interest.
Notwithstanding the Agency's care and concern about ethical behavior, the ultimate authority is the
personal integrity and good judgment of the individual. Every contractual relationship cannot be
monitored and every meeting cannot be policed. There is no foolproof guarantee that everyone will
follow ethical principles. Long experience in the field of intelligence has taught us the lessons of human
frailty and the extent to which such weaknesses can be exploited. Our skepticism teaches us that we
must "trust but also verify."
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360023-7