UPDATE ON OL ACTIVITIES FOR FY-88 OL QUARTERLY - 3 & 4 NOVEMBER 1988

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000100070004-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 35
• Document Creation Date: December 23, 2016
• Document Release Date: February 11, 2014
• Sequence Number: 4
• Publication Date: October 21, 1988
• Content Type: MISC

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CIA-RDP91-00280R000100070004-2 1L SLIP 10/21/88
STAT
TO: (Name, office symbol, room number, '
building, Agency/Post)
L Tony
Date
01
.--
2- Mi
...
3.
4.
5.
Action
File
Note and Return
Approval
For Clearance
Per Conversation
As Requested
_
For Correction
Prepare Reply
Circulate
For Your Information
See Me
Comment
investigate
Signature
Coordination
Justify
STAT
REMARKS
Attached is a copy of the narrative for the
video on OL significant activities for FY 88 for
the OL Quarterly on 3 and 4 November. The pages with
narrative are numbered; the pages showing slides to be
made by Design and Presentations are unnumbered.
We haven't heard from Video Section as yet as to
how long the tape will run. The narrator should be
working on the narration this morning. We'll Check
later to find out how long the narration is.
f t?
---1417Z q??
DO NOT use this form as a F
clearan
FROM: (Name, org. symbol, Agenc)''',
Marie
?Room No.?Bldg.
Phone No.
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fPli- 77)
UPDATE ON OL ACTIVITIES FOR FY-88
OL QUARTERLY - 3 & 4 NOVEMBER 1988
Fiscal
Year 1988 was
a
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Logistics.
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time of transition for the Office of
new
facilities were opened, old facilities were renovated, and
printing support was expanded and modernized. OL adjusted to
meet new and different challenges. Along with the transition
came a commitment from OL to dramatically improve the level of
customer services from all OL components. For the first time in
30 years, OL was reorganized and a resolution was made to
streamline processes, eliminate unnecessary procedures, and gear
the mode of operation to the needs of OL's many customers.
(Video and still shots for thi.a segment show
shots of printing support to
NPIC, NHB, and FMG supply
room customer service area... At the end of this
narrative segment, music is dubbed in for
several seconds and shots of OL people at work
are displayed.)
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Contract Activities by Re1 Estate & Construction Division
Actions
200
153
150
124
109
100
T-----
50
FY 86
FY 87
FY 88
Value
$25M
$21.8M
$20.4M
$20:4
$13:4
$13.6N
$10M
$ 5M
FY 86
FY 87 FY 88
In FY 88 RECD's contract actions and contract dollar values
were up by 23 percent and 6 percent, respectively, over FY 87,
but contract actions were up by 40 percent over FY 86 and
contract dollar values were up by 60 percent over FY 87.
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CIA DiLect Lease Program
$20M
$15M
$10 r1
$ 5M
15.5M
FY 37 FY 88
In FY 88 RECD's direct lease payments were up by 13 percent
over FY 87 and by 91 percent over FY 86.
Q,(0
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At the conclusion of FY 88, the Original Headquarters
Building (OHB) Backfill Program had approximately 25 projects in
various stages of design, bidding, or construction. Among the
significant activities completed this year were two major contracts
to supply raised flooring and replace all the OHB windows with
energy efficient, tinted, double-glazed windows, to be awarded in
early FY 89. Both of these contracts will extend over the entire
6-year period of the Backfill Program.
The asbestos, survey for the entire OHB was completed and an
overall Asbestos Abatement Master Plan for the Backfill Program was
initiated.
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The Agency's Children's Day Care Center has been designed
to accommodate 100 children from 3 months to 5 years old.
Construction will begin in FY 89 on the Scattergood-Thorne tract,
just west of the main, entrance gate.
OL began work on Phase I of the Headquarters cafeteria
expansion to provide a new serving line, 200 additional seats, new
locker rooms for the kitchen staff, and expansion of the Credit
Union loan offices.
In July, the new additional parking deck on the
Headquarters Compound was opened for use.
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OL provided support and helped plan for 14 special
ceremonies at Headquarters.
FMG successfully managed maintenance and operations on the
Headquarters Compound during five major snow emergencies and
provided transportation to essential employees and managers in each
case.
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Mileage
US mail in
US mail out
External in
External out
Internal
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Mail & Courier Branch
FY 87
FY 88
% Change
1$
+ 77%
+ 33%
- 7%
- 19%
+ 24%
Incoming US mail was up by 77 percent and outgoing US mail,
by 33 percent in FY 88.
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Building Services Branch
Workstations delivered
Carpet installed (square yards)
Classified trash disposal
(tons)
FY 87
FY 88
2,494
4,261
9,603
% Change
- 12%
+285%
3,952 - 7%
The 285 percent increase in square yards of carpet
installed resulted from recarpeting in the Agency's external
building, such as
and Key Buildings.
crrT/rm
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Building Services Branch
Government/commercial materials
receipts (in lbs.):
Headquarters Dock Operations
Building
Metropolitan Services Center
Total (lbs.)
FY 87
FY 88
quarter FY 88.
facility was relocated during the first
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P&PG printed
Personal History Statements and
Employee Benefits Statements as well as 51 DCI Conference Briefing
Packages in addition to routine work.
Flagship publications, the President's Daily Brief (PDB)
and the National Intelligence Daily (NID), must always be available
for dissemination to selected senior government officials by 5:30
a.m. daily. In FY 88 P&PG management assembled a cadre of
craftsmen--the Flagship Team--to process only the Flagship
Publications daily. .Throughput time for the publications improved
significantly.
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P&PG printed the unclassified version of the World Factbook in
June '88. It contained 300 pages of text and 13 full color maps.
The 25,102 copies took almost 52,000 pounds of paper, enough to
reach from Washington, D.C., to Pittsburgh, Pennsylvania.
P&PG greatly expanded support to the Foreign Broadcast
Information Service (FBIS) FBIS reqested
three additional electronic compositors to satisfy their publishing
requirements, and P&PG agreed to supply these personnel, bringing
the number of P&PG support to FBIS positions to 13. Additionally,
approximately 70% of the Joint Publications Research Service (JPRS)
reports have been added to the electronic publishing network with
an impressive reduction in the numbers of finished pages produced
due to compaction of text through typesetting.
P&PG was honored during the 3rd Qtr FY 88 with a Meritorious
Unit Citation, the first one ever bestowed on P&PG.
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The Field Computer System (FCS) is designed to monitor
logistics expendable inventory from requisitioning to disposition.
It has been installed in COMMO offices
-amio?
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The Commercial Logistics Applications System (CLAS) became
operational in October with the advent of the Inventory and Bill
of Materials packages for use by the Supply Group. CLAS
represents the unification of the efforts of OL, CIT and OF to
provide an integrated Agency system to replace existing systems
and to provide real-time funds control.
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Management of the various decentralized teams was strengthened
with the creation of the Agency Contracts Group to manage the
personnel and resources of the teams, while creating new teams to
meet the needs of OIT and OS. Procedures of the ACG were
reorganized to decentralize the workload, thereby moving the
personnel and workload closer to the customer.
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ACG completed negotiations with the Mitre Corporation for a
$1.5 million contract to provide the ICS with access to a broad
range of information through two sharing networks available to
intelligence analysts. Both systems will result in a
compartmented mode intelligence analyst workstation.
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PMS analyzed several bills before Congress and determined
that all of them posed certain disclosure requirements that may
reveal classified information. PMS worked closely with the
Office of Congressional Affairs to alert the Intelligence
Committees to this problem and assisted in drafting amendments
to these bills to protect classified information for the entire
intelligence community.
ORD and PMS have done groundwork necessary to contract in
FY 89 for research and development of a microcomputer-based
expert system for acquisition planning. Requirements, statement
of work, and related documents are complete, and the RFP will be
issued in December '88. The end product will be an expert
system useful to contract officers and Contract Officer
Technical Representatives in developing acquisition plans for
major projects.
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During FY88, PMS sponsored a total of eight workshops for
procurement personnel and other interested Agency employees. They
were conducted by representatives from PMS, OGC, OIT, and private
industry.
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Efforts to enhance the quality and skills of the procurement
work force continued in FY 88. Twelve members of the Contracting
Officer Intern Program were awarded Certificates of Completion.
These individuals were the first to meet all the requirements of
the two-year training program. The program provided them with the
training and experience to negotiate, administer, and settle
Agency contracts. During the past year, 10 staff employees were
accepted into the program which now has 30 interns in various
states of meeting the criteria required for completion.
Certificates of Appointment were given to 81 contract
officers in February to signify that they had met Agency training
and other standards for becoming contract officers.
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Ten professional/technical minority employees EOD'd in FY88.
OL increased the number of co-ops from 8 to 20. P&TS also
participated in the Minority Undergraduate Studies Program this
past summer.
In addition to the continuous recruiting efforts by the OP,
recruiting trips were made to Michigan State, Indiana, and Iowa
State Universities by OL personnel. With the cooperation of OL
Recruiting/P&TS, the Office of Personnel, and the Supply Group, we
have successfully entered students into the program and have
identified and interviewed prospects for EOD in January 1989. As
of 29 September 1988, 12 applicants for the program have been
interviewed. Of these, four have entered on duty--three with SG
and one with the Agency Contracts Group.
S
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STAT
STAT
OFFICE OF LOGISTICS
PROFESSIONAL/TECHNICAL RECRUITMENT STATISTICS - FY 83
Applicant files/resumes reviewed
Interviews requested
Interviews scheduled
Applicants placed in process
870
322
346
214
Applicants who entered on duty
Conversions to ML careerists
(professional/technical)
Total new ML careerists
(professional/technical)
Clerical and Wage Grade
GRAND TOTAL
*includes 13 from ML clerical
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SEcRET
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Booklets Authored by OL/P&TS - FY 88
? Facilities Management Career Handbook
O Handbook for GS Evaluation Panel Members
Employee Personnel Profile.
O Wage-Grade Task Force Roort
The Personnel and Training Staff was heavily involved this
year in the formation of the new Facilities Management (MLF)
Career Service, the design and implementation of the Courier
Retention Bonus and formation of the Wage Grade Assignment Panel.
P&TS produced an MLF Career Management Handbook and gave
briefings on conversion to this career service. The handbook
outlines training and experience necessary for career progression
in the facilities management field.
With a big assist from P&PG, P&TS prepared and distributed to
all Log careerists individualized Employee Personnel Profiles
They also produced a Handbook for GS Evaluation Panels, and a Wage
Grade Task Force Report.
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OFFICE OF LOGISTICS TRAINING - FY 88
(slide)
Although OL budgeted $250,000 for training in FY 88, we
actually spent $261,000, compared to just $70,000 five years ago.
The OL Supervisory Course is mandatory for all OL
supervisors.
Because of OL's goal to improve customer services and
relations, the Training Officer sponsored a workshop on
"Customer Relations."
OL components have also implemented training programs to
ensure maximum flexibility and cross-fertilization of the work
force.
AnMTMTqTRATTVE - INTERNAL USE ONLY
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ADA:N:SCRA::":1 -
(;111
OFFICE OF LOGISTICS TRAINING - FY 38
Internal training requests (1L%iure :nan FY 87)
External training requests (15% more tnan FY
Total
Other Training not Included Above
OL Orientation courses
1 Supervising in OL course
4 Skills Workshops
2 PAR Workshops with OC
3 OL Midcareer Courses
Total
Full-time Academic Spc)nsorships
Women's Federal Executive- Program
Total
Total incidences o. training in FY 88
(WITH APPROPRIATE GRAPHIC)
1,388
921
2,317.
Attendees
138
30
182
47
48
445
2
1
3
2,760-
Although CL budgete'i $250,000 for training in FY we
n261,C00, compared to just $704 0 vie years ago.
actuall-
.,,OrgNIMrmwroAMMalugam...4.
The OL Supervsy Cour&
sL1/7ervisof6.
3,',,cadse
relation
"Cu
for all OL
ustomer srvices and
workshop on
rdoo-
--i-tnemented ,r?,,ra6i.nriqvg program to
ensure max
and cro s,pfertifization of the work
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OFFICE OF LOGISTICS AWARDS DURING FY 88
(slide)
In FY 87, 249 awards totaling $143,150 were given out. FY
88's totals represent a 30 percent increase in the number of
awards and a 59 percent increase in cash.
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OFFICE OF LOGISTICS AWARDS DURING FY 88
TYPE NUMBER
Intelligence Medal of Merit
1
Career Intelligence Medal
5
Intelligence Commendation Medal
4
Quality Step Increase
33
Employee of the Quarter
28
Employee Suggestion Award
4
Exceptional Accomplishment
72
Special Achievement
143
Exceptional Performance
34
Total number of awards
324
Total dollar value of awards
(WITH APPROPRIATE GRAPHIC)
$227,773
Il\f\F,Y 49
ards totaling $.114-3,130 were given ou
FY 881seals re Tesent a 3-0 percent/increasrTthe nunther
MO9''
?
of avards and aS9 percent increase caSh.
a mil,.
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OFFICE OF LOGISTICS PROMOTIONS - FY 88
In FY 88
OL careerists were promoted.
a4b.
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The OL Flying Squad, currently comprised of
participants, was broadened in FY
88
to include
domestic
and
Headquarters assignments as well
as
foreign
TDYs. During
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FY 1988, Flying Squad members
TDY'd
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The Reorganization of OL was implemented in FY 88. The
Office of the Director was reorganized with the creation of new
positions for an Executive Officer (EO) and a Procurement
Executive (PE). Line management in OL was reconfigured so that
Groups now report directly to the Director and Deputy Director.
OL staffs report to either the EO or the PE, as appropriate.
The OL Groups were formed as the year progressed and Group
Chiefs were appointed in late FY 88 for a period of one year.
At that time, the Logistics Career Board was reconstituted, with
each Group Chief serving as a voting member.
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In all these efforts, it was the people of OL that made the
difference! Our personnel are our most valuable resource...
(Fade to several shots of OL people at work, teams, etc.)
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