BUREAUCRATIC DETERRENTS TO COMPLETION OF RESPONSIBILITIES AND POTENTIAL SOLUTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00058R000200290009-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 23, 2016
• Document Release Date: August 23, 2012
• Sequence Number: 9
• Publication Date: May 5, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/08/23: CIA-RDP91-00058R000200290009-9
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MEMORANDUM FOR: Director of Logistics
FROM:
Chief, Information and Managment Support
Staff, OL
SUBJECT: Bureaucratic Deterrents to Completion of
Responsibilities and Potential Solution
REFERENCE: Memo Same Subject, DDA 87-0700
1. The DA is seeking suggestions from key managers to reduce
troublesome bureaucratic stumbling blocks which impede day-to-day
work. IMSS requested each OL Division and Staff to identify any
perceived problem in their particular area of responsibility and
to suggest viable solutions. After collating their replies, we
forward three (3) examples of bureaucratic stumbling blocks.
A. Problem: Artificial Short Deadlines
Overview: A requirement is submitted to the DA. One
week elapses prior to DDA's office forwarding to OL. An
additional week passes prior to DOL's office submission to
the responsible division or staff. At this point the
requirement could be time critical, introducing an artificial
short deadline.
Solution: Eliminate senior management sitting on
action documents. Provide an advance courtesy copy of
requirement to accomplish coordination and investigation
action without immediate response time.
B. Problem: Excessive delays in obtaining routine
telephone work.
Overview: It has been standard procedure to submit
telephone requests for approval by three senior management
officers prior to release to an OIT action office. This is
time consuming and appears to be a process that could be
delegated down to a lower level of management control.
Solution: Reduce the number of approvals and delegate
this responsibility to mid-level management. (IMSS comment -
after installation of the new switch gear and the dust
finally settles, this problem may loose much of its present
significance.)
OL-4073-870
Declassified in Part - Sanitized Copy Approved for Release 2012/08/23: CIA-RDP91-00058R000200290009-9
Declassified in Part - Sanitized Copy Approved for Release 2012/08/23: CIA-RDP91-00058R000200290009-9
CONFIDENTIAL
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SUBJECT: Bureaucratic Deterrents to Completion of
Responsibilities and Potential Solution
2. Attached are the submissions from OL Divisions and Staffs
in their original form for your review, should you wish to puruse
their ideas.
3. If you have other ideas on this subject, or wish to
expand upon any of the original submissions, please advise.
4. Upon your direction, IMSS will prepare a response to the
EXA/DDA.
Attachment
Distribution:
Original
1
1
1
1
- Addressee
- OL Files
- OL Reader
- IMSS Official
- IMSS Chrono
OL/IMSS/JS:bp
(01May87)
2
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/08/23: CIA-RDP91-00058R000200290009-9