ACCOUNTABLE PROPERTY DOLLAR VALUE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00058R000100210002-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 27, 2016
• Document Release Date: March 22, 2012
• Sequence Number: 2
• Publication Date: January 9, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/03/23: CIA-RDP91-00058R000100210002-5
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MEMORANDUM FOR: Acting Director of Logistics
FROM: Chief, Information and Management Support Staff,
OL
SUBJECT: Accountable Property Dollar Value
1. Per your request at the bi-weekly meeting of
5 January 1987 the following sequence of changes in dollar value
minimums for accountable property occurred:
a. $10 to $50 - 1967
b. $50 to $200 - 1970
c. $200 to $300 - 1978
STAT
2. Available documentation on this subject is attached for
your perusal with pertinent information highlighted.
3. Should you require any additional information relative to
accountable property, please call.
Attachment:
As Stated
Distribution:
Orig - Addressee w/att
1 - OL Files w/att /
1 - OL Reader w/o att
1 - IMSS Official w/att
1 - IMSS Chrono w/att
STAT OL/IMSS/JS:dr/ ](6Jan87)
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:. COMPTROLLER GENERAL OF THE UNITED STATES
i,
B-200230
HEADS OF
April 9, 1981
DEPART:' NTS AID AGENCIES:
Subject: Capitalization of Fixed Assets
In a memorandum to the Heads of Departments and Agencies dated
x
-d09t ~-tlfi
April 4, 1960, on the same subject,=4d
Subsequently, several-
agencies requeste that we revise the minsmum for capitalizing furni-
ture, fixtures and office equipment from $300 to $1,000 because of the
een $300 and
t
b
i
w
e
tems
difficulties involved. in capitalizing those
$1,000. The agencies indicated that adequate control could be main-
tained eve:.-the -furniture, fixtures and office equipment through the
maintenance of detailed property accountability records rather than
through capitalizing these items in asset accounts.
Agencies may adopt criteria providing for lower minimums if such
amounts are reasonable and appropriate for their operation. No minimums
in excess of $1,000 should be established.
Sensitive items subject to ilferage,_which cost less than the
established mini=us., suca_as laboratory.equipment, tools, calculators, and
cameras, must be properly c_ontrolled.. Control_of.these items maybe
exercised through property accountability recoras.
If current costs would be distorted in a given period by charging a
large quantity of items which cost less than the minimum, such items
should be recorded in a separate asset account and amortized over a
reasonable period of time (2 GAO 12.5(d)).
Section 12.5 "Property" of Title 2-of the General Accounting Office
Policy and Procedures Manual for Guidance of Federal Agencies will be
revised accordingly.
Acting ComptV1Yer General
of the United States
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MEMORANDUM FOR: Director of Logistics
ie Supply Division, OL
SUBJECT Proposed Changes to Agency Classification
Criteria for Property Accounting)
41
1. Action Requested: This memorandum contains
recommen a ions in paragraph4 to permit all office furniture,
regardless of unit cost, to be dropped from formalized
property accounting procedures, and to increase the expend-
ability criteria for all other items except firearms, from
the current $200 value limit to $300 or less.
criteria - all items, except firearms, having a unit cost of
$200 or less are considered expendable - was approved in
April of 1970. Due primarily to inflation factors, the
validity of the present policy should be challenged. However,
any change must be in compliance with governing regulations
and be comparable with other agencies.
a. The General Accounting Office recognizes
the practicality for establishing a minimum dollar
value (2 GAO 12.5) for accountable property but leaves
the determination of the level to each agency or service
because of the varying needs.
b. Attachment N to Federal Management Circular
74-7, dated 13 September 1974, and relating to the
Department of Interior, defines nonexpendable personal
property as meaning tangible personal property having
a useful life of more than one year and an acquisition
cost of $300 or more per unit.
c. The Department of Interior implementation
of the e eral Property Management Regulations (FPMR),
Chapter 114-60.501 regarding classification criteria,
is similar to our current procedures for property
accountability and custodial controls. Subparagraph c
of this Property Management Regulation states: "All
(JL1 3y3,
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I Leria for Property Accounting
SUBJECT: Proposed Changes to Agency Classifir ?tinn
C
office furniture may be exempted from classification
as capitalized equipment at the discretion of the
bureau or office head, provided that suitable custo-
dial controls are otherwise in effect to properly
safeguard the Government-owned property."
3. 0 Staff Position: The primary advantages of a
higher dollar limit and a declaration that furniture will be
classified as expendable would be a decrease in'the number of
line items recorded under formal Type II accounting proce-
dures and the reduced administrative workload at field
installations.
be an increase in the "per osr nalhae ppealatypelisadvantage
tems" thatwill
would be outside the formalized property accounting
procedures but still recorded by the responsible officer's
as "controlled." However, since a large portion of the
property that would be affected by this recommended change
is under the technical cognizance of either the Office
of SIGINT Operations, the Office of Technical Service, or
the Office of Communications, many of these items would
continue to be controlled by separate accounting subsystems
based on sensitivity and details of use on operations.
Information retrieval woul
d continue to be readily available.
[-]
effect of this change on he ab Attached is a summary of the
tove al
foormition as
systems and Property In-Use Account I
to the effects on Type II accounts can only be determined
after implementation and based on the annual dollar value
reports su ed to the Office of Finance. As of 30 June 1977,
we support accounts, with a reported dollar
value of as of 30 September 1976.
,,w%_vuuidl instruction which
would be issued to implement this proposal will place great
emphasis on the need for proper discharge of personal responsi-
bilities in the handling and control of Government property.
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SUBJECT: Proposed Changes to Agency Classification
4. (C) Recommendation: Using the criteria established
by the Department of Interior, it is recommended that:
a. Components be permitted to drop from property
accountable records office furniture with a cost of
$300 or more provided that suitable custodial controls
are in effect to properly safeguard Government property.
b. All items, except firearms, having a unit cost
of $300 or less be exempt from formal property
accounting procedures.
Concurred: See attached page 4
Chief, Audit Staff
0gis t 1 s
Director of Logistics
17 7
Distribution:
Orig - Return to OL/SD w/att
1 - OIG/Audit Staff w/att
1 - D/Finance w/att
1 - OL Files w/att
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are easily convertible to personal use and which have characteristics of general
appeal to individual tastes.
4. RECORDS
a. Type II records will reflect only transactions affecting nonexpendable
property.
b. Although expendable items are excluded from formal accountings, personal.
appeal items should be controlled by hand receipts.
c. Required:
Description
(1) Form 1331, Materiel Record
(stock record card) (Fig. 1)
(2) Form 1330, All-Purpose
Property Transaction Record
(Fig. 2)
(3) Document file
(4) Loan file
Purpose
Reflect current status of each item of
accountable property.
Headquarters Type II accounts should
continue to use Forms 88 (Req'n),
1707 (PTI), and 390 (RIA). The Form
1330 should be used to document opera-
tional expenditures and for hand receipts;
it may also be used for any other docu-
mentation internal to the account.
(a) File of all documents supporting
transactions.
(b) New series beginning with No. 1
on 1 May of each year.
(c) Documents filed in same order as
recorded.
An alphabetical (name) file of hand
receipts of all property on loan. Do not
assign a Document Control Number to
hand receipts.
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