INTERIM REPORT, DOMESTIC EMANATIONS SECURITY COUNTERMEASURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90M01364R000800340009-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 37
• Document Creation Date: December 23, 2016
• Document Release Date: September 10, 2013
• Sequence Number: 9
• Publication Date: October 27, 1988
• Content Type: MEMO

10,
De-clas-s?ified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFI1 IAL
2 OCT 1988
MEMORANDUM FOR: Executive Assistant to the DDA
VIA:
Deputy Director of Information Technology
Chief, Counterintelligence Center/Technical, DO
Deputy Director for Physical and
Technical Security
Chief, Technical
Security Group, PTS/OS
FROM:
25X1
Chief, TEMPEST
Division, TSG/PTS/OS
SUBJECT:
Interim Report, Domestic Emanations Security
Countermeasures
REFERENCE:
DDA 88-1589, dtd 5 August 1988,
Subj: Reducing Transactional Costs
1. The reference security tasking to establish new
emanations security standards for domestic processing of
classified information has been received at a time when the
policy and implementation for domestic countermeasures are being
fervently debated at the national level. The community has, in
fact, just accepted a new standard (NACSIM 5107) which would
appear on the surface to meet the reference tasking but use of
this new standard is likely to have a severe and negative impact
on overall Agency goals. Other alternatives may have the desired
effect. An offsite at the Interagency Training Center on
17 October briefed representatives from DA/OS, DA/OIT, DA/OC,
DO/CI and yourself on the various issues involved.
2. A key element is whether the Agency believes there is a
technical threat of a TEMPEST attack within CONUS. The new
national policy (NTISSP 300), which requires matching of
countermeasures with the threat instead of with vulnerabilities,
is intended to reduce the national cost of technical security.
CO ENTIAL 4414
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
OS 88-4428
STAT
25X1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONF TIAL
SUBJECT: Interim Report, Domestic Emanations Security
Countermeasures
When this approach was first conceived, there was general
agreement outside this Agency that there was not and never would
be a technical threat within CONUS. This feeling has changed
subtly; all references to the absence of a domestic threat have
been removed from the new policy statement. Our position,
concurred with by the Agency's CIC/T staff, is that a technical
security threat does exist within CONUS and Hostile Intelligence
Services (HOIS) will mount technical attacks as their present
collection sources disappear. The United States is reducing HOIS
access through STU-III telephones, rerouting of microwave links
around large cities, and reduction of technology transfer.
3. The three approved TEMPEST countermeasure options to
protect SECRET and higher classifications in the Washington, D.C.
area (judged by the FBI to be a "high opportunity") are:
a. Use of TEMPEST compliant equipment (increasing
costs are expected as the nation adjusts to NTISSP 300),
b. Use of a shielded environment (shielded enclosure,
shielded building, or shielded rack), and
c. Use of Facility/Equipment Zoning (matching of an
equipment's emanations profile with building attenuation).
Naturally, countermeasure decisions will be made with due
consideration to cost, HOIS threat and operational factors on a
case-by-case basis.
4. A strategic paper will be prepared to address the issues
and alternative solutions, recommend positions, consider impacts
of taking these positions, and how these positions can be
effected efficiently through new building programs, the BACKFILL
program, and other relocation programs. This paper, which will
consider short and long range effects on planning and costs, will
be coordinated through the Office of Security, the Office of
Logistics, the Office of Information Technology, and the
Counterintelligence Center/Technical staff.
2
CONFI IAL
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
v
,S,91i1F-1-BEITTTAL
SUBJECT: Interim Report, Domestic Emanations Security
Countermeasures
OS/PTS/TSG/TD
Distribution:
Original - Addressee
-DDA
1 - C/DO/CIC/T
1 - DD/OIT
1 - DD/PTS
1 - C/OS/PTS/TSG
1 - C/P&PS/OS
1 - OS Registry
1 - OS/TD Record Copy
1 - OS/TD Chrono
250ct88
CO ENTIAL
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
R
Next 2 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
25X1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4)
'
CON
FIDENTIAL
e ,itall..-
.1,.
- ItiLa
...a...---
ISO
OIT 0987-88
1 9 OCT 1988
MEMORANDUM FOR: Executive Assistant to the DDA
FROM:
Edward J. Maloney
Director of Information Technology
SUBJECT: Transactional Cost Task Force Report
1. Attached is the Office of Information Technology report on the status
of those transactional cost issues scheduled for the August-October 1988 time
period. As you know, several of the issues are related to improving customer
service. OIT has been working hard to improve in this area and we believe
that this effort is beginning to show positive results.
2. We have had to request an extension on the development of an on-line
telephone directory. As we describe in our response, this is a thorny problem
whose resolution will require further study. We believe we can develop a
definitive proposal by the January time period.
3. If you have any questions on the attached OIT responses, please
contact me or the OIT representative to the Transactional Cost Task Force,
(secure) or userid=warshawr.
Attachment:
As Stated
25X1
STAT
25X1
STAT
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4 ,
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
SUBJECT: Transactional Cost Task Force Report
DC/MSG/OIT,
DISTRIBUTION:
Original - Addressee
2 - DDA w/att
2 - D/OIT Watt
2 - MSD/MSG w/att
3 - ISC wo/att
(12 Oct 88) STAT
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part- Sanitized Copy Approved forRelease2013/09/10 : CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Cost Task Forrp. OIT Issues
OFFICE ISSUT;
, INFORMATION TECHNOLOGY
REQ COORD
WITH '
TIME FRAME FOR FOMPLETION
MAY - JULY -! AUG OCT NOV JAN FEB ,7 APR
- Review the organizational placement OC X
(OTT) and staffing (OC) of the March complete
Communications Branch at NPIC. (Has
led to confusion over Branch
responsibility and poor management,
staffing, and performance.) '
- Improve the timeliness of services; e.g.,
getting telephones and computer lines and
equipment installed, removed, repaired
and/or relocated. Look at simplifying
procedures for getting work requests to
the appropriate office and effected.
- Develop a tracking system for ADP and
telephone requests so that offices may
receive a status report on work orders.
Improve the prioritization of requests for
data and voice services within each
directorate:
Suggestion: Automate telephone work
orders.
Contract work differently.
- Redu,:e the number of coordination points,
within OTT for a standard and nonstandard
ACP rocurement.
Slggestion: Vest responsibility in one
OtT element (as opposed to six).
- ALtpmate or modify forms for use on word
prcessors. Explore oh-line coordinatiOn.
X
X
X
4
X
X
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part- Sanitized Copy Approved forRelease2013/09/10 : CIA-RDP90M01364R000800340009-4
ADMINISTRATIVE - INTERNAL USE ONLY
OFFICE ISSUE
INFORMATION TECHNOLOGY
- Focus on identifying individuals or
components having full, responsibility
for a project and assign adequate
authorities to improve coordipation.
REQ COORD
WITH
TIME FRAME FOR COMPLET:.ON
MAY - JULY AUG - OCT NOV - JAN FEB - APR
X
- Continue automation efforts ' All customers X
WARs, STARS, ELECTAS, Travel
AuL;;mation, Commercial Logistics
Ap?lication System, etc.)
- Have the Agency phone book put on-line X
with updating by components as changes
occur.
Extension from Aug-Oct requested
iMMTKITqTRATTVR - TNTRRNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10 : CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Cost Task Force
OIT ISSUE: Improve the timeliness of services; e.g., getting telephones and
computer lines and equipment installed, removed, repaired and/or relocated.
Look at simplifying procedures for getting work requests to the appropriate
office and effected. Suggestion: Automate telephone work orders. Contract
work differently.
Several initiatives have either taken place or are under way that address
the problem of timeliness of services:
o Effective in September, OIT was reorganized and the Network Services
Group was formed out of the old Customer Services Group, the Communications
Engineering Division and Domestic Field Division (the latter two units were
previously located in the old Engineering Group and Operations Group,
respectively). Communications Engineering Division has the responsibility for
the Headquarters Area communications upgrade (including the PBX installations
at the Headquarters complex and Reston); Domestic Field Division has the
responsibility for voice/data services outside the Washington, D.C. area.
Network Services Group, as the new name implies, now has the full management
responsibility for network services, including installations, relocations, and
changes, irrespective of location or technology. The resulting streamlined
coordination shnnld improve the timeliness and quality of customer service.
(C/NSG/OIT
o Also, effective in September, OIT formed the Requirements and Plans
Staff (RPS) reporting to the Director of Information Technology. This staff
serves as a focal point for the handling of all non-routine service requests.
RPS will work with OIT components to ensure timely, coordinated preliminary
responses to service requests are developed. In addition, RPS will track
service requests through to com letion roviding customers status reports on
a periodic basis. ( C/RPS/OIT
o OIT is in the process of streamlining procedures for managing voice and
data service requests. This streamlining involves the modification of
existing on-line databases and the automation of the Form 4340 which is used
to request voice/data services. The automated Form 4340 is in the final
stages of testing. Pilot projects were established in selected DO offices and
in DI/OIR. This testing is expected to be complete by the time the new OIT
supported workstation (Intel 301Z) is routinely available to all Agency
components, early calendar 1989. An Agency-wide phased implementation will
follow. The target date for Agency-wide use of the form is the end of FY 1989.
When fully implemented, these steps will result in a more timely, and efficient
processing and management of data and voice requests. Customers will be able
to 1) ensure that their requests have been filled out properly avoiding costly
corrective action; 2) track their requests through their own component and
directorate management chain to OIT; 3) receive an acknowledgement by OIT
indicating OIT has accepted the request; 4) use the project number on the
acknowledgement to query OIT on project status. (OIT maintains project status
using the on-line databases referred to above). The focal point for this
activity is Installations Division, Network Services Group
CONFIDENTIAL
_ Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
25X1
25X1
25X1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
o OIT is beginning the phased implementation of a new Service Desk
procedure. Through the use of new technology, Voice Mail Exchange (VMX),
customers with maintenance problems will be able to key in via their secure
telephone the nature of the problem. This will. put:themAirectlyiin_contact
with Jan _OLT Ana intenance-teehn i clan . who is iaspecialist Art- the:-- problemaiea..
IL is _believed =that:through :discussions With a- trained-technthian-up to 50% -of-
the :actual: serVide-visitste..the customer ,area wall-be --eliminated._ Thts! wlll
result In--much-more efficient and timely customer service. Agency-wide
implementation of VMX should be complete by February 1989.
o In an effort to improve service associated with the integrated
voice/data PBX, language in the O&M vendor's (Contel) statement of work has
been revised to reflect the importance of timeliness of service. An effort was
Made to revise the contract to reflect an award fee structure keyed to
timeliness but this negotiation was not successful.
? o As our PBX program comes to its conclusion with the occupancy of the
New Headquarters Building, almost all available office space in the
Headquarters and existing Reston complexes will have been pre-wired. This
should greatly expedite relocations and changes to existing data/voice
services.
o The new workstation contract with International Technology Corporation
for the ITC 301Z personal computer should shortly be coming into effect. This
contract provides for the timely delivery (30 days or less) of workstation
orders by ITC. In addition, OIT acquisition and installation support will be
geared to routinely handle the known set of ITC products under contract. We,
therefore, expect to see improvements in timeliness throughout the workstation
support lifecycle.
In addition to improving the availability of OIT information processing
services, improving the timeliness of OIT services is a critical priority for
FY 89 and beyond. OIT will continue to tune its organizational structure and
investigate new management and technology tools with these overriding goals in
mind.
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Cost Task Force
OIT ISSUE: Develop a tracking system for ADP and telephone requests so that
offices_may_receive a status report on work orders.
OIT is in the process of streamlining procedures for managing?voice and
data service requests. This streamlining involves the modification of
exist4ng on-line databases and the automation of the Form 4340 which is used
to request voice/data services. The automated Form 4340 is in the final
stages of testing. Pilot projects were established in selected DO offices
and in DI/OIR. This testing is expected to be complete by the time the new
OIT supported workstation (Intel 301Z) is routinely available to all Agency
components, early calendar 1989. An Agency-wide phased implementation will
follow. The target date for Agency-wide use of the form is the end of FY
1989. When fully implemented, these steps will result in a more timely and
efficient processing and management of data and voice requests. Customers
will be able to 1) ensure that their requests have been filled out properly
avoiding costly corrective action; 2) track their requests through their own
component and directorate management chain to OIT; 3) receive an
acknowledgement by OIT indicating OIT has accepted the request; 4) use the
project number on the acknowledgement to query OIT on project status. (OIT
maintains project status using the on-line databases referred to above). The
focal point for this activity is Installations Division, Network Services
Group
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
25X1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Cost Task Force
? OIT ISSUE: Improve the prioritization of requests for data and voice services
--within each_Alrectorate-._
This issue was originally submitted by OIT. Since then, each directorate
and the DCI area have identified individuals to serve as points of contact for
requests for OIT services. These individuals will be responsible for working
with OIT to establish work priorities within their respective directorates.
The points of contact for routine maintenance and repair (such as
workstation and telephone installation), support to the New Headquarters
Building relocations and the Original Headquarters Building backfill are:
Office of the Director
Directorate of Administration
Directorate of Intelligence
Directorate of Operations
Directorate of Science and Technology
CONFIDENTIAL
STAT
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
The points of contact for all other requests for OIT services, including
major new requirements, are:
DCI Area
Directorate of Administration
Directorate of Intelligence
Directorate Of Operations
Directorate of Science & Technology
CONFIDENTIAL
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Costs Task Force
OIT ISSUE: Focus on identifying individuals or components having full
responsibility _for-a-project and assign adequate authorities to improve
coordination.
OIT has significantly improved the focus of responsibilities within the
office; moreover, a much greater effort is being made in publicizing
information on component responsibilities and points-of-contact: Management
improvements in OIT include:
o The establishment of the Network Services Group (NSG) in September
1988. This new Group is responsible for providing all data and voice
communication services to OIT customers. The Group was formed from the old
Customer Service Group augmented by the Domestic Field Division and the
Communications Engineering Division. This merger puts, in effect, all network
res onsibilities under a single manager. (C/NSG/OIT may be reached on X
o The establishment of the Requirements and Plans Staff (RPS) within the
=ice of the Director of Information Technology also in September 1988. RPS
is responsible for tasking and tracking all customer requirements other than
those for routine equipment maintenance and installation/relocation. RPS is
tasked to act as a focal point for all non-routine requests and in addition to
marshalling and coordinating OIT resources will provide customers with the
name of the specific OIT project offinAr ActRiongid to manage the OIT efforts
supporting the requirement. (C/RPS,
25X1
25X1
o The merger of the three OIT information security-related components
into a single division, Technical Security Division within Management Services
Group. The basic operational responsibilities of computer security
(COMPUSEC), communications security (COMSEC), and the policy development
responsibility now all report to a single manager (C/TSD/MSG, This 25X1
should significantly improve coordination in the information security arena.
o The establishment of single points-of-contact at the deputy group chief
level for all routine New Headquarters Building (NHB) voice/data activities
(DC/COG/OIT; ?
iginal Headquarters Building activities
25X1
25X1
4,11\ I
(DC/TS/NSG/O ;
and Reston activities (DC/ESG/OIT;
. This
is designed to ensure
a
moves and relocations in the respective
ities
receive the appropriate priority and coordinated OIT effort. .
o The computer maintenance organization (C/Maintenance Management
Division, NSG/OIT, has implemented a system in which resolution of 25X1
trouble calls will be the responsibility of the individual or area in the
division which gets the call, regardless of the involvement of other
components. In addition, a procedure has been established whereby the longer
a trouble call remains unresolved, the higher the management level to which
reporting on the problem is done.
CONFIDENTIAL
-= Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
o OIT has identified points-of-contact within DA offices having
automation projects of interest to other Agency offices. These
points-of-contact will be a place to start for queries about a particular
project being supported by OIT personnel but under the auspices of other DA
offices nquiries to C/Corporate Systems Development Division,
DSG/OIT
o OIT has a 1 January target date for a complete revision and
simplification of Headquarters Regulation 7-15, ADP Management. This revision
will emphasize a single point-of-contact for Agency-wide coordination on ADP
procurement requests. (C/MSD/MSG/OIT,
o In May 1988, OIT published an Organizational Directory and Services
Guide which provides a description of office mission and functions by
component and two telephone listing documents: one for OIT components; the
other for points-of-contact by service offering. Because of the dynamic nature
of this type of information, the guide is currently under revision with a new
publication date of mid-Decemb7r. (The guide is available from the OIT
Technical Library,
OIT is making a significant effort to better focus responsibility,
provide adequate authorities to deliver the services, and publicize these
focal point officers and components. This is, of course, a continuing process
that will see additional emphasis in FY 89 as new services are initiated and
new organizational and management approaches to the delivery of traditional
services are developed and tried.
CONFIDENTIAL
25X1
25X1
25X1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Cost Task Force
OIT Issue: Continue automation efforts (BARS, STARS, ELECTAS, Travel
Automation, Commercial Logistics Application System, etc.)
_
Attached is a status report on the major systems that are being developPd
as part of the OIT Corporate Data Program.
These systems are:
Budget and Accounting Resources System (BARS)
Commercial Logistics Application System (CLAS)
Corporate Data Personnel System (CDPerS)
Federal Automated Requisitioning System (FARS)
Federal Employee Retirement System (FERS)
General On-line Service History (GOSH)
Integrated Applicant Processing System (IAPS)
Insurance, Claims, Accounting, Reporting and Enrollments
System (ICARE)
Locator Information for Employees (LIFE)
Medical Information Diagnosis and Artificial Intelligence
System (MIDAS)
Payroll Automated Inquiry Database System (PAIDS)
Training and Education Automated Management System (TEAMS)
CONFIDENTIAL
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Budget and Accounting Resources System
PROJECT MANAGER:
OIT/DSG/CSDD
PHONE:
(BARS)
CUSTOMER: Office of Finance (OF)
DESCRIPTION: Agency Budget Execution (ABE). A development effort to
replace the current FRS (execution portion), GAS, and ICS
systems with Cullinet's Government Financial System
(CGFS). Developers are beginning to test a BETA version
of FUNDS 1.3 to compare the functionality of the packages
with the financial requirements of the Agency. At IOC,
ABE will interface with ABF, CLAS, and other related
financial systems in the Agency, interactively and through
batch processing.
Agency Budget Formulation (ABF). This segment is
supported by OIT (technically), by OF (functionally), and
0/COMPT (functionally). It has been in production since
10 June 1987. ABF interfaces with OBF and with the FRS
(GIMS) database nightly during the year, with peak use
during the three budget windows each year.
Office Budget Formulation (OBF). This segment is
supported by the Office of Finance (technically and
functionally).
MAIN CAPABILITIES: ABE provides Funds Control, General Ledger and Accounts
Payable (ABE), and the Purchasing (CLAS) software
packages, using the IDMS/R database system.
ABF is an interactive IDMS/R database that also uses a
REXX front-end exec on VM, along with several PL/I
programs for batch processing and reporting. It has
replaced the Budget Resources System (BRS) and the budget
portion of the Financial Resources System (FRS). There
are approximately 115 OF budget officers using the ABF
system, along with the Office of the Comptroller, OF
Database Management Branch (DBMB), and eventually, the ABE
segment of BARS/CLAS and the STARS project. .
OBF processes data downloads to component budget offices
from the ABE' (IDMS/R mainframe database) segment to
personal computers, and uploads revisions to ABF during
the Agency's three budget exercises (Program, OMB, and
Congressional Submission).
CONFIDENTIAL
STAT
STAT
1? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
' Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CONFIDENTIAL
-Corporate Data Personnel System.
(CDPerS)
OIT/DSG/CSDD/CDS
PHONE:
CUSTOMER: Office of Information Technology (OIT)
DESCRIPTION: CDPerS is the application for OIT Development Services
Group on the Corporate Database that provides personnel
data to the IDMS/R integrated applications such as ICARE,
TEAMS and FERS. The data is extracted from the GIMS Human
Resource System nightly and loaded to IDMS/R. This
provides the applications with the most current personnel
data possible.
MAIN CAPABILITIES: CDPerS provides the vehicle to begin the integration of
administrative applications. Applications such as
Personnel Component Access (PCA) and Locator Information
For Employees (LIFE) are being developed using the CDPerS
data. These are temporary processes to fulfill immediate
requirements. CDPerS will ultimately be replaced by the
new personnel system.
CONFIDENTIAL
STAT
STAT
I? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10 : CIA-RDP90M01364R000800340009-4
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CUSTOMER:
CONFIDENTIAL
Commercial Logistics Application System
(CLAS)
InTmsnicsnn
PHONE:
Office of Logistics (OL)
DESCRIPTION: CLAS has the responsibility of bringing up commercial
software that will replace the existing GIMS databases,
ICS (Inventory Control System), and CONIF (Contract
Information).
MAIN CAPABILITIES: The BOM (Bill of Material) application will be brought up
in October 88. The BOM application will be used to add
new stock numbers and modify existing stock numbers and it
will replace a small function of ICS.
CONFIDENTIAL
STAT
SIHI
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CONFIDENTIAL
Federal Automated Requisitioning, System
(FARS)
OIT/DSG
PHONE:
CUSTOMER: Office of Logistics (OL)
DESCRIPTION: A computer-based system from which OL/IMSS/TG can input
and track requisitions and order materiel from the various
federal inventory control points (ICPs).
FARS, which has been in existence since 1962, currently
resides on a Data General mini-computer and has been on
this hardware since 1980. The Office of Logistics, Supply
Group, Requirements Division, Interdepartmental Support
Branch (OL/SG/RG/IDSB) has tasked the Office Of Logistics,
Information Management Support Staff, Technical Group
(OL/IMSS/TG) to convert the system to the agency's
mainframe utilizing Cullinet Integrated Database
Management System/Relational (IDMS/R) software.
Conversion is in the final stages with parallel running of
the two systems scheduled for the remainder of calendar
year 1988.
MAIN CAPABILITIES: FARS interfaces with the Inventory Control System (ICS)
and the Automated Data Exchange (DATEX) twice daily.
Materiel is ordered and tracked by the system.
CONFIDENTIAL
STAT.
STAT
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CONFIDENTIAL
Federal Employee Retirement System
(FERS)
OIT/DSG/CSDD/FERS
PHONE:
CUSTOMER: Office of Personnel (OP)
DESCRIPTION: Perform all future retirement related functions as were
previously handled by the Office of Personnel Management
for all current and future Agency employees.
MAIN CAPABILITIES: FERS-Retirement. Will provide automation within the
IDMS/R environment for all aspects of retirement
processing for all Agency employees. This will include
processing initial request for retirement benefits to
issuance of annuity payments and processing of
survivorships.
FERS-Thrift. Will provide automation within the CICS/VSAM
environment through the use of a commercial software
package for all aspects of Thrift and Loan processing for
all Agency participants.
CONFIDENTIAL
STAT
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CONFIDENTIAL
General On-line Service History
(GOSH)
STAT
011/0F/DOS
PHONE:
STAT
CUSTOMER: Office of Personnel (OP)
DESCRIPTION: GOSH provides an integrated online data base of employee
service history. It will include service data from the
Service Record Card, General Archives Project, Automated
Retirement and Separation System, and the Federal
Employees Retirement System. The data will be maintained
in one central data base for access by all appropriate
personnel for reporting.
MAIN CAPABILITIES: GOSH will consolidate historical personnel data from the
SRC, GAP, ARESS, and FERS project. Data will be stored
on-line in the Corporate Data Base where all OP
applications will have access.
CONFIDENTIAL
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
' Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CONFIDENTIAL
Integrated Applicant Processing System
(IAPS)
OIT/DSG/CSDD
PHONE:
CUSTOMER: Directorate of Administration (DA)
DESCRIPTION: IAPS is an effort to automate applicant processing in the
DA. There are 11 Recruitment Activity Centers (RACs)
located across the United States. The processing of the
applicants within the RACs is automated on a stand alone
PC-based system. All pertinent biographic and tracking
information is kept on this system. This system produces
numerous tracking and statistical reports concerning the
applicants, the RAC, the recruiters, and the sources of
applicants. All correspondence with the applicant is
generated automatically by the system.
MAIN CAPABILITIES: Central Applicant Processing System/Office of Personnel
(CAPS/0P). This is an IDMS-based applicant processing
system. It maintains all pertinent biographic, tracking,
and status information for this phase of the applicant
process within OP. It provides numerous tracking and
statistical reports. OP also has a NOMAD-based system for
the scheduling of Medical and Polygraph appointments for
applicants.
Central Applicant Processing System/Office of Medical
Services (CAPS/OMS). This is an IDMS-based applicant
processing system. It maintains all pertinent biographic,
scheduling, and medical information. The principal
biographic and schedule information for each applicant
comes directly from CAPS/OP, eliminating redundent data
entry and the production of the paper form 259B (Request
for Medical).
Central Applicant Processing System/Office of Security
(CAPS/0S). The initial analysis for OS with regards to
applicant processing is complete. The initial analysis
has shown that the GIMS system SIMS/SATS provides
information and tracking for the security phase of
applicant processing. To remove this processing from the
integrated environment in which it already exists would
CONFIDENTIAL
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
significantly increase work.
Final Integration Phase - What the initial analysis for OS
did reveal was that the biographic, scheduling, and
disposition information is redundantly entered across
three-systems. The detail requirements phase for this
task, which is now known as the Applicant Processing
Schedule and Systems Interface, will focus on eliminating
this multiple entry using the CAPS/OP database as the
primary focal point. It will also encompass integrating
the OP scheduling function. What began as an OS specific
task has shaped into the final integration phase for OS,
OP, and OMS. This task will be completed in FY89.
CONFIDENTIAL
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/19: CIA-RDP90M01364R000800340009-4
' Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Insurance, Claim, Accounting, Reporting and Enrollments
System
PROJECT MANAGER:
(ICARE)
OIT/DSG/DSD
PHONE:
CUSTOMER: Office of Personnel (OP)
DESCRIPTION: An automated system for Insurance Operations Division of
the Office of Personnel that entails enrollments into
insurance plans available through the Agency, adjudication
of health insurance claims under the Agency Benefit Plan,
and records all accounting activities within the Insurance
Operations Division.
MAIN CAPABILITIES: The Enrollments Subsystem is integrated with the CDPERS
data base and provides.numerous validations to ensure data
integrity.
The EXAMINER Subsystem which automates the adjudication of
claims has allowed for over 20,000 more claims to be
processed with the same manpower in the first nine months
of 1988.
The Checkwriter Subsystem automates the production of
claim reimbursement checks, allowing the claim checks to
be mailed the day after they are processed.
The General Ledger Subsystem has reduced the journal
entries from over 400 per day to under 50.
?
CONFIDENTIAL
STAT
STAT
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
_ _
PROJECT MANAGER:
CONFIDENTIAL
Locator Information For Employees
(LIFE)
OIT/DSG/DOS-OP (Systems Group B)
PHONE:
CUSTOMER: Office of Personnel (OP)
DESCRIPTION: LIFE is the IDMS replacement for the current GIMS-based
Central Emergency and Locator System (CEMLOC), which was
developed in 1976 as part of the Agency's Human Resource
Information (HRS2) database to provide locator information
on Agency employees. The development objective of LIFE is
to redesign CEMLOC in IDMS as part of the Corporate
Database and provide on-line update and retrieval
capabilities to all Component Personnel Officers.
The purpose of LIFE is to maintain locator records and to
provide accurate information needed to locate, contact, or
address personnel at work or at home. Users will also be
able to identify and locate the persons to be contacted in
the event of an employee's illness, injury, or other
emergency.
MAIN CAPABILITIES: This system will provide decentralized access and
maintenance of locator information to the various
Componenet Personnel Officers throughout the Agency. It
will provide information such as office phone numbers for
directory assistance, or addresses for the distribution of
W-2s, credit union statements, etc.
CONFIDENTIAL
STAT
STAT
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Medical Information Diagnosis and Artificial Intelligence
System
PROJECT MANAGER:
(MIDAS)
OIT/DSG/CSDD/PERS
PHONE:
CUSTOMER: Office of Medical Services (OMS)
DESCRIPTION: An automated system for OMS that allows the input of
biographic and medical results and the input, processing,
and tracking of 259b (Request for Medical Evaluation)
data. This is a multi-phased project. The first-phase,
most commonly referred to as MIDAS, had its IOC in
November 87. The second phase, SCHEDULER, went into
production in September 88.
MAIN CAPABILITIES: MIDAS Phase I is an IDMS-based medical data base. It
maintains all pertinent biographic, medical results and
status information on Agency employees.
The-SCHEDULER is an IDMS-based scheduling system. It
allows the input, processing and tracking of 259b data.
It also automates the scheduling of employee medical
appointments. This system maintains its own data base and
updates the MIDAS data base. Once the processing of a
259b has been completed, the data is deleted from the
SCHEDULER data base. All data required over the long-term
is kept in the MIDAS data base.
The OMSBAR system is a barcoding system that tracks the
movement of medical charts. The barcoding is PC-based
while the chart location is maintained in IDMS. This
project is scheduled to go production in FY89.
The Immunizations system will maintain immunizations -
records for individuals who travel for the Agency. This
system is in the project initiation phase.
The Dependents system will maintain pertinent biographic,
medical results, and status information for dependents of
Agency employees. This system is in the project
initiation phase.
CONFIDENTIAL
STAT
STAT
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
,
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
PROJECT MANAGER:
CUSTOMER:
DESCRIPTION:
CONFIDENTIAL
Pa3rrol-E Automated Inquiry Database System
(PAIDS)
Office of Personnel (OP)
PAIDS is an interim payroll system being developed to
provide the bi-week pay technicians the capabilities to
perform on-line current and retroactive pay adjustments.
It is an interim system because the new bi-week payroll
project will contain automatic capabilities that will not
require pay technicians to intervene in the process.
MAIN CAPABILITIES: PAIDS will automate 74 of the most common processes
performed in Compensation Division. It was begun in
January 1986 after requirements for the system were
completed. PAIDS was an on-line query system used to
replace microfiche copies of employee pay information. It
became operational in July 1986.
PAIDS will allow the pay technicians to query the data,
calculate the adjustment on-line, and send the adjustment
to the bi-week payroll system, bypassing the need to
keypunch the adjustment. PAIDS is divided into two
phases. Phase I automates 55 processes and Phase II 17
more. Phase I will be in production in September 1988 and
Phase II in December 1988.
CONFIDENTIAL
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Training and Education Automated Management System
(TEAMS)
PROJECT MANAGER:
OIT/DSG/DSD
Phone:
CUSTOMER: Office of Training and Education (OTE)
DESCRIPTION: Teams is the automated system for Training Support
Division (TSD) of OTE, which allows for the electronic
transfer of both internal (Form 73) and external (Form
136) training forms via the AIM system to TSD. Once
received by TSD the information will be automatically
transferred into an IDMS data base for retreival and
processing.
MAIN CAPABILITIES: The IDMS software is integrated with the CDPERS data base.
The IDMS functions of TEAMS provides the automatic
enrollment of students into courses that are requested.
Rosters for specific courses are created as required.
After training courses are completed, the students
completed course record is moved to the training history
file. All Training Officers have access to the the
history file to retrieve an individual's training record
dating back to 1980.
CONFIDENTIAL
STAT
STAT
=- Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
- Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
CONFIDENTIAL
Transactional Cost Task Force
OIT ISSUE: Have the Agency phone book put on-line with updating by components
as changes occur,
OIT will require to January 1988 to complete an in-depth examination of
this.item. This very reasonable idea has been proposed many times over the
last several years. In the past, resource limitations and security concerns
have argued against implementation. With respect to cost-effectiveness, the
question has always come down to whether it is worth undertaking the
considerable effort required to put the information on-line and maintaining it
current, when the information is already available to anyone with access to a
telephone by contacting the operator. In short, will an employee lo on Oust
25X1 to obtain a phone number. If not, this system will serve less than
individuals (the approximate number of employees on-line at any one me or
25X1 any reason). This amounts to less tha of the Headquarters area
population. The resulting offset inany savings in telephone operators' time
25X1 may be expected to be at around the level too.
Due to the above, we believe it will be difficult in the near-term to
justify significant hard cost savings. However, since the service would be a
convenience to a significant group of employees, we have continued to examine
the feasibility of implementation. One approach which seems reasonable
involves the use of the future Locator Information For Employees (LIFE)
database which will provide locator information including phone numbers (like
the current CEMLOC system). As part of the corporate database, LIFE will
provide on-line update and retrieval capabilities to all component personnel
officers ( who will be responsible for keeping the information current.) OIT
is evaluating the feasibility of granting selective (overt employees only)
access to LIFE on a read-only basis (i.e., no changes permitted) to those
employees with access to Agency mainframe computers. Alternatively, the LIFE
telephone data on overt employees could be transferred to a database which
could be searched, for example, from AIM. In both cases, we will have to work
with the Office of Security to resolve any possible outstanding security
issues.
We will require additional time to determine the cost to provide this
on-line directory service and any possible offset in a reduction of telephone
operators' workload, as well as resolve any security issues. The results of
this evaluation will be available by January 1989.
CONFIDENTIAL
? Declassified in Part - Sanitized Copy Approved for Release 2013/09/10: CIA-RDP90M01364R000800340009-4
Declassified in Part - Sanitized Copy Approved for Release 2013/09/10:
CIA-RDP90M01364R000800340009-4
TRAl