OIT ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90M01364R000800150001-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 23, 2016
• Document Release Date: January 22, 2013
• Sequence Number: 1
• Publication Date: May 4, 1988
• Content Type: MEMO

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r'KUIVt nr, Lfl is. or . . .
ED MALONEY
DIRECTOR OF INFORMATION TECHNOLOGY
NOTE FOR: ADDA
SU JECT: OIT Annual Report
STAT
4 May 1988
Attached is a copy of OIT's Annual Report,
highlighting our people and their activities
and summarizing our accomplishments for 1987.
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MEM
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Annual Report
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STAT
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SETTING INFORMATION
PROCESSING STANDARDS
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The burgeoning information technology marketplace presents enormous opportunities to
improve the effectiveness and lower the cost of Agency information systems. Converting the
OIT mainframe network to support commercial standards will provide many benefits to OIT
customers. Although in-house developed solutions made sense in the past, this is less often true
today. Adopting commercial standards will permit the use of a wide range of reliable, lower
cost, commercially available products and ensure that these products are compatible and
communicate efficiently.
In 1987, OIT established two groups with Agency-wide representation to assist in the de-
velopment and coordination of information processing standards. The Architecture Working
Group (AWG), composed of technical personnel, develops the standards that guide the
selection of hardware and software products. The Customer/Standards Committee (C/SC),
composed of senior directorate representatives, reviews these standards to ensure their
Agency-wide acceptance before recommending them for approval to the Director of Informa-
tion Technology. By agreement of the Customer/Standards Committee, approved standards
are applicable to all Agency information systems unless a specific waiver is granted.
In 1987, five standards were adopted at the recommendation of the C/SC. These
standards are concerned with:
? Electronic Mail Interchange?for connecting departmental
electronic mail systems with the Agency-wide system.
? Document Interchange Format?for the transfer of documents from one
processing environment to a different one.
? 3270 Protocol?for communications between workstations and the
mainframe.
? Database Management System Data Language?requiring a standard
data language, SQL, for all Agency systems and applications.
? Levels of Service?providing standards for response time and
availability for a wide range of services.
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A BIG CHANGE?
PERSONAL COMPUTERS
AND PBX
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In 1987, OIT continued the changeover to desktop computing and began upgrading the
Agency's secure communications services. New and more versatile personal computers (PCs)
with considerably increased computing power have been installed as new equipment or as
replacements for the older Delta Data terminals throughout the Headquarters complex. The
PC also opens the way to a wealth of commercially available software heretofore unavailable
with the mainframe network. In addition to PCs, OIT began installing integrated voice and
data private branch exchanges (PBXs) or communications switches in the new and original
Headquarters Buildings and at Reston. The new PBXs not only have a greater capacity than
their predecessors, but also provide modern telephone services such as call forwarding and the
ability to handle secure data and voice communications simultaneously.
In the future, PCs will be connected through the secure telephone. To access a computer
system, such as VM, the customer will "dial" the appropriate number. This system will allow
a large number of customers to share the limited number of hook-ups ("ports") to the
mainframe computer. Easier and cheaper equipment installation and relocation will also be
possible. In addition, the new equipment will permit use of the 3270 communications protocol,
which has become the industry standard for linking with IBM computer mainframes. The ad-
vantages of this protocol are that it permits the use of commercial equipment and software
with minimum modification and supports a much higher data speed than possible with the pri-
or approach.
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INSTALLATION OF A
CRAY SUPERCOMPUTER
)
25X1 Analysts will access the Cray, which is connected to the Center by a
25X1 fiber optic link, through the VM interactive and MVS batch services. IBM
i 3090 CPUs are used as front-end processors to complete the link.
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In 1987, a high-speed scientific computer was installed in the New Building Computer
Center through a joint effort by OTT, the Office of Information Resources (OIR), and the Of-
fice of Scientific and Weapons Research (OSWR). The Cray Research XMP/24 Supercom-
puter is the most advanced scientific computer available. It has a processing speed of 117 mil-
lion floating point operations per second (MFLOPS) per processor, making a total of 234
MFLOPS for this dual processor system. This extraordinary speed (by some measures more
than 20 times faster than an IBM 3090?IBM's largest mainframe computer?for certain
applications) will make the Cray invaluable for processing numerically-intensive computer
models and simulations developed by OSWR.
Among the applications being planned for the Cray are:
? Trajectory simulation and reconstruction
? Non-acoustic anti-submarine warfare studies
? Satellite orbit determination
? Computational fluid dynamics modeling.
The Cray successfully passed an acceptance test in December 1987 and will be ready for
limited production use by the Directorate of Intelligence in early 1988.
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PCERIC
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OIT's Customer Service Group has established the Physically Challenged Employees
Resource Information Center (PCERIC) to assist physically challenged employees in the use
of information-processing technology.
As part of its mission, PCERIC is creating a laboratory to test and evaluate computer en-
hancements using prototype devices for a variety of work environments. Currently, the
laboratory is testing an IBM PC/AT with a Microvitec 19-inch high-resolution monitor which
allows an employee with limited vision to obtain a much larger and sharper image than can be
presented on a standard screen. Also being tested are an LED 120 Braille workstation and a
Versa Braille lap-top personal computer. PCERIC has on order other devices to assist
employees with limited vision and those with restricted hand mobility. These devices include a
voice synthesizer used to "read" files received electronically and a voice recognition product
that enables an employee to create text by speaking into a noise-reducing microphone.
The PCERIC staff will head the Agency's representation on the Interagency Committee
for Computer Support of Handicapped Employees (ICCSHE). This committee was estab-
lished by the General Services Administration (GSA) in 1984 to "advance the management
and use of microcomputer and related technology in order to promote the productivity and
achievement of physically challenged Federal employees."
Another PCERIC function is to keep abreast of the latest technological advances in this
field. To do this, the Center works closely with industry leaders, such as IBM and AT&T,
which have established national support centers for research and development of adaptive
devices.
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KEEPING OUR
CUSTOMERS INFORMED
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Three OIT activities were initiated in 1987 to enhance the way our customers can learn
about recent technical developments as they pertain to OIT services and the overall
information processing environment. The results of this effort can be seen in a publication en-
titled OIT Directions, in an online program called OITPUBS that makes a number of Agency
information processing publications immediately available to customers, and in a video tape
series entitled "Lunch and Literacy" shown on Agency cable TV Channel 5.
OIT Directions is a quarterly publication designed to inform customers about new
developments in OIT services and plans. In general, OIT's direction is toward use of industry
standards and products rather than maintaining an environment that is unique to the Agency.
During the year, OIT Directions discussed the IBM 3270 protocol, system network
architecture and its effect on OIT systems, and OIT technology to assist physically challenged
employees.
OITPUBS is the online computer tool that provides customers access to publications on
how the OIT information systems work. Among the available publications are OIT Tech
Notes, the OIT Training and Information Branch Bulletin, the OIT Information Center
Newsletter, the Office of Security's Bits & Bytes, and AIM Hints.
"Lunch & Literacy" is OIT's cable TV series covering current developments in the fields
of information processing and management. Tapes are shown twice each working day on such
subjects as: the future of personal computers, SQL/DS and relational data base systems, the
end-user revolution, principles of telecommunications, artificial intelligence in business,
system network architecture, local area networking, and management and presentation
techniques.
OIT will continue to improve the way it keeps its customers informed and solicits
comments that will strengthen these and other OIT information programs.
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THE FRED RUFFING As one result of our determination "to seek out the best people and make them better,"
25X1 MENTOR AWARDS OIT has established the Mentor Award program to reward individuals who not
PROGRAM only perform at high standards themselves but also help others realize their potential. The pro-
an Agency data-processing pioneer, who
25X1
25X1
25X1
gram is dedicated to the memory of
exemplified these traits.
In 1987, here
selected from among 28 OIT employees nominated by their peers as those who serve as role
models for others and exemplify the criteria for this prestigious award.
Nominees for the
? serve as role models
Mentor Award are individuals who:
? exemplify a commitment to excellence in job performance
? help. co-workers achieve their potential, thereby increasing their
value to the Agency
? listen and share ideas
? are zealous in finding ways to satisfy customers and infuse the
office with that zeal
? encourage risk taking and support good tries.
125X1 Any OIT careerist or any person assigned to OIT is eligible to receive a
Mentor Award, and any employee can nominate any eligible employee regardless of either
person's position or grade level. A special panel, appointed by the Director of Information
Technology (D/OIT), and the OIT Career Service Board review the nominations and
recommend awards to the D/OIT who can approve up to four $2,500 awards annually.
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25X1 Review of 1987
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In 1987, the Office of Information Technology provid-
ed significant support to the Agency's operational and
analytical components and to the Intelligence Community
(IC). In addition, OIT made a number of major contribu-
tions that will assist the Agency in the general support and
administrative areas.
Support for Operations
Support for Analysis
Two major achievements in 1987 in support of the
Directorate of Intelligence (DI) were the installation of a
Cray supercomputer in the New Headquarters Building
and the delivery of a new version of the Support for the
Analysts' File Environment (SAFE) system.
SAFE is a joint Defense Intelligence Agency/CIA
automated intelligence retrieval and distribution system
that serves several thousand analysts in the two agencies.
As of late 1987, there were over 5.5 million documents in
the SAFE central document files with about 50,000 docu-
ments being added each week. The new version of SAFE,
SAFE 3.0/3.1, provides new features including conversion
of DIA online applications to the SAFE environment. It
also will serve as a base to which even more advanced
applications can be added over the next several years.
Support for the Intelligence Community
During the year, OIT supported Intelligence Commu-
nity (IC) counterterrorism programs, expanded the CO-
MIREX Automated Management System (CAMS), partic-
ipated in an interagency investigation of security problems
and developed a computer
model to relate intelligence collection strategies with the
intelligence product and resource expenditures.
A new CAMS release provided 28 major new or
enhanced software capabilities, chief among them being the
ability to meet requirements of an agency of the Defense
Department for tasking a national collection system. Soft-
ware being developed for CAMS will have 19 more new or
enhanced capabilities.
In support of intelligence collection tasking, OIT devel-
oped the Collection System Evaluating Methodology
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KEEPING UP
During the year, OIT tried to keep pace with customer demand by installing new equipment ...
Mainframe CPUs
27
I21
Storage Devices (Disks)
1,019
720
11
1,701
1,464
1984 1985 1986 1987 1984 . 1986 1986 1987
Secure Telephones
18,000
14,000
1719,000
17'm 171""
1084 1985 1986 1987
... as workload continued to grow.
Characters Stored (Gigabytes)
913 1,063
600
435
II I.
1984 1985 1986 1987
(1000 gb = approx,500 million pages)
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Messages Handled Per Day
10,825
rbi
11,200
1984 1985 1986 1987
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(CSEM), a computer model that will assist Agency and IC
Staff officials in selecting intelligence strategies that pro-
vide an optimum intelligence product for the resources
expended. The model also will be used to provide supporting
data for IC budget submissions to Congress.
General Support
In 1987, OIT enhanced the Agency telecommunica-
tions network and developed or modified software that
supports Agency administrative functions.
Progress was made on upgrading the Message Han-
dling Facility (MHF), a project that began in 1986. This
system is designed to support cable communications
MHF forwards cables to designated offices, en-
sures secure cable transmission, and provides 30-day stor-
age. Moreover, installation of a fiber optic cable link
between the main Automated Printing and Reproduction
System and remote sites has increased the speed of message
traffic by 250 percent.
In Reston, communications services
were activated. This included: secure and nonsecure
voice and data support, a fiber optic grid for internal Wang
operations, a fiber optic transmission system to Headquar-
ters, and a communications equipment room.
Looking to the future, OIT completed development
work on implementing a new IBM communications archi-
tecture known as Systems Network Architecture (SNA).
When fully implemented, SNA will greatly improve OIT's
network control and ability to interconnect with other
networks and a variety of vendor products.
For the Office of Personnel, OIT enhanced the Inte-
grated Applicant Processing System (TAPS) that provides
automated tools to improve processing of applicants for
Agency employment. The Central Applicant Processing
System (CAPS) was also upgraded to accept information
from the Offices of Security and Medical Services. In
addition, the Recruiter Applicant Processing System
(RAPS), a PC-based system that provides the capability to
keep track of applicant processing and generate related
25X1 correspondence, was delivered
'25X1 RAPS will expedite
the recruitment process and provide better management
information.
OIT's development of the Automated Retirement and
Separation System (ARSS) to automate posting and main-
tenance of retirement information helped save many hours
in overtime previously needed to manually perform these
functions. OIT also contributed significantly to Agency
implementation of the Federal Employees Retirement Sys-
tem (FERS) by developing new software to accommodate
contributions to the Thrift Savings Plan and to reflect
election of FERS by Agency employees.
For the Office of Security, OIT developed the Person-
nel Access Security System (PASS), a new badge system for
controlling both entrance to and departure from Agency
buildings of staff employees, contractors, and visitors.
PASS has been installed at all entrances to the Headquar-
ters Building, the Visitor Control Center off Route 123,
For the Office of Finance (OF), OIT activated secure
communications circuits between
to provide OF a means of receiving contract
audit reports electronically. These circuits reduce the turn-
around time for audit reports by 3 weeks. Also for OF, OIT
activated the Agency Budget Formulation (ABF) system,
which provides tools for creating and prioritizing budget
packages.
OIT developed for the Public Affairs Office (PAO) a
program called Public Affairs Catalog (PACS) to assist the
PAO in filing and retrieving the growing body of media
articles of interest to senior Agency officers and their staffs.
This system has saved precious space and improved PAO's
ability to search for media items.
As part of its information management responsibilities,
OIT achieved more efficient utilization of the dwindling
storage space for records at the Agency Archives and
Records Center. OIT also completed a major upgrade of
the Records Center and Archives Management System
(RAMS), a computerized inventory and accountability sys-
tem for retired records.
As 1987 ended, OIT also became responsible for
prepublication review, national security classification and
declassification, the management of requests for the release
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3500
3000
2500
2000
1500
1000
500
0
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FOIA/Privacy Act/Executive Order Re?cii-e?s-i-s-1
c,
1982
1983
1984
1985 ? 1986
1987
NM Requests Carried Forward From Prior Year
? Requests Received
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1988
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of information under the Freedom of Information and the Office of Information Services, and, more recently, in
Privacy Acts, and the mandatory review provisions of Execu- the Office of the Deputy Director for Administration?are
tive Order 12356. These functions?formerly performed in now performed by OIT's Information Services Division.
OFFICE OF INFORMATION TECHNOLOGY 1988 OBJECTIVES
As we move ahead in 1988, OIT's objectives are:
? To support the Agency move to the new Headquarters building by relocating, with
minimum disruption, Agency computer and communications centers as well as
decentralized customer workstations and equipment.
? To enhance customer service in the face of shrinking resources by completing
installation of the PBX-based secure communications network, fielding a new
standard workstation, meeting or exceeding OIT's level of service standards for
performance and availability, and implementing a new data network
architecture.
? To continue integration of OIT's three disciplines:
? communications
? automatic data processing
? information management
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