LETTER TO ANN DORE MCLAUGHLIN FROM WILLIAM F. DONNELLY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90M01364R000700090017-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 16
• Document Creation Date: December 23, 2016
• Document Release Date: August 1, 2013
• Sequence Number: 17
• Publication Date: January 14, 1988
• Content Type: LETTER

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ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Annual Occupational Safety & Health Report - 1987
DWA Registry i
FROM:
EXTENSION
NO.
C/Safety Division/OMS
ATE 20 January 1988
TO: (Officer designation, room number, and
building)
DATE
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RECEIVED
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FORM 610 usi.gtIEOV4CIUS U.S. Government Printing Office: 19115-484434/49156
1-79
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Ms, unpon 0 ( 205M
The Honorable Ann Dore McLaughlin
The Secretary of Labor
Washington, D.C. 20210
Dear Madam Secretary:
Transmitted herewith is the Central Intelligence Agency's
Annual Occupational Safety and Health Report for Fiscal Year
1987. The report was prepared in consonance with Title 29,
Code of Federal Regulations, Part 1960, and the guidelines
provided in attachment to memorandum dated
20 November 1987 from the Director, Office of Federal Agency
Programs.
I feel that the report reflects an active and effective
Occupational Safety and Health Program- (OSHP). An augmented
dedicated Safety Staff and more active participation by the CIA
Occupational Safety and Health Committee have strengthened the
OSHP during FY87. The Safety Staff now consists of one
part-time and 15 full-time professionals, three of whom are
assigned full-time to major CIA components. Lost workday
injuries/illnesses were reduced from 134 in FY86 to 118 in FY87.
Special emphasis on the shortfall areas (annual survey
of each facility and safety training of each employee, Title 29,
CFR 1960) has resulted in an increase of comprehensive surveys
from 91 in FY86 to 100 in FY87, as well as an increase in
training received and presented by safety professionals. These
areas are expected to be improved in FY88 through the
employment of a .safety officer experienced in motor vehicle
safety and the presentation of training addressing the needs of
handicapped employees.
Please be assured that full compliance with Federal
Statutes requiring safe and healthful work environments for
Federal employees is the primary goal of the Occupational
Safety and Health Program.
Enclosure
C/SD/OMS
Distribution:
Orig. - Addressee
1 - DDA Registry Subject (w/att) 1 - D/OMS (w/att)
1 - DDA Registry Chrono (w/att) 2 - SD/OMS (w/att)
Sincerely,
(13 Jan 88)
William F. Donnelly
Deputy Director
for
Administration
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AGENCY ANNUAL REPORT
Occupational Safety and Health Program
Fiscal Year 1987
Name of Agency
Address
Number of employees
covered by this report
Name of individual
responsible for the
Occupational Safety
and Health Program
of the Agency
Telephone number
of this individual
Central Intelligence Agency
Washington, D. C. 20505
Covers the entire Central
Intelligence Agency. The number
of employees is classified.
Gary E. Foster
Title of this individual Director of Medical Services
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1. Injury/Illness Data
A. The occupational injury/illness statistical
data in this report are based on occupational injuries
and illnesses incurrea by Central Intelligence Agency
(CIA) employees worldwide during FY87 for which
reports were received in the Safety Division, Office
of Medical Services (OMS), by 31 October 1987. CIA
regulations require that each occupational
injury/illness be reported to the Safety Division on
internal accident/injury Form 2652A. Copies of each
Form CA-1 (Federal Employee's Notice of Traumatic
Injury and Claim for Continuation of
Pay/Compensation), Form CA-2 (Federal Employee's
Notice of Occupational Disease and Claim for
Compensation), and internal CIA Form 379 (a report of
each employee treated in OMS for an occupational
injury/illness) are received in the Safety Division to
insure every incident is reported. The Safety
Division also receives computer printouts of each
employee who takes traumatic leave, number of days
taken, and costs.
B. Attachment 1 reflects the fatalities, lost
time injuries/illnesses, and leave costs during FY87,
FY86, FY85, and FY84.
C. Attachment 2 reflects the types and numbers of
lost workday occupational injuries/illnesses incurred
during the past four fiscal years. There is a
decrease in these incidents from 134 in FY86 to 118 in
FY87. Slips and falls (43) and lifting (24) continue
to be the primary causes of lost workday injuries, 67
in FY87 compared to 72 in FY86.
2. Accomplishments and initiatives implemented to
improve the CIA's Occupational Safety and Health Program
A. Employee training and safety awareness are
considered vital to an effective occupational safety
and health program and were given special emphasis as
follows:
(1) Safety, health, and fire prevention
professionals in the Safety Division received
1,312 hours of specialized training. Five nurses
in the Office of Medical Services are certified in
Occupational Health Nursing and five are in
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training for the examination in 1988. Members of
the medical staff attended a broad spectrum of
internal and external continuing medical education
and management courses to improve their skills to
enable the provision of enhanced medical support
to the CIA and its employees.
(2) Each new employee was given a one-half hour
briefing regarding the CIA's Occupational Safety
and Health Program.
(3) Twenty-three courses, in addition to
numerous briefings, concerning safety, fire
prevention, and occupational health were presented
to CIA employees who enrolled as a result of their
interest or were assigned. The courses ranged
from five-day basic safety and health to shorter
courses designed for specific employees and
First aid trarinniourses were attended by
STAT
employees and employees were certifie
STAT
cardiopulmonary resuscitation.
(4) A correspondence safety training program
was initiated for component safety officers
overseas. The initial phase included review of
CIA regulations concerning the Occupational Safety
and Health Program and responsibilities of the
component safety officers. A different subject,
such as fire safety, asbestos safety, hazardous
materials, noise, etc., was covered each month and
the information was presented in the form of video
tapes, booklets, and other materials suitable not
only for training the component safety officers
but also for presentation to the employees.
(5) Employees were provided information and
training regarding alcohol, drugs, emotional
health, and physical fitness through an Employee
Assistance Program. Fifty-nine (59)briefings (24
for supervisors) were presented to employees
(570 supervisors). Exercise as medicine and
relating exercises to injury prevention were
emphasized in 119 grou and 144 individual
briefings attended by employees. A
Headquarters Notice se ing forth the CIA's policy
on drug and alcohol use was also published.
(6) Training in "Coping with the Stresses of
Captivity" and "Coping with Violence Abroad" was
2
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made available to employees and their dependents
scheduled for assignments overseas. Also,
"Terrorism and the Traveler," a four-hour
presentation, is mandatory for employees who
travel internationally and was presented many
times throughout the year.
(7) An AIDS education program for employees
worldwide was completed and will be reinforced on
a regular basis.
(8) A series of 10 health education
presentations by outside guest speakers was
provided for employees on health topics of current
interest.
(9) Employees were encouraged on a continuing
basis to stop smoking. A two-hour "Stop Smoking
Clinic" was presented four times in the CIA
Headquarters Building by a representative of the
American Lung Association. A Headquarters
Regulation and two Notices setting forth policy
and procedures governing smoking in the CIA
occupied buildings and facilities were published.
(10) An Employee Bulletin was published
advising employees of the importance of filing
Forms CA-1 and CA-2 for job related injuries and
illnesses. The Notice also provided information
regarding completion of the forms and use of
traumatic leave.
(11) Employee safety awareness was also
promoted through distribution of applicable
safety brochures and publication by the Office of
Medical Services of a quarterly "Newsletter" and
monthly "Health in the News" information sheet.
(12) Twelve different messages promoting safety
awareness in employees were broadcast over a
six-month period on message monitors in the CIA
Headquarters Building.
(13) Published a Headquarters Notice which
listed the function of the CIA Occupational Safety
and Health Committee, the duties and names of the
members, and encouraged employees to give full
support to the Occupational Safety and Health
Program.
3
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(14) The Safety professional assigned to a
major CIA component participated as class
instructor in over 500 hours of safety/fire
protection instruction and use of emergency
evacuation equipment. Student man-hours exceeded
5,000 hours. Cardiopulmonary resuscitation (CPR)
and first aid instruction was provided to several
overseas facilities and employees were
certified.
B. The effectiveness of the Agency's Safety and -
Health Program was evaluated formally through
preparation of comprehensive reports. An Annual
Accident Analysis Report was prepared for the Deputy
Director of Central Intelligence, copies of which were
provided to members of the CIA Occupational Safety and
Health Committee. The annual report to the Secretary
of Labor was reviewed and signed by the Deputy
Director for Administration. A comprehensive report
reviewing duties of Occupational Safety and Health
Committee members and setting forth shortfalls of the
Occupational Safety and Health Program was also
prepared for the Committee.
C. The identification, assessment, and resolution
of existing and potential safety, fire, and health
hazards in the work environments were addressed as
follows:
STAT -
(1) Professionals (safety officers, fire
prevention engineers, industrial hygienists) of
the Safety Division conducted comprehensive STAT
surveys compared with STAT
during 1986. STAT
(2) The Safety Enhancement Program, initiated
in 1983 to provide safety/health/fire protection
equipment necessary to improve the working
environments of CIA employees worldwide, was
expanded to include personal protective equipment
such as portable smoke detectors, door locks, and
first aid kits issued to employees on TDY travel.
Under the Pro ram, which was funded by the Safety
Division, units were issued.
(3) Two professional safety officers,
assigned to implement the safety and health
4
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program for two major components, accomplished the
following:
(a) Ma
surveys of
1 trips overseas conducting
facilities.
(b) Initiated a Water Distiller Program and
distributed water distillers to residences
overseas with contaminated water supplies.
(c) Provided safety supplies and equipment
at a cost of as the result of surveys
and requests.
(d) Developed a Hearing Conservation
Program designed to reduce noise levels
experienced by Communication operators. New
receivers are now being evaluated.
(e) Provided detailed briefings regarding
safety and health in the office and home to
employees scheduled for assignments overseas.
(f)
conducted
en security/safety officers
safety inspections.
(4) The CIA Occupational Safety and Health
Committee instituted a review of the Safety and
Health Program to identify weaknesses and to
consider recommendations to strengthen the program.
(5) Conducted asbestos surveys at CIA
facilities worldwide. The surveys included sample
collection, air monitoring, analysis, inspection
of physical condition, and evaluation of abatement
strategies. Asbestos was removed from six areas.
In addition, a comprehensive asbestos
identification survey was completed for the CIA
Headquarters Building. Asbestos was removed from
four areas, and the remaining asbestos was
prioritized for future removal.
(6) Radon monitoring was conducted in
buildings occupied by CIA employees in the
Washington, D.C., and domestic areas. The results
indicated conformance with guidelines of the
Environmental Protection Agency.
5
STAT
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STAT
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(7) Continued special emphasis on the Hazard
Communication Program (HCP) in conformance with
Title 29, Code of Federal Regulations, Part
1910.1200. An electronic message supplementing
information previously provided in Regulations was
sent to each CIA facility overseas concerning the
HCP. A file of material safety data sheets (MSDS)
was compiled for chemical products commonly used
at CIA facilities and a copy of this file was
provided to each CIA facility worldwide. A copy
of the file was also provided to the CIA Security
Duty Office which is manned 24 hours a day and
receives all emergency calls. A master file of
all MSDS is maintained in the Safety Division.
Chemical Product inventories were taken at three
large laboratory facilities and MSDS were obtained.
(8) In addition to preventative and corrective
measures taken as the result of overall surveys,
fire protection engineers of the Safety Division
accomplished the following to further strengthen
the fire prevention/protection program.
(a) Reviewed the design submittals and
plans for proposed new and renovated facilities
occupied by CIA employees.
(b) Performed 11 special fire inspections
of CIA facilities for specific fire hazards and
conducted nine acceptance tests of fire
protection systems.
(c) Installed fire detection systems in six
buildings occupied by CIA employees overseas
and surveyed an additional one for future
installation.
(d) Detailed a fire prevention engineer to
the New Headquarters Building Project Office on
a two-day a week schedule to ensure compliance
with applicable fire prevention/protection
criteria for new construction and renovations.
(e) Procured an IBM personal computer with
automatic computer assisted design for use in
the design of fire protection systems and the
creation of as-built drawings. The PC will
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also be used with software for designing and
analyzing new and existing fire protection
systems.
(f) Repaired the fire alarm systems in two
domestic CIA facilities and installed a Halon
fire suppression system in another facility.
(9) Established an Institutional Review Board
to review research proposals to ensure the
protection of human subjects involved in research
studies.
(10) Following are some of the important
accomplishments at a major facility which has an
aggressive Occupational Safety and Health Program
and Safety and Health Committee:
(a) Certified employees in STAT
Cardiopulmonary Resuscitation provided
Advanced First Aid Training to employees. STAT
(b) Fire safety training highlighted by
practical exercises was provided to 129
employees during Fire Prevention Week.
(c) Safety awareness and fire prevention
were emphasized in briefings of new employees
and members of conference groups.
(d) Conducted fire drills in three high
occupancy buildings during Fire Prevention Week
using non-toxic smoke to block one exit to
simulate a real fire.
(e) Safety, health, and fire prevention
were enhanced through extensive monthly
inspections by fire department personnel,
nightly inspections by security personnel, and
monthly sanitary inspections by medical
personnel. Medical personnel also tested
drinking water monthly.
(f) Reduced risk of electrically related
fires and injuries through a total upgrade of
the overhead electrical distribution system and
replacement of interior electrical distribution
panels.
7
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(g) Installed a complete fully supervised
fire alarm system in a major records holding
center.
(h) Installed 31 additional emergency
lights as a result of inspections.
(i) Reduced hazards that could have caused
slips and falls, i.e., installed guardrails
along a roadway used by pedestrians, installed
a handrail on a loading dock, repaired outside
steps to a basement area, inspected and
repaired as necessary all search carts and
ladders in a records center, and relined
parking and pedestrian areas near a warehouse.
(j) Installed backup horns on all emergency
vehicles to increase'pedestrian safety.
(k) The Safety Committee held quarterly
meetings with emphasis on increased safety in
the work environment.
(1) One major component published an
overall safety plan addressing all facets of
safety for the operations and work environments
of the component, and another component
produced an internal document detailing safety
procedures for the facility.
(11) The working environments of CIA employees
at were improved
considerably through the following actions:
(a) has an assigned safety
officer who ?evoted approximately 85 percent of
his time to safety. He has been trained in
safety management techniques by a creditable
outside organization, attended a 40-hour OSHA
course, assists supervisors in the
investigation of accidents and "near misses"
and conducts continuing inspections in addition
to weekly formal surveys of the more hazardous
areas. Other areas are inspected monthly.
(b) Provided training in five different
safety courses
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(c) Each employee has two pairs of safety
shoes which were fitted on the job through
units of a commercial shoe trade. Inspections
are made to ensure the shoes are worn.
(d) Conducted periodic fire drills to
ensure employees are aware of evacuation routes
and procedures.
(e) Constructed an environmentally
controlled building for storage of hazardous
materials.
(f) Procured and installed selected
exercise equipment in coordination with the
Medical Services hysical therapist. The
therapist visited on several
occasions to demonstrate t e equipment and
brief employees on several physical fitness
programs.
(g) The safety committee met quarterly and
its members are rotated on an annual basis.
(i) Established safety as a specific part
of each agenda for management meetings as well
as a specific requirement in Performance
Appraisal Reports.
3. Occupational Safety and Health Plans, Goals,
Objectives, and Significant Initiatives for FY 1988
A. Hire an additional Safety Officer, with
experience in motor vehicle safety, to be responsible
for the CIA Motor Vehicle Safety Program.
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B. Expand the existing training programs for
employees to include:
(1) Two five-day courses for the deaf and
non-ambulatory employees.
(2) A one-day refresher training course for
component safety officers.
(3) A one-day training course for the CIA
Security Protective Officers in the Washington,
D.C., area.
(4) A safety awareness program via the
Headquarters TV cable network for senior
management personnel.
(5) A one-day safety awareness course for CIA
security escort employees.
(6) Two three-day advanced safety survey
courses as a supplement to the five-day Basic
Safety Course for component safety officers.
C. Install fire detection and alarm systems in
D. Establish a training program for the
communicators in the Office of Communication covering
the operation and maintenance of typical fire
detection and suppression systems
E. Develop a computer file to manage personal
exposure data for employees who are occupationally
exposed to asbestos, noise, and ionizing radiation.
F. Update and publish the Headquarters and Field
Regulations regarding the Radiation Safety Program.
G. Continue the emphasis on comprehensive safety
and health surveys, conducting as many outside of the
Washington, D.C., area as budget restraints will
permit.
H. Establish a new health education program which
will formalize and coordinate the existing programs in
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"Wellness" to provide seminars to management personnel
regarding wellness.
4. Accomplishments and Initiatives to carry out
Executive Order 12566
A. The CIA's policy, based on provisions of
EO 12566, regarding the use of safety belts in motor
vehicles was published in Headquarters and Field
Notices distributed to CIA employees worldwide.
B. Mandatory use of safety belts by operators and
passengers of government vehicles as well as personal
automobiles on ofticial business is emphasized in each
safety course.
C. brochures and posters
encouraging the use of safety belts were distributed
to employees through use of bulletin boards in
buildings occupied by CIA employees.
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D. Chauffeurs of official vehicles remind
passengers to fasten their safety belts and stickers,
"please fasten seat belts," were stuck on the
dashboard of official vehicles.
E. Fifteen hundred key rings emphasizing use of
safety belts, "Buckle-up, occupants of this vehicle
are required to use safety belts," were purchased and
are being distributed to CIA employees.
F. Initiated clearance procedures for a safety
officer, experienced in motor vehicle safety, who will
be responsible for implementing the CIA Motor Vehicle
Safety Program.
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