SUPPORT FOR THE ANALYSTS' FILE ENVIRONMENT (SAFE)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90G00993R000400080007-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: August 16, 2012
• Sequence Number: 7
• Publication Date: June 26, 1987
• Content Type: MEMO

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OIT IRIS i -,? ':
Director
Intelligence Community Staff
Washington, :).C 20505
MEMORANDUM FOR: Mr. William F. Donnelly
Deputy Director for Administration, CIA
LOGGED
DCI/ICS 4085-87
26 June 1987
Deputy Director for Foreign Intelligence, DIA
Mr. Richard J. Kerr
Deputy Director for Intelligence, CIA
Deputy Director for Information Systems, DIA
SUBJECT: Support for the Analysts' File Environment (SAFE)
1. I am forwarding for your review and concurrence a Memorandum for the
Record (MFR), Attachment 1, outlining our deliberations at the 17 June 1987
SAFE meeting. I appreciated your candid discussion of the issues, highlighted
in Attachment 2, and feel progress was made toward identifying and resolving
program problems.
2. Your agency responses to FY 1989-1993 DCI Guidance, Attachment 3, will
provide further information on progress made in areas of transition planning
and post FY 1988 activities. However, I also remain concerned about
FY 1987-1988 program costs and deficits and, therefore, request that a
briefing be scheduled in early August for me and my Staff to update the
preliminary FY 1988 program estimates provided at our June meeting and to
present commodation of those costs. Further, request that you
advise at 376-5565 of any changes to the MFR by 15 July 1987 T
to ensure a comp e e and accurate reflection of the proceedings. I remain
interested in, and supportive of, your activities to complete the SAFE Program
in an expeditious and cost-effective way.
Lieutenant General, US F
Attachments:
1) SAFE MFR (DCI/ICS 4086-87)
2) SAFE Program Review Slides
3) FY 1989-1993 DCI Guidance for DIA and CIA
D/CSPO
Mr. J. Helgerson, ADDI
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DCI/ICS 4086-87
24 June 1987
MEMORANDUM FOR THE RECORD
Information Handling Committee, ICS
SUBJECT: SAFE Meeting, 17 June 1987
1. A meetin nvened by the D/ICS to discuss programmatic and fiscal
SAFE issu w as co Mr. Helgerson, Mr.
Donnelly, in attendance. In his opening
comment, Lt Gen Heinz expressed Wis -concern with program delays, costs, and
potential Congressional oversight, and advised of his willingness to be an.
"honest broker" in facilitating resolution of problematic issues.
2, presented a short program review addressing CSPO organiza-
tion, FY 1987-1988 budget, delivery status, issues and policy considerations
highlighted in Attachment 2. Key points made by include:
a. D/CSPO's objective is to achieve a well-managed SAFE Program
by improving cost accounting, configuration management, and vendor
management. Separate CIA and DIA elements were created in the recent CSPO
reorganization to prepare agency personnel to operate, maintain, and
manage their own SAFE Programs.
b. All Delivery 3 and 4 schedules have slipped since October 1986,
pushing Deliveries 3.5, 3.6, and 4, Set 1 into FY 1988. These new projected
dates are tentative, pending Configuration Control Board (CCB) approval.
c. Total FY 1988 costs (hardware, maintenance, and contractual
services) to accomplish all remaining Deliveries (3.0-6 and 4, Set 1) are
$53.6 million in FY 1987 and $52.5 million in FY 1988. A deficit of $2.3
million in FY 1987 and $10.5 million in FY 1988 is projected.
d. To achieve all scheduled deliveries, FY 1987 vendor and government
staffing must be maintained through FY 1988.
e. Augmentation of the CSPO Staff with CIA and DIA personnel is
needed to properly support resource management, system integration, and
system engineering.
f. Policy guidance regarding FY 1988 cost sharing and separation
goals is required from CIA's and DIA's senior-line management before CSPO
can further plan FY 1988 budget allocations and transition.
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SUBJECT: SAFE Meeting, 17 June 1987
3. Lt Gen Heinz focused the discussion of the issues on the immediate
objective of completing the remaining deliveries and the longer-term objective
of determining how to handle the future transition.
a. asserted that CIA and DIA should jointly support
CSPO development activity until the requirements in Delivery 4, Set 1 had
been met and DIA, too, received its primary SAFE goal, an integrated data
base (IDB). To achieve this, emphasized the need to
stabilize the program and to discourage any diversion of critical CSPO
vendor or government resources to non-CSPO activities, including
technology transfer. Mr. Donnelly reasserted that the CIA and DIA
commitment last October was to "stay together" until Delivery 4, Set 1 has
been achieved. He, however, questioned whether DIA would be prepared to
receive any delivered capability without substantial effort, as yet not
apparent. DIA representatives assured Mr. Donnelly that DIA was prepared
to undertake a full-court press to get the job done. Mr. Helgerson
expressed apprehension with providing indefinite funding support to
completing Delivery 4, Set 1, given other DI commitments. Nonetheless,
advised that the Congressional Staff would not look favorably
on disbanding the joint program without first providing DIA its primary
goal. There was tacit agreement by all present to remain together through
the completion of Delivery 4, Set 1.
b. With clear understanding of the nroiected costs for completing
all remaining Deliveries, as presented by discussion on FY 1988
funding focused on CIA's and DIA's cost sharing of the FY 1988 shortfall.
No one questioned the presumption that both CIA's and DIA's total FY 1988
SAFE Programs, $18.3 million (CIA) and $23.7 million (DIA), would be fully
committed to CSPO's remaining development activities. It was agreed that
FY 1988 budget figures would be refined to reflect Congressional cuts and
improved estimates, whereupon both agencies would reach agreement on their
"fair share" obligation to cover the $10.5 million FY 1988 shortfall. It
Gen Heinz requested to be informed on the "fair share agreement" reached
to accommodate FY 1988 program costs and to be advised of any
unaccommodated deficit.
Post FY.1988 transition goals were discussed, relative to Mr.
equest for policy guidance. In response to Mr. Helgerson
xplained DIA's ultimate goal was to separate from CIA and achieve
independent operations, but that it -0d takp tw- +^ five years before
that would be realistic or feasible. further stated one of
his primary concerns was the SAFE Programs epen ence on CIA's
proprietary AIM application and its undocumented state, which makes
separate maintenance by DIA impossible. Mr. Donnelly assured
that as long as CIA uses AIM, CIA will nrt DI even
the plethora of transition issues and optionsL77- nd Mr.
Helgerson agreed to bring appropriate parties together, immediately, to
outline the issues and options for senior management. CIA and DIA would
then concur on a specific transition goal and strategy from which CSPO
could develop a transition plan and schedule.
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SUBJECT: SAFE Meeting, 17 June 1987
4. In closing, optimistically stated "the end is in sight,"
and Lt Gen Heinz charge a E participants to forget history and move
forward to resolve the open issues and get the job done. Mr. Donnelly advised
Lt Gen Heinz that formal responses to his SAFE concerns, expressed in the FY
1989-1993 DCI Guidance, would be forthcoming by 1 August 1987.
3
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FY89-93 DCI GUIDANCE FOR DIA AND CIA
6 April 1987
1. DIA Support for the Analysts' File Environment (SAFE)
Joint agency development activities for the SAFE Program are expected to
continue until SAFE Delivery 4 Set 1 has been fully implemented at DIA. Even
with the projected achievement of this milestone in FY 1988, many DIA/SAFE
requirements will remain unsatisfied. DIA/SAFE activities are identified in
SAFE/GDIP outyear program. Accordingly, DIA shall commence planning for
in-house management of SAFE follow-on activities and shall assess SAFE life-
cycle issues, specifically addressing: (1) SAFE concept of operations as
envisioned by DIA user organizations; (2) DIA concept of support for SAFE
operations and maintenance; and, (3) DIA plans and schedule for continued SAFE
development activities (FY 1988-1992). A report describing the planning and
actions to accomplish the foregoing shall be submitted to the Director,
Intelligence Community Staff by 1 August 1987.
2. CIA Support for the Analysts' File Environment (SAFE)
Joint agency development activities for the SAFE Program are expected to
continue until SAFE Delivery 4 Set 1 has been fully implemented, which is
expected in FY 1988. To effectively plan for the transition of Consolidated
SAFE Program management, while ensuring continued implementation of SAFE
functionality within CIA and DIA user organizations, the following shall be
prepared: (1) plan and schedule for transition of SAFE Program into separate
management structures; and (2) plan and identification of post FY 1988 CIA
support to DIA/SAFE. In addition, CIA, as Program Manager for the CSPO, shall
initiate a "retrospective study of the consolidated SAFE Program" and, with
DIA assistance, review SAFE development experiences, focusing on lessons
learned, not criticism, so that maximum feasible institutional learning can be
derived from the SAFE activity. A report addressing plannings and actions to
accomplish the foregoing shall be submitted to the Director, Intelligence
Community Staff by 1 August 1987.
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