ORGANIZATION & FUNCTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00992R000100020015-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 36
• Document Creation Date: December 16, 2016
• Document Release Date: August 15, 2005
• Sequence Number: 15
• Publication Date: May 14, 1978
• Content Type: REQ

Confidential
ORGANIZATION & FUNCTIONS
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The Office of Data Processing is a relatively new organiza-
tion. It grew out of the CIA Automatic Data Processing Staff
which was established under the Deputy Director for Support
on 25 May 1961. On 5 August 1963 the CIA ADP Staff was made
an Office, the Office of Computer Services, and placed in the
Directorate for Science and Technology. In April 1973, the
Office was placed in the Directorate for Management and Services
and the name was changed to the Office of Joint Computer Sup-
port.
Several significant consolidations of Agency computer
activity have occurred since 1963. In November of that year,
the Automatic Data Processing Division of the Office of the
Comptroller was transferred to OJCS. Computer activities
in the Central Reference Service were consolidated in OJCS
during FY 1974, making possible the release of the CRS com-
puter system in November 1973. The computers supporting the
Information Systems Group, DDO, were placed under OJCS manage-
ment effective with the FY 1975 budget year.
In June 1976 the Office of Joint Computer Support was
renamed the Office of Data Processing and reorganized with
two Deputy Directors. The Deputy Director for Processing
includes the operation of the computer centers, the hardware
engineering, system software programming, production of com-
puter jobs and data base management. The Deputy Director for
Applications has four divisions that analyze customer require-
ments and develop computer systems and programs to meet those
requirements.
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OFFICE OF DATA PROCESSING
ORGANIZATION AND FUNCTIONS MANUAL
CONTENTS
PREFACE
OFFICE OF THE DIRECTOR .........................................1
EXECUTIVE OFFICER ...................... ........................2
MANAGEMENT STAFF ................................................2
ADMINISTRATIVE STAFF ...........................................2
CONSOLIDATED SAFE PROJECT OFFICE ...............................4
DEPUTY DIRECTOR FOR APPLICATIONS ...............................8
ADP TRAINING STAFF ...........................................8
A. B. C. D DIVISIONS ........................................ 9
DEPUTY DIRECTOR FOR PROCESSING ................................10
SUPPORT STAFF ...............................................11
CUSTOMER SERVICES STAFF .....................................12
OPERATIONS DIVISION ................ ...........................13
RUFFING CENTER ..............................................13
SPECIAL CENTER ..............................................13
SYSTEMS PROGRAMMING DIVISION ..................................15
BATCH SYSTEMS BRANCH ........................................15
ONLINE SYSTEMS BRANCH .......................................16
INTERACTIVE SYSTEMS BRANCH .................................. 16
DATA BASE SYSTEMS BRANCH .................................... 17
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ENGINEERING DIVISION .............. ............................18
SYSTEMS ENGINEERING BRANCH ..................................18
CONFIGURATION AND ENVIRONMENTAL MANAGEMENT BRANCH ........... 19
MAINTENANCE MANAGEMENT BRANCH ...............................20
TELEPROCESSING BRANCH .......................................22
PRODUCTION DIVISION ............................ .......?......23
DATA CONVERSION BRANCH ......................................24
PRODUCTION CONTROL BRANCH ...................................25
DATA BASE MANAGEMENT BRANCH..... ............................25
FIGURES
ODP ORGANIZATION CHART ......................?.?................1
OFFICE OF THE DIRECTOR ORGANIZATION CHART ....... ................2
CONSOLIDATED SAFE PROJECT OFFICE ...............................3
DEPUTY DIRECTOR FOR APPLICATIONS ORGANIZATION CHART ............ 4
DEPUTY DIRECTOR FOR PROCESSING ORGANIZATION CHART ..............5
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The Director of Data Processing is responsible for pro-
viding a central computer service to satisfy Automatic Data
Processing (ADP) requests'from Agency components and to
satisfy Intelligence Community requirements as assigned.
FUNCTIONS
In performing this assigned mission the Director of
Data Processing:
1. Serves as the senior ADP official of the Agency and
advises the Director of Central Intelligence and his Executive
Advisory Group on Agency-wide ADP issues and management.
2. Represents the Agency on Agency-wide ADP matters to
the Congress, Office of Management and Budget, Intelligence
Community Staff and federal oversight organizations such as
the National Bureau of Standards and GSA.
3. Prepares near and long-term resource plans required
for performing an Agency-wide service of common concern, de-
fends those resources through the budget process and manages
the expenditure of those resources.
4. Reviews and approves Agency proposals for acquisition
of computer equipment, software, and services.
5. Performs analyses of requirements for ADP services,
conducts feasibility studies, prepares project proposals
for new computer applications, develops new computer applica-
tions programs, and performs maintenance and production con-
trol of completed applications programs.
6. Plans, designs, operates and maintains two major
computer centers providing facilities and services for: large
capacity batch processing; interactive computer processing
through remote terminal networks; data base management and
on-line information storage and retrieval.
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7. Plans, designs and implements dedicated ADP hardware/
software systems to satisfy unique requirements that cannot
be accomodated on the Agency central common-use facility.
8. Provides professional ADP personnel, on a rotational
basis to advise and assist other Agency components in exploit-
ing ADP techniques.
The Office of the Director of ODP includes an Executive
Officer, Management Staff and Administrative Staff. (See attach-
ed organization Chart, figure 2).
EXECUTIVE OFFICER
The ODP Executive Officer serves as the ODP office man-
ager, controlling the flow of paper within the Office; assign-
ing staff work to line organizations and establishing dead-
lines. He undertakes special ad-hoc research projects, and
representational and managerial tasks. As Career Development
Officer, he serves as a voting member on the DDA Personnel
Panel and the MZ Career Sub-Group Board. He serves as ODP's
Equal Employment Opportunity Officer.
The Management Staff provides long and short range plan-
ning for the effective and efficient allocation of financial
and manpower resources. It is responsible for development,
coordination and dissemination of management policy. As ODP's
comptroller, provides financial management and services. Re-
sponsible for liaison with the Agency Comptroller, Office of
Finance and other components involved in the planning, pro-
gramming and budgeting activities of the Intelligence
Community. Exercises staff supervision over ODP activities
as assigned by Director of Data Processing. Reviews pro-
posals from Agency components for acquisition of ADP equip-
ment software and services. Supervises ODP's ADP Security
Program. Provides representation to IAC/ADP, etc.
The Administrative Staff is charged with providing the
full range of administrative support to ODP operations, man-
agement and personnel. Professionals are assigned to the
staff from the MG, MP and ML career service sub-groups of
the DDA. The staff is the focal point for personnel manage-
ment from the hiring phase through career development and
ultimate retirement. It manages the ODP property account as
2
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well as supply requisitioning, space allocation and main-
tenance, telephone installations and transportation. Provides
guidance and advice to the MZ Career Board and Sub-Group
Panels. Provides area security assistance and processes
security clearances. Manages ODP training activities, coor-
dinating training requirements with the Senior Directorate
Training Officer and the Office of Training. Coordinates
personnel planning, resource requirements and policies with
the Office of Personnel. Provides staff assistance to D/ODP
and other elements of ODP. Manages ODP's parking program
and allocation of permits. Manages the ODP registry and
controls compartmented information. Is delegated approving
authorities for procurements, travel, training and other
managerial authorities of D/ODP.
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CONSOLIDATED SAFE PROJECT OFFICE (CSPO)
The CSPO is a joint CIA/DIA Activity charged with
development of a Consolidated SAFE (Support for the Analysis
File Environment) system. CSPO is administratively and
operationally under the control of ODP. The Director, CSPO
is provided by CIA and the Deputy Director CSPO, by DIA each
responsible to their respective Agencies.
FUNCTIONS
In performing this assigned mission CSPO:
1. Will develop an integrated set of CIA/DIA require-
ments delineating functions users expect the system to per-
form.
2. On the bases of requirements prepare Systems Ac-
quisition Proposals.
3. Prepare Requests for Proposals (RFP's). Initiate
development of hardware and software. Acquire hardware and
software to support development activities.
4. Phase installation testing and acceptance of the
SAFE System.
5. Coordinate phased transition of operation and manage-
ment to DIA and CIA operational users.
ORGANIZATION
The CSPO is functionall organized into five activities:
PROJECT PLANNING AND CONTROL (PPC/CSPO)
The Chief of Project Planning and Control is responsible for:
Development and maintenance of Project plans and
for development of control mechanisms, tools and
displays for use by all elements of the Project.
? Logistic and site planning for the system.
? Document controls and configuration management.
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Operational requirements and transition planning.
? Budget and Financial Management:
- Prepares responses to support budgetary hearings.
- Prepares the joint project/program budget re-
quest.
- Assures proper accounting of all Project re-
sources and provides appropriate statements to
each Agency.
- Obtains the certification of the availability
of funds for all procurement actions.
Understanding budgetary procedures within each
Agency and works in close coordination with the
appropriate Agency comptrollers to ensure ad-
herence to program budget milestones and pro-
cedures.
SYSTEM DEVELOPMENT AND ACQUISITION
The Chief of System Development and Acquisition is responsi-
ble for:
? Managing the system design, development, integra-
tion, testing, acceptance and transition to operation.
? Monitoring and providing advice on related develop-
ment programs in other components of DIA and CIA.
? Providing technical oversight and contract management
for the principal contracted effort.
The Chief of Systems Analysis is responsible for:
? Integration of CIA and DIA requirements in coordina-
tion with the Requirements and Database Administration
components.
? Reliability and test programs.
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Monitoring support contracts.
Defining interfaces to other systems.
? Validation and verification of system cost-
effectiveness, performance and architecture.
? System security.
- Ensuring that the system attains the level of
security commensurate with the standing policies
and security levels of information contained in
the system's files.
- Providing security advice to the Project Director
and other staff components.
DATABASE ADMINISTRATION
The Chief of Database Administration is responsible for:
? Identification and definition of all databases on
the system to include recommendations for combined
use and support where practicable.
? Identification of maintenance responsibility for
all files.
? Coordination with System Development and Acquisition
and Requirements components to ensure that database
structures and management are responsive to users'
needs.
REQUIREMENTS
The Chief of Requirements is responsible for:
? Identification and assembly of all intelligence
and support requirements of the users in each
Agency.
Ensuring the validation and priority ranking of
requirements with each Agency.
? Developing (in coordination with Project Planning
Control) substantive justification for Project
resource requests.
? Advising the Project Director and Deputy Director
on all requirements matters.
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? Establishing and monitoring all appropriate control
and reporting procedures for requirements.
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DEPUTY DIRECTOR FOR APPLICATIONS (DDA/ODP)
The Deputy Director for Applications is responsible
for the development, implementation and maintenance of
applications software on ODP central and special stand
alone computers to support missions of Agency components.
In performing the assigned mission the Deputy Director
for Applications:
1. Provides technical consultation to Agency compo-
nents requiring computer support.
2. Develops proposals, feasibility studies, and cost
analyses for new computer applications or enhancements of
current applications.
3. Analyzes customer requirements for computer systems,
designs system programs, tests systems and programs and
documents applications.
4. Advises and assists customers in the role he must
perform to bring about a successful application.
5. Provides maintenance on developed software for
system life.
The Deputy Director for Applications is supported by
four Applications Divisions and a Training Staff.
ADP TRAINING STAFF (TS/DD/A/ODP)
Develop and present automatic data processing (ADP)
training courses Agency-wide.
In performing the assigned mission the Training Staff:
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1. Provides training in four major areas of ADP:
a. Introductory level courses for computer
careerists.
b. Career enhancing and job-related courses for
computer professionals.
c. Courses for Agency users of ODP Central
computer services.
d. General descriptive courses in computer
technology and computer resources of the
Agency.
2. Negotiates and manages contract courses when
in-house expertise does not exist.
3. Develops new training courses to coincide with
the availability of new ODP central services.
4. Manages the Audio/Video Professional Training Pro-
gram to supplement new training courses.
5. Coordinates user ADP training requirements.
6. Reports training to OTR for input into Central
Employee Training Records.
DIVISIONS A, B, C and D
The four divisions are organized on a task basis, to
analyze, develop and maintain computer applications for
Agency components. The Divisions assist Agency components
in utilizing computers by analyzing the component's computing
requirements, developing and maintaining programs to meet
these requirements, and providing technical guidance to
other Agency components or their contractors to insure that
software development is suitable for the Ruffing Center's
equipment and operating systems. Project teams are organized
from Divisional resources to meet requirements of active
projects.
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DEPUTY DIRECTOR FOR PROCESSING (DD/P/ODP)
The Deputy Director for Processing is responsible for
ensuring the availability, reliability and stability of ODP
computer and terminal hardware operating systems and systems
software to provide centralized ADP services to Agency
components.
FUNCTIONS
In performing this assigned mission the Deputy Director
for Processing:
1. Operates two major computer centers.
2. Operates five Data Access Centers (DAC's).
3. Manages planning, design acquisition, configuration,
and maintenance of ODP computers, operating systems and software
related communications terminal equipment.
4. Provides consultation and assistance to users of ODP
computer systems.
5. Provides data conversion, production control, and
reports distribution services.
ORGANIZATION
The Deputy Director for Processing is supported by two
staff elements and four operational divisions (see Organization
Chart Figure 5).
SUPPORT STAFF (DD/P/SS/ODP)
Initiate procurement actions and monitor contracts for
ODP ADP equipment, software and services in accord with approved
planning documents. Provide technical writing and related
support for ODP. Maintain the ODP Technical Library and pro-
vide a central point for ordering and distributing techncial
printed publications.
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FUNCTIONS
In performing assigned missions the Support Staff:
1. Originates procurement requests for ODP hardware,
software, and related services. Coordinates and serves as
the focal point for new ADP procurement and contracting
actions with the MS/ODP and deals directly with Office of
Logistics for contract modifications and renewals.
2. Processes requests for terminals and remote job entry
equipment connected to ODP computers. Maintains computerized
files on request status, equipment installed and on order.
3. Prepares budget plans consistent with ODP planning
and policy papers. Makes budget and financial projections as
input to the 5 year budget plan. Develops long range financial
plans when budget is approved to assure orderly implementation.
4. Prepares Processing programming and budgeting informa-
tion, including ODP hardware and software narrative and justifi-
cation, as input to Program Calls. Monitors DD/P/ODP budget.
5. Coordinates general administrative support for DD/P.
Maintains central management - information files of common
interest for Processing Divisions.
6. Establishes and implements writing standards for techni-
cal publications.
7. Writes, edits, generates, and coordinates the publica-
tion and dissemination of technical (e.g., Tech Notes, user's
guides, procedures, etc.) and non-technical e.g.,-"Newsletter",
Technical Writing Standards, Office procedures, RFP's,miscellaneous
memoranda, etc. , and computer and office related documentation,
as requirements dictate.
8. Assists Office components in their intercomponent
writing tasks (e.g., AD004 Documentation Standards, Pavalet
User's Guide, Centralized Library Systems, offsite tape
storage procedures, etc.).
9. Controls the publication of all ODP-written user
documentation.
10. Maintains a technical lending library and controls
the procurement of ADP-related textbooks, which includes month-
ly updating of a "KWIC Index" computer listing of the textbooks
on hand.
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11. Maintains an inventory of the most current and common-
ly requested vendor manuals and Agency produced, ADP-related
documentation.
CUSTOMER SERVICES STAFF (CSS/DD/P/ODP)
MISSION
To provide consulting services to the ODP user community.
To ensure that users of ODP services are acquainted with and
able to make the most efficient and effective use of the ser-
vices. To certify the integrity of systems changes by testing,
training, and ensuring the completeness of procedures to install
changes to ODP's computer centers.
FUNCTIONS
In fulfilling the assigned mission the Customer Services
Staff:
1. Provides user consultation on computer languages,
systems, applications and services, performance improvement,
and new techniques and procedures.
2. Provides user problem determination and resolution,
develops user tools and procedures, and tests new versions of
user products for compatibility and/or adverse impact.
3. Prepares user information and documentation, and
conducts user briefings and presentations on changes, new
functions, features, and capabilities of ODP's Batch and
Interactive computer systems.
4. Tests hardware and software enhancements or changes
for implementation readiness into or as the Batch or Interactive
production systems in the Ruffing Center and the Special
Center.
5. Determines operator training requirements and prepares
operator documentation and procedures with the appropriate
Processing components for the Batch and Interactive systems.
6. Reviews Batch and interactive systems software problems
and initiates recommendations for modifications.
7. Specifies, assembles, and executes benchmark tests
on computer systems.
8. Analyzes security spillages, as directed by the Deputy
Director for Processing, in support of the ODP Management Staff
and the ODP Security Officer.
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OPERATIONS DIVISION (OD/P/ODP)
MISSION
25X1A
To operate computers efficiently by scheduling work and
preparing jobs for processing on computer center equipment.
FUNCTIONS
Operations Division is functionally organized into the
following two independent computer centers:
RUFFING COMPUTER CENTER
1. Operates and schedules work to be processed on the
computer equipment located in GC03 and 1D1605 Headquarters,
and Computer Centers.
2. Operates the 4D50 Headquarters data-access station.
3. Controls diskpacks and manages a magnetic tape library.
4. Maintains a receiving and distribution point for input
to, and output from, the 0003 Ruffing Computer Center.
5. Processes requests for offsite data storage.
6. Executes PRB/P-directed special plans.
7. Produces the Center's short-range (maximum four weeks)
scheduling of hardware and operating plans, as coordinated by
PRG/P.
8. Identifies and reports incidents adversely affecting
the operation of ODP's computing systems to the Chief Engineer
(CE/ED/P/ODP).
SPECIAL COMPUTER CENTER
1. Operates and schedules the work to be processed on
the computer equipment located in the GC47 Headquarters Special
Computer Center.
2. Controls diskpacks and manages a magnetic tape library.
3. Maintains a receiving and distribution point for input
to, and output from, the Special Computer Center.
4. Processes requests for offsite data storage.
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5. Produces the Center's short-range (maximum four weeks)
scheduling and operating plans, as coordinated by PRG/P.
6. Executes PRB/P directed special plans.
7. Identifies and reports incidents adversely affect-
ing the operation of the ODP's computing systems to the
Chief Engineer (CE/ED/P/ODP).
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SYSTEMS PROGRAMMING DIVISION (SPD/P/ODP)
To plan, design, install, integrate and maintain operating
systems, data base management systems and systems related
software on ODP computers. Monitor and analyze private sector
state of the art advances and plan for installation and inte-
gration of advanced technology which is compatible with ODP's
operating environment, customer requirements and availability
of resources. Ensure the stability and reliability of operating
systems and related systems software in both computer centers.
FUNCTIONS
The Systems Programming Division is functionally organized
into the following four branches:
BATCH SYSTEMS BRANCH (BSB/SPD/P/ODP)
1. Using vendor provided systems routines and procedures,
constructs current batch operating systems in the Ruffing
Computer Center. Plans for installation and integration of
technology advances. Maintains current batch operating systems
in the Ruffing Computer Center.
2. Analyzes, diagnoses and corrects problems associated
with current batch operating systems.
3. Determines need for, analyzes, evaluates, acquires,
implements, and maintains special batch operating systems
software packages, such as compilers, assemblers, CROSSTABS,
and SPSS.
4. Maintains systems software packages required for
operation of peripheral systems, such as the CDC Page Printer,
IBM/360 Model 20's, and plotters.
5. Analyzes customer requirements for batch operating
systems and software packages and, working from vendor supplied
materials, constructs individualized batch operating systems
to satisfy unique requirements.
6. Provides consultation services in the field of batch
operating systems.
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ONLINE SYSTEMS BRANCH (OSB/SPD/P/ODP)
1. Using vendor provided materials, constructs operating
systems software to support the Special Center and CAMS.
2. Integrates vendor supplied systems related software
into operating systems to provide online support to current
batch operating systems.
3. Analyzes, diagnoses and corrects online systems soft-
ware problems.
4. Plans for acquisition and installation of online
systems software. Provides software support for installed on-
line applications.
5. Monitors private sector technology advances. Plans
for upgraded online software to improve overall efficiency
of central online support.
6. Provides consultation services in the field of online
systems support.
INTERACTIVE SYSTEMS BRANCH (ISB/SPD/P/ODP)
1. Analyzes requirements for interactive ADP systems.
Reviews available private sector software packages, selecting
those meeting requirements and compatible with ODP's computer
environment and integrating these systems into existing capa-
bilities. Plans for upgrading of interactive systems in
parallel with technical advances.
2. Analyzes requirements for unique special interactive
systems. Develops special interactive systems from vendor
supplied materials. Implements and documents new special
interactive systems.
3. Analyzes, diagnoses and corrects interactive systems
problems.
4. Customizes vendor supplied interactive systems to
ensure compatibility with ODP's environment. Implements and
documents customized interactive systems.
5. Designs, implements, and maintains communications
access packages, such as the Conversational-Access-Method
(CAM).
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6. Provides consultation in the field of interactive
systems.
DATA BASE SYSTEMS BRANCH (DBSB/SPD/P/ODP)
1. Using vendor supplied and internally designed materials,
develops enhancements for ODP's Generalized Information Man-
agement (GIM) Systems. Documents enhancements to update user
information.
2. Analyzes, diagnoses, and corrects GIM problems. Man-
ages vendor support for GIMS systems upgrades.
3. Reviews requirements for and develops batch utility
programs in support of GIMS data bases. Maintains batch utility
programs supporting GIMS.
4. Reviews new GIMS applications to determine impact on
overall GIMS workload and availability.
5. Reviews requirements for minicomputer data base man-
agement systems. Develops minicomputer data base management
systems and provides maintenance support for systems.
6. Installs vendor provided data base management soft-
ware such as RAMIS. Interfaces RAMIS software with ODP's
batch and online systems.
7. Analyzes, diagnoses and corrects problems associated
with ODP's RAMIS systems. Manages vendor support, maintenance
and upgradings of RAMIS systems.
8. Provides consultation services in the field of data
base management and minicomputers to users of ODP's services.
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ENGINEERING DIVISION (ED/P/ODP)
MISSION
Ensures the reliability and stability of ODP computer
and terminal hardware. Ensures efficient utilization of
existing ODP systems to meet customer requirements. Respon-
sible for acquisition, configuration, and maintenance of
ODP computer systems.
FUNCTIONS
Engineering Division is functionally organized into
four branches.
SYSTEMS ENGINEERING BRANCH (SEB/ED/ODP)
1. Optimize the performance of existing systems and systems
software.
o Determine changes required to the hardware
configuration of existing systems to meet
increased user demand or to improve perform-
ance of existing services.
o Develops and maintains hardware and software
performance evaluation tools for existing and
planned computer systems.
o Using modeling, analysis of system accounting
data, and performance evaluation tools, determine
the workload and the capacity of existing systems.
o Consults with other Processing Divisions and
users of major systems on how to obtain the best
performance with existing and planned hardware
configurations.
o Ensures that existing ODP computer systems are
utilized as efficiently as possible consistent
with customer requirements.
o Determines the appropriate measures of system
performance and workload utilized by ODP Management.
Determines the costing algorithm utilized by ODP
to charge for it's computer services.
2. Provide for the expansion of existing services and the
systems design for new services.
o Prepare annually a plan for ODP describing all
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planned changes to ODP computer systems to meet
new or expanded requirements. This plan serves as
the formal documentation and rational for changes
to existing systems and implementation of new
systems.
? Writes the specifications and evaluation criteria
for all ODP procurements of computer hardware.
? Determines the system configuration required to meet
a stated requirement for feasibility studies.
? Accesses the capability of new and advanced techno-
logy to determine when it should be introduced into
the ODP systems.
? Projects workload increases used to determine when
expansion of existing services is required.
? Consults with customers planning major new systems
on the proper configuration and appropriate techno-
logy.
? Provides the proper configuration of mini computer
systems to meet specific ODP customer requirements.
? Determines when existing ODP computer technology is
obsolete and must be replaced.
CONFIGURATION AND ENVIRONMENTAL MANAGEMENT BRANCH (CEMB/ED/ODP)
1. Configuration Management
? Coordinates with all ODP Divisions to annually publish
an integrated schedule of all activities which will
impact the ODP Computer Centers. Manages the execution
of the approved plan.
? Coordinates with all ODP Divisions and customer offices
all aspects for the planning and installation of mini-
computers in support of Agency user requirements.
? Manages and plans all configuration changes to the
computer systems in the ODP Computer Centers.
? Coordinates all activities related to the procurement
or release of computer hardware.
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2. Resource Management
? Manages the security and control procedures for all
direct access storage in the ODP Computer Centers
including recovery and backup procedures.
? Analyzes current and future online storage require-
ments, reoganizes the use of online space and
develops projections for future online storage
requirements.
3. Environmental Management
? Coordinates all activities concerned with the in-
stallation and/or relocation of computer systems
in the ODP Computer Centers.
? Coordinates all aspects of prevention and detection
to achieve physical security of equipment and personnel
in the ODP Computer Centers.
? Assists in planning for future computer systems
particularly with regard to the physical space,
environment and power requirements and limitations.
? Coordinates power, environmental and security re-
quirements with the appropriate service organizations,
and monitors services provided.
? Maintains master drawings and records for the physical
layouts and interconnections of computer equipment.
Establish five year space and utility requirements
for ODP Computer Centers.
MAINTENANCE MANAGEMENT BRANCH (MMB/ED/ODP)
1. Report on Performance of ODP Services
? Maintain data bases on performance of services,
hardware failures, system interruptions and
usage of each major service.
Research each system interruption to verify reported
information.
? Produce and distribute reports on system performance
to meet the needs of ODP Management.
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2. Maintain Stability of ODP Services
? Resolve problems of unknown origin.
? Resolve multiple vendor problem responsibility
for all hardware and systems.
? Review procedures for recovery from hardware
failures and recommend improvements where possible.
? Manage the scheduled and unscheduled maintenance
of all hardware to provide required stability.
? Set standards for reliability used in the specifica-
tions for procurement of new hardware.
? Manage the acceptance of new hardware to assure it
meets reliability specifications.
? Review all interruptions to ODP services to identify
problems that need to be resolved. Track the pro-
blems until resolved.
3. Manage Maintenance of ODP Hardware
? Review maintenance provided by vendors to assure
that contract obligations are fulfilled.
? Select most cost effective overage for all hardware.
? Review annually maintenance coverage of all hardware
to determine most cost effective way to maintain the
hardware. Recommend and implement required changes
in maintenance coverage.
? Contract senior management of maintenance vendors
when performance of vendors falls below ODP standards.
Closely track vendors performance until it meets ODP
standards.
TELEPROCESSING BRANCH (TB/ED/ODP)
1. Short and Long Range Planning
? Develop and maintain a short range (12 months) plan
of all changes affecting ODP Teleprocessing Systems.
? Develop and maintain a long range (five year) plan
for ODP Teleprocessing system.
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? Provide requirements to the Office of Communications
for data communications between ODP systems and present
and planned ODP customer sites consistent with over-
all ODP long range planning and identified customer
requirements.
? Develop and maintain a plan for the orderly introduction
of new technology into the ODP Teleprocessing system
where it will meet a customer requirement and is
cost effective.
2. Teleprocessing Hardware Selection and Procurement
? Write specifications for the procurement or upgrade
of controllers connected to the host CPU's.
? Write specifications for the various "standard"
terminal that ODP supplies to its customers. These
include low, medium and high speed printers, CRT
terminals, graphic terminals, remote plotters,
remote card readers and remote tape stations.
? Write or assist in writing specifications for special
purpose terminals to meet a unique customer require-
ment.
? Manage the procurement, and acceptance of all Tele-
processing related hardware.
? Design and procure special purpose hardware to meet
unique ODP terminal or communication requirements.
3. Installation and Maintenance of Terminals
? Manage the vendors that maintain the owned and leased
ODP terminals and related equipment.
? Coordinate with the Office of Communications, Office
of Logistics, Office of Security, and Customer office
the installation and relocation of remote terminals
and related equipment.
? Maintain the inventory of all owned and leased ODP
terminals.
? Resolve all terminal related problems of uncertain
origin. This includes technical investigation of
communications circuits as well as equipment at
each end of the circuit.
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? Plan and manage the installation of terminal con-
tollers and required patch panels.
? Manage the Tempest testing of ODP terminals.
4. System Software
? Select, maintain, modify and install system software
that runs in the front end processors.
? Select, maintain, modify and install system software
or micro code that runs in remote terminals.
? Consult with Systems Programming Division on host
operating system software related to teleprocessing.
? Consult and advise customers on software require-
ments to interface to ODP system through the tele-
processing system.
? Consult to other Agency offices on teleprocessing
related problems.
? Consult with customers on the design of special
purpose systems that will interface with ODP through
teleprocessing.
PRODUCTION DIVISION (PD/P/ODP)
MISSION
Production Division manages production applications
and data base management systems processed by computers and
ensures that major data processing services are provided in
support of Agency components and the Intelligence Community.
Services include data entry; data verification; data conversion;
Remote Processing Center (RPC); small-scale computer/mini-com-
puter program design, development and operation; production
processing of scientific and business computer applications;
computer-generated reports printing and distribution; centra-
lized document and machine-readable program libraries for
production and development applications; and 24-hour COMIREX
Automated ManVement System (CAMS), Automated Message Process-
ing Systems (AMPS), Field Automated Message Processing System
(FAMPS), DATEX Traffic, and Generalized Information Management
System (GIMS) data base management, processing, and control.
FUNCTIONS
Production Division is functionally organized into the
following three branches:
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PRODUCTION CONTROL BRANCH (PCB/PD/P/ODP)
1. Manages and processes production (operational)
applications on large-scale computers.
2. Develops and maintains Job Control Language programs,
online interactive programs, and the production documentation
manuals required for processing production applications.
3. Maintains production and development machine-readable
program libraries.
4. Maintains an application and computer program docu-
mentation library.
5. Reviews new project documentation for project accepta-
bility as a production application and prepares processing
procedures and schedules.
6. Ensures processing data integrity and data base re-
storation capability by providing data backup and permanent
storage.
7. Manages and operates the Xerox 1200 Computer Printing
Systems and distributes computer-generated reports.
8. Determines (hardware, facilities, and maintenance)
requirements for reports reproduction.
9. Reviews production applications and procedures and
assesses the applicability of improved processing efficiency
and cost effectiveness.
10. Participates in the testing of production applications
against new hardware and software.
11. Analyzes, diagnoses and solves problems associated
with production processing.
DATA BASE MANAGEMENT BRANCH (DBMB/PD/P/ODP)
1. Staff and operates the 5D55 Data Access Center (DAC)
on a full time basis, 24-hours per day, 7 days per week to
support Agency information systems as well as a national pro-
gram in behalf of the IC.
2. Provide a reliable operational environment for all
GIMS systems.
24
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 Approved For RelWse 2005/0%?04NFIRMN RQP90-00992R0O) 00020015-3
3. Analyzes, diagnoses and solves technical and procedural
problems associated with GIMS processing.
4. Monitors all GIMS operations to detect and circum-
vent problem situations.
5. Provides data base management functions including
data backup, archival storage, history tape analysis, and
data base restoration.
6. Installs new ODP/Applications developed data bases,
as approved by the GIMS Review Board.
7. Processes standing and customer-submitted requests
against GIMS data bases.
8. Installs and tests new GIMS software developed by
the Data Base Systems Branch/SPD.
9. Develops and publishes GIMS operating procedures.
10. Participates in the acceptance of new GIMS application
data bases as a member of the GIMS Review Board.
11. Control and issuance of GIMS passwords.
12. Operates the COMIREX Automated Management System
(CAMS), which supports the Intelligence Community, in the
same mode as described above for GIMS.
13. Primary interface for Data Base Managers and GIM
users from within the Agency and from other agencies which
make up the Intelligence Community.
14. Provides around-the-clock trouble desk which receives
trouble calls and trouble reports, and initiates corrective
action.
DATA CONVERSION BRANCH (DCB/PD/P/ODP)
1. Manages and processes production applications on small
scale computers and minicomputers.
2. Provides data entry and verification services at Key
Building and two Headquarters data conversion facilities.
3. Manages and operates the Key Building Remote Processing
Center (RPC).
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CONFIDENTIAL
4. Coordinates RPC (Key Building), data conversion hard-
ware, facilities, and maintenance requirements with the
Engineering Division.
5. Provides special-handling and courier service for
work processed for the Office of Finance.
6. Manages and controls applications and data entry data
files to ensure data integrity, including data backup and data
file restoration.
7. Develops and maintains the production operating manuals
required for processing production applications.
8. Develops and maintains programs for applications pro-
cessed on small scale computers and data entry/verification
minicomputers.
9. Analyses user requirements for small-scale computer and
data entry services.
10. Operates and schedules work to be processed on data
entry digital computers.
26
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ODP
Executive
Officer
Deputy
Director
Processing
Customer
Services
Staff
Ops
Div
Management
Staff
Support
Staff
. - r- 1 771-1
Sys
Prog
Div
* Joint CIA/DIA Staffing
Eng
Div
Prod
Div
Consolidated
Safe
Project Office
Administrative
Staff
Deputy
Director
Applications
Training
Staff
Div
A
Div
B
Div
C
Div
D
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ODP
Office of the Director
Director
Data Processing
Executive Officer
EEO
Career Development
Career
Subgroup
Panels
Chief
Management Staff
Deputy Chief
Policy & r
Plans Group i
Security
Officer
Program &
Budget Group
Logistics
Training
Registry
Chief
Administrative Staff
Deputy Chief
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Consolidated SAFE Project Office
Project
Director
(CIA)
Deputy (DIA)
Project
Planning (CIA)
& Control
Requirements
(DIA)
25X1
25X1
System (CIA)
Development
& Acquisition
Systems
Analysis
(CIA)
Database Admin
(DIA)
5X1
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CONFIDENTIAL
Deputy Director
for
Applications
Training
Staff
D,.
Division
FIGURE 4
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NTIAL
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CONFIDENTIAL
Deputy Director
For
Processing
Customer
Services
Staff
Support
Staff
I
Operations
Division
Systems
Programming
Division
Engineering
Division
Production
Division
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e n t iIroved For Release 2005/08/24: CIA-RDP90-00
n
fid