SUPPORT DEVELOPMENT PANEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00708R000100090001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 194
• Document Creation Date: November 16, 2016
• Document Release Date: March 17, 2000
• Sequence Number: 1
• Publication Date: December 10, 1964
• Content Type: REGULATION

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TRAINING
DD/S ADMINISTRATIVE
NOTICE No. 64-10
SUPPORT DEVELOPMENT PANEL
25X1A
Pursuant to'rovisions of DD/S Administrative Instruction No. 64-15, a
Support Development anel is established as follows:
Chairman
Office of Communications
Office of Finance
Office of Logistics
Office of Medical Services
Office of Personnel
Office of Security
Office of Training
FOR THE DEPUTY DIRECTOR FOR St1'PORT:
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30\September 1964 NOTICE No. 64-8
MANAGEMENT DD/S ADMINISTRATIVE
LECTRONIC DATA PROCESSING COORDINATOR
1. With the cdnstantly increasing commitment of our management processes
to computers, it becomes proportionately more important to ensure that we avoid
duplication of effort, that we have compatible systems, and that we do not over -
look the many areas of omm.on interest which exist among the Support components.
It is also important that\~channel of communication exist with this Office and that
the Office of the Deputy Director for Support be fully and currently informed of
plans and progress toward th adoption of electronic data processing techniques.
2 Accordingly, the Deputy Director for Support has designated 25X1 A
Mto act as coordinator of the electronic data processing activities in addi-
tion to his other duties. You are rtquested to ensure that is kept fully 25X1 A
and currently informed of all prese t and planned applications and studies relating
to electronic data processing.
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
25X1A
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dorm;radiing and
S-E -C-R-E -T declassification
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AGEMENT
eptember 1964
QUARTERLY ECONOMY REPORTS
REFERENCES DD/S Administrative Notice No. 64-5
1. DD/S Ad
No. A-411 on the
DD/S ADMINISTRATIVE
NOTICE No. 64-7
t'
inistrative Notice No. 64-5 quoted Action Memorandum
Presidential admoni
ject of economy measures and attached a copy of the
on to Agency Heads on the subject.
2. Asa conseque
ceived a memorandum
ce of Action Memorandum No. A-411, we have re-
Manpower dated 28 Augu
expect quarterly reports
om the Director, Budget, Program Analysis and
1964 advising that the President will continue to
the Agency economy efforts. These reports may
of the Budget review of our Fiscal Year 1966
be used in part in the Bure
budget and manpower submi
requested to establish a quar
and dollars which is to be sub
ion due 30 September 1964. We have been
rly reporting system on economy in manpower
fitted to the Executive Director-Comptroller
by the fifth day of the month foil
wing the end of each calendar quarter. The
d to the Executive Director -Comptroller
first such report is to be submitt
by 14 September 1964.
3. will be\in touch with each DD/S component
with more specific guidance in the pre
aration and submission of these reports.
FOR THE DEPUTY DIRECTOR FOR SUP
25X1A
EXECUTIVE OFFICER
O OUP t
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S-E-C-R-E-T
ECONOMY MEASURES
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MANAGEMENT
2lI.\. ,ugust 1964
President made it unm
1. For th information and guidance of the Heads of the Support components,
Action Memoranda A-411 from the Director of Central Intelligence is reproduced
below.
further efforts toward
the operations of the
the progress made
"1. On 22
ederal Government, and he directed that
ese ends be made in the months ahead. The
akably clear that it is the continuing policy
ffect maximum results with minimum
of this administration to
expenditures. His instruc
ions very specifically were to "redouble
ugh such measures as simplifying
efforts to reduce costs" thr
DD/S ADMINISTRATIVE
NOTICE No. 64-5
ncy. Again I want to
gh you, all personnel
eal savings in manpower
of your directorates and offices that further
and dollars can and must be effected in CIA.
impress on each of you personally and, thr
our progress must not lull us into compla
cy has actively engaged in
in our accomplishments.
s ident' s program. However,
I feel they have been responsive to the P
an economy program. We can take pri
the most restrictive staffing patterns
a special point of the need to elim-
"2. Over the past year the A
possible. The President also mad
irate nonessential publications.
d elements, setting up productivity
with this same spirit of cost conscious-
ent controls are to be tightened so
that operations are conducted w
ness. He directed that emplo
goals and imbuing contractors
procedures, streamlining fie
"3. The manpower ceilings provided to u for FY 1965
and FY 1966 provide a first big step to this end. the same time
S -E-C -R-E -T
my 1964 the President reviewed with the Cabinet
i
n
us far in improving efficiency and economy
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we must assure that a sound and imaginative substantive program is
maintained in accomplishing the Agency's vital missions. Maintaining
adequate program balance within and between directorates will always
be difficult, but especially where retrenchments are required. We are
all under the gun to assure that flexible systems are provided in our
organizations which will provide, within established ceilings, suffi-
cient maneuverability to meet changing priorities and to adjust to
new tasks without constantly upsetting on-going activities. In this
regard the Agency must consider programs in their entirety with each
part evaluated in light of the whole. Our cost consciousness and
manpower control is not a numbers game. It must reflect hard
decisions and a positive, objective and non-parochial outlook on
the part of all members of our management team. Activities which
do not contribute directly to the accomplishment of the Agency's
missions must be phased out and discontinued. At the same time
we must hold other members of the Intelligence Community respon-
sible for their partof the intelligence task and not establish unwarranted
duplication of these efforts in CIA.
"4. I have charged the DDCI and the Executive Director-
Comptroller with spearheading the Agency economy effort and providing
strengthened and improved centralized management review and control
over our programs and projects and their related manpower and
budgets. I will expect from them regular reports on the Agency's
progress which I can study and report forward to the President. My
belief in active management at the top echelons will cause some
strain, but I know of no better way of producing results in line with
the President's goals. Even as I congratulate you for recent achieve-
ments. I want to urge you on to greater progress in the knowledge
that the dollar and personnel ceilings currently in effect have behind
them my strong approval and my personal wish that no effort be spared
to expedite their attainment. "
2. For your further information copies of remarks by the President to
the Cabinet on 22 July 1964 are attached.
25X1A
EXECUTIVE OFFICER
S -E -C -R-E -T
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S 64-4417
PERSONNEL
S-E-C-R-E-T W
DD/S ADMINISTRATIVE
NOTICE No. 64-6
28 August 1964_
L
nr-,)UU11UN IN ON-DUTY STRENGTH LEVELS47
REFERENCE: DD/S Administrative Instruction No. 64-10
1. DD S Administrative Instruction 64-10 quoted Action Memorandum
A-410 which ~equires response by the DD/S Offices. The purpose of this
Notice is to furnish guidance as to the responsibility of Office Heads and the
response which is expected.
2. The Director of Personnel has been assigned responsibility for con-
ducting a survey of ilitary personnel throughout the Agency to find out
which of them may be returned to their parent service without prejudice
and replaced by on-boa~d civilian employees. To assist this effort, each
DD/S Office Head, including the Director of Personnel, will review each
military Position and all military personnel under his jurisdiction and recom-
mend to the DD/S by 1 Octo 1e\r 1964 which military Positions and personnel
can be converted to civilian st tus. Those which must remain in military
status should be identified and accompanied by a statement justifying
retention.
their
3. Each Office Head will revie all current cases of individuals whose
services have been retained under a eptions to the retirement policy stated
25X1 A in HR 'nd will submit to the DDS/S by 1 October 1964 recommen
regarding the action proposed in each case. ' lotions
4. In order to comply with paragraph 2c of Action the Head of each Career Service should be\preparedto identify those staff
10,
personnel whose record of performance sugests that retention would not be
in the best interest of the Government. The beputy Director for Support
would like to discuss with the Head of each Su
25X1 A which might lead to a recommendation for sepakationaunder the p Service any case rovisi of HRH Appointments for such discussion will be made by the DD/S
s
beginning in October 1964.
5. The assignment of unqualified persons to po itions in any career
field must, of course, be avoided. The DD/S should a aware of any positions
within your career service which have been filled by p ple with other career
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service designations. You are requested to report each such case to the DD/S
by 2 November 1964, listing separately those assignments which have been
arranged specifically for training or career development purposes. The
DD/S would also like to be advised of each case where a position within your
career field has been eliminated but the elimination of which, in your opinion,
is not in the best interest of the Agency.
6. The Director of Personnel is responsible for conducting a continuous
Agency-wide review to assure that assignments are consistent with established
position career designations and with the qualifications of the individual con-
cerned. Semiannual reports of apparent misassignments under this Instruction
will be submitted to the DD/S. The first such report is due 1 March 1965.
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
25X1A
EXECUTIVE OFFICER
S-E-C-R-E-T
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1SEP1964
Dizector of C mxmunications
2D00 HP
You have already substantially
pfd with these recp menu in your mmo
cd 31. y 1964 (OC .1339). Ho ver, Para-
graphs 3, 4, and 5 will require some re-
ftnement, as you wi:tl soe.
VR7
Executive Officer to the I3D
7D18 Hqs 6535
SA -DD/S: RHW: nft (31 Aug 64)
Distribution:
Orig - dse w/cpy of_DD/s 64-4417
.- - DD/S Sub jectCC/`'' - .-
1 - DD/S Chrono
DD/S 64-4417: DD/S Administrative Notice No. 64-6 dtd 28 Aug 64, subj:
Reduction in On-duty Strength Levels
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\ MANAGEMENT DD/S ADMINISTRATNE
1. Iii a recent review of the Fiscal Year 1965 Revised Budget and
Programs\the Deputy Director for Science and Technology has noted
certain projects which may result in tasking and support by the Office of
Computer Serv~ices but about which that Office has not yet been notified.
Some of these tasks are in the area of information storage and retrieval,
and others are in the scientific computing field.
2. The Deputy Director for Science and Technology has requested
that customer component review their plans and address a memorandum
to the Assistant Director or Computer Services forecasting their projected
requirements for computer upport during Fiscal Years 1965 and 1966 which
have not yet been coordinated ith OCS. Representatives of the Office of
Computer Services will be plea ed to visit components concerned for dis -
cussion or clarification of these Beds .
0
3. The Deputy Director for Scie ce and Technology is currently
"sizing" the anticipated OCS workload part of a management survey
and requests your early attention to this after. Support components
should submit their replies not later than July 1964 with information
copies furnished to this Office.
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
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ADMINISTRATIVE - INTERNAL USE ONLY
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PUBLIC AFFAIRS DD/S ADMINISTRATIVE
2 July 196+ NOTICE No. 64-3
SOUTHEAST ASIA
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REFERENCE: II@.tional Security Action Memorandum No. 308
1. The President s designated Mr. Robert J. Manning, Assistant
Secretary of State for lie Affairs, to generate and to coordinate a broad
program to bring to the A erican people a complete and accurate picture
of the United States involve ent in Southeast Asia and to show why this
involvement is essential.
2. Mr. Manning is instruct to draw as necessary upon the resources
of all government agencies in obtaining and disseminating the facts needed
by the American people. He will c as. necessary upon the senior policy
and information officers of the Agenc nd should be given their full coopera-
3. Action for the Agency has been assiied to the FE Division. If
Mr. Manning should call upon any of the Suppo components in this connection,
they should ensure that coordination is effected\th the FE Division before
tion on a priority basis .
responding.
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
25X1A
ACTING EXECUTIVD\OFFICER
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DD/S ADMINISTRATIVE
NOTICE No. 64-2
12 February 1964
ha been designated as alternate member
and as Training
Selection Board represent the Deputy Director for Support Officer for the Deputy Direc or for Support. His duties will include :
a. Represent the Depu Director for Support in liaison with
in matters
i
i
inin
n
g
other Deputy Directorates an a Office of Tra
pertaining to Agency training poky and progiaJA,a,
taff officer for t Deputy Director for Support
s
D. Serve as
in matters affecting training curric and course content; and
c. Coordinate with Heads of Suppo Career Services or their
representatives to ensure equitable consi eration of all Support
personnel for the training and career deve pment of middle-range
and senior officers.
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
25X1A
C -O-N- F-I-D-E-N-T-I-A-L
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This Notice Expires 1 July 1964
25X1A
25X1A
as now been taken on the Agency's proposed
each office to incur ob 'gations at a monthly rate not in excess of one-
twelfth of its fiscal yea 1964 congressional budget estimate. Provision
was made for the release o this restriction upon issuance of advices of
allotment.
2. Congressional action
fiscal year 1964 budget and app
rtionment of these funds is pending at
which expired last October, authorized
these circumstances it is no longer
the Bureau of the Budget. Under
required that obligational activi
Operating Officials shall, therefor
be governed by a percentage factor.
proceed to obligate funds in accord-
ear financial plan.
DDS ADMINISTRATIVE
NOTICE NO. 64-1
S-E-C-R-E-T
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40
9 June 1965
DD/S ADMINISTRATIVE
NOTICE No. 65-1
DD/S STAFF MEETING
Beginnin on 15 June 1965 and continuing weekly thereafter until
further notice, the /S Staff Meetings will be held regularly on Tuesdays
at 10:30 a. m. in the DD Conference Room. Items suggested for in-
clusion on the agenda may b telephoned to the Executive Officer any time
before 11:00 a. m. Monday, the y before the meeting.
FOR THE DEPUTY DIREC R FOR SUPPORT:
25X1A
C-O-N-F-I-D-E-N-T-I-A-L
EXECUTIVE OFFICER
GROUP 1
Excluded from automatic
downgrading and
declassification
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 DD/S 65-5776
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SECURITY DD/S ADMINISTRATIVE
3 December 1965 NOTICE No. 65-2
DD/S EMERGENCY NOTIFICATION PLAN
Attached is the current DD/S mergency Notification Plan which
replaces Attachment 1 to DD/S Admstrative Instruction No. 64-12,
Instructions for Deploying the Initial 1ergency Relocation Force.
FOR THE DEPUTY DIRECTOR FOR UPPORT:
25X1A
Attachment:
Emergency Notification Plan
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Dd/S 65-0730
1 March 1966 NOTE No. 66-1
DD/S EMERGENCY NOTIFIC TION PLAN
Attached is the current DD/S Emerge y Notification Plan which
replaces Attachment 1 to DD/S Administra ve Instruction No. 64-12, In-
structions for Deploying the Initial Emer ncy Relocation Force.
FOR THE DEPUTY DIRECTOR FO SUPPORT :
25X1A
Attachment :
Emergency Notification Plan
S-E-C-R-E-T
EXECUTIVE OFFICER
GROUP 1
Excluded from automatic
downgrading and
declassification
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ADMINISTRATIVE - INTERNAL USE ONLY
DD/S ADMINISTRATIVE
16 Nove ber 1966 NOTICE No. 66-2
REC 'ORDS AND CORRESPONDENCE
PRL'TARATION OF CORRESPONDENCE
1. During the tempor y absence of Lawrence K. White, Executive
Director-Comptroller, from 21 hrough 30 November 1966, all correspondence
which would normally be prepare for his signature or approval will be
prepared for the signature or appro al of the Deputy Director of Central
Intelligence.
2. Your attention is invited to Hey quarters Notice ~ dated
9 November 1966, subject: "Preparation o orrespondence".
FOR THE DEPUTY DIRECTOR FOR SUPPOIkT:
STATINTL
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
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PERSONNEL DD/S ADMINISTRATIVE
12 November 1968 NOTICE No. 68-1
ANNOUNCEMENT OF ASSIGNMENT
Effective 12 November 1968 is assigned as Special I /'
Planning Assistant to the lputy Director for Support, vice
reassigned.
FOR THE DEPUTY DIREC'IVR FOR SUPPORT:
0
? C-O-N-F-I-D-E-N-T-I-A-L
25X1A
25X1A
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 DDS ADMCNISTRATIVE
NOTICE No. 69-1
SECRETARIAL AND CLERICAL VACANCIES, VIETNAM STATION
The Support Directorate needs your help in meeting the
critic personnel staffing requirements of the Vietnam Station.
There is an urgent need to provide qualified Support personnel for
a number positions which are vital to our effort in support of
the Station Specifically, the Support Division of the Vietnam
Station has e following secretarial and clerical positions which
are currently acant or which will soon require qualified replace-
ment personnel:
Office\ f the Chief of Support Division
Secretary-steno
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retary-steno
Two Clerk-stenos
Secretary (Pers Asst.)
Clerk-typist \
Security
Secretary-steno
Clerk-_tyist_r -
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GROUP 1
E.d.d.d from a magic
downgrading sand
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I-A-L
Qualified applicants in grades GS-04 through GS-08 will ~be considered;
minimum age is 21.
The Deputy Director for Support has assured the Deputy Direc-
tor for Plans that every effort will be made to fill these eight
positions with qualified personnel from Support Offices; not only
would this help in the overall Station effort, but this arrangement
would have the added advantage of bringing Headquarters Support
Office experience into Saigon support activities.
All Headquarters Support secretarial and clerical personnel
are invited and urged to consider applying for one of the above up-
coming vacancies. Normal tours are 18 months. There is a 25 per-
cent post differential for Vietnam and special provisions have been
made for both leave and rest and recuperation (R&R) travel. If you
are interested, please notify the Placement Division/Office of Per-
sonnel, extension 6302, and you will be contacted for discussion of
these opportunities.
25X1A
Deputy Director
for Support
R. L. BANK.
Distribution: All employees of Support Directorate
THIS WAS PRINTED & DISTRIBUTED
BY REGS CONTROL BRANCH.
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DD/S 69-0121
MEMORANDUM FOR: Director of Communications
Director of Flee
Director of Logistics
Director of Meek Services
Director of Personnel
Director of Security
Director of Training
SUBJECT : Secretartal/Clerical Vacancies in Vie tam Station
1. A. you know, our Directorate through each of your Offices has
played and continues to play an important role in support of our efforts
in Vietnam) and I ,tea; pleased to say that we have been commended for
the contribution wet have made.
2. Now the Deputy Director i ins has asked for our further
assistance in m ng the c xte naive suer arial and clerical requirements
of the Vietnam Station.
3. The Importance of Cheese supporting personnel at posts such as
Saigon cannot be overemphasized, and I have told the Deputy Director
for Plans that I would 3me an all-out effort to find within this Directorate
qualified peer onnel to meet this urgent seed. Specifically I have identified
eight positions in the various support elements of the Support Division of
the Vietnam St tiou which I think o and should be staffed by personnel
of our Directorate.
4. These positions are shows in an Employee Notice which I shall
have distributed to all secretaries and clerical personnel in the Support
Directorate. This same notice Invites and encourages these personnel
to consider volunteering four service in Vietnam to meet our staffing
requirements. Those who are interested in volunteering are being
advised to notify the Placement Division, Office of Personnel, which
will in turn make arrangements through appropriate administrative
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channels for these personnel to be erviewed by the Personnel Officer
in the FE Division and, if accepted, to be scheduled for the necessary
FE/DDP orientation. With respect to qualifications. the FE Division
has indicated that apart from the normal skills required, they would
prefer that personnel considering assignment to Vietnam be twenty -five
years of age with erxpeerie n ce in a previous overseas tour; however, con
sideration will be given to mature younger personnel (at least age 21)
with Borne years of Headquarters experience,
$ . The staffing requirements for the Vietnam Station and my
commitment to the Deputy Director for Plans to assist in meeting
these needs are both very real and I would ask that you and your staffs
cooperate to the utmost in publicizing the notice to which 1 have referred
and in mcouraging those of your personnel who can qualify to volunteer
for these Important assignments.
R . L. Banner nan
Deputy Director
for Support
i,pc: Chief, Support Services Staff
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7 September 1971
DD/S Z/-- 3-fa
DD/S ADMINISTRATIVE
NOTICE No. 71-2
ANNOUNCEMENT OF ASSIGNMENT
25X1A
The followassignment in the Office of the DD/S is effective
7 September 1971:
Executive Officer to the 25X1 A
Deputy Director for upport, vice M
reassigned.
25X1A
'JOHN W. CO 'E
Deputy Director
for Support
0
1- Ea: D/CO, D/F, D/L, D/MS, D/P, D/S, D/TR
1 - SSA-DD/S
1 - C/SOS-DD/S
1 - C/PS-DD/S
1 - SA-DD/S
1 - CMO-DD/S
1 - C/SSS-DD/S
1 - C/RAB-DD/S
Distribution:
Orig - DD/S subject
1 - DD/S chrono
1 -DD/S
1 - ADD/S
1 - EO-DD/S
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DD/S 72-0173
SECURITY
1-~ January 1972
RESTRICTIONS ON USE OF CAFETERIA FACILITIES
b. The North Cafeteria and the Re dezvous Room are open, not
only to the personnel described above, b kit also to escorted visitors
25X1 C
25X1 C
,92 72-
1. Support Directorate employees who are under cover are cautioned
that the North Cafeteria and the Rendezvous Room, which is at 1F-83, in
the same corridor as the North Cafeteria, are open to many non-Agency
personnel who do not have general access to the Headquarters Building.
Unless their cover is such that it would logically support their presence
there, they should therefore not use these facilities. They should also
avoid Corridor IF duri g the hours when non-Agency personnel may be
going to or from the North Cafeteria or the Rendezvous Room, that is, on
Mondays through Fridays\between 1045 and 1430 and between 1715 and 2000,
and on Saturdays between 0,845 and 1200.
Type 4 badges.
2. Admission to the North and South Cafeterias and the Rendezvous
Room is on the following basis-\\
a. The South Cafeteria t'restricted to badged Agency employees;
persons such as liaison representatives of other U. S. agencies and
consultatory personnel who haveeType 2, Visitor-No-Escort, badges;
and persons, such as GSA personnel, guards, telephone company em-
ployees, typewriter repairmen and\ther service personnel, who have
DD/S ADMINISTRATIVE
NOTICE No. 72-1
prospective mployees who are not yet
cleared; wives or husbands accompanying spa ses who are Agency em-
ployees; and employees of the Fairbanks High y Research Station of
the Bureau of Public Roads.
-//
25X1A
Distribution:
Orig - DD/S subject 1
1
- DD/S chrono 1
1
- DD/S 1
1
- ADD/S 1
1
- EO-DD/S 1
- SSA-DD/S
1
- C/SSS-DD/S
- C/SOS-DD/S
1
- C/RAB-DD/S
- C/PS-DD/S
1
- EA: D/CO, D/F, D/L,
- SA-DD/S
- CMO-DD/S
D/MS, D/P, D/S, D/TR
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/0MTtpffrKL9OOO7O8ROOOl 00090001-9
PERSONNEL
1 September 1972
DD/S ADMINISTRATIVE
NOTICE No. 72-2
(This Notice expires.on. 1 September 1973)
The following assignment in 'the Office of the DD/S is effective
5 September 1972:
25X1A
25X1A
f /JOHN W. COFIIEY
Deputy Director
for Support
Distribution:
O - DD/S Subject
1 - ExDir-Compt
1 - DD/I
1 - DD/P
1 - DD/S&T
1 - DD/S
1 - ADD /S
1 - EO-DD/S
1- Ea: D/CO, D/F, D/L, D/MS, D/P, D/S, D/TR
Chief, Support Services Staff,
vice reassigned.
1 - SSA-DD/S
1 - C/SOS-DD/S
1 - C/PS-DD/S
1 - SA-DD/S
1 - C MO -DD /S
1 - C/SSS-DD/S
1 - C/RAB-DD/S
1 - DD/S Chrono
Approved For Release 200
N
25X1A
CLASSIFIED BY SIGNER
EXEMPT FROM GENERAL DECLASSIFICATION
SCHEDULE OF E. 0. 11652, EXEMPTION CATEGORY:
? 5B(i), 0 (3) or (4) (circle one or more)
AUTOMATICALLY DECLASSIFIED ON
IMPDET
ENT[ACDP )Q-O 8RO0 0"O,O1.9 t)
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
SECURITY DD/S ADMINISTRATIVE
15 September 1972 NOTICE NO. 72-3
(This Notice expires on 15 September 1973)
IDENTIFICATION OF DOCUMENT CLASSIFIER
DD/S Administrative Instruction No. 72-5 dated 28 June 1972 is
hereby rescinded.
Attention is directed to Headquarters Notices
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
STATINTL
STATINT
Executive Officer to the
Deputy Director for Support
25X1A DDS/SOS~kbp (14 Sep 72)
Distribution:
0 - DD/S Subject
1 - DD/S Chrono
1- Ea: D/CO, D/F, D/L, D/MS, D/P, D/S, D/TR
1 - DD/S
1 - ADD/ S
1 - EO-DD/S
1 - SSA-DD/S
1 - C/SOS/DDS
1 - C/PS/DDS
1 - SA/DDS
1 - CMO/DDS
1 - EA: C/SSS, C/RCB, C/RAB
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
DD/S ADMINISTRATIVE
9 November 1972 NOTICE NO. 72-4
(This Notice expires on 9 November 1973)
ANNOUNCEMENT OF ASSIGNMENT
Effective immediately,
Services Historical Board, vice
is the Chairman, SuppoSTATINTL
STATINTL
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
Executive Officer to the
Deputy Director for Support
Distribution:
Orig -DD/S subject
1 -DD/S chrono
1 -Ea: D/CO, D/F, D/L, D/MS, D/P, D/S, D/TR
1 -DD/S
1 -ADD/S
1 -EO-DD/S
1 -SSA-DD/S
1 -C/PS-DD/S
1 -SA-DD/S
1 -A-CMO-DD/S
1 -C/SSS
1 -C/RCB
1 -C/RAB
ADMINISTRATIVE - INTERNAL USE ONLY
STATINTL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
LOGISTICS DD/S ADMINISTRATIVE
30 November 1972 NOTICE NO. 72-6
(This Notice Expires on 30 November 1973)
STATINTL
CAR POOL RESERVED PARKING PERMITS
Reference: HN~ dated 16 November 1972
1. Applications for Headquarters Building car pool reserved parking
permits will be submitted to Chief, Logistics Services Division, Office of
Logistics, through the Executive Officer to the Deputy Director for Support
using the attached format.
2. Each application for a permit must contain the names and signatures
of at least three members of the car pool. Car pool members are not en-
titled to other reserved or lane parking permits.
3. Two copies of the permit will be issued initially. A maximum of
three additional copies may be obtained by written request from the car pool
members to C/LSD/OL.
4. Car pool permits will be assigned as applications are received and
can be used beginning 2 January 1973. Permits will be forwarded to the
principal applicant through the EO-DD/S and the applicant's component Chief
FOR THE DEPUTY DIRECTOR FOR SU
so
Attachment
Deputy Director for Support
xecutive Officer to the
ADMINISTRATIVE - INTERNAL USE ONLY
STATINTL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
C-O-N-F-I-D-E-N-T-I-A-L
(When filled in)
MEMORANDUM FOR: Chief, Logistics Services Division, OL
Room 4E-06 Hqs.
THROUGH : 1. Chief of Support,
2. Executive Officer to the DD/S
Room 7D-24 Hqs.
SUBJECT : Request for Car Pool Parking Permit
The undersigned have formed a car pool and hereby make application
for a car pool reserved parking permit in (North) (South) Parking Lot.
Name Component (Room Signature
Ext.)
S (Print or Type) No. & Tel.
(Principal Applicant)
C-O-N-F-I-D-E-N-T-I-A-L E 2 IMPDET
(When filled in) CL BY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved Fo
DATE
TRANSMITTAL SLIP
21 Nov 72
TO:
DD/S Subject Copy
N NO. BUILDING
REMARKS:
Regular distribution made, plus
copies to:
marked FYI,
FROM:
ROOM NO. BUILDING
EXTENSION
FIOFRM
241
REPLACES FORM 36-8
WHICH MAY BE USED.
100090001-9
STATINTL
STATINTL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R0001
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL
20 February 19
7-7
(This Notice Expires on 1 March 1974)
DD/S ADMINISTRATIVE
NOTICE NO. 73-1
APPOINIENT OF OFFICE EEO REPRESENTATIVES
The Executive Se\ etary (CIA Management Committee) has recently
1
.
requested the appointment of a _ Equal Employment Opportunity Representative
in each Directorate Office in or cr to further the EEO Program.
2. In compliance with this f+equest, the following persons have been
appointed to serve in these positions:
STATINTL
OFFICE
?
Communications
Finance
Logistics
Medical Services
Personnel
Security
Training
NAME
Commerce
STATINTL
PHONE
3701
2245
3357
3247
LOCATION
601-C Magazine
1212 Key
1236 Ames
706 Chamber of
Commerce
6772 5 -E -68 Headquarters
5861 4-E -60 Headquarters
2193 1036 Chamber of
Executive officer to
Deputy Director for Support
0
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-007 ~-000--/a
,4/f7 73 - 3
ADMINISTRATIVE - INTERNAL USE ONLY
o RECORD AND CORRESPONDENCE DD/S ADMINISTRATIVE
15 Marc' 1973 NOTICE NO. 73-2
PARATION OF CORRESPONDENCE
Effective 17 Mach 1973, correspondence requiring the
signature of the Deputy director for Support will be prepared
as follows:
HAROLD L. ROWNMAN
Deputy Director or Support
,. FOR THE DEPUTY DIRECTOR FOR SU
STATINTL
Executive Offic to the
Deputy Director rr Support
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090~~1,1 .~-
ADMINISTRATIVE - INTERNAL USE ONLY
RECORDS AND CORRESPONDENCE DD/M&S ADMINISTRATIVE
23 March 1973 NOTICE NO. 73-3
Rescission\ DD/S Administrative Notice No. 73-2
dated 15 March 1973
EPARATION OF CORRESPONDENCE
Effective i mediately, correspondence requiring the
signature of the Dep ty Director for Management and Services
will be prepared as f llows:
FOR THE DEPUTY DIRECTOR\FOR MANAGEMENT/ND SERVICES:
STATINTL
Execut ve Officer to the
De uty Director
for Mana ment and Services
ADMINISTRATIVE - INTERNAL USE ONL;
Approved For Release 2000/06/01 : CIA-RDP90-00708R00
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
?
(This Notice Expires on 1 April 1974) `
RECORDS AND CORRESPONDENCE DD/M&S ADMINISTRATIVE
30 March 1973 NOTICE NO. 73-4
PREPARATION OF CORRESPONDENCE
is
1. The following multiple addressee format should be used
in preparing memoranda addressed to the Deputy Directors and
Heads of Independent Offices:
Deputy Director for Intelligence
Deputy Director for Management and Services
Deputy Director for Operations
Deputy Director for Science and Technology
Deputy to the DCI for the Intelligence Community
Director of National Estimates
General Counsel
Inspector General
Legislative Counsel
Director of Planning, Programming and Budgeting
2. The Administrative Officer, Office of the DCI (AO/DCI)
should receive an information copy.
3. The Deputy Director for Management and Services should
be omitted as an addressee if a memorandum is prepared for his
signature.
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT ANA SERVICES:
STATINTL
Executive Officer to
Deputy Director
for Management and Services
?
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
(This Notice Expires on 1 May 1974)
RECORDS AND CORRESPONDENCE DD/M$S ADMINISTRATIVE
26 April 1973 NOTICE NO. 73-5
REDESIGNATION OF TITLE
Effective immediately, the title Assistant Deputy
Director for Management and Services is redesignated
Associate Deputy Director for Management and Services.
Correspondence requiring Mr. Wattles' signature should be
prepared as follows:
Robert S. Wattles
Associate Deputy Director
for
Management and Services
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT,ficpD SERVICES:
STATINTL
for Management and Services
Deputy Director
xecutive Officer
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
?
DD/M&S ADMINISTRATIVE
NOTICE NO. 73-6
(This Notice expires on 1 August 1974)
PERSONNEL
10 July 1973
ANNOUNCEMENT OF ASSIGNMENT
STATINTL
STATINTL
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND SEYVICES:
Executive Officer
ADMINISTRATIVE - INTERNAL USE ONLY
The following assignment in the Office of the DD/M&S
was effective 5 July 1973:
Career Management Officer
to the Deputy Director for Management and Services
(CMO-DD/MES).
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Rele 1 M : C1A 9 OO'8R0
(This Notice Expires on 1 August 1974)
DD/M&S ADMINISTRATIVE
NOTICE NO. 73-7
REFERENCE: DD/M&S Admini
ADVISORY GROUP
trative Instruction No. 73-11, dtd 15 Jun 73
Following is a list of
members, effective 2 July 1973.
Off ice
STATK " Career Service
Communications
Finance
Joint Computer Supp
Logistics
Medical Services
Personnel
Planning, Programme
and Budgeting
Security
Training
Room Extension Term
5B 2828 Hqs 4158 1 yr
806 Ames 2952 -6 mo
615 Key 2967 6 mo
GA 0513 Hqs 4045 1 yr
1136 Ames 3173 6 mo
lD 4054 Hqs 7151 6 mo
5D 47 Hqs 6302 6 mo
4E 12 Hqs 7865
7D 60 Hqs 5906
426 C of C 3065
is
agement and Services Advisory Group (MSAG)
1 yr
1 yr
1 yr
STATINTL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708 90001
44 //AV/ 7
ADMINISTRATIVE - INTERNAL USE ONLY
(This Notice Expires on 1 August 1974)
0
DD/M$S ADMINISTRATIVE
NOTICE NO. 73-8
Rescission: DD,/S Administrative Notice No. 73-1, dtd 20 Feb 73
APPOINTMENT OF OFFICE EEO REPRESENTATIVES
1. In response o a request last February of the Executive Secretary
(CIA Management Commit ee), an Equal Employment Opportunity Representative
was appointed in each D ectorate Office in order to further the EEO Program.
2. The addition of t e Offices of Joint Computer Support and Planning,
Programming and Budgeting t this Directorate, plus subsequent personnel
changes in the other Offices, has made it necessary to revise the list of
these representatives as follth s : STATINTL
PERSONNEL
9~7~3
20 July l
Phone Location
3701 601-C Magazine
2245 1212 Key
4011 2E 29 Hqs
3357 1236 Ames
3247 706 C of C
6772 5E 68 Hqs
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND SERVICTS:
Off ice
Communications
Finance
Joint Computer Support
Logistics
Medical Services
Personnel
Planning, Programming
and Budgeting
Security
Training
STATINTL
0
Approved For Release 2000/06/01 : CIA-RDP90-00708R0001000
ADMINISTRATIVE - INTERNAL USE ONLY
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
?
PERSONNEL DD/M$S ADMINISTRATIVE
23 August 1973 NOTICE NO. 73-9
(This Notice expires on 4 September 1973)
ACTING DD/MFS
During the temporary absence of the Associate Deputy
Director and myself from the metropolitan Washington area,
1 through 3 September 1973, John F. Blake is designated
Acting DD/M&S.
STATINTL
HAROLD L.BROWNMAN
Deputy Director
for
Management and Services
cc: Ops Center
Executive Secretary
DCI D/O
Mr. Blake
Cable Secretariat
Security Duty Officer
0 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 ;Approved For Rele& 200Q/ '--AkE -40AQ@74t000100090001-9
PERSONNEL DD/M$S ADMINISTRATIVE
17 October 1973 NOTICE NO. 73-10
(This Notice Expires on 31 December 1973)
FAMILY VISITS TO AGENCY HEADQUARTERS
1. The Family Visitation Day Program will be conducted this
year during the period 3 November through 1 December 1973. As in the
past, the purpose of the program is to give the families of Agency
personnel an opportunity to see the Headquarters Buildings, and other
selected buildings in the Washington Metropolitan area.
2. For your guidance, the following information, consistent
with the guidelines outlined in the attachment, is provided:
a. The program for the Management and Services
Directorate is scheduled for 3 November at 1000 hours
and will consist of the following events:
Location Event
Auditorium Introductory Remarks
Mr. W. E. Colby (approximately
5 minutes)
Auditorium Remarks by Mr. Harold L. Brownman
(approximately 10 minutes)
Auditorium Film i "Need to Know" - Optional
(approximately 45 minutes)
Headquarters Tour of Building
Employee's Office Tour
b. Employees will accompany their guests throughout the
visit.
c. No temporary badges or tickets will be issued.
Entrance of non-employees to the auditorium and Headquarters
areas will be based on the display of the badge of the
accompanying employee.
C-O-N-F-I-D-E-N-T-I-A-L E2 IMPDET
CL BY 057999
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Rele* 2000W6611ff: INAF YIP90,7(0000100090001-9
-2-
d. Participants may enter and leave the Headquarters
grounds through Gate #1 (Route 123) or Gate #3 (Parkway).
Gate #3 will open at 0900 and close at 1330.
25X1A
e. Parking will be permitted in the Visitors Parking
Lot near the Main Entrance and in any unreserved spaces in
North and other parking lots.
f. All participants will be expected to report
initially to the auditorium and remain there through
Mr.Brownman's remarks. Those who do not wish to see the
film, "Need to Know", may proceed in touring the building.
3. Please advise the Management and Services Directorate
Coordinator; 6833, no later than 24 October 1973, of
the numbers o par icipan ts expected'from Management and Services
offices.
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND SERVICES:
25X1A
C-O-N--F-I-D-E-N-T-I-A-L
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Rase 20@OtORIAli:-CI Q>R9jB-04p8R000100090001-9
FAMILY VISITS TO AGENCY HEADQUARTERS
GUIDELINES
Purpose
To give the families of employees an opportunity to see the Head-
quarters and other selected buildings in the metropolitan area.
Eligible guests are limited to employees, including Type I
(Internal) contract employees and detailees from other agencies and the
military services, currently assigned in the metropolitan area, and
witting members of their immediate families as follows: spouse, mature
and responsible children, mother, father, and other close relatives
living with the employee. A Deputy Director or higher authority may
further restrict the above list of eligible guests as considered
necessary for specific Directorate visits.
4
25X1A
Buildings
The following buildings will be open, as appropriate, for the
visitations:
Headquarters
Chamber of Commerce
Ames
Key
Magazine
The opening for visitation of other buildings occupied exclusively by
one Directorate will be at the discretion of the Deputy Director con-
cerned.
C-O-N-F-I-D-E-N-T-I-A-L
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Rase 2060 1(,1z-81A'b1~9o=b*8R000100090001-9
The following areas in the Headquarters Building will be open
for all visitations:
Library
Corridor displays (1st floor)
Auditorium
Communications Center
OJCS Computer Center
Credit Union
EAA Store (no sales)
Rendezvous Room (no meal service)
Cafeterias (no meal service)
Office of Medical Services (1-D-40)
Deputy Directors will determine the suitability of opening employee
offices for the visit. It should be recognized that most offices in
restricted areas and offices open for regular business during the
visits would not be appropriate tour stops for guests.
Program
A--,suggested program for each visit would be:
Location Event
Auditorium As decided by the appropriate
Deputy Director
Headquarters Tour
Employee's Office Tour (if approved by DD)
Schedule
Because of the numbers involved, each Directorate should handle
its own program. Two programs (beginning at 0930 and 1130 hours) each
Saturday is the maximum that should be undertaken. Each group will be
limited to 500 because of the seating capacity in the auditorium. The
following schedule is suggested:
C-O-N-F-I-D-E-N-T-I-A-L
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 4-%NNI VV ICU V VI r-MaIaaaa c~v~i v v~_D _r r~eyjr_RM' JUFRVVV 1vvv.7N.vna 1'-a
OPERATIONS
2 November 1973
DD/MeS ADMINISTRATIVE
NOTICE NO. 73-11
DD/MFS DUTY OFFICER FOR THE OPERATIONS CENTER
1. The
time duty officer
Offices and Staffs
agement and Services Directorate does not have a full-
serving with the Operations Center since most MES
handle emer-
h
o
have on-duty, or on-call, officers w
retariat
Se
bl
c
e
t arise during non-duty hours. The Ca
t one
i
O
gency situations tli
duty officer, who is
Center, alerts these
pera
located in the communications room in the
fficers when actions are required.
2. During crisi
duty officer in the Oper
situations, however, there is a need for an M$S
ibl
e
tions Center. This officer will be respons
ti
on
t and Services support to the crisis situa
ff
for ensuring that Managem
is carried out quickly and
icer
effectively. A Management and Services o
will be detailed to the Cen
a. the Director
a major task force be f
when:
Central Intelligence directs that
ed;
b. in the judgment the Chief, Operations Center, in
conjunction with the other ppropriate officials, that the
formation of a task force is eminent and that support from MeS
offices is urgently needed, t us requiring the full attention
of aManagement and Services ty officer; or
c. it appears that a task orce already formed will
remain active for an extended period of time and will require
administrative support and guidanc during this period.
3. Officers who may be called on to
C ter are listed in the attachment. Those
n
erne in the Operations
lected to serve will be
ve officer or the Special
e
the Management and Services.Execu
d b
ifi
y
e
not
t Assistant when the situation requires.
suppor
Mp_S duty officer will rarely be require
h
at an
t
k Conse uently because of the sizeabl
Past experience indicates
for more than a few days
number of experienced
bably will be the
to a wee . Q ,
S officers available, one 8-hour shift p
MF
i
-
or
sen
extent of extra duty required for any one officer.
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND SERV.'jES:
C-O-N-F-I,D-E-N-T-I-A-L E2 TMPDET
CL BY 057999
25X1A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 25X1A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
(This Notice Expires on 1 July 1974)
ORGANIZATION DD/M$S ADMINISTRATIVE
27 December 1973 NOTICE NO. 73-12
MEMBERS OF THE MANAGEMENT AND SERVICES
ADVISORY GROUP
REFERENCE: DD/M$S Administrative Instruction No. 73-11, dtd 15 Jun 73
RESCISSION: DD/MFRS Administrative Noitce No. 73-7, dtd 16 Jul 73
Following is a list of Management and Services Advisory Group (MSAG)
members, effective 1 January 1974.
STATINTL
Office Name
Extension
Term
Expiration
"MG" Career Service
Communications
Finance
Joint Computer
Support
Logistics
Medical Services
Personnel
Security
Training
5B 2828 Hqs 4158
2D 0109 Hqs 6731
615 Key 2967
1D 1601 Hqs 4465-
1104 Ames 3173
706 C of C 3247
2011
4E 27 Hqs 5365
426 C of C 2381
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND SEW
Jul 74
Jan 75
Jan 75
Jul 74
Jan 75
Jan 75
Jan 75 25X1 A
Jul 74
Jul 74
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
0
Distribution:
,,,Orig - DD/MSS Subject
1 - DD/MSS Chrono
1 - Ea: D/CO(2), D/F, D/JCS, D/L, D/MS, D/P(4), D/S, D/TR, C/ISAS, C/HS, C/RCS
1 - DD/MSS
1 - ADD/M&S
1 - EO-DD/MSS
1 - SSA-DD/MSS
1 - C O-DD/MSS
1 - SA-DD/M$S
1 - C/PS-DD/MSS
1 - MSAG Working File
1 - Ea: Above listed member of MSAG
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Re q p /Q1 I ~0 708
14 )V 7J /
PERSONNEL DD/M&S ADMINISTRATIVE
A NOTICE NO. 74-1
28
Recission: DD/MeS Administrative Notice No. 73-8, dtd 20 July 1973
APPOINTMENT OF OFFICE EEO REPRESENTATIVES
1. In response to a request in February 1973 of the Executive
Secretary (CIA Management Committee), an Equal Employment Opportunity
Representative was appointed in each Directorate Office in order to
further the EEO Program.'
2. The deletion of the Office of Planning, Programming and
Budgeting from this Directorate, plus subsequent personnel changes in
the other Offices, has made it necessary to revise the list of these
representatives as follows 1\
STATINTL Office
Communications
Finance
Joint Computer Support
Logistics
Medical Services
Personnel
Security
Training
Name
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND
STATINTL
Executive Utticer
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Phone Location
2027 60SA Magazine
2245 1212 Key
4011 2E29 Hqs.
3357 1236 Ames
3247 706 C of C
6772 SE68 Hqs.
5861 4E60 Hqs
3137 1036 C of C
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL DD/M&S ADMINISTRATIVE
26 June 1974 NOTICE NO. 74-2
(This Notice expires on 15 July 1974)
ACTING DD/M&S
During my absence frm the office, 5 through
14 July 1974, John F. Blake is designated Acting DD/M$S.
STATINTL
HAROLD L. BROWNMAN
Deputy Director
for
anagement and Services
cc: Ops Center
Executive Secretary
DCI D/O
Mr. Blake
Cable Secretariat
Security Duty Officer
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For R1 rqg QQ / 6/.011 lDffi9@M708R000100090001-9
(This Notice Expires on 1 January 1975)
ORGANIZATION DD/M&S ADMINISTRATIVE
10 July 1974 NOTICE NO. 74-4
MEMBERS OF THE MANAGEMENT AND SERVICES
ADVISORY GROUP
REFERENCE: DD/M$S Administrative Instruction No. 73-11, dtd 15 Jun 73
RESCISSION: DD/M&S Administrative Notice No. 73-12, dtd 27 Dec 73
Following is a list of Management and Services Advisory Group (MSAG)
members, effective 1 July 1974.
STATINTL Term
Office Name Room Extension Expiration
MG Career Servic
Communications
Finance
Joint Computer
I's Support
Logistics
Medical Services
Personnel
Security
Training
3C34, Hqs 5516 July 75
2DO105, Hqs 6758 Jan 75
4E12, Has 7865 Jan 75
GD5313, Hqs 4471
1104 Ames 3173
706 C of C 3247
5E47 Hqs 6302
GE 31, Has 2273
926 C of C 2063
July 75
Jan 75
Jan 75
Jan 75
July 75
July 75
FOR THE DEPUTY DIRECTOR FOR MANAGEMENT AND SERVICES:
STATINTL
Executive Officer
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 r
Ni,)IKI-kllV.t---IN'I'LRNA-L-UbE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
(This Notice Expires on 1 July 1975)
ORGANIZATION DD/A ADMINISTRATIVE
18 December 1974 NOTICE NO. 7475
MEMBERS OF THE ADMINISTRATION MANAG
ADVISORY GROUP
REFERENCE : DD/M&S Administrative Instruction No. 73-11, dtd 15 June 73
RESCISSION: DD/M$S Administrative Notice No. 74-4, dtd 10 July 1974
Following is a list of Administration Management Advisory Group (ADMAG)
members, effective 1 January 1975.
Office
R
oom Extension
Term Expiration
MG Career Service
3C34, Hqs
5516
1975 STATINTL
Jul
Communications
Finance
J
i
GF40, Hqs
702 Key
6438
2071
y
January 1976
Januar
1976
o
nt Computer Support
GD5313, Hqs
4471
y
Jul
1975
Logistics
M
d
1112 Ames
3696
y
Januar
1976
e
ical Services
Personnel
Security
Training
1D4061, .Hqs
5B2828, Hqs
GE31, Hqs
926 C of C
6677
4158
2273
2063
y
January 1976
January 1976
July 1975
July 1975
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
Approved For e~lease` 0 (/06/0fT&fA D -?6 Of8R000100090001-9
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100,0900)U-9,2-0
PERSONNEL\ DD/A ADMINISTRATIVE
NOTICE NO. 75-1
Recission: DD)yI&S Administrative Notice No. 74-1, dated 28 February 1974
as follows:
INTMENT OF OFFICE EEO REPRESENTATIVES
In response t a request in February 1973 of the Executive
Secretary (CIA Managemen Committee), an Equal Employment Opportunity
Representative was appoin\ed in each Directorate Office in order
to further the EEO Program Personnel changes in the DD/A Offices
have made it necessary to r Wise the list of these representatives
Office
Communications
Finance
Joint Computer Support
Logistics
Medical Services
Personnel
Security
Training
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
Phone Location
3708 605A Magazine
3194 1212 Key
4011 2E29 Headquarters
3357 1236 Ames
7791 lD4054 Headquarters
6772 5E68 Headquarters
5861 4E60 Headquarters
356 20SCofC
Approved For ReleasiRi2OOWNWl -- GWROP O8R000100090001-9._
 ?
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
(This Notice Expires on 1 February 1976)
PERSONNEL DD/A ADMINISTRATIVE
16 January 1975 NOTICE NO. 75-2
ANNOUNCEMENT OF ASSIGNMENTS
Control Staff was redesigns e
under ISAS. is the Acting Chief, Regulations
Control Branch, temporari y ocated in Room 211 Key Building,
extension 3796.
STATINTL
2. Also effective 7 January 1975, the Regulations
t d the Regulations Control Branch STATINTL
1. Effective 7 January 1975, was
appointed Chief, Information Systems Analysis to (ISAS).
? FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
Executive Officer
ADMINISTRATIVE - INTERNAL USE ONLY
STATINTL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Orig - DD/A Subject
1 - DD/A Chrono
1 - DD/A
1 - ADD/A
1 - EO-DD/A
2 - D/CO
1 - D/F
1 - D/JCS
1 - D/O
1 - D/MS
4 - D/P
1 - D/S
1 - DTR
1 - C/ISAS
1 - C/RCS
1 - C/HS
1 - SSA-DD/A
1 - CMO-DD/A
1 - AA-DD/A
1 - C/PS-DD/A
1 - AR-DD/A
1 - AC-DD/A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 proved For Release 2000/06/01 : CIA-RDP90-00708R0001
ADMINISTRATIVE INTERNAL USE ONLY
DD/A ADMINISTRATIVE
NOTICE NO. 75-3
ULTIPHASIC TESTING PROGRAM
1. The Office o
voluntary Multiphasic
Medical Services has instituted a
esting'Program (MTP) which will
i-
i
c
loyees an opportunity to part
eventually offer all em
pate.
2. Multiphasic testi
use of biomedical instrume
with conventional clinical
g or screening coordinates the
tation and computer technology
ests and procedures for the
measurement of a person's vi
o Ad is correlated with the p
al functions. The data devel-
rson's medical history; when
ation, it permits the
r
combined with a physical exami
evaluation of one's health.
3. The results of the Multi hasic tests are discussed
with each participant by a physici n and/or paramedical
personnel. In some instances a ph ical examination will be
performed.
Those employees who have not
4
.
in the program and who wish to partici
been previously tested
ate at this time are
nd return to the
requested to fill in the portion below
e of Medical Services, Registrar:
Offi
c
Upon receipt of this information, you wi
your appointment and be sent a Medical H
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATI
Last First Mi le
STATINTL
ROOM NUMBER DATE OF LAST PHYSIC
T, Room 1-D-4040.
1 be notified of
t-o-ry_..Form to complete.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-007088000100090001-9
SUBJECT:
MMULTIPHASICSTESTING PROGRAM 73-5
DISTRIBUTION:
1 - Each DD/A Employee
1 - D/OMS
1 - DD/A Chrono w/o background
1 - DD/A Subject w/background
1 - LJD Chrono W/o
STATINTL BO-DD/A-der (4 Feb 75)
?
0
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Distribution
1 - D/OCWatt
s
1 D/OF w/atts
1 D/QJCS w/atts
1 - D/OL w/atts
1 D/OMS Watts
1.- D/OP w/atts
1 D/OS w/atts
1 D/OTR w/atts
1 - C/IRS w/atts
1 = C/RCB Watts
I - C/ISAS w/atts
1 - C/HS w/atts
1 - SSA-DD/A-w/atts
I CMO-DD/A w/atts
1 - Air Advisor w/acts
1 - AR-DD/A Watts
1 - AC-DD/A w/atts
DD/A Subject w/
att
1 - DD/A Chrono w/o att
1 - LJD Chrono w/o att
EO-DD/A er 6 Feb
U 1 U EOIitONSuS
^ SECRET ^ CONFIDJ4TIlAAii 1-~ IHT
Approved For Release 2000/06/0 CfA-RO>?RO00'YO?a@QAS?IFIED
 STATINTL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CAD-~RJQ8R000100090001-9
ADMINISTRATIVE INTE
,;-Medical
31 January 1975
Multiphasic Testing program
1. The Office of Medical Services has in ituteh will
voluntary Multiphasic Testing Program ( ) arill ate.
eventually offer all employees a oppor nity to p P
2. Multiphasic Testing or Screenin
d coma
biomedical instrumentationian rorz
ventional clinical tests an p
/
tons
of a person's vital func 1
with. the person's medical ist
examination, it permits
3. The results of the Mul
with, each- participant by
personnel. In some ins
be performed.
4. Those employees
in the program and
are requested to
the Office of M
1-D-4Q4Q. Upo
notified of y
Form to comp
ter technology with con-
the
duces fo
ed is come elated
elo
d
p
ev
1'he data
when combined with a physical
pry;
aluation of one's health.
tests are discussed
iphasic
and/ or para medical
i
an
physc
ances a physical examination will
01
t been previously tested
have no
/who at this time
/who wish to p
ortion below and return to
h
11
e p
in t
R
eg~,,~w-
dical Services,
information, you will be
receipt of this
r appointment and be sent a Medical History
STATINTL
Executive officer
-----------------------------------
- - - - - - - - - - -- - - - - - -
Date of Last Physical
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For1*IA iT ( / /01 z IAR P~0~F0~ ~~
7'10.75 `I
STATINTL
DD/A ADMINISTRATIVE
NOTICE NO. 75-4
MEMBERS OF THE ADMINISTRATION MANAGEMENT
Following is a list of
members, effect 1 July 1975.
REFERENCE : DD/M$S Administ ative Instruction No. 73-11, dtd 15 June 1973
RESCISSION: DD/A Administrat ve Notice No. 74-5, dtd 18 December 1974
Office Name
MG Career Service
Communications
Finance
Joint Computer Support
Logistics
IWN&Medical Services
Personnel
Security
Training
ADVISORY GROUP
inistration Management Advisory Group (ADMAG)
FOR THE DEPUTY DIRECTOR FOR ADMINIS
25X1A
Room Extension Term Expiration
2F28 Hqs
GF40 Hqs
702 Key
GA0519 Hqs
1D4061 Hqs
5B2828 Hqs
3F22 Hqs
1001 C of C
5276 July 1976
6438 January 1976
2071 January 1976
4311 July 1976
4435 January 1976
6677 January 1976
4158 January 1976
7293 July 1976
2200 July 1976
STATINTL
Approved For Release :DM 0010IC RRRF91soB070M000100090001-9
 Approved For Rase 2000/06/01 : CIA-RDP90-1 8R000100090001-9
t
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL DD/A. ADMINISTRATIVE
30 JUNE 1975 NOTICE NO. 75-S
(This Notice Expires on 20 July 1975)
ACTING DEPUTY. DIRECTOR FOR ADMINISTRATION
During my temporary absence from the Office,
7 through 20 July 1975, Mr. John N. McMahon is designated
Acting Deputy Director for, Administration.
cc: Operations Center
Executive Secretary
DCI Security Staff
Cable Secretariat
Security Duty Office (thru
Director of Security)
Mr. John. N. McMahon
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 25X1A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 roved For Release 2000/06/0?CIA-RDP90-00708R000100
t
Distribution: Subject
Orig - DD/A Subj
1 _ DD/A Chrono
DDA
1 - DD/O
1 - DD/S&T
1- ADD/A
1- EO-DD/A D/L, D/MS, ID//P, D/S, D/
1 - Ea: &/D D/CO, D/F ,
1 _ C/ISAS
I _ C/IRS
1 -RCS
1 -C/HS
1
- SSA-DD/A
1
- CMO -DD/A
1
- C/PS-DD/A
1
- AR/DD/A
1
- AI/DD/A
Release 2000/06/01 : CIA-RDP90-00708R00010
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL
29 JULY 1975
DD/A ADMINISTRATIVE
NOTICE NO.1 75-6
(This Notice Expires on 15 August 1975)
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my temporary absence from the Office,
4 August through 15 August 1975, Mr. John N. McMahan
is designated Acting Deputy Director for Administration
STATINTL
Distribution:
Operations Center
Executive Secretary
DCI Security Staff
Cable Secretariat
Security. Duty Office (thru
Director of Security)
Mr. John N. McMahon
John F. Blake
Deputy. Director
for
Administration
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Distribution:
Orig - DD/A Subject
1 - DD/A Chrono
1 - DD/I
1 -DD/O
1 DD/S&T
1- ADD/A
1 - EO -DD/A
1 - Ea: D/CO, D/F, D/L, D/MS, IDD//P, D/S, D/T
& D/JCS
1 - C/ISAS
1 - C/IRS
1 - RCS
1 - C/HS
1 - SSA-DD/A
1 - C MO -DD/A
1 - C/PS-DD/A
1 - AR/DD/A
1 - AI/DD/A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved FAQ QUQ/06/m11T:] t JPbOWh8R000100090001-9
PERSONNEL
24 September 1975
ement
Reference: Directorate of Administration Personnel Manag
Re Handbook
APPOINTMENT OF SUB-GROUP GRIEVANCE COUNSELORS
on IX "Employee Grievances" of
In accordance with Section Hand-
rappo nelinted Management
in each
the Directorate of Administrati
book, a Grievance Counselor The following list identifies these
Directorate Sub-Group.
STATINTL Grievance Counselors :
office
DD/A ADMINISTRATIVE
NOTICE NO. 75-7
Location
3701 601 Magazine
Cornnunications
2972
1213 Key
Finance
4011
2B29 Headquarters
Joint Computer Support
3046
1226 Ames
Logistics
6322
1D4040 Headquarters
Medical Services
7841
5E67 Headquarters
Personnel
S861
4E60 Headquarters
Security
2483
1016 C of C
Training
7776
7C32 Headquarters
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R00
STATINTL
 For Release 2000/06/01 : CIA-RDP90-00708R0001000900
Distribution:
Orig - DD/A Subject
1 - DD/A Chrono
1 -DD/A
1 - ADD/A
1 - EO-DD/A D/L, D/MS,
D/JCS
C/HS
1 - SSA -DD/A
1 - CMO -DD/A
1 _ AA-DD/A
1 - C/PS
1 - AR/DDA
1 - AI/DDA
,
1 - ea D/CO, D/F,
D/P, D/S, DTR, C/ISAS, C/IRS, C/RCS,
elease 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
(This Notice Expires on 15 October 1975)
PERSONNEL DD/A ADMINISTRATIVE
26 September 1975 NOTICE NO. 75-8
ANNOUNCEMENT OF ASSIGNMENT
Effective 22 September 1975,
was designated Chief, Plans Staff, DDA.
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 W,-
29 September 1975
1 -
JFB
1 -
JNM
1 -
RFZ
1 -
each DDA Office
1 -
ISAS
1 -
Regulations Control Branch
1 -
History
Staff
1 -
SSA/DDO
1 -
CMO
1 -
AA/DDA
1 -
Plans
Staff
1 -
Asst.
for Information
1 -
Asst.
for Resources
1 -
IPS
I
Approved For Release 2000/06/01 : CIA-RDP90-0
Approved For Release 2000/06/01 : CIA-RDP90-0
 ~tA ii ~Ecvcdiladzr~s
-Approved For Release 0~0/0Wi : CI~NI ~=O~~'08 01 ~0 ;
ORGANIZATION
15 December 1975
DD/A ADMINISTRATIVE
NOTICE NO. 75-9
MEMBERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
REFERENCE : DD/M$S Administrative
RESCISSION: DD/A Administrative
Instruction No. 73-11, dtd 15 June 1973
otice No. 75-4, dtd 11 June 1975
Following is a list of/Administration management Advisory Group (ADMAG)
members, effective 1 January ]e976:
Off ice
r MG-Career Sub-Group
Communications
Finance
Joint Computer Support
Logistics
Medical Services
Personnel
Security
Training
Extension
Term Expiration
2F28 Hqs
5276
July 1976
1B16 Hqs
4225
January 1977
503 Key
2767
January 1977
GA0519 Hqs
4311
July 1976
1104 Ames
3173
January 1977
1D4054 Hqs
7442
January 1977
626 C of C
3465
January 1977
3F22 Hqs
7293
July 1976
1001 C of C
2200
July 1976
IRECTOR FOR ADMINISTRATION:
STATINTL
ecif iv 'Officer
Approved For R# 4 /p1 _: %- P?0UOS 7 08R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL
18 DECEMBER 1975
DD/A ADMINISTRATIVE
NOTICE NO. 75-10
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
Effective 29 December 1975 through 4 January 1976,
Mr. John N. McMahon is appointed Acting Deputy Director
for Administration.
STATINTL
Distribution:
DDI
DDO
DDS&T
OLC
OGC
IG
C/Review
NIO
IC
Exec.
ER
Secretary, CIA
Secretariat
Commo Watch Duty Officer
DCI Security Staff
SDO
Operations Center
Each DD/A Office Director
John F. Blake
Deputy Director
for
Administration
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For R P90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708RE 9OO9OQ1 9
SECURITY )DA ADMINISTRATIVE
14 January 1976
APPOINTMENT OF DAA SENIOR EMEI/tENCY EVACUATION OFFICER
In accordance with
is hereby appointed to 'erve /s the DDA Senior Emergency
Evacuation Officer vice
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
STATINTL
STATINTL
STATINTL
 INIS ~~ttAATIVE-INTERNAL USE ONLY
Approved For FeDlease 5000/06/01 : CIA-RDP90-007088000100090001-9
PERSONNEL
27 JANUARY 1976
STATINTL
DDA ADMINISTRATIVE
NOTICE NO. 76-2
RESTORATION OF FORFEITED LEAVE
HN - dated 22 January 1975, authorized Deputy
Directors to determine the propriety of factors responsible
for cancellation of scheduled annual leave and to approve
restoration of such forfeited leave. I hereby redelegate
this authority to the Executive Officer/DDA for those situations
occurring in this Directorate. STATINTL
Approved For Rel%W3?pgf&Cigl~-q 4 4 R9OtW ?00100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
PERSONNEL DD/A ADMINISTRATIVE
17 MARCH 1976 NOTICE NO. 76-3
(This Notice Expires on 28 March 1976)
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION.
During my temporary absence from the Office,
21 through 28 March 1976, Mr. John N. McMahon is designated
Acting Deputy Director for Administration.
STATINTL
Distribution:
DCI
DDCI
DDI
DDO
DD/S&T
D/DCI/NIO
AD/DCI/IC
IG
OGC
OLC
Executive Secretary
Operations Center
DCI Security Staff
Cable Secretariat
SDO (thru D/OS)
Each Office Director/DDA
Cf.S A S
e/ -I's ADMINISTRATIVE - INTERNAL USE ONLY
Ap t- For F Ig e. 2, Qg/~1~J~ ; P 9cO, 7 000100090001-9
 0
PERSONNEL
23 April 1976
DDA ADMINISTRA;IVE
NOTICE 76-4 V
DDA FAMIL~ VISITATION DAY AT HEADQUARTERS
1. The Directorat of Administration will hold its
family visit to the Hea uarters Building, as well as other
buildings occupied by DD personnel, on May 15, 1976.
2. For your guidanc , the following information is
provided:
STATINTL
STATINTL
children may recognize empl
official cover.
4th graders. Parents shou
for security--not necessar
schoolers, but presumably
e families as follows:
sible children, mother,
elatives living with the
ther defined the phrase
ildren" as meaning those
children who can apprecia
employee. The DDA has fu
"mature and responsible c
are limited to employees,
oyees (only those authorized
rs Building) and detailees
the military services, cur-
etropolitan area, and witting
members of their immedia
spouse, mature and respo
father, and other close
from other agencies and
rently assigned in the
including contract emp
to enter the Headquart
a. Eligible guest
appropriate, for the visitatio
this program and need
ly limited to high
d realize that their
yees who are under
c. The following buildin
Chamber of Commerce, Ames, Key
447
QOOfl 1O1 : an PDo r 6oo1 o9pR101--9z--o
s will be open, as STATINTL
s: Headquarter
Magazine, and
Approved For ReleasAeDM 000506/~0,1 9lA-F l~f %g7M1~Ogf! 0090001-9
 ADMM,INIST VE - INTERNAL USE ONLY A
Approved For Release 2oTO}06/01 : CIA-RDP90-00708R000100090001-9
d. (Cont'd)
Auditorium
Medical Services Exhibit (1-D-41)
Communications Center (1-B-21)
OJCS Computer Center (GC-03)
CIA Library (1-E-41)
Credit Union (1-J-33)
EAA Store (no sales) (1-J-37)
Rendezvous Room (no meal service)
Cafeterias (meal service in North
only) (1130-1400)
Employees will be permitted to escort members of
their families to their offices except for offices
open for regular business.
e. The program will include:
Location Event
Auditorium Introductory Remarks - Mr. Blake
(1000 & 1100)
Headquarters Tour of open areas (1000-1400)
Cafeteria (North) Lunch (regular prices)
Employee's Office Tour
3. The following ground rules shall apply:
a. Employees will be required to escort their
spouse/relatives throughout the visit.
b. No temporary badges or tickets will be
issued. Entrance of non-employees to the Auditorium
and Headquarters areas will be based on the display
of the badge of the accompanying employee.
c. Participants may enter and leave the Head-
quarters grounds through Gate #1 (Route 123) or
Gate #3 (Parkway). Gate #3 will open at 0900 and
close at 1330.
d. Parking at Headquarters Building will be
permitted in the Visitors Parking Lot near the Main
Entrance and in any unreserved spaces in North and
other parking lots.
e. All participants will be expected to report
initially to the Auditorium, after which they will
be permitted to tour Headquarters Building or one of
the other open buildings.
Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
 p1 USE ONLY
Approved For I &A9J i Id9T01 : 6TX-W6AI~ 90-00708R000100090001-9
4. Because of the numbers involved, the program will
be run in two sessions starting at 1000 and 1100 hours.
Because of the limits on auditorium seating, the split should
approximate 50-50, although some adjustments may. be possible
overall within the Directorate.
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION
STATINTL
Distribution on this was made by Regs Control Br.
?
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
 Approved For Release 20 ,/0 1. O i 9~0 8R000100090001-9
41
ORGANIZATION
28 April 1976
DDA ADMINISTRATIVE
NOTICE No/76-5
29 April 976
STANCE PROGRAM (MAPJJ REVIEW COMMITTEE
?
?
2. Two Offices are
their needs and participatio
than the other Offices. Thi
to the development and oper
believe this Review Commit~e
a current assessment of bop
represented only because
are of a lesser magnitude
irectorate remains committed
of the MAP programs and we
All be of assistance in making
the r progress and status.
STATINTL
Attachment
Approved For Release 2p0414 QIQ#Ar-REP91Qa8W000100090001-9
 Approved For Re #e~?b'ffl& 6f0ii'TEik-~zb 90-00708R000100090001-9
(3) Have been completed.
(4) Are still in development.
b. Identify those programs, in development, which
should be selected for review.
c. Review the status of the selected MAP programs
(1) Identify accomplishments to date
against planned milestones (MBO).
(2) Determine the reasons for any
slippages which may have occurred,
such as:
(a) Unrealistic milestones
(b) Inadequate resource commit-
ment either by OJCS or the using
component.
(c) System design or require-
ments were not frozen at a reasonable
time and programs are being developed
open-ended to accommodate new require-
ments.
(d) Program no longer has suffi-
cient priority when weighed against
other DD/A requirements.
(3) Determine which of the following actions
should be taken in the case of serious slippages:
(a) Establish new milestones and
operational start-up dates.
(b) Establish a higher priority
and commitment of resources.
(c) Freeze system requirements or
design.
(d) Suspend development to a later
date.
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
err rrr,T TIV - I1 T T NAL USE ONLY
 Approved For Release 20 ,Q/ 6QT' .1, -R4, A,Q7 R9,k9100090001-9
MAP REVIEW COMMITTEE
1. The Management Assistance Program (MAP) has now
been underway since November 1973 and considerable progress
has been made in developing the many systems involved in the
Program. However, there has not been a recent overall review
of the major systems and the priorities and level of effort
required for their accomplishment. Because the many
? operational programs of the Directorate supported by MAP are
dynamic and interrelated ' h
?
and because of the continuing needntosreassessntheocommit-
ment of the limited resources of the Office of Joint Computer
Support (OJCS), the Directorate can profit from an overall
review at this time.
2. There is established, accordingly, a MAP Review
Committee consisting of representatives of the Offices of
Joint Computer Support, Logistics, Personnel Finance, Secu-
rity, rity, and Medical Services. Deputy Direc-
STATINTL tor of Join omputer Support, is Committee Chairman.
STATINT
of the Office of the DD/A is my representative
on the Committee. Other representatives are:
OFFICE REPRESENTATIVE STATINTL
Personnel
Finance
Logistics
Security
Medical Services
? Joint Computer Support
3. The overall objective of the exercise is to evaluate
the need for each of selected MAP systems, the probability of
its meeting planned milestones, and whether or not the current
? priority, i.e., commitment of resources, is appropriate to the
requirements of the Directorate as we know them today.
4. In achieving this objective, the Committee will
accomplish the following action steps:
a. Identify those MAP programs which:
(1) Were known in November 1973.
(2) Have been added since November 1973.
Approved For Relea~'96'2'O&)` / 1 : df4~"KbOdtOI'R000100090001-9
 Approved For ReleasUPIDUO 61013 el NA NQLMIDWR000100090001-9
d.. Study the priorities given to all
systems within the MAP (DD/A Support)
parameter and determine whether the
programs should be adjusted to bring about
a different set of priorities.
5. The Committee is also authorized, at its own
discretion to study the interrelationships of the systems
now identified as MAP and determine whether any could be
? developed more feasibly as "stand-alone" systems, even if
their future operation would have to be driven by mini-
computers. Such decisions would have to be made within
the framework of overall OJCS cognizance and participation.
? 6. The target date for completion of this review is
27 May 1976.
STATINTL
John F. Blake
Deputy Director
for
Administration
Distribution made by Regs Control Br.
- 3 -
Approved For ReIeas Hbii Tbf : I *bFV9b-A 8R000100090001-9
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01: CIA-RDP90-00708R000100090001-9
PERSONNEL DDA ADMINISTRATIVE
27 May 1976 NOTICE 76-6
DDA PERSONNEL ROTATION PROGRAM
It is the policy of the Directorate of Administration
that employees be given the opportunity to develop and
strengthen their experience in the broadest possible areas
of administrative support. To assist in achieving this goal
a limited Directorate rotational program is established to
select highly qualified individuals for assignment to
positions in Sub-Groups other than their own. As experience
is gained in operating this program its extension is
envisioned.
Staff personnel in grades GS-14 through GS-16 are
eligible for nomination. Those nominated will have demonstrated
the ability to assume positions encompassing broader
responsibilities and covering wider administrative dimensions.
Each employee selected should have exhibited excellent
performance in his area of responsibility as indicated by the
last two fitness reports.
POSITION IDENTIFICATION AND SELECTION PROCESS
To implement this policy each DDA Office Director (except
D/MS) will identify at least one position at the GS-15/16 grade
level which may be staffed by an officer from another DDA Sub-
Group. He will also select at least two officers from his
Sub-Group to be considered for rotation to another Sub-Group.
Details on each position as to grade, type duties to be performed,
recommended length of assignment, and the date.assignee is needed
will be prepared. For each officer nominated a current biographic
profile, the last two fitness reports and a short resume of
duties in his various assignments will be provided. This
information will be forwarded to the DDA/CMO not later than
1 July 1976.
Approved For Release 2000/06/01 : CIA-RDP90-0098 p100090001-9
ADMINISTRATIVE - INTERNAL
 - INTERNAL USE ONLY
Approved For 0I06~/012_C1A-RDP90-00708R000100090001-9
By 15 July 1976 the DDA/CMO will forward to each
Office Director information on positions identified and
officers nominated for rotation by the Sub-Groups. Each
Office Director will submit by 2 August to the DDA/CMO his
recommendation for proposed assignment of officers to each
of the identified positions indicating a principal and an
alternate for each.
By 16 August 1976 the Senior Personnel Resources
Board will convene to select primary and alternate candidates
for each position. The list of Board selectees will be
forwarded to the DDA for final approval; concurrently, the
reassignment date (usually within a six-month period) will
be established.
The program now being administered by the DDA Personnel
Panel to fill a limited number of MG positions for which no MG
officer is available is considered a supplemental plan and is
not to be used as an alternative to this program.
DURATION
Normally the assignment will be for a two-year period
and a letter of understanding will detail the agreement. The
sponsoring office will maintain career responsibility for
its candidate. This will include competitive ranking
evaluation so that the individual will receive appropriate
consideration for further development and advancement. The
host office will prepare the employee's annual fitness report
and any other correspondence concerning performance in the
assignment. The employee will be assigned to an established
position and will not be placed in the development complement.
EMPLOYEE COUNSELLING
The selected employee will be advised of assignment
duration and of the obligation to return to the parent office
upon completion of the prescribed tour. The employee will be
advised that this voluntary assignment is a developmental
one designed to broaden his view of Agency requirements and
further develop his managerial skills. It is the responsibility
of the sponsoring office to ensure that the employee receives
firm counselling on the purpose of the rotational assignment,
promotions, future assignments, and what is planned upon
return from the rotational assignment.
Approved For Release &//D1E: CIA N D 0d b8'b'100090001-9
 Approved FoEkrke WOO T06101N'GI N*Dgio- bI R000100090001-9
_3-
ANNOUNCEMENTS
Each Office will ensure that all qualified employees
are considered for this voluntary program. Interested
employees should make known to their respective career Sub-
Groups their interest in being considered for participation
in the program. Inquiring employees will be counselled on.
their eligibility for program participation. Employees are
reminded, however, that only a few positions are being
identified and, therefore, only the most highly qualified
will be selected to participate.
POSITIONS
Although Offices may identify more than one position
for Senior Personnel Resource Board consideration each
(including O/DDA but with the exception of OMS) will host one
officer during the initial phase of the program.
STATINTL
John F. Blake
Deputy Director
for
Administration
~'' Approved For FM b6O1 i'01 :'ITi -- 94 0 000100090001-9
 Approved For Relea '2iOb 94 : GI WDM8R0001000900Q1-9
G 70-- -7G
ORGANIZATION
DD/A ADMINISTRATIVE
NOTICE NO. 76-7
4 JUN 1976
MEMB~RS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
REFERENCE : DD/MFS Administra 've Instruction No. 73-11, dtd 15 June 1973
RESCISSION: DD/A Administrative otice No. 75-9, dtd 15 December 1975
Following is a list of Administ
members, effective 1 January 1976:
Office Name
MG Career Sub-Group
mmunications
MWFi-nance
Joint Computer Support
Logistics
Medical Services
Personnel
Security
Training
7DO1 Hqs 4541
1B16 Hqs 4225
503 Key 2767
0513 H s 4045
10 8120
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
tion Management Advisory Group (ADMAG)
Executive )officer
054 Hqs 7442
C of C 3465
Hqs 7238
of C 3271
July 1977
January 1977
January 1977
July 1977 TATINT
January 197'
January 1977
January 1977
July 1977
July 1977
Approved For ReleasNel/01 I.N1d#?04T08R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL DD/A ADMINISTRATIVE
28 JULY 1976 NOTICE NO. 76-8
'e',
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my temporary absence from the Office,
31 July through 15 August 197 6 , Mr. Michael J. Malanick
is designated Acting Deputy Director for Administration.
STATINTL
Distribution:
DCI
DDCI
D/DCI/IC
DDI
DDO
DD/SEIT
D/DCI/NI
IG
OGC
OLC
' Exec. Secretary
Operations Center
DCI Security Staff
Cable Secretariat
SDO (thru D/OS)
Each DDA Office Director
John F. 131axe
Deputy Director
for
Administration
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For MeWx_q62M(?9/01 IeTA o b5- o90 R000100090001-9
lw~ 1110Y_
DDA ADMINISTRATIVE
NOTICE NO. 76-9
EMPLOYMENT OF RELATIVES
DEFINITI
The define ion of a relative will be as listed in
Title 5, U.S.C. 3 10 which specifies the following sister,
included: father, mother, son, daughter, hb uotand, wife,
ne hew, niece,
uncle, aunt, first cousin, P hter-in-law,
m -in-law, son-in-law daug
father-in-law, oth r
brother-in-law, sist r.-in-law, stepfather, stepmother,
stepbrother, stepsister, half brother
stepson, stepdaughte ,
or half sister.
xceptions to this policy
or exception will be
,r Administration for
will be extre y
forwarded to the Deputy Director f
final determination.
mel rare. Requests
or evaluate a relative
boards.
2 It is anticipated that
1 reassignments should be
es
tion. Under no circumstanc
P
through membership on panels or
cons
'll a erson supervise direct
howeve ,
idered to remedy the situ
if possible, personas
y
emp
considered as Staf
ed
l
oy
elatives already are emp
ate change is expected,
In case
in the same Office, no immed
policy of the Directorate of
employed
ves will not be
'; NT-tice
of t
up. For the puP
ees.
lo
f
r
same
Contract employees will be
s where two or more
m
Office or same Sub-G
Ad inistration that relat
1 It shall be th
POLICY
loyee ^-c +ht. n;rectorat
Em
p
3,
STATINTL bases
serving of other Directorat
'b"ity
i
of Administration
in positions under
will be governed
rates.
the response
those Direct
by policies established by
0-
STATINTL
Approved For Relea ?999/ (Ql jLC A-# IRAQ 70RADO'f00090001-9
 Approved F f*9gis 06/6-VTIM)k2 0 -T108R000100090001-9
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R0001000900
 Approved For Relegsa AOF0/66)b1E: 8IX-l DD -00708R000100090001-9
PERSONNEL
20 August 1976
DDA ADMINISTRATIVE
NOTICE NO. 76-10
APPOINTMENT OF DDA UPWARD MOBILITY OFFICERS
The Directorate of Administration is presently involved in the
development of Office Upward Mobility programs. These programs will be
designed to provide career opportunities for lower level employees
who are in positions which do not enable them to realize their full
work potential. The following individuals have been appointed as
Upward Mobility Officers in the DDA:
PHONE
LOCATION
25X1 A
OFFICE
7307
7D10 Has STATINTL
Directorate
8-8108
3B29^
Communications
4502
2D00 Has
Data Processing
2972
1213 Key
Finance
8-8131
2F31E
Logistics
7711
lD4061 Has STATINTL
Medical Services
6772
5E68 Has
Personnel
5643
4E63 Has
Security
2442
926 C of C
Training
STATINTL
FOR THE DEPUTY DIRECTOR FOR ADMINIST
E~x
E2 IMPDET
CL BY 004171
Approved For Release~20~0I0~/01 :CIA RDP90 00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
DISTRIBUTION LIST FOR
DD/A AI IINISTRATNE ISSUANCES
Copies of issuances are to be distributed as follows:
Orig DD/A Subject
1 -? DD/A Chrono
1 - DD/A
1 ADD/A
1 - EO-DD/A
1 D/F
2-D/CO
1 - D/ODP
1 D/L
1 - DIMS
1 -? D/ S
4 D/OP
1 - D/OTR
1 c/ISAS
1-.C/RCB
1 C/HS
1 - SSA-DD/A
1 - CM0-DD/A
1 AA-DD/A
1 -_ C/Management and Assessment Staff
1 AI-DD/A
1 IPS
1 Agency Archives
!- 15
The Above is a general distu of individual lisstuanOsigi~ Originator
or the EO-DD/A for distribution
of
the distribution differs from that sattached to thes should be
noted on a separate sheet of paper,
the issuance.
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-
 Approved For R bS2W/006101- : INXR OLM708 000100090001-9
PERSONNEL DDA ADMINISTRATIVE
Effective 14 September 1976, is-
assigned to the Staff of the DDA and will serve as the
Equal Employment Opportunity Officer for the Directorate
of Administration.
STATINTL
STATINTL
!Deputy Director
for
Administration
John F. Blake
Approved For UA901160708M00100090001-9
 ForLp'OpAu 0/SQ6/01 : CIA-RDP90-00708R00
Orig - DD sect
1 - DD/A Chrono
1 - DD/A
1- A -DD/A
1 - EO-DD/A
1 - D/F
2 - D/CO
1 - D/ODP
1 - D/L
1 - D/MS
1 -D/S
4 - D/OP
1 - D/OTR
1 - C/ISAS
1 - RCB
1 - C/HS
1 - SSA-DD/A
1 - CMO/DDA
1 - AA -DD/A
1 - C/MAS
1 - AI/DDA
1 - C/IPS
For Release 18/WFII LMA-RDP90-00708R00
1 - Budget Staff/DDA
 Approved For RFI,q9
PERSONNEL
10 SEPTEMBER 1976
06/01 ~ 9ON0o708R000100090001-9
DDA ADMINISTRATIVE
NOTICE No. 76-12
STATINTL
as designated J' 1"" ""' L
Effective 23 August 1976,
Acting Chief, Information stems Analysis Staff during the detail
of to the fice of the Inspector General.
STATINTL
?
Approved For Relea a (WE: CI Q+DOM R000100090001-9
 Release 2000/06/01 : CIA-RDP90-00708R00010
Distribution:
Orig - DD/A Subject
1 - DD/A Chrono
1 - DD/A
1- A -DD/A
1 - EO-DD/A
1 - D/F
2 - D/CO
1 - D/ODP
1 -D/L
1 - D/MS
1 - D/S
4 - D/OP
1 - D/OTR
1 - C/ISAS
1 - RCB
1 - C/HS
1 - SSA-DD/A
1 - CMO/DDA
1 - AA -DD/A
1 - C/MAS
1 - AI/DDA
1 - C/IPS
1 - Agency Archives
1 - Bud et Staff/ I~
Rase 2000/06/01 : CIA-RDP90-00708R00010
 ADMINISTRATIVE - INTERNAL USE ONLY
}' ~AAr?ved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
ORGANIZATION OF THE
OFFICE OF THE DD/A
DD/A ADMINISTRATIVE
NOTICE NO. 76-13
Reference : DD/A Admi istrative Instruction No. 76-1 dated 19 July 1976
Rescission: DD/A Organi tion Chart dated 19 July 1976 attached to
DD/A Admi.nist ative Instruction No. 76-1
Effective immediately the s ff element in the Office of the
Deputy Director for Administration 's reorganized to that shown on
the attached organization chart. Th CIA History Staff will report
directly to the Assistant for In forma on.
PEN AND INK CHANGE: Please mark thro h the organization
chart attached to DD/A Administrative Inst tion 76-1 and annotate
by stating "Rescinded by DD/A Administrative _otice 76-13."
Approved For Rele sMe NI 17 1 = CIAWlE -- AL 9 0SN08R000100090001-9
 0 i
Approved For Release 2000/06/0 CIA-RDP90-00708R000100090001-9
ADMINISTRATIV .TERNAL USE ONLY
ORGANIZATION
DIRECTORATE OF ADMINISTRATION
SPECIAL SUPPORT
ASSISTANT
MANAGEMENT
AND ASSESSMENT
STAFF
ASSOCIATE DEPUTY
INFORMATION
SYSTEMS ANALYSIS
STAFF
w
OFFICE
OF MEDICAL
SERVICES
#FICE OF
COMMUNICATIONS
OFFICE OF
LOGISTICS
DEPUTY DIRECTOR
FOR ADMINISTRATION
CAREER
MANAGEMENT
STAFF
OFFI,O7F,OF-
P NEL
DD/A ADMINISTRATIVE
NOTICE NO. 76-13
ASSISTANT
FOR INFORMATION
CIA H18TORY
STAFF
OFFICE OF
TRAINING
L
INFORMATION AND
PRIVACY STAFF
OFFICE OF
FINANCE
OFFICE OF
DATA
PROCESSING
OFFICE OF.
SECURITY
Approved For Relea q f9 - Cz1 L~9 R000100090001-9
 For ReJgas& 2000/06/01 : CIA-RDP90-00708R00
Distribution:
Orig - DD/A Subject
1 - DD/A Chrono
1 - DD/A
1- A -DD/A
1 - EO-DD/A
1 - D/F
2 - D/CO
1 - D/ODP
1 - D/L STATINTL
1 - D/MS
1 - D/S
4 - D/OP
1 - D/OTR
1 - C/ISAS
1 - RCB
1 - C/HS
1 - SSA-DD/A
1 - CMO/DDA
1 - AA -DD/A
1 -. C/MAS
1 - AI/DDA
1 - C/IPS
1 - Agency Archives
1 - Budget Staff/DDA
lease 2000/06/01 : CIA-RDP90-00708R00010
 Approved For W e`$ 'OT/0'I :ItiTi 609bs60id t00 61 9 Oa
DDA ADMINISTRATIVE
NOTICE NO. 76- 14
During my temp rary absence from the Office, 27 September
through 13 October 1 76, Mr. Michael J. Malanick is designated
Acting Deputy Directo for Administration.
In accordance wit the existing delegation of authority
from the Director of Cen ral Intelligence, Mr. William W. Wells
will serve as Acting Chai man of the Information and Review
_ 1 . 1_ _ .. ..-P mgr ohccnrP_
*I-
Approved For Release 2000/06/01 CIA-RDP990-0QZ
ADMINISTRATIVE - INTERN L
Distribution:
DCI
DDCI
D/DCI/IC
DDI
DDO
DDSVT
D/DCI/NI
IG
OGC
OLC
Executive Secretary
Operations Center
DCI Security Staff
Cable Secretariat
SDO (thru D/OS)
Each DDA Office Director
STATINTL
 Approved For Re NtS2 1 610lt b 98 6708R000100090001-9
(This Notice Expires 1 November 1977)
DDA ADMINISTRATIVE
PERSONNEL NOTICE NO. 76-15
4 October 1976
ANNOUNCEMENT OF APPOINTMENT OF
DDA EQUAL EMPLOYMENT OPPORTUNITY OFFICER
as been appointed the Equal Employment officer
STATINTL 1.
Directorate of 72ministration, in
h
e
for t
Directorate policy Objectives concerning Opportunity Plan
the Annual Personnel Plan (APP) and the Equal Employment
(EEOP).
2. The specific mission of the DDA EEO Officer requires that he take
all legal and feasible actions and exert all proper efforts f ransu sex,
DDA careerists who are members of minority group hane efca st e of the same
religion, national origin, language, or physcal
opportunities for career development as every other Directorate careerist.
3. To successfully accomplish this mission, the DDA EEO Officer will
have the following specific responsibilities:
a. Ensure that all DDA EEO programs incorporate and implement
every legal and regulatory requirement and that they are designed
and administered to enhance the recruitment, placement, promotion
and utilization of women and members of minority groups.
b. Assist the DDA in the planning, implementation, and execu-
tion of Upward Mobility Programs in the various components and
staffs of the Directorate.
c. Serve as the primary action officer in monitoring the
ascth they are carried
management and effectiveness ofa the of programs
in the various components and the .
d. Act as the representative of the Deputy Director for
Administration to all Agency components on EEO matters concerning
the Directorate.
e. Participate, as necessary, in the EEO complaint process. with EEO
f. Ensure that Directorate
andldevelopment s through
matters keep current on EEO programs
appropriate training.
4. In fulfilling the above responsibilities, the DDA EEOaOfficer will
review files of minority and women applicants for employment,
TT~,,TIVE - INTERNAL USE ONLY
Approved For Releas~ 686AM1 : CIA-RDP90-00708R000100090001-9
 Approved For Re a ,0 6/01 I 0QibYT08R000100090001-9
EEO those of individuals rejected f~romph enswithure com-
practices have been followed. Through input to the
ponents and staffs, he will compile, evaluate, andf rov dericpttato's APP.
Agency EEOP and monitor the reporting procedures He will serve as the principal advisor to component adand sstaf inchiefs develop con-
cerned with the Directorate Upward Mobility Program,
ment of procedures for selection of eligible candidates for that program,
and prepare periodic reports informing the DA anADDAso thedstatus and
results of Upward Mobility. He also Directorate's population by age, grade, race, and sex, as well as its pro-
fessional, technical and clerical strength by age, sex, and grade.
5. Finally, the DDA EEO Officer will keep the DDA and ADDAinff~led
of any new or amended federal laws and regulations, applicable to Equal n
Employment and determine their impact on the Agency. Under the direction
of the Deputy Director for Administration,
he will serve as the principal maintain advisor to and spokesman for actinsethat have EEO implications with other EEO
liaison and coordinate te
officers, coordinators, and counselors and their superiors.
STATINTL
Deputy Director
for
Administration
~ TTIVE - INTERNAL USE ONLY
Approved For Releas T~/06/01 : CIA-RDP90-00708R000100090001-9
 I
-Approved For PAgj@A ZQ,(kQ/1 1Oi : 90M7VR000100090001-9
41
This NotRce Expires 1 October 1977
ORGANIZATION
15 OCTOBER 1976
DDA ADMINISTRATIVE
NOTICE NO. 76-16
ADMINISTRATION OF INTELLIGENCE COMMUNITY STAFF
address is ICS Registry, 6
Officer, Room 7G25 Headqu
ctober 1976, the Intelligence Community
ility for its own administrative
lated correspondence and admini.s-
int the Intelligence Community
Staff should be directed
support. All support-r
trative inquiries conce
Staff assumed responsi
1. Effective 1
Director of Central Intelligenc
of the DCI area.
914 Headquarters Building.
fficer, DCI, retains responsi-
bility for the administrative
Administrative
rters, extension 4401. The mailing
2. The Administrative
upport of the Office of the
and the Independent Offices
STATINTL
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
 Approved For RoWasles2O@/D&01 : fl1X 9M7ftTR'000100090001-9
DO NOT FILE IN MANUALS
DESTROY AFTER READING
DDA ADMINISTRATIVE
NOTICE NO. 76-17
STATINTL
is designated
STATINTL Chief, Information Sys\ems Analysis Staff, vice STATINTL
retired.
0
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved DP
FbVA61LW9Vid(Y /06/RTbW1 90 00708R000100090001-9
DDA ADMINISTRATIVE
PERSONNEL
21 December 1976 NOTICE NO. 76-18
EMPLOYMENT OF RELATIVES
0
Rescission: DDA Admistrative Notice No. 76-9, dated
16 gni
DEFINITION
The definition of a relative is as specified inaughter,
Title 5, U.S.C., as follows: father, mother, son, d night,
brother, sister, uncle, aunt, first cousin, nephew,
husband, wife, father-in-law, mother-in-law, son-in-law,
daughter-in-law, brother-in-law, sister-in-law, stepfather,
stepmother, stepson, stepdaughter, stepbrother, stepsister,
half brother and half sister.
POLICY
1. It is the policy of the Directorate of Administration
that relatives will not be employed in the same Office or same
will relatives
Employees. Where Contract
Sub-Group. For e as purpose
will be e considered
already are employed in the same Office, nori immediate
encsa geuis
required. If possible, however, personnel
be considered. Under no circumstances will a person directly
supervise or a relative evaluate a relative through member-
ship on panels or boards.
0TJ[o 1 : GSA-RDP90 00708R000100090001-9
I Approved For R4 MifiR
 _ y Approved' For ReleaseM O~~/~ / 11V -lA-~bFW-bb7b? t 1Y00090001-9
STATINTL
3. Directorate of Administration employees serving
overseas, including Office of Communications careerists
occupying Communications positions, will be governed by
policies established by the Deputy Director for Operations.
Similarly, Directorate of Administration employees at
domestic installations under the authority of other
Directorates will adhere to policies established by those
Directorates.
STATINTL
John F. Blake
Deputy Director
for
Administration
Approved For Rel%tsfi3M ~/~~E:- CI-00708R0001 90-00 S08RR000100090001-9
 ADMINISTRATIV T
Approved For Release 2000/06/1: CiAN-I-bBTA060100090001-9
ORGANIZATION
27 December 1976
7D01 Hqs
1B16 Hqs
0513 Hqs
6 Ke
3F0
1D40 qs
5E67 s
GE31 Hq
921 C of
MEMR\ERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
REFERENCE DD/MSS Admin'strative Instruction No. 73-11, dtd 15 June 73
rescission: DD/A Administr ive Notice No. 76-7, dtd 24 June 1976
Following is a list of Admin\stration Management Advisory Group (ADMAG) members
1077.
effective 1 Januar
y
STATI NTL
Office
MG Career Sub-Group
Communications
Data Processing
inance
Logistics
Medical Services
Personnel
Security
Training
DD/A ADMINISTRATIVE
NOTICE NO. 76-19
Extension Term Expiration
4541 July 1977
5963 January 1978
4045 July 1977
2591 January 1978
8-8257 January 1978
7791 January 1978
7841 January 1978
7238 July 1977
2452 July 1977
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION: STATINTL
STATINTL
Approved For'We i~ /fib/Q1 ~ TIABAtP 0t7OBR000100090001-9
 n ,
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
DISTRIBUTION LIST FOR
DD/A ADMINISTRATIVE ISSUANCES
Copies of issuances are to be distributed as follows:
Orig - DD/A Subject
1 DD/A Chrono
1 - DD/A
1 - ADD/A
1 - EO-DD/A
1 D/F
2 - D/CO
1 - D/ODP
1 D/L
1 - D/MS
1 D/S
4 D/OP
1 - D/OTR
1 C/ISAS
1 C/RCB
1 C/HS
1 - SSA-DD/A
1 CMO-DD/A
1 AA-DD/A
1 C/Management
1 -? AI -DD/A
1 IPS
and Assessment Staff.
1 A, ency Archives
The Above is a general distribution. Check with the Originator
or the EO-DD/A for distribution of individual issuances. If
the distribution differs from that shown above, it should be
noted on a separate sheet of paper, attached to the Origmnal of
the issuance.
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 arepared the attached for your
gnature. PIs note - if you are going 85FAT
comply with recommendations
all Administrative Instructions should bear
an expiration date (a maximum of two years
originating office of the Notice or Instruction.
announcing memberships on boards, committees,
etc. , should bear an expiration date.
The above should be done by the EO or the
after publication) so that outdated policy will
not remain on the books too long. At that
time the Instructions should be reviewed by
the EO -DD/A and updated and reissued if
appropriate. Also, all Notices that rescind,
announce assignments, or delegate authority
should bear the instruction "This Notice is Not
to be Filed - Please Destroy after Reading" or
"This Notice is Not to be Filed - Please Comply
and Destroy" whichever applies. Notices
STATINTL
For Release 2000/06/01 : CIA-
 .Approved For Release 200DW6 OT FCJA DAW-MM8R000100090001-9
DESTROY AFTER COMPLIANCE
PUBLICATIONS
28 December 1976
DD/A ADMINISTRATIVE
NOTICE NO. 76-20
ADMINISTRATIVE ISSUANCES
The following DD/A Administrative Instructions are hereby rescinded:
64-1 Administrative Issuances
64-8 Annual Leave
67-3 Control of Classified Documents and Related. Matters
67-4 Furnishing Information to Liaison Counterparts of Other Agencies
69-1 Administrative Issuances
69-4 Support Services in Emergency Situations
TATINTL 70-3
70-4 Overtime Work
70-5 Approval of Full-Time Academic Training
70-7 Delegation of Authority - Service Abroad Agreement
71-5 Administrative Issuances
72-1 Annual Briefing Program
72-3 Charter for the Support Officer's Advisory Group
72-6 Local Transportation for Visiting Dignitaries
72-7 Rescission
72-8 Coordinating Officer for Nonregulatory Issuances
72-9 DDS Staff Meeting
72-11 Restrictions on Use of Cafeteria Facilities
72-12 Rescissions
72-13 Intelligence Support in Crisis Situations
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 1p rpved t i@~fc ~ h :t14d i~iPl~i~id ~ RiQ~10a 9g8& 9
73-1 Fitness Reports on Senior Officers
73-3 Standard Type Style for Correspondence
73-5 New Format of Memoranda for Approval of the DCI, DDCI, and
Executive Secretary, CIA Management Committee
73-6 Delegation of Authority, Return Prior to End of Tour of Duty
73-7 Temporary Duty Foreign Travel
73-8 Approval and Justification for Requesting Safes and File Equipment
73-9 Termination of Support Services Historical Board
73-10 Procedures for M&S Directorate Honor and Merit Award Recommendations
73=11 Establishment of Management and Services Advisory Group
73-12 M&S Career Board
73-13 Delegation of Authority, TDY Per Diem for Dependents
73-14 Functions of the Executive Officer
7315 Staff Meetings
73-17 M&S Directorate Program and Performance Evaluation System
73-19 DCI Checklist of Upcoming Events
73-21 Letters of Instruction
73-22 Rescission
74-5 DD/A Reporting System
74-6 Special Retirement Options
75-2 Organization of the MG Career Sub-Group Board of the DDA Career Service
75-3 DDA Duty Officers
75-4 Special Retirement Options
75-6 Special Retirement Options
- 2 -
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 ? Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
This also rescinds the following Administrative Notices:
73-3 Preparation of Correspondence
73-11 DD/M&S Duty Officer for the Operations Center
75-1 Appointment of Office EEO Representatives
75-3 Multiphasic Testing Program
76-4 DDA Family Visitation Day at Headquarters
76-14 Acting Deputy Director for Administration
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
- 3 -
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 Approved For Release 20f o 1VILCEIA-RPfP9RQ19p708R000100090001-9
DESTROY AFTER COMPLIANCE
PUBLICATIONS DD/A ADMINISTRATIVE
NOTICE NO.
ADMINISTRATIVE ISSUANCES
The following DD/A Administrative Instructions are hereby rescinded:
64-1 Administrative Issuances
64-8 Annual Leave
67-3 Control of Classified Documents and Related Matters
67-4 Furnishing Information to Liaison Counterparts of Other Agencies
69-1 Administrative Issuances
69-4
STATINTL 70-3
70-4
70-5
70-7
71-5
72-1
72-3
72-6
72-7
72-8
72-9
72-11
72-12
72-13
Support Services in Emergency Situations
Overtime Work
Approval of Full -Time Academic Training
Delegation of Authority - Service Abroad Agreement
Administrative Issuances
Annual Briefing Program
Charter for the Support Officer's Advisory Group
Local Transportation for Visiting Dignitaries
Rescission
Coordinating Officer for Nonregulatory Issuances
DDS Staff Meeting
Restrictions on Use of Cafeteria Facilities
Rescissions
Intelligence Support in Crisis Situations
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 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
72-14 Instructions for Deploying the Initial Emergency Relocation Force
73-1 Fitness Reports on Senior officers
73-3 Standard Type style for correspondence
73-5 New Format of Memoranda for Approval of the DCI, DDCI, and
mmittee
C
o
Executive Secretary, CIA Management
73-6 Delegation of Authority, Return Prior to End of Tour of Duty
73-7 Temporary Duty Foreign Travel
73-8 Approval and Justification for Requesting Safes and File Equipment
73-9 Termination of Support Services Historical Board
73-10 Procedures for M&S Directorate Honor and Merit Award Recommendations
73-11 Establishment of Management and Services Advisory Group
73-12 M&S Career Board
.73-13 Delegation of Authority, TDY Per Diem for Dependents
73-14 Functions of the Executive Officer
73=15 Staff Meetings
73-17 M&S Directorate Program and Performance Evaluation System
73-19 DCI Checklist of Upcoming Events
73-21 Letters of Instruction
73-22 Rescission
74-5 DD/A Reporting System
74-6 Special Retirement Options
75-2 Organization of the MG Career Sub-Group Board of the DDA Career Service
75-3 DDA Duty Officers
75-4 Special Retirement Options
75-6 Special Retirement Options
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 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
This also rescinds the following Administrative Notices:
73-3 Preparation of Correspondence
73-11 DD/M&S Duty Officer for the Operations Center
75-1 Appointment of Office EEO Representatives
75-3 Multiphasic Testing Program
76-4 DDA Family Visitation Day at Headquarters
76-14 Acting Deputy Director for Administration
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
MMMIDA STATINTL
Executive Officer,
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 .Approved For Release 2000/06/01 : CIA-RDP90-00708R00010009000
8 SEP 1976
MEMORANDUM FOR: Executive Officer, DDA
STATINTL FROM
Chief, Regulations Control Branch
Information Systems Analysis Staff
SUBJECT . DDA Administrative Issuances
1. RCB has reviewed the master copy of the DDA Administrative
Issuances and offers the following observations and recommendations:
a. All of the Administrative Instructions dated before
1975 should be rescinded and revisions issued where
appropriate. Several Instructions dated 1975 and
later also should be rescinded. We believe this
action necessary because of outdated policy or titles,
or both, contained in these Instructions. Attachment A
contains a list of outdated Instructions and specific
recommendations.
A Registry
76 - f-17 f
b. Administrative Instruction 69-1, dated 10 January 1969
stated that all-Administrative Notices expire one year
from the date of issuance unless otherwise indicated.
Therefore, Notices contained in the Master Binder
dated 1975 and before are expired, except 75-7 which
will expire on 24 September 1976. Notice 76-3 also
has expired. We have listed in Attachment B the 1976
Administrative Notices with our recommendations.
c. Each Administrative Notice should carry an expiration
date. In most cases, this date should be one year
from the date of publication. An expiration date
should prevent the custodians' binders from filling
up with outdated Notices and provide a simple tickler
system for reviewing Notices for updating.
d. Each Administrative Instruction should be reviewed
periodically to determine if it is still current, and
rescind and revise as necessary. Consideration should
be given to lacing an expiration date on Administrative
Instructions a maximum of two_yearsafter_publication)
so that outdated policy will not remain on the books
too long. This would have the advantage of requiring
review and updating where necessary at the time of
expiration. An Instruction still current could be
reissued and would alert recipients to the continuation
of the policy therein.
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 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
e. Expired or rescinded Notices and Instructions should
be placed in a Master Binder for historical and
research purposes. Current issuances should be :.7 / LL ^~ ;^
l a -
o
a s
B
d
M
/ -a--..
u
ah
e . alit
in
aste1
placed in a separate
one Master Binder for expired or rescinded issuances
and one Master Binder for current issuances. Other
custodians will have only their binder of current
issuances and should remove issuances when they
expire or are rescinded by Administrative Notice.
f. Notices that rescind issuances, announce assignments,
or delegate authority should not be filed in the Master
Binder for current issuances or in the binders retained
by the manuals custodians. They should be filed,
however, in the Master Binder for expired and rescinded
issuances for historical and research purposes. An
instruction should be placed at the top of each such
issuance were the expiration ~ate=normally would
appear) stating "This Notice is Not to be Filed. Please
Destroy or or This Notice is Not-to be.
Filed. Please Comply an3 Destroy." We recommend this
because such notices do not appropriately bear an
date. These notices either require a one-time
response (such as a rescission notice) or serve to inform
employees of an action taken by the DDA. Moreover, an
expiration date for a notice announcing an assignment or
delegation of authority might confuse recipients as to
the duration of the assignment or authority. If the
expiration of an assignment or authority is known at the
time of publication, it should be contained in the text
of the notice. Notices announcing memberships on boards,
committees, and other established groups should be filed
as current issuances and bear an expiration date.
Recipients generally need to refer to such information
over a longer period.
g. Instructions and Notices should not be amended. They
should either be rescinded or allowed to expire and
reissued when necessary with a new number. For example,
Administrative Instruction 64-1 was amended in October 1972
but still retains the number 64-1. At first glance this
Instruction appears to be 12 years old, since the number
64 indicates the year of issuance. Moreover, a new
number leaves no doubt as to which issuance the custodians
should retain and which they should destroy.
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 Approved' For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
h. Although Administrative Instruction 69-1 states that
Notices expire after one year, some Notices in the
Master Binder are still being retained as current,
probably because they bear no expiration date and the
instructions of 69-1 forgotten. We recommend, therefore,
that an Administrative Notice be published rescinding
those Administrative Instructions approved for rescission
by the DDA. The Notice also should rescind those
unexpired Administrative Notices approved for rescission
by the DDA. Also publish a table of contents of current
Instructions and Notices with the expiration dates of
current Notices indicated.
2. RCB will be glad to assist in further efforts in this matter.
STATINTL
Attachments:
A - Outdated DDA Admin. Instructions
B - Outdated DDA Admin. Notices
3
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 Approved For Release 2000/061OAc -RDP90-00708R000100090001-9
OUTDATED DDA ADMINISTRATIVE INSTRUCTIONS
64-1 (amended)/,,_-~ Administrative Issuances - Rescind and issue a revision.
64-8 Annual Leave - Rescind and issue a revision if appropriate.
f-..
67-3 Control of Classified Documents
d R
l
d M
an
e
ate
atters -
Rescind.
Ir
67-4 Furnishing Information to Liaison Counterparts of
Other Agencies - Rescind and issue -a revision if
appropriate.
69-1 Administrative Issuances - Rescind.
69-4 Support Services in Emergency Situations - Rescind.
appropriate.
Overtime Work - Rescind and issue a revision.
Approval of Full-Time Academic Training - Rescind
and issue a revision. ,
70-7 Delegation of Authority - Service Abroad Agreement -
Rescind and issue a revision if appropriate.
71-5 Administrative Issuances - Rescind.
72-1 Annual Briefing Program - Rescind and issue a revision
if appropriate.
72-3 ~i Charter for the Support Officer's Advisory Group -
Rescind.
72-6 // Local Transportation for Visiting Dignitaries -
Rescind and issue a revision if appropriate.
Rescission - Rescind.
Coordinating Officer for Nonregulatory Issuances -
Rescind.
DDS Staff Meeting - Rescind.
Restrictions on Use of Cafeteria Facilities - Rescind
and issue a revision if appropriate.
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 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Rescissions - Rescind.
72-13 Intelligence Support in Crisis Situations - Rescind
and issue a revision if appropriate.
72-14 Instructions for Deploying the Initial Emergency
Relocation Force- Rescind and issue a revision if
appropriate.
73-1 'Fitness Reports on Senior Officers - Rescind and
issue a revision if appropriate.
73-3 Standard Type Style for Correspondence - Rescind.
73-5 New Format of Memoranda for Approval of the DCI,
DDCI, and Executive Secretary, CIA Management
Committee - Rescind.
73-6 Delegation of Authority, Return Prior to End of
Tour of Duty - Rescind and issue a revision if
appropriate.
Temporary Duty Foreign Travel - Rescind and issue a
revision if appropriate.
73-11 Establishment of Management and Services Advisory
Group - Rescind and issue a revision.
73-12 M&S Career Board - Rescind and issue a revision.
73-13 Delegation of Authority, TDY Per Diem for Dependents
Rescind and issue a revision if appropriate; combine
with revision of 73-6.
Approval and Justification for Requesting Safes and
File Equipment - Rescind and issue a revision if
appropriate.
Termination of Support Services Historical Board -
Rescind.
Procedures for PMTS Directorate Honor and Merit Award
Recommendations - Rescind and issue revision.
73-14 4, Functions of the Executive Officer - Rescind.
Staff Meetings - Rescind.
2
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 ?App?roved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
73-17
r
M1S Directorate Program and Performance Evaluation
,
System - Rescind and issue a revision if appropriate.
73-19
DCI Checklist of Upcoming Events - Rescind and issue
a revision if appropriate.
- icers Rescindand issue a
= Dut
---------
e
y
ctorate
M r
re ss'ioI-_ r
73-21
"
Letters of Instruction - Rescind.
it
Rescission - Rescind.
74-5
DD/A Reporting System - Rescind and issue revision
if appropriate.
74-6
Special Retirement Options - Rescind.
75-1
sonnet Resources-Boar
-ems the_ Lze ctora e_for inistration = tar
75-2
Organization of the MG Career Sub-Group Board of the
DDA Career Service - Rescind and issue 'revision-
75-3
l'
DDA Duty Officers - Rescind and issue revision.
10
75-4
Special Retirement Options - Rescind.
Gha er for-SOAG===Retain:
75-6
s~
Special Retirement Options - Rescind.
76_
Organi-zation-of-the office- of- the--DDA - Retain.
3
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 pproved? For Release 2000/06(1AEP90-00708R000100090001-9
OUTDATED DDA ADMINISTRATIVE NOTICES
76-1 Appointment of DDA Sen
Retain to
,ep
at
the future such n
should not be filed in the book).
ra
on
date al ough ode be ' ve that in the ture s
notices
ices should n filed in tai book).
Restoratio?3r f For eited Leave
76-4 DDA Family Visitation Day at Headquarters - Rescind.
76-5 NTAR- Rey_iew Cbmgi ee - Ret~ri to expiration te.
76-6 DD ers nonl-,ttatio3r,Program - Ret is n to-expiration date.
e- Members of Adrlrb istration 'i naQement isorv C.,,,mm -
76-8 Acti Deputy Director for Administration - Should be
removed-from book.
76-9 E Iby ent 0 elatives - Retain to expiration date.
76-10 Acintment of DDA'~Upward Mobility Officers - Retain
to eiration date.
7 -3
Emergency Evaci.on Officer -
on date d th ugh we belie t at in
rain to - i
ti
e
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 41-
ed Fo eID ~- 000/06/01 : CIA- 9O9SIJTDEN~OAD100090~]01-SECRET
USE ONLY
SUBJECT: (Optional)
ROUTING AND RECORD SHEET
FROM: STATINTL
AC/ISAS
MMMI _
TO: (Officer designation, room number, and DATE
11
EO/ DDA
7D18 Headquarters
OFFICER'S
INITIALS
STATINTL
ST TI TL
STAINTL
DATE
10 September 1976
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
STATINTL
Hal asked me to have-
look through the book of DDA
Notices and Instructions and
make some recommendations for
tidying up the "system." In
giving me the attached, OW
pointed out that there may be
some confusion over the dif-
ference between instructions
and notices, the former more
closely resembling Agency
regulations, i.e., having an
enduring quality about them.
Notices, on the other hand, are
much more transitory in nature.
Also, is the "office
of record" for t ese instructions
and notices. It could be that
she could play a role in keeping
this book up to date.
cc: AI/DDA
E
4golkoool F 0 AL USE ONLY ofm 9 &RSSIFIED
 IF 009
A IFIED CONFIDENTIAL SECRET
OFFICIAL ROUTING SLIP
STATINTL
ACTION J I DIRECT REPLY
APPROVAL DISPATCH
COMMENT FILE
CONCURRENCE INFORMATION
DDA 76-4539
STATINTL
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
EO/DDA
 ea rQPO/06/01 : CIA-RDI 9 )-99 Q 9 009000] SECRET
USE ONLY
ROUTING AND RECORD SHEET
E0/DDA
7D18 Headquarters
FORM 610' USEDIITIO S ^ SECRET
3-62
AC/ISAS 1 5220
OFFICER'S
INITIALS
10 September 1976
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
Hal asked me to have Edgar
look through the book of DDA
Notices and Instructions and
make some recommendations for
tidying up the "system." In
giving me the attached,_Edgar
pointed out. that there may be
some confusion over the dif-
ference between instructions
and notices, the former more
closely resembling Agency
regulations, i.e., having an
enduring quality about them.
Notices, on the other hand, are
much more transitory in nature.
Also, is the "office
of record or t ese instructions
and notices. It could be that
she could play a role in keeping
this book up to date.
STATINTL
mac: AI/DDA
^ CONFIDENTIAL ^ USE
UNCLASSIFIED
 ADMI
Approved For Release I~~~TRAT~i Wi': ciA -o O8R~~100090001-9
? . LZ 0u,/0u
6/W:
PERSONN
14 March 977
DDA ADMINISTRATIVE
NOTICE No. 77-1
NOUNCEMENT OF ASSIGNMENT
STATINTL
F .(,flake
uty Director STATINTL
for
Admiistration
Effective 14 Mach 1977
assumed the TATINTL
duties of Clerical Coor inator, Directorate of Administration
part-time basis and will be vailable on a full-time basis
effective 24 March 1977.
is presently available on a
vice
Approved For Release Q?/Q1 I RRPM-qo pp 1000100090001-9
 Approved For R R 2?0b b1- GI_ 1&?0-1b* 00100090001-9
DDA UPWARD MOBILITY PROGRAM
(Project AIM)
Reference: DA Administrative Instruction No. 76-2,
d ted 22 Dec 76, same subject
1. This noti e identifies the target positions desig-
nated for Project A and announces the orientation briefing
which will be held fo the first three positions to be
`entered into the progr m.
2. The following p sitions are selected as the first
target positions to be en ered into Project AIM:
a. Office of Data rocessing
Computer Progra er Trainee, GS-08
Performs dutie in developing skills
and gaining knowledge a d experience to become
proficient in the method , concepts, and tech-
niques of programming for ata processing on
computer systems.
b. Office of Finance
Payroll Technician, GS-06
Works in an automated bi
system performing the full range o
duties relating to a certain block
DDA ADMINISTRATIVE
NOTICE No. 77-2
ekly payroll
payroll
identified by FAN account number. Re
for total administration and technical
of paycases under a series of tightly
deadlines and pressure situations.
paycases
ponsible
accuracy
trolled
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release : CI?b-00100090001-9
c. Office of Training
Information Science Training Asst., GS-09
Engages in some computer programming of
information science training activities; assists
in instruction or the arranging of instruction;
develops appropriate training aids to support the
instruction; and performs other duties related to
instruction or the support of instruction.
3. An orientation briefing will be held in the Head-
quarters auditorium on 11 April 1977, commencing at 0915.
Attendance at this orientation is required for those appli-
cants who wish to be considered for the above described
positions.
4. The positions listed below represent the remainder
of the target positions designated for use under the auspices
of Project AIM. These positions will be entered into the
program as soon as target dates are identified. You will be
notified of future orientations covering these positions.
a. Office of Personnel
Employee Benefits Assistant, GS-09
Counsels and advises prospective retirees
on their benefits, entitlements and options; pro-
cesses all papers on a timely basis so that the
necessary documentation is sent to the Civil
Service Commission at the earliest possible time;
and responds to requests for estimates of annui-
ties and other retirement information requested by
employees of the Agency.
b. Office of Security
Security Clerk in Bad e Office, GS-06
Processes Agency personnel requiring badges
and credentials; prepares and issues badges and CIA
ID's; operates camera and other equipment involved
in badge fabrications; operates Delta Data 500
terminal; and maintains records of lost or stolen
badges and credentials.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
 Approved For Rekease~(~~~d CIN~t=080100090001-9
c. Office of Communications
Telecommunications Specialist, GS-09
Performs general communications duties
including operating manual radio (Morse Code)
circuits; landline, radio and satellite teletype
circuits; automatic message switching systems;
tape-relay and terminal station; and crypto-
graphic devices. Performs facilities control
functions and preventive and some corrective
maintenance on network equipment. Trained
Telecommunications Specialists are required to
serve anywhere, anytime, and they can expect to
serve overseas for approximately 75 percent of
the first 10 to 15 years of their careers.
0
d. Office of Medical Services
Psychometrist, GS-07
Administers psychological test batteries;
analyzes PATB test results; scores other test
batteries; prepares test data for analysts; pre-
pares drafts of testing interpretation; and
performs a variety of other related psychometric
and support functions.
5. Eligible DDA careerists who have not applied for
Project AIM should contact the Chairman, Project AIM Working
Group, extension 5117, for instructions not later than
John F. Blake
:'Deputy Director
f
or
Administration
? 3
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
 .r- Approved For e ease M&9101 I6Ti W6 9~S60~~ 1000100090001-9
ADDENDUM TO
PERSONNEL DDA ADMINISTRATIVE
28 March 1977 NOTICE NO. 77-2
DDA UPWARD MOBILITY PROGRAM
(Project AIM)
Please attach this Addendum to DDA Administrative Notice #77-2
Paragraph 4 - the following should be added:
e. Office of Logistics
Supply Assistant, Building Services Branch -
GS-07
Supervises five to six employees of the
Supply Unit; supervises daily re-stockage of
the Headquarters self-service store and
weekly deliveries to six outlying supply
rooms; monitors receipt, control, issuance
and inventory of items stocked in warehouse
area; responds to questions and assists
Agency employees at all levels in meeting
their supply needs.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
DDA Administrative Notice No. 77-2, dtd 28 March 1977
Distribution:
Orig - DDA Subject
DDA Chrono
Each Project AIM Applicant
OC/Personnel
ODP/Personnel
OF/Personnel
STATINTL ~- OL/Personnel
OMS/Personnel
OP/CMO
OS/Personnel
OTR/Personnel
C/IPS
C/ISAS
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
DISTRIBUTION LIST FOR
DD/A ADMINISTRATIVE ISSUANCES
Copies of issuances are to be distributed as follows:
Orig - DD/A Subject
1 - DD/A Chrono
1 - DD/A
1 - ADD/A
1 - EO-DD/A
1 - D/F
2 - D/CO - W i
1 - D/JCS
1 - D/L
1 - DIMS
1 - D/S
4 - D/OP
1-DTR
1 - C/ISAS
1 - C/RCB
i - C/HS
1
- SSA-DD/A
1
- CMO-DD/A
1
- AA-DD/A
1
- /PS=DD/A L
lam' _ .
,I.---AR-DD/-K---
- AI-3D/A
- IPS
The above is a general distribution. Check with the originator
If
from that individual be
or the E bion odiffers distribution
the distr ibutut paper,
attached to the original of
noted on a separate sheet of pap
the issuance.
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved F6P4Wie l4"06/0H~D b-86' 8R000100090001-9
ORGANIZATION
16 June 1977
DD/A ADMINISTRATIVE
NOTICE NO. 77-3
F THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
RESCISSION: DD/A Administrative\otice No. 76-19, dtd 27 December 1976
Following is a list of Adminiration Management Advisory Group (ADMAG) members
effective 1 July 1977:
Office
MG Career Sub-Group
Communications
Data Processing
0 inance
ogistics
Medical Services
Personnel
Security
Training
16 Hqs 5963
Extension
BO1 Hqs 5950
Ames 2225
Ke 2591
B JEM 8-8257
4 Hqs 7791
qs 7841
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATIOi
0
5660
C 2452
Term Expiration
July 1978
January 1978
July 1978
January 1978
January 1978
January 1978
January 1978
July 1978
July 1978
Approved For F#M~?g Q f 01_ : QJ* iRM9D708RO00100090001-9
 -,Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
DD/A ADMINISTRATIVE ISSUANCES
Copies of issuances are to be distributed as follows:
Orig - DD/A Subject
1 - DD/A Chrono
1 - DD/A
1 - ADD/A
1 - EO-DD/A
1 - D/F
STATINTL
2 - D/CO - a
1 - D/JCS
1 - D/L
1 - D/MS
1 - D/S
4 - D/OP
1-DTR
~
1 - C/ISAS
1 - C/RCB
1 - C/HS
1 - SSA-DD/A
1 - CMO-DD/A
1 - AA-DD/A
1 - ,?C Lp A
j~3 SlL 4,
1 An
.
1 - AI-bD/A
1 - IPS
l E,~C-c~ ~1i
The above is a general distribution. Check with the Originator
or the EO-DD/A for distribution of individual issuances. If
the distribution differs from that shown above, it should be
noted on aaseparate sheet of paper, attached to the original of
the issuance.
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Refease 166 /b :CL I ?O-( 0100090001-9
23 Jur2j~_ 1977 NOTICE No. 7__7_-_4__'_
RELOCATION OF
DA EQUAL EMPLOYMENT OPPORTUNITY STAFF
(U/AIUO) E ective 24 June 1977 the DDA Equal Employ-
ment Staff will be ocated in Room 6D-57 vice 7D-02, Hqs.
New telephone number are: 5061 (black) and 1637 (red).
E STATINTL
Execu v ff' er
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-007088000100090001-9
 ERNAL USE ONLY
= Approved For F filA~SiW/A /0i : EI-RDP90-00708R000100090001-9
?'
PERSONNEL
28 July 1977
DD/A ADMINISTRATIVE
NOTICE NO. 77-5
LETTERS OF INSTRUCTION
Reference
STATINTL HR?
1. (AIUO) This Notice provides additional guidance and
instruction in the purpose and implementation of the Letters
of Instruction (LOI) Program. Effective immediately the
Program of Letters oInstruction will be restructured to
comply with procedures
2. (AIUO) Letters of Instruction are designed to reduce
to writing key areas for emphasis in supervisory/subordinate
relationships. The purpose of the LOI Program is to improve
job performhlceandc capeerhgoals,increasing
mutual understanding of work
3. (AIUO) The Letter of Instruction is a forward-looking
document which focuses employee efforts on key performance
objectives. It is meant to be a management tool useful in
fostering open communications and increasingpioyee coriitient
to specified objectives. The LOI is not a poei
and is not intended to of an
duties. It is a a me me
work areas for emphasis and special consideration during the
coming year. Although the LOI may be used as one input to the
performance evaluation process it does not provide the sole
basis for the over-all evaluation of the employee. It lists
only selected work outputs which do not represent the total or
possibly even the majority of the employee's work efforts. It
is appropriate to formally evaluate the employee's accomplishments
of LOI objectives, but this should not be overemphasized in
relation to the primary function of the LOI as a forward-looking
action plan toward specified goals.
4. (AIUO) LOIs should be prepared as a joint
between supervisors and subordinates. It is suggts
four steps are appropriate in the preparation and utilization
of the LOI.
Approved For Relea ,i?QQQ/Q O1viCIA-RDP9O4O d6&100090001-9
 Approved For F b ( iieYot : AEI b9& 07' 000100090001-9
-2-
?
Step 1 - Supervisor discusses with subordinate
general duties of position and key work
and career objectives to be accomplished
in upcoming year.
Step 2 - Subordinate drafts LOI.
Step 3 - Subordinate reviews draft with supervisor...
and they agree on selection of objectives/
goals for the subordinate.
Step 4 - Supervisor evaluates level accomplishment
of established objectives/goals part
the annual Fitness Report.
however, complex
5. (AIUO) Format of the LOI is flexible,
or legalistic documents should be resisted. Simplicity and
informality should be key in any chosen format. It must be
recognized that much of the value of LOIs lie in the
communications process which occurs before the actual document
is produced. The LOI is not intended as a formal contract and
a copy need not be placed in the employee's official personnel
file. However, for record keeping and control purposes the
sub-groups may find it desirable to place a current LOI in the
employee's soft file.
6. (AIUO) LOIs must be prepared for each professional DDA
careerist immediately following completion of the person's
annual fitness report. LOIs may be prepared on technical and
clerical employees using the same basic guidelines. Thus,
within a short period of time the employee and his/her supervisor
will have the opportunity to review the past year's performance
and to emphasize key goals and objectives to be accomplished
during the coming year.
7. (AIUO) Representatives of the Offices of Training and
Personnel are available to assist those who are involved in
the development and introduction of LOI procedures appropriate
to the Career Sub-Group concerned.
STATINTL
Michael J. Malanick
Acting Deputy Director
for
Administration
Approved For Rele ;qqqff Q+E CIA RQa0Qy" 8ROQO100090001-9
 a
Approved For Re Te 2UO T l -:Idi i9b 0 000100090001-9
i 3 AUG 1977
DDA UPWARD MOBILITY PROGRAM
(PROJECT AIM)
REFERENCE: DDA Administrative Instruction No. 76-2, dated
22\December 1976, same subject
1. Proj ect
9 September 1977 at
tion will cover in detail the following
a. Office oP\Communications
Telecommun cations Specialist, GS-09
AIM will hold its second orientation on
,0900 in the Headquarters Auditorium.
2. The orien
four positions:
Perform
including operate
circuits; landlin
circuits; automati
general communications duties
g manual radio (Morse Code)
radio and satellite teletype
message switching systems;
tape-relay and term
graphic devices. Pe
functions and prevent
al station; and crypto-
forms facilities control
eve and some corrective
maintenance on network\
Telecommunications Spec
equipment. Trained
Ialists are required to
serve anywhere, anytime,\
to serve overseas for app
of the first 10 to 15 yea
DDA ADMINISTRATIVE
NOTICE NO. 77-6
and they can expect
oximately 75 percent
of their careers.
b. Office of Logistics
Supply Assistant, Buildin
GS-07
Services Branch,
Supervises five to six
Supply Unit; supervises daily re-
mployees of the
~tockage of the
Headquarters self-service store an
deliveries to six outlying supply rl
receipt control, issuance and inven
weekly
oms; monitors
ory of items
stocked31in warehouse area; responds try
and assists Agency employees at all le
meeting their supply needs.
Approved For Rele 2bb6T(%YbiV-t
questions
4~ls in
b-&ofo&bSo100090001-9
 ONLY
~DMIN ~~Ijfta6
Approved For R e ease u
- ICIA RDP90 00708R000100090001-9
/01
c. Office of Medical Services
Psychometrist, GS-07
Administers psychological test
batteries; analyzes PATB test results;
scores other test batteries; prepares
test data for analysts; prepares drafts
of testing interpretation; and perfroms
a variety of other related psychometric
and. support functions.
d. Office of Security
Security Clerk in Badge Office, GS-06
Processes Agency personnel requiring
badges and credentials; prepares and issues
badges and CIA ID's; operates camera and
other equipment involved in badge fabri-
cations; operates Delta Data 500 terminal;
and maintains records of lost or stolen
badges and credentials.
3. Those Project AIM registrants interested in any of
these positions should be present at the orientation.
4. Interested eligible employees who are not now on
the Project AIM Register may apply. Contact the DDA EEO
Office, extension 5061, for instructions.
5. Employees who are currently on the Project AIM
Register are requested to notify the Project AIM Office either
by phone (X5061) or in writing (6D57, Hqs.) of any change in
status; i.e., grade, location, position, etc.
STATINT
MichaeI/ J. Malanick
Acting D puty Director
for
Administration
ADMINISTRATIVE-INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 j,. Approved For Release 2000/06/01 CIA-RDP90-00708R000100090001-9
' ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL DDA ADMINISTRATIVE
26 October 1977 NOTICE NO. 77-8
PERFORMANCE EVALUATION - FITNESS REPORT
STATINTL Reference: HR
HR
0-
1. Pending completion of review of the Fitness
Report process by the Study Group currently convened
for that purpose it is appropriate to consider address-
ing certain key areas in Fitness Reports which should
be integral parts of each DDA careerist's performance.
Although the below listed guidelines will not be uni-
versally appropriate, they will provide a common base
for writing performance evaluations concerning most
DDA personnel.
2. Beginning with the rating period which ends
31 December 1977 DDA raters should address, to the
extent possible, the following performance measures
in the annual fitness report evaluation of their sub-
ordinates:
a. Quality - Degree to which employee produces
quality work.
b. Productivity - Degree to which employee
produces a high volume of work.
c. Self-Expression - Degree to which employee
effectively conveys ideas and information both orally
and in writing.
d. Judgment - Degree to which employee reaches
sound decisions.
e. Initiative - Degree to which employee actively
seeks additional duties and actively assumes responsibility.
f. Adaptability - Degree to which employee re-
spondspositively to dynamic requirements and unusual work
situations.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 ti 'w -Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ADMINISTRATIVE - INTERNAL USE ONLY
W.
g. Creativity - Degree to which employee
develops new, unproved alternatives for resolution of
problems and managerial concerns.
h. Managerial/Supervisory - Degree of employee's
ability to organize and manage an activity to completion and
to motivate and supervise people.
i. Mana erial E ual Employment Opportunity
Performance - The effectiveness with which the supervisor or
manager supports in action and in spirit the Agency's EEO
policy, objectives, and programs to the full letter of the
law. (Attached are Guidelines for evaluating Managerial/
Supervisory performance in this area.)
j. Interpersonal Relations - Degree to which
employee conducts successful relationships with supervisors,
subordinates, peers and work associates.
k. Personal Characteristics - Degree to which an
employee's attitudes, self-discipline and willingness affects
performance.
3. The above guidelines are not meant to be all inclusive
and do not exclude any other appropriate areas from coverage
in the Fitness Report. They are published in the interest of
providing a more uniform set of standards in preparing per-
formance evaluations within the DDA.
STATINTL
MichaeJ. Malanick
Acting eputy Director
for
Administration-
Approved For Rel 1J~bb /b1E: CIA-TDP90 00708R000100090001-9
 JApproved For Release 2000/06/01 :CIA-RDP90-00708R000100090001-9
a
Guidelines for Evaluating Managerial/Supervisory
EEO Performance
Does the Supervisor:
a. Keep superiors informed of needs related to the pro-
vision of fair and equal opportunity.
b. Keep subordinates informed on all matters that have
EEO implications (upward mobility, training opportunities,
vacancy announcements, EEO action plans, etc.).
c. Include EEO as an integral part of day-to-day personnel
management.
d. Participate in an affirmative manner in resolving EEO
complaints making the prime concern a fair solution for
both the employee and the Agency.
e. Consider all subordinates as individuals rather than
stereotypes. Make an effort to understand cultural
differences.
f. Eliminate practices which give personal offense to
employees of one sex or any particular racial, ethnic
origin, religious or age group.
g. Initiate and support efforts to locate well-qualified
minority group and women applicants.
h. Provide training opportunities for all employees on a
nondiscriminatory basis.
i. Restructure positions and/or identify target jobs to
meet the needs of the unit and to implement the upward
mobility program.
j. Identify employees with underutilized skills for possible
placement in positions where their skills can be used.
Does the manager, in addition to the above:
a. Individually endorse and energetically support top
management's policy statements on equal employment
opportunity and require endorsement and support down
through the organizational structure to line supervisors.
Personally advise subordinates of his or her expectations
for affirmative action.
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
b. Attempt to ensure that adequate resources are available
to support EEO program requirements.
c. Take an active role in the development and implementation
of the EEO Plan. Participate in and direct corrective
action for program improvement.
d. Assure that EEO is an integral part of each subordinate
supervisor's job and that performance is evaluated effec-
tively.
e. Maintain a continuous review of the selection and promotion
patterns to assure that all applicants and employees--regard-
less of religion, sex, age, race, color, or national origin--
are given full consideration.
0
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 INTERNAL USE ONLY
Approved FpoloiR b b/06/01 : CIA-RDP90-00708R000100090001-9
DD/A ADMINISTRATIVE
NOTICE NO. 77-9
ORGANIZATION
28 December 1977
(ADMAG)
Following is a 1978: Term Expiration
members effective 1 January Extension
Room
8
OF THE ADMINISTRATION MANAGEMENT
111018ERS ADVI SORY GROUP
strative Notice No. 77-3, dtd 16 June 1977
RESCISSION: DD/A Ad1-uni
STATINTL management Advisory Group
list of Administration
lvcui~, 3B01 Hqs S950.
Office
1B24 Hqs 7632
2225
MG Career Sub-Group 402 Ames 7774
Communications 2E6101 Hqs
Data Processing 2F31 8-8131
Finance 5727
D4054 Hqs
Z5.30
Logistics
I.ledical Services 4342
Personnel 2452
921 C of
Security
Training
ACTING DEPUTY DIRECTOR FOR ADTTINISTRATIO .
FOR
July 197
January 1979
July 1978
January 1979
January
January 197TATINT
January 19771
July 1978
July 1978
STATINTL
STATINTL
 Approved Fop easg ]Df06/011 dV,&- P 06Y&~R000100090001-9
PERSONNEL
4 JANUARY 1978
DDA ADMINISTRATIVE
NOTICE No. 78-1
ANNOUNCEMENT OF ASSIGNMENT
is appointed
Effective 9 January 1978,
STATINTL Office of the DDA, vice
Assistant for Information,
who has been reassigned to the Office of Training. STATINTL
I wv-r---
Michael J. Malanic_
Acting D puty Director
for
Administration
cc: OGC
OLC
0/PA/DCI
DDO/ISS
DDSFT/FOI
NFAC/FOI
AO/DCI
ES
STATINTL
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 s-
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Distribution:
Orig - DDA Subject
1 - DDA Chrono
1 - A/DDA
1 - EO/DDA
1 - D/F
2 - D/CO
1 - D/ODP
1 - D/OL
1 - D/MS
1 - D/ OS
4 - D/OP
1 - D/OTR
1 - C/ISAS
1 - RCB
1 - RRB
1 - MPB
1 - C/HS
1 - SSA-DDA.
1 - CMO/DDA.
1 - C/MAS
1 - AI/DDA
1 - C/IPS
1 - Agency Archives
1 - C/Budget Staff/DDA
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 ADMINISTRATIVE-INTERNAL USE ONLY
4 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
PERSONNEL DDA ADMINISTRATIVE
February 1978 NOTICE NO. 78-2
DDA UPWARD MOBILITY PROGRAM (PROJECT AIM)
Reference: DDA Administrative Instruction 78-1, dated
20 January 1978
1. This notice announces the first three target positions
to be offered under Project AIM for Fiscal Year 1978:
STATINTL
a. Office of Finance
Payroll Technician, GS-06 (location Key Building)
Works in an automated biweekly payroll system
performing the full range of payroll duties relating
to a certain block of paycases identified by FAN
account. Responsible for the total administration
and technical accuracy of the paycases under a series
of tightly controlled deadlines and pressure situations.
(GS-4's, 5's, or 6's may apply).
b. Office of Personnel
Insurance and Claims Assistant, GS-7, (location
Ames Building)
Settles claims under four plans of insurance,
determines method of payment of claims in accordance
with cover status of policyholders; contacts policy-
holders, doctors, hospitals, and others when additional
information is required for claim settlement; and
answers questions regarding insurance benefits.
(GS-5's, 6's, or 7's may apply).
C. Office of Security
Ph sical Security Officer, GS-09 (Location
One of four Security Duty Officers who provide
a 24-hour security duty operation at NPIC. The SDO
Approved ForA 3999MI9 TEC tqP?Oo(NQLZ08R000100090001-9
 ADMINISTRATIVE-INTERNAL USE ONLY
= Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
provides security support by conducting physical
security inspections, taking initial action on
employee personal emergencies, conducting pre-
liminary security violation investigations, and
supervising the FPO shift during his/her tour of
duty. Additionally, the SDO provides watch officer
support to NPIC by coordinating movement of
material, answering the phone of senior level
NPIC officials, and other general staff activities
of a watch officer nature. The SDO repairs safes
and vault doors, changes combinations, and monitors
a security and fire alarm console. He/she prepares
tour of duty reports and other memoranda as necessary.
(GS-7's or 8's may apply).
2. Representatives from the above offices will provide
detailed descriptions of the positions, and answer any questions
at an orientation briefing beginning at 1300 hours on 28 February
in the Headquarters Auditorium. It is extremely important for
those employees interested in the above positions to attend this
briefing.
3. Other target positions which will be offered in the
fall include: Telecommunications Specialist, GS-09; Computer
Operator, GS-07; Psychometrist, GS-07; and Language Instructor,
GS-08.
STATINTL
Michael/J. Malanick
Acting eputy Director
for
Administration
0
Approved ForAAelle~~ Se 22A000/06/01 : CIA RDP90---0N07~08R000100090001-9
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
PERSONNEL DDA ADMINISTRATIVE
13 MARCH 1978 NOTICE 78-3
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence on TDY from 15 through 20 March 1978,
Mr. Michael U. Malanickis the Acting Deputy Director for
Administration.
STATINTL
Additional distribution:
1 - ES
1 - Security Duty Office
1 - Ops Center
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 25X1A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 CONFIDENTIAL
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
S ORGANIZATION DDA ADMINISTRATIVE
15 May 1978 NOTICE NO. 78-5
ESTABLISHMENT OF DDA SENIOR SECRETARIAL PANEL (SSP)
1. (U) In compliance with a DDCI memorandum of 13 April 1978, Subject:
Establishment of Career Service Panels for the Career Management of Secretarial
and Clerical Personnel, the Directorate of Administration has established a
Senior Secretarial Panel (SSP) to administer a career management program for
senior secretaries. All GS-08 and above clerical employees, who function
primarily as secretaries (regardless of their occupational title and irrespective
of Agency certified shorthand ability), will be part of a Directorate-wide career
management program. The Directorate of Administration SSP will be responsible
for the career management, development, competitive evaluation, ranking,
promotion and assignment of secretarial personnel under its jurisdiction.
2. (C) The initial Panel, appointed effective 15 May 1978, will be com-
posed of the following:
25X1 A Chairman - (Voting Member)
Wareer Management Officer
25X1 A Members -
(Voting Member)
ice o ommunications
25X1A
25X1A
25X1A
(Voting Member)
ice o Logistics
(Voting Member)
Office of Personnel
(Voting Member)
Executive Secretary and Advisor - 25X1A
DDA Clerical Coordinator
Office of Security
3. (U) Panel members will serve two (2) years and membership will be
rotated among all nine (9) DDA sub-groups to assure equitable representation.
Results of competitive evaluations will be utilized in making recommendations
for assignment of secretaries as senior secretarial vacancies occur. The names
of the three (3) best qualified candidates will be forwarded to the Office
having the vacancy for consideration. Assignment to GS-08 and above senior
secretarial positions will be restricted to personnel either at the grade level
of, the position or no more than one (1) grade below that of the position to be
John F. Blake
Deputy Director
for
Administration
25X1A
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
CONFIDENTIAL E2 IMPDET CL BY 004171
 Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
PERSONNEL DDA ADMINISTRATIVE
26 JUNE 1978 NOTICE 78-7
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence on TDY from 27 June through 3 July 1978,
Mr. Michael J. Malanick is the Acting Deputy Director for
Administration.
Additional distribution:
1 - ES
1 - Security Duty Office
1 - Ops Center
John F. Blake
Deputy Director
for
Administration
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
 ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100090001-9
ORGANIZATION
23 June 1978
MEMBERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
DD/A ADMINISTRATIVE
NOTICE NO. 78-8
RESCISSION: DD/A Administrative Notice No. 77-9, dtd 28 December 1977
STATINTL
Following is a list of Administration Management Advisory Group (ADMAG)
members effective 1 July 1978:
Room
Extension
Term Expiration
MG Career Sub-Group
6G02 Hqs
6133
July 1979
Communications
1B24 Hqs
7632
January 1979
Data Processing
2D00 Hqs
4011
July 1979
Finance
2E6101 Hqs
7774
January 1979
0
Logistics
2F31 Hqs
8-8131
January 1979
Medical Services
1D4054 H s
5727
January 1979
Personnel
8- 8386
January 1979STATI N
Security
GE31 Hqs
5102
July 1979
Training
726 C of C
3532
July 1979
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
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 ADMINISTRATIVE INTERNAL USE ONLY
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41
PERSONNEL
28 July 1978
UNIFORM PROMOTION SYSTEM
DDA ADMINISTRATIVE
NOTICE No. 78-9
STATINTL Reference: HN - Uniform Promotion System, 18 May 1978
0
1. Reference announced the Uniform Promotion System. One
aspect of the new system required that each Career Service
establish and publish minimum annual promotion targets. To
that end, the table shown below provides the minimum "M" Career
Service promotion plan for FY-78.
Promotions From Grade
GS-17 0 GS-09 145
GS-16 4 GS-08 106
GS-15 11 GS-07 120
GS-14 36 GS--06 100
GS-13 70 GS-05 125
GS-12 97 GS-04 141
GS-11 117 GS-03 61
GS-10 122
1 October 1978, or as soon thereafter as possible.
2. Each Sub-group is responsible for publishing its
individual minimum FY-78 promotion plan by 4 August 1978.
The minimum promotion plan for FY-79 will be published on
STATINTL
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ADMINISTRATIVE INTERNAL USE ONLY
 ADMINISTRATIVE - INTERNAL USE ONLY
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PERSONNEL DDA ADMINISTRATIVE
9 August 1978 NOTICE NO. 78-10
UPWARD MOBILITY PROJECT AIM
ORIENTATION ANNOUNCEMENT
REFERENCE: DDA Administrative Instruction No. 78-1,-
dated 20 January 1978
1. The second Project AIM orientation for 1978 will be held
on 12 September at 0900 in Room GA-13, Headquarters.
2. The following positions are being offered:
a. Office of Communications - Telecommunications
Specialist, GS-06/09 (GS-04 through GS-08 employees
may apply).
Performs general communications duties including
operating manual radio (Morse Code) circuits; landline,
radio and satellite teletype circuits; automatic message
switching systems; tape-relay and terminal station duties;
operating cryptographic devices. Performs facilities
control functions and preventive and some corrective
maintenance on. network equipment.
Previous Morse Code experience not required.
Applicants must take a Morse Aptitude Test and complete a
Telecommunications Specialist Applicant Questionnaire. The
selected applicant will undergo formal training of
approximately 34 weeks, and upon successful completion
will receive an overseas assignment. Telecommunications
Specialists are required to serve anywhere, anytime, and
can expect to serve overseas for approximately 75 percent
of the first 10 to 15 years of their careers.
b. Office of Data Processing - Computer Operator
Trainee, GS-06 (GS-04 through GS-06 employees may apply).
Responsible for operating three large-scale
computer systems, utilizing the various printers, card
readers, tape drives, disk drives, and hardware switches
available for attachment to the computer systems.
Interpret console messages from systems or applications
programs and perform required actions. Operate computer
system by entering system software commands and utility
program parameters through operator console. Requires
shift work.
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DDA Administrative Notice No. 78-10 Page 2
c. Office of Training - Language Instructor,
GS-8 (GS-6 through GS-8 employees may apply).
. Teach conversation, pronunciation, listening,
comprehension, reading comprehension, vocabulary,
writing system. Explain structure of the language.
Native or near-native skill required. Polish or any
of the Asian languages preferred, but will consider
others.
3. Representatives of the above Offices will be present
at the orientation to describe in detail the duties of each
position and to answer questions. DDA employees interested
in any of these positions should attend this orientation.
4. Employees who are currently on the Project AIM
register are requested to notify the Project AIM office of
any change in their status; i.e., grade, location, position,
etc. Other interested and eligible employees who are not
on the register may apply at this time. The basic eligibility
requirements are: DDA careerist with two years satisfactory
Agency experience and GS-8 or below in a clerical or technical
position.
5. The Project AIM Administrator can be reached on
extension 5061 to report changes in status or to receive
instructions for registering.
STATINTL
John F. Blake
Deputy Director
for
Administration
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 ?
0
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Distribution for DDA Administrative Notice No. 78-10
Normal distribution, plus:
1 cy - Each employee on register
1 cy - Each eligible employee (via routing system)
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W
S
PERSONNEL DDA ADMINISTRATIVE
5 September 1978 NOTICE NO. 78-11
EMPLOYMENT OF RELATIVES
Rescission: DDA Administrative Notice No. 76-18, dated
21 December 1976
Reference: Headquarters Regulation
STATINTL
1. In lieu of the rescinded Notice, Directorate of
Administration personnel will observe the referenced Regula-
tion. It should be noted that the subject of employment of
relatives and nepotism in general is governed by a very
specific Federal Law. The Headquarters Regulation is based
upon that Law, and compliance is essential.
2. The Federal Law prohibits a Federal employee from
hiring or promoting a relative, advocating such hiring or
promotion, or taking any discretionary action which tends
to increase the relative's chances of being hired or promoted.
Included in the prohibition are such actions as referring a
relative for consideration for hiring to a subordinate in the
chain of command; writing fitness reports on a relative; making
informal written or oral performancssesmantsoof a relative;
and in general taking part in any personnel which
to increase an employee's grade, pay, or rank. An action which
increases an employee's relative standing in the Agency's
organizational structure is subject ttoithelrestriction, even
though no increase in grade or pay is
designed to avoid favoritism based on blood or marriage ties.
The penalty provided for contravention tof prohibi ionnced.
is total forfeiture of pay by the employee promotr
3. The rescinded Notice was very specific in its policy
forbidding that relatives be employeed in the same office or
sub-group. Please note that this is no longer a restriction
as long as compliance with the Headquarters Regulation and
Federal Law is assured. Rather, personnel assignments should
be made with an eye toward optiasm weuse of Agency ll to overseasuinstallations.
This revised policy will apply
offdcddomestic
under the cognizance of the Office ofCommunications
field installations under the n any DDA STATINTL
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PERSONNEL DDA ADMINISTRATIVE
117 October 1.978 NOTICE No. 78-12
UNIFORM PROMOTION SYSTEM
STATINTL Reference: HN _, Development of the Uniform Promotion
System, 11 September 1978
1. The DDCI has approved the following minimum
FY-79 promotion targets for the "M" Career Service.
Promotions From Grade
GS-17 GS-09
GS-16 GS-08
GS-15 GS-07
STATINTL GS-14 GS-06
GS-13 GS-05
GS-12 GS-04
GS-11 GS-03
GS-10
TOTAL 1193
STATINTL
2. Each Sub-group has been requested to publish
its individual minimum FY-79 promotion plan by 20 October 1978.
STATINTL
/JOHN F. BLAKE
JDeputy Director
IoI"
Administration
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PERSONNEL DDA ADMINISTRATIVE
30 October 1978 NOTICE 78-14
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence on TDY from the afternoon of 31 October through
20 November 1978, Mr. Michael J. Malanickis the Acting Deputy Director
for Administration.
STATINTL
HN F. BLAKE
Deputy Director
for
Admi ni strati on
Additional distribution:
1 - ES
1 - Security Duty Office
1 - Ops Center
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 ?
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ORGANIZATION DD/A ADMINISTRATIVE
8 December 1978 NOTICE NO. 78-15
ADMINISTRATION MANAGEMENT ADVISORY GROUP (ADMAG)
Attached is a revised ADMAG Charter. It is suggested
that you familiarize yourself with the Charter and take an
active interest in the work of this group. It has and will
continue to be an effective force only in direct proportion
to the extent of participation by employees of the
Directorate.
STATINTL
John F. Blake
Deputy Director
for
Administration
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 ATT O DD,/A ADMIN
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ADMINISTRATION MANAGEMENT ADVISORY GROUP (ADMAG) CHARTER
1. The Administration Management Advisory Group (ADMAG)
is responsible for identifying and studying issues and problems
affecting the plans, programs, and actions of the Directorate
of Administration and for making recommendations thereon to
the DDA. Most of.the topics examined by ADMAG are either self-
generated (by ADMAG members) or based upon thoughts and ideas
proffered by other DDA employees. Additionally, the DDA may
task the ADMAG to obtain a solution to a problem or to measure
the effectiveness of a DDA plan, program or action within the
Directorate. All Directorate employees are available to counsel
or advise ADMAG in pursuit of its efforts to improve the efficiency
of the Directorate and to improve the employee work environment.
2. The ADMAG is a forum, outside of the chain-of-command,
for maintaining a continuing dialogue between senior Directorate
management and the employees of the Directorate. While the
selection of ADMAG members is a formal process, the ADMAG itself
has no production responsibility, and it does not replace formal
command channels. ADMAG is not an appropriate forum for the dis-
cussion of individual employee grievances or individual Equal
Employment Opportunity (EEO) concerns.
3. The ADMAG membership is appointed by the DDA from
nominations submitted by heads of each of the eight functional
offices of the Directorate and from the head of the MG Career
Sub-Group. In order to become a nominee, an employee must be
a GS-11 through GS-14 career employee of the DDA nominating
component with a minimum of five years of Agency experience.
Appointments are made semi-annually, for one year terms,
commencing in January and ending in December for nominees from
the Offices of Communications, Finance, Logistics, Medical Services,
and Personnel, and for terms commencing in July and ending in June
for nominees from the MG Career Sub-Group and the Offices of Data
Processing, Security, and Training. Heads of components must submit
nominations of ADMAG replacements in sufficient time to permit
DDA selection and publication of appointee names. Nominations
will include a narrative on the nominee's qualifications, an updated
biographic file, and a recent photograph of the nominee.
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4. Each January and July, the ADMAG members select, from
its membership, a chairman and a recorder to serve in those
capacities concurrently for six months. The Chairman presides
over the ADMAG meetings and provides leadership and guidance;
he or she also maintains a "Chairman's. File" for reference
and for the purpose of briefing the successor to the chairman-
ship. The Recorder records, publishes, and distributes the
minutes of each meeting (including the names of attendees); he
or she also maintains a complete record of activities and
achievements of the ADMAG and presides over the meetings when
the Chairman is absent. All members of the ADMAG are expected
to attend meetings and to contribute to the activities and
effort of the ADMAG.
5. This charter may be amended or revised by the ADMAG
with the concurrence of the DDA.
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ORGANIZATION
2 January 1979
DD/A ADMINISTRATIVE
NOTICE NO. 78-16
MEMBERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
RESCISSION: DD/A Administrative Notice No. 78-8, dtd 23 June 1978
Following is a list of Administration Management Advisory Group (ADMAG)
members effective 1 January 1979:
Office Name
Extension
Term Expiration
MG Career Sub-group
6G02 Hqs
6133
July 1979
Communications
1B24 Hqs
5169
January 1980
Data Processing
2D00 Hqs
4011
July 1979
? Finance
513 Key
2333
January 1980
Logistics
3E14 Hqs
7808
January 1980
Medical Services
706 C of C
3247
January 1980
Personnel
2D0105 Hqs
4502
January 1980
Security
4E13 Hqs
7683
July 1979
Training
726 C of C
3532
July 1979
FOR THE DEPUTY DIRECTOR FOR ADMINISTRATION:
STATINTL
STATINTL
w
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l IQ: - INTERNAL USE ONLY
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4
PERSONNEL DDA ADMINISTRATIVE
22 DECEMBER 1978 NOTICE No. 78-17
ANNOUNCEMENT OF ASSIGNMENT
STATINTL
Effective 22 December 1978, is designated
Acting Minority Employment Coordinator (MEC) for the Directorate
of Administration, vice Michael J. Malanickwho has retired.
STATINTL
John F. Blake
Deputy Director
for
Administration
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r
STATINTL
PERSONNEL
3 January 1979
DDA ADMINISTRATIVE
NOTICE No. 78-18
is STATINTL
STATINTL
ANNOUNCEMENT OF ASSIGNMENT
Effective 2 January 1979,
appointed Career Management Officer, DDA vice
who is retiring.
STATINTL
Jo
for
Administration
?
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 CONFIDENTIAL
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PERSONNEL
9 January 1979
DD/A ADMINISTRATIVE
NOTICE NO. 79-01
APPOINTMENT OF DDA GRIEVANCE OFFICERS
Rescind: DDA/Administrative Notice No. 75-7, dated 24 Sept. 1975,
Same Subject
25X1A
25X1A
Effective 2 January 1979 Mr.
designated as the Directorate of Administration
Officer. The following list identifies current
is
Grievance
sub-group
Grievance Officers:
Name
Phone
Location
Sub-group
8-8310
3B25 _ Building25X1A
Communications
4011
2D00 Headquarters
Data Processing
2972
1213 Key Building
Finance
8-8273
3G31 _Building25X1A
?
Logistics
Medical Services
6322
1D4040 Headquarters
3295
936 Ames Building
Personnel
5861
4E60 Headquarters
Security
2826
205 C of C Building
Training
G-3228
STC Personnel Office
5717
5B2828 Headquarters
25X1A
Execut?iveaOf'cer, DDA
DERIVATIVECLBY ..__ Q04171
G ?r ~C . E REVW ON 1/9/99
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This Instruction Expires 1 January 1980
PERSONNEL DDA ADMINISTRATIVE
19 January 1979 INSTRUCTION NO. 79-2
DDA UPWARD MOBILITY PROGRAM (PROJECT AIM)
0
1. Effective 1 January 1977, the Directorate's
centralized upward mobility program, Project AIM, was
instituted for the purpose of broadening the base of
professional and para-professional positions available
to clerical and technical DDA careerists. The name AIM
for this project has been selected because its success
depends on the abilities, initiative, and mobility of
the participating employees. The objective of Project
AIM is to identify and/or provide selected DDA careerists
the opportunity to obtain experience and training needed
to qualify for professional or para-professional careers.
2. Program Eligibility. Project AIM is designed for
DDA careerists who meet all of the following eligibility
requirements:
a. Two years satisfactory Agency service
(staff or full-time contract).
b. Occupy a clerical or technical position
GS-08 and below or wage equivalent levels.
3. Program Administration. Project AIM will be under
the guidance of the Associate Deputy Director for Administration
(ADDA). It will be administered by a Working Group which is
comprised of office level EEO Officers, on a rotating basis,
a personnel staffing specialist, a training officer, and
chaired by the DDA EEO Officer or a predesignated representative.
4.' Program Orientation. Project AIM orientation exer-
cises are held twice yearly, usually in February and September
to discuss the positions being offered. While the briefings
are open to all eligible candidates, attendance will be
required for those registrants who have indicated interest in
positions offered.
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5. REGISTRATION PROCEDURES
a. Formerly Registered Employees
Contact your Working Group representative to
express your continuing interest and to update your
registration form.
b. New Registrations
Registration forms can be obtained from your
Working Group representative, who will assist you in
completing the forms. Registration includes a question-
naire to be completed by your supervisor. Your forms
will be reviewed by your Career Management Officer.
6. Selection Progress. Selection for the program is
based, in part, upon an individual's ability, interest, desire,
and expressed willingness for further opportunity and training.
It is designed to ensure that all eligible employees are con-
sidered fairly and without bias. The following represents a
succinct summary of Project AIM's selection progress:
a. File Review. The Working Group reviews the
Official Personnel File of each employee applying for
a program position. Each applicant is judged on career
? growth potential, evidence of self-improvement, versa-
tility, effectiveness in interpersonal relationships,
and job interest. (Note: It is extremely important
that your Official Personnel File contains up-to-date
information pertaining to your internal and/or external
training, such as transcripts, diplomas and certificates.)
b. Differential A titude Test (DAT) or Professional
Employee Test Battery (PETB). Concurrent with t e file
review, applicants are scheduled to take either the DAT
or PETB. The DAT is administered to applicants with
less than a college degree, while the PETB is administered
to applicants with a four-year college degree. If you
have taken either of these tests in the last four years,
you will not be retested. Scores in intellectual abilities,
work attitudes and vocational interests are considered
in the aptitude test exercise.
c. Personal Interview. The personal interview per-
tains to the applicant's understanding of upward mobility,
interest in Project AIM positions, and areas of concern
which are not explored through the file review and aptitude
testing exercises.
?
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d. Preliminary Rankings. Concurrent with the
completion of the file review, personal interview and
the aptitude testing exercises, the Working Group ranks
each applicant to identify the "Top Category". The
exact number identified as "Top Category" may vary, but
it is usually the top five applicants for each position
offered. Only "To Category" applicants will be asked
to participate in the Assessment Center exercise.
e. Assessment Center. The Project AIM Assessment
Center is administered by PSS/OMS. It is designed to
assess behavioral responses in various simulated exer-
cises. Trained observers prepare evaluations on each
applicant's performance during the exercises.
f. Final Ranking. Using the Assessment Center
reports and all other ranking criteria, the Working Group
prepares a final ranking of the "Top Category" applicants.
Files containing final ranking data are then forwarded
to the appropriate Office Director.
g. Final Selection. The Office Director, or his
designee, interviews each of the top category applicants
and makes the final selection.
7. Placement Process:
A Personnel Staffing Specialist assigned to the
Working Group will assist the gaining and losing offices in
the transfer of the selected applicant to the program position.
The selected applicant will remain in his/her parent career
service sub-group until satisfactory completion of the training
program or upon acceptance of the employee by the gaining
career service sub-group prior to completion of the training cycle.
8. Performance Evaluation:
An employee occupying a Project AIM position is
expected to maintain a performance level consistent with his/her
peers in the same or similar positions. Quarterly evaluation
reports will be submitted to the Working Group to ensure con-
tinual progress by the individual in his/her new career. The
Working Group will meet quarterly with both the employee and
the supervisor and serve as a forum to discuss the employee's
progress, changes in the training plan and suggestions on how
to improve the program.
-3-
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If it is determined that an AIM candidate is not making
sufficient progress to indicate success in his/her new career,
the candidate will be reassigned to another non-program
position in his/her respective career sub-group without grade
penalty for having participated in the program. If necessary,
the Working Group will assist in finding an appropriate position.
9. Training Outline:
Within 30 days of being assigned to a program position,
a Letter of Instruction ('LOI) will be prepared by the supervisor
and the employee. Included in the LOI will be a training outline
which should include the type and duration of training, both
internal and external, required by the position. The training
outline will serve both as a contract between management and the
employee and as a set of objectives by which the employee can
be rated. The training outline will not be used as a pass/fail
instrument but as a guage on which to measure the employee's
progress toward success in his/her new career.
10. Promotion:
The selection of an employee to a Project AIM position
does not mean immediate promotion, nor does it exclude promotion
during the training cycle. The same criteria, job performance
and competitive evaluation, applicable to other employees
occupying the same or similar positions will.-be used.
11. DDA Careerists interested in applying for Project AIM
should discuss this with their supervisors prior to making
application. Office Directors and supervisors should encourage
those employees who they feel have the potential and desire
for special opportunity and training to submit applications.
Applications should be forwarded, through your Working Group
reepresentative, to the Chairman, Project AIM, Room 6E2917,
STATINTL
on I. Wortman
Deputy Director
for
Administration
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ATTACHMENT A
12 January 1979
Project AIM Working Group Representatives
25X1A
Office of Communications
Office of Data Processing
Office of Finance
Office of Logistics
Office of Medical Service
8-8310
4011
3194
8-8380
7724
6772
5861
2483
erce
s
Office of Personnel
Office of Security
Office of Training
Office of the DDA
-----------------------------------------------------------------
TO : Chairman, Project AIM Working Group
Room 6E2917 Headquarters
VIA: Office Project AIM Wroking Group Representative
I am interested in applying for Project AIM.
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DDA ADMINISTRATIVE
PERSONNEL
15 February 1979 NOTICE No. 79-4
FEDERAL WOMEN'S PROGRAM BOARD
VACANCIES
1. The Federal Women's Program Board, established C in April 1973 by direction of the CIA Management Cosmitteele s
to enhance the status of women in the Agency,
for examining the careers of women in the Agency and for
making recommendations for their improvement and enhancement
to the Director of Central Intelligence. The Board is
composed of three representatives from each Directorate who
serve a term of two years. Board membership is considered
to be an official Agency responsibility. (U)
2. There are two openings for DDA representation on
the Board; one to be filled immediately, the other in
April. (U)
3. Interested applicants, men and women, should have
a genuine interest in promoting equality of opportunity for
women and be willing to devote both working and personal
time to Board activities. Minority group representation
is particularly welcomed. The DDA representative should
expect to devote roughly 10 to 20 percent of his or her
time. DDA experience in more than one Division or Component
is desirable but not mandatory. (U) STATINTL
STATINTL
rested employees should contact STATINTL
t
I
e
n
4.
Room 815, Ames Builds x2761; STATINTL
ATINTL 3G20 x8-8340; or
5 Marc 1979. (U)
Chambero omme Building, x2242, by
STATINTL
Depu#4 .irecto
for
Administration
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41-
PERSONNEL DDA ADMINISTRATIVE
26 MARCH 1979 NOTICE NO. 79-5
Effective 26 March 1979,
is 25X1A
appointed Acting Chief, Information Systems Analaysis Staff,
vice reassigned. (C)
25X1A
25X1A
DDA Subject
C-O-N-F-I-D-E-N-T-I-A-L
WARNING NOTICE 009588
INTELLIGENCE SOURCES March 1.999
AND METHODS INVOLVED dQ,Q9588
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PERSONNEL DDA ADMINISTRATIVE
5 April 1979 NOTICE 79-6
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence from the office while attending
the DDA Office Directors' Conference on Thursday afternoon, 25X1A
5 April 1979 and all day Friday, 6 April
is designated Acting Deputy Director f~r Admi4stration.
25X1A
DON I. WORTMAN
Deputy Director
for
Administration
Additional distribution:
1 - ES
1 - Security Duty Office
1 - Ops Center
0
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ADMINISTRATIVE - INTERNAL USE ONLY
PERSONNEL DDA ADMINISTRATIVE
44 20 APRIL 1979 NOTICE NO. 79-7
OFFICE OF DATA PROCESSING
Effective 23 April 1979 the following assignments
are made:
as the Deputy Director
for Processing.
2. N as the Deputy Director
tor pp 1 .
Deputy Di"rector
for
Administration
IA. Don I. Wo
0 ADMINISTRATIVE - INTERNAL USE ONLY
STATINTL
STATINTL
STATINTL
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PERSONNEL
1 May 1979
DDA ADMINISTRATIVE
NOTICE 79-8
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence from the office while on TDY
beginning Friday afternoon, 4 May 1979, through Saturday,
19 May 1979, Mr. Clifford D. May, Jr., is designated
Acting Deputy Director for Administr t on.
25X1A
DOA I. WORTMAN
Deputy Director
for
Administration
Additional distribution:
1 - Executive Secretary
1 - Security Duty office
1 - Office of Current Operations
40
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PERSONNEL
1 May 1979
OFFICE OF FINANCE
Effective 1 May 1979, Mr.
Deputy Director for Financial Operations.
DDA ADMINISTRATIVE
NOTICE NO. 79-9
is appointed 25X1A
25X1A
y zrec
for
Administration
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 ADMINISTRATIVE - INTERNAL USE ONLY
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ORGANIZATION
27 June 1979
DD/A ADMINISTRATIVE
NOTICE NO. 79-10
MEMBERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
RESCISSION: DD/A Administrative Notice No. 78-16, dtd 2 January 1979
Following is a list of Administration Management Advisory Group (ADMAG) members
effective 1 July 1979:
Name
Extension
Term Expiration
MG Career Sub-group
2F28 Hqs
6501
July 1980
Comunications
1B24 Hqs
6624
January 1980
Du`- .Processing
GA0519 Hqs
4311
July 1980
Foce
513 Key
2333
January 1980
Logistics
3E14 Hqs
7808
January 1980
Medical Services
706 C of C
3247
January 1980
Personnel
2D0105 Hqs
4502
January 1980
Security
4E13 Hqs
7683
July 1980
Training
205 C of C'
2826
July 1980
STATINTL
STATINTL
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ADMINISTRATIVE - INTERNAL USE ONLY
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PERSONNEL DDA ADMINISTRATIVE
1 August 1979 NOTICE 79-11
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence from the office beginning Saturday,
4 August, through Sunday, 19 August 1978, Mr, Clifford D.
May, Jr., is designated Acting Deputy Director for
Administration.
25X1A
DON I. WORTN-1AN
Deputy Director
for
Administration
Additional distribution:
1 Executive Secretary
1 Security Duty Office
1 - Office of Current Operations
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 ADMINISTRATIVE - INTERNAL USE ONLY
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ORGANIZATION
4 September 1979
DDA ADMINISTRATIVE
NOTICE NO. 79-12
MEMBERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
RESCISSION: DD/A Administrative Notice No, 79-10, dtd 27 June 1979
Following is a list of Administration Management Advisory Group (ADMAG) members
effective 1 July 1979:
Office
Address
Extension
Term Expiration
MG Career Sub-group
2F42 Hqs
6501
July 1980
t7ormnunications
1B24 Hqs
5656
January 1980
to Processing
GA0519 Hqs
4311
July 1980
Oinance
6B02 Hqs
5355
January 1980
Information Services
5B2830 Hqs
5117
July 1980
Logistics
3E14 Hqs
7808
January 1980
Medical Services
706 C of C
3247
January 1980
Personnel
4B00 Hqs
6913
January 1980
Security
4E13 Hqs
7683
July 1980
Training
205 C of C
2826
July 1980
STATINTL
STATINTL
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?
PERSONNEL DDA ADMINISTRATIVE
21 August 1979 NOTICE 79-13
ACTING DEPUTY' DIRECTOR FOR ADMINISTRATION
During my absence from the office beginning Tuesday,
4 September, through Sunday, 9 September 1979, Mr. Clifford D.
May, Jr., is designated Acting Deputy DkTector for Administration.
? 25X1A,
DON I. 'WORTMAN
Deputy Director
for
Administration
Additional distribution:
1 - Executive Secretary
1 - Security Duty Office
1 - Office of Current Operations
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I PERSONNEL DDA ADMINISTRATIVE
4 September 1979 NOTICE 79-14
OFFICE OF THE DDA
Effective immediately, is designated 25X1A
Acting Chief, Management Staff, vice
Clifford D. , Jr.
Acting Depu irector
for
Administration
25X1A
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0
PERSONNEL DDA ADMINISTRATIVE
10 September 1979 NOTICE 79-16
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
REFERENCE: DDA Admin Notice 79-13, dtd 21 Aug 79,
same subj
Reference Notice designating Mr. Clifford D. May, Jr
as Acting Deputy Director for Administration is extended
until the return to duty of Mr. Don I. Wortman.
0 25X1A
rrante U.-Carlucci
Deputy 'rector of Central Intelligence
Additional distribution:
1 - Executive Secretary
1 - Security Duty Office
1 - Office of Current Operations
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SECURITY DDA ADMINISTRATIVE
17 October 1979 NOTICE NO. 79-17
APPOINTMENT OF DDA SENIOR EMERGENCY EVACUATION OFFICER
In accordance with
is hereby appointed to serve as the DDA Senior Emergency
Evacuation Officer, vice
25X1A
Doi . Wo' tmn
D,e`'pu D ecLr
fo
Administration
25X1A
25X1A
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?
PERSONNEL DDA ADMINISTRATIVE
17 October 1979 NOTICE 79-18
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
?
During my absence from the office while on TDY
beginning 21 October through 12 November 1979,
Mr. Clifford D. May, Jr., is designated as Acting
Deputy Director for Administrati
25X1A
DON I. WORTMAN
Deputy Director
for
Administration
Additional distribution:
1 - Executive Secretary
1 - Security Duty Office
1 - Office of Current Operations
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29 October 1979
PERSONNEL DDA ADMINISTRATIVE
NOTICE NO. 79-19
FEDERAL WOMEN'S PROGRAM BOARD
VACANCIES
1. The Federal Women's Board, established in
April 1973 by direction of the CIA Management Committee
to enhance the status of women in the Agency, is responsible
for examining the careers of women in the Agency and for
making recommendations for their improvement and enhancement
to the Director of Central Intelligence. The Board is
composed of three representatives from each Directorate who
serve a term of two years. Board membership is considered
to be an official Agency responsibility.
2. There is currently one opening for DDA representation
on the Board.
3. Interested applicants, men and women, should have
a genuine interest in promoting equality of opportunity for
women and be willing to devote both working and personal
time to Board activities. Minority group representation
is particularly welcomed. The DDA representative should
expect to devote roughly 10 to 20 percent of his or her
time. DDA experience in more than one Division or Component
is desirable but not mandatory.
4. Interested employees should contact
926 Chamber of Commerce Building, x2365 or
4E-63, Headquarters, x5939, by 14 November 1979.
Clifford D. 4a Jr.
Acting Deputy w- ector
for
Administration
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25X1A
25X1A
25X1A
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4b-
PERSONNEL
14 November 1979
DDA ADMINISTRATIVE
NOTICE 79-20
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence from the office o(19, 20) and
23 November, Mr. Clifford D. May,
is designated
as Acting Deputy Director for Admini'ation.
25X1A
DON I. WORTMAN
Deputy Director
for
Administration
0
Additional distribution:
1 - Executive Secretary
1 - Security Duty Office
1 - Office of Current Operations
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PERSONNEL
5 December 1979
DDA ADMINISTRATIVE
NOTICE 79-21
ACTING DEPUTY DIRECTOR FOR ADMINISTRATION
During my absence from the office for the period
10 through 13 December 1979, Mr. Clifford D. May, Jr.
is designated as Acting Deputy Direct for 4dministration.
25X1A
DOt I. WORTMAN
Deputy Director
for
Administration
Additional distribution:
1 - Executive Secretary
1 - Security Duty Office
1 - Office of Current Operations
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?
PERSONNEL DD/A Administrative
5 December 1979 Instruction No. 79-2
SPECIAL RETIREMENT OPTIONS
?
1. Beginning 1 December 1979 and continuing through 29 February
1980, the Security Sub-group has been authorized to offer Discontinued
Service and Involuntary Retirement options for MS personnel at the GS-13,
14 and 15 levels. These options are not available to personnel of other'
grades in the Office of Security or to any personnel in other Sub-groups
in the Directorate of Administration.
2. Personnel not eligible for voluntary retirement who are interested
in taking advantage of the Discontinued Service or Involuntary Retirement
options must meet one of the following criteria:
a. Civil Service Retirement System
(1) 50 years of age and have completed 20 years of
creditable Federal Service, or
(2) have completed 25 years of creditable Federal
Service, any age.
Annuities are reduced one-sixth of one percent per month
(2 percent per year) for each month the individual is under
age 55.
?
b. CIA Retirement and Disability System (CIARDS)
Under age 50, have completed 25 years of creditable
service and have ten years of CIA service and five years
qualifying service. No reduction in annuity will be made
for age.
3. Since this is a time-limited opportunity, eligible careerists who
decide to take advantage of one of the voluntary retirement options should
notify their Personnel or Career Management Officer on a timely basis to ensure
that the necessary processing can be completed.
25X1A
4 Don I Wo an
Deputy Di for
for
Administration
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ADMINISTRATIVE - INTERNAL USE ONLY
I PERSONNEL
ANNOUNCEMENT OF ASSIGNMENT
Effective 17 December 1979, -
appointed Chief, Management Staff/DDA.
DDA ADMINISTRATIVE
NOTICE NO. 79-22
STATINTL
STATINTL
cc: Comptroller
ADMINISTRATIVE - INTERNAL USE ONLY
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 ADMINIS
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Q
ORGANIZATION
DDA ADMINISTRATIVE
NOTICE NO. 79-23
MEMBERS OF THE ADMINISTRATION MANAGEMENT
ADVISORY GROUP
RESCISSION: DD/A Administrative Notice No. 79-12, dtd 4 September 1979
Following is a list of Administration Management Advisory Group (ADMAG)
members effective 1 January 1980:
STATINTL STATINTL
Office Name Address Extension Term Expiration
IT
MG Career Sub-group 2F42 Hqs
Data Processing
Finance
Information Services
Logistics
Medical Services
Security
Training.
STATINTL I
July 1980
January 1981
19 Hqs 4311 July 1980
736 Ames 3593 January 1981.
5B2830 Hqs 5117 July 1980
3G10M 8120 January 1
1D40 0 Hqs 6322 January 1
4E13 Hqs 7683 July 1980
205 C of C 2826 July 1980
J ecutive Officer
ATIN
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