TESTIMONY AT MERGER BILL HEARINGS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00610R000100050005-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 15, 2016
• Document Release Date: October 24, 2003
• Sequence Number: 5
• Publication Date: March 27, 1947
• Content Type: MEMO

Officedum vaa : ouSED;VMSNT
TO : Assistant Executive Director
FROM Assistant Director, Collection and Dissemination
SUBJECT: Testimony at Merger Bill Hearings
DATE: 27 March 19L7
1. Pursuant to your memorandum of 21 March requesting that state-
ments be furnished in as much detail as possible to show the economies
which may be expected from the operations of CIG, the- individual stake---
ments of each Branch of OCD are submitted as Tabs A. B, C and D.
2. In general, the coordinative action of OCD is directed tom-d
increased efficiency of intelligence flow, rather than toward the sa=vtn
of money. It is clear that duplication and overlap are being e-J.iminatod
by the operations of the Branches, and material economies in money and
manpower should result therefrom. Details are pointed out in the ene.lL)-,ores.
25X1
Captain, U. . R.
Assistant Director for
Collection and Dissemination
4 Encls:
Tab A -- Req. Br. statement
Tab B - Collec. Br. statement
Tab C -- Diss. Br. statement
Tab D - Sec. Br. statement
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'q,CONO a S 11RHE 731-T IN CIG R?Q R3 .T, NTS PROMUR
1. Requirements Branch surveys all agencies to ascertain their
requirements for intelligence and intelligence information. These
requirements are formalized into Requirement Directives for the immec;ate
action of the Collection Branch and subsequent action by the Disse-ni.nai,ion
Branch.
2. 'Then t9ro or more agencies have similar or identical re qu_irements,
the collection effort for one can be made to satisfy all others. The
mechanics for accomplishing this economy are started in the Requirements
Branch by checking all requests for duplication:
a. .hen a re q_ue st is received which duplicates one already
pendi 7, the fact is revealed by the records and a duplicate collection
effort is avoided; the only action necessary beirg additional dissemination
of the requested information to the new recipient when the pending col-
lection action is completed.
b. .Amen collection and dissemination actions have already been
completed, and a new request is received for identical or similar infor-
mation, the fact is noted so that collection action can be handled in such
a way as to take maximum advantage of results previously obtained.
3. In addition, action has been initiated to make surveys of dis--
semination of intelligence by Government agencies other than GIG. There
surveys m Il d?sclose any important duplications in the publishing of
intelligence, as well as duplications in the dissemination effort. Un--
desirable duplications will be eliminated and economies-will naturally
result. It is impossible at the present stage to estimate the actual
savings in manpotrar and money.
1. A soecific example of a pending action to consolidate the re?-
quirements of all agencies on one particular subject is the current pro-
ject to coordinate the securing of Harbor Facilities Data. The re quir-e-
ments of all interested agencies will be ascertained and setup in out-
line form so that concerted collection actions may be executed, under 'IG
coordination. The responses thereto will be channelled to all the
interested agencies. This trill eliminate needless duplicate and -un-
coordinated efforts by numerous agencies to collect and disseminate
identical information.
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SUBJECT: Economies Inherent in CIG Collection Procedures.
1. The Collection Branch of the Office of Collection and Disse,,' ation
since its inception, has continually attempted to effect the maximum econom-r
of effort in the collection of intelligence information related to the national
security by:
a.
b.
Determining if required foreign intelligence information
is available in any governmental department or agency in
Washington before initiating collection action in the
field, and
Eliminating wasteful duplication and undesirable overlap
in the field collection, of foreign intelligence information,
thereby insuring the most efficient possible utilization of
the various departmental collecting and reporting services
in foreign areas.
2. With reference to paragraph l.a. above, each collection request- is
immediately analyzed upon receipt in the Collection Branch with a view to
determining if the required information may already exist in the files of
appropriate governmental agencies or in private repositories, such as non-
Federal libraries. No collection missions are assigned to field collecting
services until the availability search has been completed. in many instances,
a portion of a requirement for intelligence information can be satisfied by an
exhaustive file search, the remainder of the requirement being directed to
the field for accomplishment.
3. Collection Branch action cited in paragraph l.b. above has been con-
siderably facilitated through the publication of N.I.A. Directive iIo. 7,
dated 2 January 1947, subject "Coordination of Collection Activities", which
contains the basic national policies and objectives governing the field
collection of intelligence information. This document assigns primary cDllecta,on
responsibilities in specific subject fields to each department represented on
the I.A.B. Accordingly, the State Department was allocated the responsibility
for field collection of foreign intelligence information relating to political.,
cultural and sociological matters, the War Department was given the responsi--
bility for similar action relative to military matters and the Navy Department
was assigned collection responsibility for naval intelligence. However, in
the fields of scientific and economic intelligence information, each department
collects appropriate data in accordance with its respective needs. The
implementation of this directive by the Collection Branch is eliminating any
confusion regarding collection responsibilities of departments in specific
subject fields. In addition, by virtue of its scope, N.I.A. Directive No. 7
is affecting the assignment of collection missions by parent agencies in
Washington to their overseas representatives, thus reducing duplication of
collection action abroad.
PIN 4 it
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In order to more fully insure coordinated e
mental field representatives ffort on the
, this directive also
U.B. representative in each foreign Part of depart-
pravides that th9 senior
a foreign service post shall be responsible eforttheUcoordination of alp rc
collection activities within his arani ch allocates broad categories area. a This provision, together w th all
o;
largely prevent unwarranted dulica}-~~.gency collection sibili#;
on or overlap in fish ZeII collection ~c,ji:~i on,
-since the senior U .S. re vpresentative will coordinate the - s ~zin
collection missions by assigning them to the appropriate departmental -:_f
srepresentative in his area. Among the dar ntal i,a
for the implementing actions un nr.oaram
coordination of collection, each area coordinat der this
to establish a central rote
or has been irec#.el
unrestricted interchange 17j gents file and to insure that there
unretric attached tom of intelligence information among the agency a id
sentas d~ 'tment for intelligence mahus, hus, u-mized secondar y ' 3re?-~
departments y prepared or obty ain d b .a therwr,
full inTdll ents be satisfied provision is also included to insucef.he
in foreign areas. intelli---ence material in Washington as we as
With reference to the above statement that each agency collects scie ti;"ic
and nd economic intelligence information in
accordance accordance with its respective ;,,?
Whe eng a rc collection regncent for intelligence information tr
ch
received., coordinating conferences, attended these subject
representatives, are held by the collection Branch:
by agency alJ.er.# an
in decisions as to 'Which department is assigned the primary collection
rFe 17,t
responsibility for each element of the require These conferences
meat.
4. The Collection Branch is also implementing the provision
Directive No. 6, one of - fiiich established
c iesNtion of Foreign d the Interde s of tee.-
The 1'nterdepartt~entaZ Committee is presently engaged Co~-nrni--.tee ;-rn
The Interrpar enqui sitian o foreign ~ecoo of then t - 4 .
i_an-cat'
p coos and ve cdusi for the mrp nPublubli.cc oations, d in
and in e the es tablis ablishing
library materials in appropriate locations, theGrapid exhanceco nd loan of
such materials and the distribution of bibliographical information.
Committee is also engaged in formulating recommendations to labs
with minimum duplication, all foreign available to
necessary to the COP-duct-of the ?~ library
public business and to the ntionaliserurity.
5. In view of the fact that the coordinating by the C.I.G.-s g policies and
es abli he, are tstill he C in the rnsored directives discussed in the foregoings~
Pf the I.A.B. and b r Process of implementation by the member agencies
ovy C.I.G., it is not deemed possible to estimate resultant,
in money or manpower at this time.
ant.
vigorous application coney or an the enunciated It is felt, however, oion i
of co
under the staff principles governing the he coordination
poi Sup tntn of the Collection Branch of his
Office, in time, result in substantial savings to the Government.
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1. The primary functions of the Dissemination Branch to date have
been to receive, sort out, and appropriately distribute within CIG all
agency intelligence information, to disseminate CIG intelligence in-for-
oration and intelligence, and to review the disseminations already made
by OSO and the departmental agencies, to insure the completeness of
appropriate dissemination. The importance of the functions are apparent,
but no monetary saving can be indicated.
2, A study is currently underway on the feasibility of establishing
an interdepartmental, reading panel in the CIG Reading Center, which if
effective, should result in a saving of manpower and money to the agencies
as well as improve the efficiency of interdepartmental dissemination, no
estimate of savings can be made until final vo rking arrangements are made
with the agencies. The substamoe of the plan is as follows*
a. Heretofore, all NIA member agencies have necessarily assigned
personnel to the task of determining dissemination of material to other
agencies. One of the agencies has a well established reading center with
interdepartmental representation, and another agency is now experimenting
with a similar interdepartmental operation. If this trend should continue,
all the principal agencies having intelligence functions related to the
national security ru uld feel the need to maintain an interdepartmental
reading center. obviously, this mould be a wasteful and uneconomical
development&
b. Procedures and plans being developed by the Dissemination
Branch contemplate that CIG will maintain a central interdepartmental
reading center, where representatives may meet and examine all material
appropriate to their respective agencies, Through this reading center
will flow all the U.S. Government's foreign intelligence related to the
national security. Thus, instead of sending representatives simultaneous-
ly to several reading centers, each agency can send the minimum number of
representatives to the central reading center and be sure of complete
coverage. A matorial saving in officer personnel, courier and clerical
staff should result, It is also hoped that operation of the central
reading center will enable CIG more readily to detect unnecessary dupli-
cations of published intelligence, and otherwise coordinate to reduce
needless waste of government reproduction facilities used for
dissemination.
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ECONOMIES ShUMMT IN CIG SECURITY POLICY PROCEDMEMS
1. In view of the uncertainty surrounding organizational
plans for the Security Branch, OCD, it is not yet possible to
analyze the economies that may result from its operations. With
its present limited function and lack of personnel no instances
have come to mind -where the Security Branch has been positively
able to eliminate duplication and overlap arising from similar
function in other agencies. Any potentialities in this direction
are contingent upon high policy decisions not yet reached.
2. It might be observed parenthetically that with the
activation of an Office of Security as approved in the tentative
Table of Organization, that Office might under a unification
system be able to absorb functions now performed by Joint Security
Control and possibly the advisory functions of the Security
Advisory Board.
3. To the extent that unification measures would envisage
the centralized coordination of security aspects of intelligence
operations of the Army, Navy, Air and State Departments, increased
efficiency would be expected and, ultimately, savings in personnel.
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