VOLUME II - COST

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R001002330010-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: March 13, 2013
• Sequence Number: 10
• Publication Date: February 3, 1988
• Content Type: REPORT

,
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NATIONAL ACADEMY OF PUBLIC ADMINISTRATION
VOLUME II - COST
PERSONNEL STUDY OF
THE INTELLIGENCE COMMUNITY
Solicitation No. 88-A109
February 3, 1988
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CONTENTS
PAGE
I. CONTRACT PRICING PROPOSAL 1
A. Contract Pricing Proposal Cover Sheet-SF1411 2
B. Contract Pricing Proposal 3
II. PRICING INFORMATION 4
A. Proposed General and Administrative (G&A) Rate 5
B. Actual G&A Rate FYE September 30, 1987 6
C. Budgeted G&A Rate FYE September 30, 1988 8
III. CERTIFICATE OF CURRENT COST OR PRICING DATA ..........10
IV. SOLICITATION, OFFER AND AWARD - SF 33 12
MC:ams
Sullivan/ams
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I. CONTRACT PRICING PROPOSAL
1
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Ar ;TATUM/CONTRACT/MODIFICATION WORM ArodIATMC?1?16m?
w MS ars sun
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V iltuntimig
TI: This 'Om is used in contract sedans If submission of coin or dins Is Ind. fie PAR 151104400,
nt
51
National Acadnmy of Public'AdMinistration
-Foundation
? 1120 G Street, NW, Suite 540
Washington, DC 20005
L TYPE O CONTRACT (CJi.c1
F FP CPFF 0 CPIF 0 CPAF
FPI OTHER (Specify)
C ($) AND PERIOD'S) 0 PERFORMANCE
Ott.
OP CONTACT
Mortal Cohen
Cbir,f Pinanr,iAl
nfficer
4. TYPE OF CONTRACT ACTION (Meek)
D. LETTER CONTRACT
E.UNPRICED ORDER
Ir. OTHER /beefy)
202/347-3190
)LA. NEW CONTRACT
B. CHANGE ORDER
C. PRICE REVISION/
REDETERMINATION
?
A. COST
$ 472,003
S. PROPOSED COST Mel-C)
C. TOTAL
$ 500,000
S. PROP IT/FEE
$ 27,997
Washington, D.C. Date of award to Jan 29, 1989
5. Litt and reference the identification, quantity end total price proposed for each contract line Item. A line item cost breekdcwo supporting this recap is re-
quired unless otherwise specified by the Contracting Officer. (Continue on reverse, owl Shen on plain paper. V tieceeeery. the same headings.)
A. LINE ITEM NO.
B. IDENTIFICATION
C. QUANTITY
Q. TOTAL PRICE
E. REF.
Personnel Study of the Intelligence Community
F.3
9. PROVIDE NAME,ADDRESS.ANDTELEPHONENUMBER FOR THE FOLLOWING (lfaaaneble)
ft. CONTRACT ADMINISTRATION OFFICE
--_,
B. AUDIT OFFICE
Defense Contract Audit Agency
Capitol Branch - Commonwealth Bg
1200 Wilson Blvd, Arlington, VA 22209
(Mr. Joseph Seader, Supv.)
10. WILL YOU REQUIRE THE USE OF ANY GOVERNMENT PROPERTY
IN THE PERFORMANCE OF THIS WORK? (If "Yea." identify)
El YES DNO Per RFP 88-A109 r F-7
11A. DO YOU REQUIRE GOVERN-
MENT CONTRACT FINANCING
TO PERFORM THIS PROPOSED
CONTRACT? (if ?Yes, "complete
Item 118)
YES NO
118. TYPE OF FINANCING (lone)
ADVANCE PROGRESS
PAYMENTS PAYMENTS
GUARANTEEDLOANS
12. HAyE You BEEN AWARDED ANY CONTRACTS OR SUBCONTRACTS-13.
FOR THE SAME OR SIMILAR ITEMS WITHIN THE PAST 3 YEARS?
Of "Yea," identify Demist, customer(*) and contract number(s))
IS THIS PROPOSAL CONSISTENT
MATING AND ACCOUNTING PRACTICES
FAR PART 3) COST PRINCIPLES?
WITH YOUR ESTABLISHED ESTI-
AND PROCEDURES AND
al "No," explain)
0 YES E NO
El YES II NO
14. COST ACCOUNTING STANDARDS BOARD (CASB)
DATA (Public Law 91-379.. amended and PAR PART 30)
A. WILL THIS CONTRACT ACTION BE SUBJECT TO CASI3 REGULA-
TIONS' (If "No," explain in proposal)
D YES D NO
B. HAVE YOU SUBMITTED A CASB DISCLOSURE
(CASS DS-1 or 2)t (If "Yes. "specify
submitted andif determined to be adequate)
STATEMENT
in proposal the office to which
ll YES 0 NO
C. HAVE BEEtMIITIFI 0 THAT YOU ARE OR MAY BE IN NON-
COMPLIANCE WITH YOUR DISCLOSURE STATEMENT OR COST
ACCOUNTING STANDARDS' (If " Yes.- explain In proposal)
0 YES 0 NO
D. IS ANY ASPECT OF THIS PROPOSAL
DISCLOSED PRACTICES OR APPLICABLE
STANDARDS? (If "Yes," explain in
INCONSISTENT WITH YOUR
COST ACCOUNTING
proposal)
YES X NO
This proposal is submitted in response to the R FP contract, modification, etc. in Item 1 and reflects our best estimates and/or actual costs as of this date.
15. NAME ANO TITLE (Type)
Ray Kline, President or
Morton Cohen, Chief Financial Officer
16. NAME OF FIRM
National Academy of Public Administration
Foundation
IS. DATE OF SUBMISSION
L.(2
MN 7540-01-1424045 1411-101
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National Academy of Public Administration Foundation
Personnel Study of the Intelligence Community
Contract Pricing Proposal
Project Staff
Units
Rate
$-"-j-ff
300
250
225
-
160
150
Total
Sr. Res. Assoc./Project Dir.
Sr. Res. Assoc./Deputy Pro. Dir
Research Associates
Reseach Associate
Survey/Res. Assistance
Adm. AWL
Project Secretary
125 days
180 days
150 days
140 days
-
r 150 days
150 days
$ 40,625
54,000
37,500
31,500
20,500
24,000
22,500
Honoraria # of Members: 7
5 mtgs.
1050
5,250
7 x 150 = $1050/mtg.
Other Direct Costs
Travel
Panel - 1 member/5 mtgs.
5 trips
950
4,750
Staff - 4 staff/2 trips
8 trips
650
5,200
Local Travel
1,200
Per Diem
Panel - 5 trips x 1 1/2 days
7 1/2 days
112
840
Staff - 8 trips x 2 1/2 days
20 days
110
2,200
Conference Costs
900
Telephone/Postage/Delivery
1,200
Project Supplies
1,000
Duplication
600
Total Direct Costs
$253,765
Overhead at 86%
218,238
TOTAL COSTS
$472,003
Academy fee
27,997
TOTAL PROJECT
$500,000
CostEst/ams
3
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IL PRICING INFORMATION
4
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NATIONAL ACADEMY OF PUBLIC ADMINISTRATION FOUNDATION
COST OR PRICING DATA
PROPOSED GENERAL AND ADMINISTRATIVE (G&A) RATE
The National Academy of Public Administration Foundation has prepared its
proposal, using a G&A rate of 86%. This rate compares to the 90% target budget
rate used in several prior years. The actual rate depends upon the total actual
annual revenues, which vary from year to year. The G&A expenses are tightly
budgeted, commensurate with the revenue uncertainties. The G&A expenses
include the indirect operating expenses and administrative expenses that support
the research/studies program.
The National Academy's recent actual rates are:
G&A
Rate
Fringe
Rate
Audited
by DCAA
FYE September 30 1982
93.8%
28.8%
Yes
FYE September 30, 1983
94.5
32.9
Yes
FYE September 30, 1984
100.0
38.1
Yes
FYE September 30, 1985
94.8
35.2
No
FYE September 30, 1986
98.2
34.6
No
FYE September 30, 1987
93.4
38.0
No
The computation of the actual rate for FYE Sept. 30, 1987 is attached.
For FYE September 30, 1987, the G&A budget approved by the Board of
Trustees is detailed in the attached schedule. The estimated overhead rate for
the year is anticipated to be:
Total G&A Expense a $692,900
Total Direct Costs b 805,700
? Total G&A Rate ? 'a/b 86%
For many. years we have used 90% as a target rate with the results as shown
above, .however, ?for purposes of this proposal, we have projected a 86% G&A
expense rate on the basis of expectations that the proposed contract will be
awarded to the National Academy.
The National Academy of Public Administration Foundation is audited by the
Capital Branch Office, Defense Contract Audit Agency. The audit supervisor is
Mr. Joseph Seader who may be reached at [phone], Arlington, Virginia.
G-Arate/ams
5
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National Academy of Public Administration Foundation
Proposed General and Administrative Expense Rate
FYE September 30, 1987
Salaries $ 239,698
Employee Benefits 91,705
Contracted Services 76,606
Conference Expenses 11,767
Professional Dues 3,150
Professional Services 6,152
Travel 14,098
Delivery 4,455
Telephone & Telegraph 11,285
Postage & Mailing 4,564
Duplicating & Printing 17,286
Office Supplies 20,438
Occupancy 106,420
Insurance 7,789
Equipment Rental 12,468
Repairs & Maintenance 11,792
Books & Periodicals 2,020
Miscellaneous 5,890
Computer Service 640
Amortization & Depreciation 9,924
Interest Expense -0-
Total G&A submitted A 658,147
25,938
Item not includible - Publications
Total G&A per financial report
684,085
Allocation Base: Total Direct Costs B 705,681
less equipment, alterations and
? ? renovations ?
G&A Rate A/B
6
93.4%
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National Academy of Public Administration Foundation
Fringe Benefit Rate
FY13 September 30, 1987
Payroll Taxes
Employee Benefits
Leave Expense
Total Fringe Benefits
Direct Salaries
Indirect Salaries
Total Salaries
Fringe Benefit Rate (A divided by B)
Amounts allowable:
Direct Costs
Indirect Costs
TOTAL
FYE 9/30/87
$ 27,886
58,613
39,514
A qamil (1)
92,249
239.698
$331,947 (1)
38.0%
$ 35,019
9_Q,94
$126,013
Note: (1) Reconciliation to Coopers and Lybrand report
Total Fringe Benefits
$126,013
?? Total Salaries
31,947
Total per C & L report
$457,960
MC:ams
MC-Hahn/ams
7
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NATIONAL ACADEMY OF PUBLIC ADMINISTRATION FOUNDATION
Budget FY 1988
The NAPAF budget for FY 1988 is based upon the following:
1. Increase FY 1988 Revenues by 12%.over FY 1987
2. Target Overhead Rate 86%
(In the prior three years the target rate was 90%. Actual rates
ranged from about 88% to 98%.)
3. All activities will be conducted at 1120 G Street. The budget does
not include costs for additional space requirement, if needed.
4. Financial objective: Earn $50,000 excess of revenues over costs
to increase General Fund (equity capital). Research activities
should be self sustaining.
5. FY 1988 NAPAF operating budget:
Revenues
Direct Costs $805,700
Indirect Costs 692,900
Net Excess of Revenues over costs
$1,548,600
1,498,000
$ 50,000
6. General support contributions target - $52,500
These contributions support publications and dissemination costs.
The revenues and expenses are not included in the operating
budget above.
8
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NATIONAL ACADEMY OF PUBLIC ADMINISTRATION FOUNDATION
G & A Expenses ( Indirect Costs)
Budget Data FY 1988
FY1987
Approved
Budget
FY1987
10 Months Actual
Annualized
FY1988
Proposed
Budget
Salaries
$234;600
$243,306
$255,500
Fringes (35%)
84,500
93,436
89,400
Contracted Services
59,000
65,015
68,000
Conferences
16,000
13,399
16,000
Professional Dues
3,500
3,750
3,500
Legal & Accounting
10,000
9,682
11,000
Travel & Subsistence
18,000
14,165
17,000
Delivery
3,800
3,590
3,800
Telephone
14,000
11,782
13,000
Postage & Mailing
7,500
2,970
4,000
Duplicating/Printing
17,500
18,108
18,000
Office Supplies
14,500
18,108
18,000
Occupancy
105,600
105,318
117,200
Insurance
5,500
9,190
9,000
Equipment Rental
15,000
12,528
13,000
Repairs/Maintenance
18,000
18,311
21,000
Books/Periodicals
2,500
1,974
2,500
Computer Expense
3,000
652
2,000
Miscellaneous
1,500
570
1,500
Amortization & Depreciation
8,000
8,075
9,500
-TOTAL .
, . ? .
..$642,000
$_653,.929
.$692,900

9
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M. CERTIFICATE OF CURRENT COST OR
PRICING DATA
10
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CERTIFICATE OF CURRENT COST OR PRICING DATA
This is to certify that, to the best of my knowledge and belief, cost or pricing data
as defined in FPR 1-3.807-3 submitted, either actually or by specific
Identification in writing to the Contracting Officer or his representative in
support of Spligit fa, ion O. 88-Ab109 are accurate, complete, and
current as of (day) (month) (year) Fphruary 2. 19RR **
This certification includes the cost or pricing data supporting any advance
agreement(s) and forward pricing rate agreements between the offeror and the
Government which are part of the proposal.
Firm National Academy of Public Administration Foundation
Name Morton Cohen
Title Chief Financial Officer
Date of Execution
February 2, 1988
(End of Certificate)
* * *
* Describe the proposal, quotation, request for price adjustment or other
submission involved, giving appropriate identifying number (e.g., RFP
No. 88-A109
**The effective date shall be the date when price negotiations were concluded and
the contract price was agreed to. The responsibility of the contractor is not
limited by the personal knowledge of the contractor's _negotiator if the contractor
? had inforrattian TeasoitOly available it the time Of agrOeinerif, sh6Wing that
negotiated price is not based on accurate, complete and current data.
***This data should be as close as practicable to the date when the price
negotiations were concluded and the contract price was agreed to.
Signature of Person Authorized to Bind the Offeror
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SOLICITATION, OFFER AND AWARD - SF 33
12
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RATING Inv
SOLICITATION_ CIFFER Awn AINAllt 1. CERTIFIED FOR NATIONA( remec 1PAGE
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PAGES
DuLis.11 ION No. 4. TYPE OV SOLicITATiONIS. OrtE ISSUED 6. REQUiSTI-tOWPuRcHASE
? ? MO NE, ? ? VS ?
ADVERTISED OM
No.
88-A109
NEGOTIATED(RFP) 29 Jan 1988
/. ISSUED BYCODE II. ADDRESS urn-A Tto (If other than Item )
Post Office Box 12847
Rosslyn Station
Arlington, VA 22209
National Academy of Public Administration
Foundation SI-AT
1120 G Street, NW, Suite 540
SI-AT
_Washington, DC 20005
NOTE: In advertised solicitations "offer" and "offeror" mean "bid" and "bidder".
SOLICITATION
O. Sealed offers in original andrSeCti on L Copies for furnishing the supplies or services in the Schedule will be received at the Place specified In Itemm 8. or 11
handcarried. In the depository listed in See Notice to Offerors until 0930 kallume 3 Feb 1988
(Hour)CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section I. Provision*No. 52214-7 or 52215-10. All offers
(
ers are subject to all terms and
conditions contained in this solicitation.
10. FOR INFORMATION
CALL: por NAME
de area code) (NO COLLICCT CALLS)
11. TABLE OF CONTENTS
WIISEC. I
DESCRIPTION
PART I - THE SCHEDULE
LPAGEsIW I SEC.
DESCRIPTION
PART II - CONTRACT CLAUSES
IPAGE(S)
-5(
A
SOLICITATION/CONTRACT FORM
2
XI I I CONTRACT CUMAMS PIO
X
e
SUPPLIES OR SERVICES AND PRICES/COSTS
2-4_
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH. ?
X
C
DESCRIPTION/SPECS./WORK STATEMENT
1-8
Xt J I LIST OF ATTACHMENTS 11
X
0
PACKAGING AND MARKING
PART iv - REPRESENTATIONS AND INSTRUCTIONS
X
E
INSPECTION AND ACCEPTANCE
4-5
,
A
K
IOTHERSTATEMENOFOFFERORS
REPRESENTATIONS. CERTIFICATIONS AND
1-5
X
F
DELIVERIES OR PERFORMANCE
5_7
X
G
CONTRACT ADMINISTRATION DATA
7_8
X
t.
1NSTRS ? CONDS , AND NOTICES TO OFFER
X
H
SPECIAL CONTRACT REQUIREMENTS
_ 8-24
M
EVALUATION FACTORS FOR AWARD
OFFER Must be fully completed by offeror)
NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.
12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days union ? different
period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set
opposite Mich item, delivered at the designated point(s), within the time specified in the schedule.
7.1
13. DISCOUNT FOR PROMPT PAYMENTCALENDAR
(See Section 1, Clause No. 52-23241 po.10
.CALENDAR DAYS
%
20 CALENDAR DAYS -30
%
CALENDARDAYS

%
DAYS
96
14. ACKNOWLEDGMENT OF AMENDMENTS
(The offeror acknowledges receipt of amend-
ments to thc SOLICITATION for offerors and
Mated documents numbered and victtecl:
AMENDMENT NO.
DATE
AMENDMENT NO.
DATE
ISA. NAME
' .'4416. '
ADDRESS
OF
0FFER0R
CODE FACILITY
16. NAME AND TITLE OF PERSON AUTHORIZED TO.SIGN _
OFFER (Type or print)
. . . , .
"Ray kirie., Pre$ident
Morton Cohen, Chief Financial Officer
. ?
' NatiOhar,kableirly of Pilblic Aaininisti.ation.
1120 G. St. NW, Suite 540
Washington, D.C. 2005
ISB, TELEPHONE NO. (Include area
code)
202/347-3190
15C. CHECK IF REMITTANCE ADDRESS
n IS DIFFERENT FROM ABOVE - ENTER
1 1 SUCH ADDRESS IN SCHEDULE.
17SIGNAT
j op
. P E swiL,...
18. OFFER DATE

AWARD (To be completed by Government)
19. ACCEPTED AS TO ITEMS NUMBERED
20. AMOUNT
21. ACCOUNTING AND APPROPRIATION
22. SUBMIT INVOICES TO ADDRESS SHOWN IN
(4 copier unless otherwise specified) illiA
or
23. NEGOTIATED PURSUANT TO
10 U.S.0 2304(a) ( )
41 U.S.C. 252(c) ( )
24. ADMINISTERED BY (11 other than Item 7)
CODE
25. PAYMENT WILL BE MADE BY
CODE
26. NAME OF CONTRACTING OFFICER (Type or print)
27. UNITED STATES OF AMERICA
(Signature of Contracting Officer)
28. AWARD DATE
IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.
NIN 7540-01-162-8064
PREVIOUS EDITION NOT USABLE
33-132 STANDARD FORM 33 (REV. 10413)
Prescribed by GSA
tr GPO 1984 0 - 421-521 (Q51 CAD AS c". ft? .?-?
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