SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000701780019-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 17
• Document Creation Date: December 23, 2016
• Document Release Date: March 13, 2013
• Sequence Number: 19
• Publication Date: April 16, 1979
• Content Type: REGULATION

Declassified and Approved ForRelease2014/04/10 CIA-RDP90-00530R000701780019-4
PART I
SECTION 18. -CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
18-1 INTRODUCTION
Employees who enter the FBI are automatically placed under the
Civil Service Retirement System. All employees, however, must have a Social
Security number. The information set forth below is based upon the Civil
Service Retirement Act, as amended, and is applicable to separations from
service on or after 1/8/71.
18-2 APPLICATION FOR RETIREMENT
18-2.1 Forms Utilized
18-2.1.1 Regular Retirement
The form used in making application for retirement, SF-2801, is
available in each office. An employee's request for retirement should be
submitted in writing and forwarded to FBIHO, together with the original of the
application and the FD-193, exit interview form. If the employee had prior
military service and separation documents are available, it is to the
employee's advantage to submit a copy of these documents. If the employee was
carried on military furlough from the Bureau, military separation papers are
not necessary. No cover letter or routing slip is necessary unless there are
unusual circumstances which cannot be explained in the "comments" section of
form FD-193. In all cases the{Office of Personnel Management (OPM)}reauires
that the reason for retirement, such as to spend more time with family, other
employment, etc., be get forth.
18-2.1.2 Disability Retirement
If the retirement request is for disability retirement, form
SF-2801A should also be submitted. Item 5 of this form should set forth a
brief description of duties, however, a copy of the official position
description is not to be submitted. In addition, form SF-2801B should also be
submitted unless the employee is requesting retirement as a result of a
fitness-for-duty physical examination. In such cases a copy of the report of
examination will be forwarded to(OPM.1
[ 18-2.2 Date of Effective Separation
(1) Separation from the FBI for 'retirement is effective the date
an employee ceases active duty (the last day physically at work) unless
accrued sick leave is being granted. If so, separation is at the expiration
of such leave. A lump-sum payment is made for any accumulated leave in the
year of separation, i.e., unused leave carried over from previous leave
year(s), unused current accrued annual leave, and any unused creditable
restored annual leave. This latter type of leave following restoration must
be used within certain prescribed time limits or, if unused, is again
forfeited.
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SECTION 18. CIVIL SERVICE RETIREMENT? SOCIAL SECURITY
(2) Disability applications for retirement require formal[OPM]
approval. Therefore, when employees retire near the end of the leave year and
have excess current accrued annual leave, this leave will be forfeited unless
a basis is present to restore such leave. Thus, sufficient notice should be
given to enable processing of the retirement application by FBIHO and[OPM]
prior to the end of the leave year. Regular optional retirement by Special
Agent and support personnel requires meeting eligibility standards only (i.e.,
Agent ? 20 years of investigative service and age 50, support personnel ? age
55 with 30 years of service, etc.) and no formal[OPM]approval is necessary.
Accordingly, the effective date is set by the retiring employee.
(3) The effective date of separation from the Bureau on the
retirement application should be definite. It should be kept in mind that
only full months of creditable civilian or military service are counted in
figuring length of service for annuity computation purposes but that each
day of service affects another computation factor, the employee's high?three
average salary. rinuse,' sick leave is added to the employee's service but
cannot be used to compute the high?three average salary or used toward the
length of service necessary to retire or to qualify for a survivor annuity.
Days of sick leave are converted to months and years of service on a 260?day
work?year basis and approximately 22 days of sick leave equals one month of
service.
(4) If dates of previous creditable service are not known or if
the employee desires -other counseling, requests should be made of FBIHO prior
to submitting retirement application since the effective date will not be
changed afterward unless fully justified.
(5) [OPM]must approve all disability retirements prior to the
employee's separation from the rolls of the Bureau. Therefore, if approval is
not received prior to the effective date set by the employee, he/she is placed
on leave without pay until approval is received. The effective date becomes
the date that approval is received from[OPM.] The lump?sum annual leave
payment is then made following receipt of this approval from[OPM.1 The only
deduction made from the lump?sum payment is for Federal income tax, and for
state income tax, where applicable.
(6) Annuity payments commence the next calendar day following the
date of separation or the day after the employee's pay status terminates.
18-3 TYPES OF RETIREMENT
The basic requirement for any type of retirement is completion of
at least five years of Federal civilian service, unless the employee retires
[ for disability[(May go on the rolls of Department of Labor).] The employee
must have had at least one year of employment under the retirement system
within the two?year period preceding employee's separation.
18-3.1 Mandatory Retirement
Certain Federal law enforcement officers (including Special Agents
of the FBI) and firefighters are mandatorily separated at age 55 if they have
at least 20 years of service in such career capacities. This may be waived by
the head of the agency up to a maximum of age 60 if determined to be in the
national interest.
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PART I
SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
18-3.2 Optional Retdrement
An employee must have at- least 5 years civilian service and
may retire upon separation from service at the age and with at least
the amount of service shown below:
Earliest
Age
Years of Service
62
5
60
20
55
through
59
30
-50
20
50
20
Any
25
Special Conditions
None
None
None
Annuity reduced if
under age 55; must
be involuntarily
separated through no
fault of his own.
Certain investigative
employees*
Annuity reduced if under
age 55; must be involun-
tarily separated through
no fault of his own.
*This special optional retirement provision applies to FBI Agents.
It permits retirement after an Agent has attained age 50 and performed 20
years of investigative service. A special liberalized formula is used
for computing the amount of the annuity and there is no reduction due
to age. Active military service counts toward the 20-year minimum service
requirement under the liberalized Special Agent retirement formula if
the employee was a Special Agent before leaving for military service and
returned to duty as an Agent with mandatory restoration rights. Premium
pay for irregular, unscheduled overtime authorized under Title 5, USC,
Section 5545 (c)(2) is included as part of the basic pay in determining
the amount of withholdings and contributions to the Civil Service Retire-
ment and Disability Fund and in the computation of annuities for law
enforcement officers and for determining the amount of regular life insur-
ance. This provision became effective the first pay period in January, 1975.
18-3.3 Disability
An employee who becomes totally disabled for useful and efficient
service in the grade or class of position held may retire for disability
after 5 years civilian service at any age. They need not be disabled
for all kinds of work. Disability need not be incurred in duty, but
if it is so incurred an employee has a choice between annuity under the
Retirement Act or benefits under the Federal Employees' Compensation Act.
18-3.4 Deferred Retirement
(1) An employee separated or transferred to a position not
under Retirement Act provisions is, after completing at least 5 years
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PART I
SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
of service, entitled to an annuity upon reaching age 62 regardless of ?
the date or 'reason for separation or transfer. The employee must, however,
have not withdrawn the money to his/her credit in the retirement fund.
For example, an employee resigns at age 40 after 10 years of service
leaving money to his/her credit in the fund. At age 62 he/she is entitled
to a monthly annuity which continues until his/her death.
(2) Law prohibits payment of an annuity or a survivor's annuity
to an employee who has committed an offense against the national security
of the United States or who refuses to testify before a duly constituted
judicial or congressional proceeding in a matter relating to national
security.
18-4 ANNUITIES
Annuities are computed on full months of service plus credit
for unused sick leave. Particular attention should be provided item
"F," "Types of Annuity," on the application form (SF-2801) and comments
regarding survivor annuities on the information sheet attached to the
application. Enrollment in a health benefit plan continues after retire-
ment for the annuitant and spouse and any eligible children. However,
if a "single" life annuity is elected and the annuitant dies before the
spouse, the spouse's coverage ends when the children cease to have an
annuity. If there are no children, the spouse would then have to convert
to an individual enrollment plan if he/she desired health benefit coverage,
and would pay .the usual premium.
18-4.1 Amount of Annuity
The maximum annuity that may be received is 80% of the highest
basic salary earned during any three consecutive years. Special Agents
would attain maximum benefits of 80% upon completion of 35 years service
and support employees, after completing approximately 42 years service.
An additional annuity attributable to sick leave credit is allowable
over the 80% limitation.
18-4.1.1 Retirement Deductions
Retirement deductions during any service exceeding 35 years
or approximately 42 years, respectively, are applied toward any desposit
due for prior service for which no retirement deductions or deposits
were made. Any balance not so required is considered a voluntary contribu-
tion for purchase of an additional annuity. This voluntary contribution
is refundable if so elected before an annuity is granted.
18-4.1.2 Computation of Annuities
Annuities are computed as follows:
(1) General formula (applicable to support employees) -
(a) First 5- years of service
11/2% of high-three average salary (or if greater,
1% of high-three average salary plus $25) times 5
(years of service)
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PART I
SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
(b) Next 3 years of service -
1 3/4% of high-three average salary (or if greater, 1%
of high-three average salary plus $25) times number of
years of service between 5 and 10
(c) Service in excess of 10 years -
2% of high-three average salary (or if greater, 1% of
high-three average salary plus $25) times years of
service in excess of 10
Examples:
GS-5, $11,047
Age 55, 32 years and 10 days of service, plus 4 Months
and 25 days of sick leave credit, for total of 32 years
and 5 months. High-ihree average salary is $10,108.45.
$10,108.45 x 1.5% x 5 = 758.15
$10,108.45 x 1.75% x 5 = 884.50
$10,108.45 x 2% x 22-5 = 4,532.04
32-5 $6,174.69 annually,
or 515.00 monthly
GS-9, $16,693
Age 60, 27 years; 10 months, and 16 days of service,
plus 10 months and 21 days of sick leave credit, for
total of 28 years, 9 months. High-three average
salary is $15,262.82..
$15,262.82
x
1.5% x 5 =
1,144.70
$15,262.82
x
1.75% x 5 =
1,335.50
$15,262.82
x
2% x 18-9 =
5,723.63
28-9
$8,203.83
annually,
or
684.00
monthly
(2) Investigative Formula (applicable to Special Agent personnel)
215% of high-three average salary times 20 years of service,
plus 2% of high-three average salary times service in
excess of 20 years, with at least age 50 and 20 years'
investigative service
Example:
GS-13, $28,359, high-three average salary, $25,909.95
Total service consists of:
Years Months Days
Sick Leave
0
2
7
U. S. Army
5
0
29
FBI Clerk
1
9
4
FBI Agent
21
0
20
Total
28
1
0
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C?)
PART I
SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
S25,909.95 x 21/2% x 20 = 12,955.00
$25,909.95 x 2% x 8-1 = 4,188.61
$17,143.61 annually,
or 1,429.00 monthly single life annuity
(3) Disability Formula
Minimum disability annuity is lesser of 40% of high-three
average salary or annuity computed under general formula
after adding years elapsing between separation and attain-
ment of age 60. Annuity larger than minimum is payable if
earned by retiring employee.
Examples:
Age 30, 10 years'service, and high-three average salary is
$14,571.67
(a) $14,571.67 x 1.5% x 5 = 1,092.90
$14,571.67 x 1.75% x 5 = 1,275.00
Earned annuity* $2,367.90
(*Paid if higher than (b) or (c) below)
(b) 40% of $14,571.-67 = $5,828.67
(c) $14,571.67 x 1.5% x 5 . 1,092.90
$14,571.67 x 1.75% x 5 = 1,275.00
$14,571.67 x 2% x 30* = 8,742.90
(*Service projected at age 60) $11,110.80
Since (b) above is less than (c) above, annual annuity
received is $5,828.67.
Age 58, 19 years'service, and high-three average salary is
$21,932.19
(d) $21,932.19 x 1.5% x 5 = 1,644.90
$21,932.19 x 1.75% x 5 = 1,919.05
$21,932.19 x 2% x 9 = 3,947.76
Earned annuity* $7,511.71
(*Paid if higher than (e) or (f) below)
(e) 40% of $21,932.19 = $8,772.88
(f) $21,932.19 x 1.5% x.5 = 1,644.90
$21,932.19 x 1.75% x 5 = 1,919.05
$21,932.19 x 2% x 11* = 4,825.04
(*Service projected to age 60) $8,388.99
Since (f) above is less than (e) above, annual annuity
received is $8,388.99.
18-4.1.3 Annuity Amount
The approximate amount of the basic annuity may be determined
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PART I
SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
by reference to the following charts. These are applicable to cases governed
by the general retirement formula.
CIVIL SERVICE RETIREMENT SYSTEM MONTHLY ANNUITY RATES
(For Employees Separated On and After October 20, 1969)
KEY TO ANNUITY RATES IN TABLE
A -- Monthly annuity to retired employee if survivor benefit is not elected.
B Monthly annuity to retired employee with maximum benefit to surviving spouse.
Generally, the annuity to surviving spouse is approximately 55% of rate A.
It may be greater than 55% in certain cases where a guaranteed minimum
survivor annuity is payable.
NOTE
1. Service for which retirement deductions were withheld and lacer refunded cannot be
counted unless the refund is redeposited.
2. Rates shown are subject to reduction if.
retirement (except on account of total disability) is before age 55.
Reduction for this reason is 1/6 of 1% for each full month the retiring employee
is under age 55.
(b) service includes any civilian time after August 1, 1920, for which no retirement
deductions were withheld or deposited. Monthly reduction in retired employee's
annuity for this reason is 1/12 of 10% of the amount due as deposit, except in
certain cases of guaranteed minimum disability annuity.
3. If retirement is on account of total disability, the races shown are subject to in-
crease if the employee qualifies for the guaranteed minimum disability annuity.
4. "Years of Service" columns include credit for unused sick leave. Annuity based
on actual service is limited to 80% of high-3 average salary. This limit is reached
with 41 years and 11 months of service (slightly less if high-3 average salary is
less than $5,000). However, annuity in excess of the 80% which is produced by
credit for unused sick leave is payable.
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READ INSTRUCTIONS CAREFULLY BEFORE USING TABLE
AVERAGE ANNUAL SALARY (3 HIGHEST CONSECUTIVE YEARS)
'tats of
SciviLe
(Includes
Linos.,:d
Sick Leave)
?
..
?
..4;5
?
6i'
?
?
a
EP;
4,,,
4,9
Vs
ig
aaaa
$22,000
a
Ei
a
Yeats of
Se: vik?e

sick
5
A
11
$27
26
$31
30
$38
37
$49
43
$50
49
$56
55
$63
61
$69
67
$75
73
$81
79
$88
85
$94
91
$100
98
$106
104
$113
110
$119
116
$125
122
$131
12.8
$138
134
$144
140
$150
146
$156
152
A
B
5
6
A
B
33
32
39
38
46
45
54
53
62
60
69
68
77
75
85
83
93
90
100
98
108
105
116
113
123
120
131
128
139
135
146
143
154
150
162
158
170
165
177
173
185
180
193
188
A
B
6
7
A
B
39
38
46
45
55
54
64
63
73
71
83
80
92
89
101
98
110
107
119
116
128
125
137
134
147
143
156
152
165
161
174
170
183
179
193
188
202
197
211
206
210
215
229
223
A
B
7
8
A
B
45
43
53
52
64
62
74
73
85
83
96
93
106
104
117
114
128
124
138
135
149
145
159
155
170
166
181
176
191
186
202
197
213
207
223
218
234
228
249
238
255
249
266
259
A
B
__.
8
9
A
B
50
49
60
59
73
71
85
82
97
94
109
106
121
118
133
130
145
141
157
153
169
165
181
177
193
189
205
200
218
212
230
224
242
236
254
247
266
259
278
271
2.90
2.83
302
294
A
B
9
10 .
A
B
56
55
68
66
81
79
95
92
108
106
122
119
135
132
149
145
163
158
176
172
190
185
203
198
117
211
230
224
244
238
257
251
271
2.64
284
222
298
290
311
303
325
315
339
322
A
h
1 0 1
1 1 ?
.
A
B
63
61
76
74
91
89
106
.104
122
119
137
133
152
148
167
163
183
178
198
193
213
208
218
222
243
237
259
252
274
267
189
282
304
296
319
310
335
324
350
337
365
351
380
365
A
B
12
A
B
20
68
84
82
101
99
118
115
135
132
152
148
169
165
18.6
181
203
197
219
214
236
230
253
247
270
263
287
+ 280
304
296
321
311
338
326
35.4
341
371
357
388
372
405
387
422
402
A
B
12
1.3
A
B
76
74
93
90
111
108
130
127
148
145
167
163
185
181
204
199
223
217
241
235
260
253
278
271
?
297
289
315
306
334
323
352
340
371
356
389
373
408
' 390
426
406
445
423
464
440
A
11
13
1 4
A
B
83
81
101
98
121
118
141
138
162
158
182
177
102
197
222
217
213
236
263
256
283
276
303
295
323
314
344
332
364
350
384
368
404
386
424
404
445
423
465
441
485
459
505
477
A
B
14
15
A
6
90
87
109
107
131
128
153
149
175
171
197
192
219
213
241
235
263
256
284
277
306
298
328
318
350
338
372
357
394
377
416
397
438
416
459
436
481
456
503
475
525
495
547
515
A
B
15
16
A
B
96
94
118
115
141
138
165
161
188
184
212
207
235
230
259
252
283
275
306
298
330
319
353
340
377
362
1
400
383
424
404
447
425
.471
446
494
467
518
489
541
510
565
531
589
552
A
B
16
17A
.
B
103
100
126
123
151
147
176
172
202
197
227
221
252
246
277
270
303
295
328
317
333
340
378
363
403
386
429
408
454
431
479
454
504
476
529
499
555
522
580
5.94
605
567
630
590
A
B
17
18
A
B
110
107
134
131
161
157
188
183
215
210
242
236
269
2.62
296
288
323
313
349
337
376
361
403
385
430
410
457
434
484
458
511
482
538
506
564
530
591
555
618
579
645
603
672
627
A
B
_
18
19
A
B
116
113
143
139
171
167
200
195
228
223
257
. 25.0
285
278
314
305
343
331
371
356
400
382
428
408
457
434
485
459
514
485
542
511
571
536
599
562
628
588
656
613
685
639
719
665
A
B
_
19
20
A
B
123
120
151
147
181
177
211
. 206
242
236
272
265
302
294
332
322
363
349
393
376
423
403
453
430
483
458
514
485
5.44
512
574
539
604
566
634
593
665
621
695
648
725
675
755
702
A
B
20
21
A
B
130
126
159
155
191
186
223
218
255
249
287
280
319
309
351
338
3-83
367
414
395
446
424
478
453
510
482
542
510
574
5'19
606
568
638
596
669
625
701
654
733
682
765
711
797
740
A
B
21
22 ?
A
B
_
136
133
168
16.4
201
196
235
229
268
262
302
299
315
324
369
355
403
385
436
415
470
445
503
475
537
506
570
536
604
566
637
596
671
626
704
656
738
687
771
717
805
747
839
777
A
B
.2 2
,23.
A
B
143
139
176
172
211
206
246
240
282
275
317
308
352
339
387
371
423
403
958
434
493'
466
528
498
563
530
599
561
614
593
669
625
704
656
739
688
775
720
810
751
845
783
880
815
A
13
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Declassified and Approved For Release 2014/04/10: CIA-RDP90-00530R000701780019-4
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PART I
SECTION 18. CIVIL SERVICE RETIREMENT - SOCIAL SECURITY
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