VOLUME 2: DEPARTMENT OF DEFENSE CIVILIAN PERSONNEL CHAPTER 8: TRANSPORTATION OF HOUSEHOLD GOODS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000501130007-0
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 24
• Document Creation Date: December 27, 2016
• Document Release Date: October 26, 2012
• Sequence Number: 7
• Publication Date: March 1, 1985
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0 ~o
CHAPTER 8: TRANSPORTATION OF HOUSEHOLD GOODS
Maximum Weight Allowances ......................................
C8000
Shipment Within the Continental United States ..........................
C8001
Movement To and Between Overseas Activities ..........................
C8002
Movement From Overseas Areas ....................................
C8003
Misrouted Shipments ..........................................
C8004
Loss or Damage Claims ..................................... -, ....:...
C8005
Drayage Between Local Quarters ....................................
C8006
Professional Books, Papers, and Equipment ............................
C8007
Household Goods Transportation and Storage ..........................
C8008
Reimbursement for Movement of Household Goods Within the Continental
United States ..............................................
C8009
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
I ~, U
i" A S S I F
sir
1 ~ ~. - aRNL ,
2254
r LN C2' R6a~~QAAA?
5 L 62@Q'44'oa~ ''
YAQ' ~1QQT 3 ~!
~ pY Q AR ~P~ ~~ IN r ! L AC A,I AY
VC 85 L1ANA40LIS
Ob9
~, A~ I N r?,M I ~
~ ELY f,~AI C `~2.1 ~ l
~tA~ AFC LA pLC I CITY "O IN ~ ~~ No ^ A~S40R, AZ10N
Gnu ~AF ~ K. AN N S-~pF.R1S0 ~ IL5 At~P T t~
I/CLp.,C ~~ LE OII1C
~~ASS VL CIV YEKS SAY ? NG OI
~A'~~C IAO ? ORAG~ MAF g5. ALCOFTI
RM'
LL'?,I
L
IQ .,O 5A'59 ' `LOG ~' SN',L
Y0
C1
5LY
p,A. r?-i 3
NOIA
2
T S y11IAh LpCA IAY.A. ?al?
F
l' DA
p
F Z ; COA\
~,?A I 1
C
A
PA YCS
MS1 ? pPCll A o~ O~
~MYL~ ~C,ING `~ Z~ILI p,h,IN
fA~I(jc I. c IOR C ^~SO4FI ~~AT Ahv
LI~ RI-
yCLpS L YROC~ IOP- A SM AS T LARII'i TYOSL A
RE
Y 0Q N~ 4 hRY S OM AGE E N7 Eg5 TO C I~ ILI DNS ~y0 00
LS
U,2 \ CEc A NA'TY'MY AIS~L S + ARE ~' ED C L G
SY OTaER
Y ~~ IE gAV~ Y ? LELO L~1Y'SyONSOR OI ROU SE'SS OF
OL
1 ? ~`TI ` NL AYYL TO A ~TSI CO S OL
PCCJ XLI ~ ELUR ~ANDL NAI ~ ~C~Lpp.~,S I
2 ? SE 4R qpI OCELORL~ ORARY S IN f OOT CMS .NG - p0 `J
IT,
'13I,--) )pVS ? NQW- qGQ AGE ANAY . I ~~~~ NS g0 ~~C i 0 k ~p,r
35 O,~P CI tiG IISN YCJ ~I 1~ ACCORL
TEL RNLI, A N~ ~.L I 1 I
N',ITZA F~ . 4C SA ARE AN I ? I I. L
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0 '
g0 YCS Y v;- s E BOTY IvNLS LN^ RA'N CIILLING AI NO YxIOLP
IN A AP CLO ~L ARE jiS IS S c ? F L t.,L Q"N ~;1 ~L 0 gL j I~COT
dt T? LL IN 0~ T g CO I ES OR A E E 1:L T F O'?, T D~~L N
ANL .ill Y EXC NDIES ? R 4Cs Gg'~ cZOxAGL TREK LjCIY E? g5 ? ~O~LL
ICALL Ar~E OTY,F F MTS yCS , gGFS Q tNL
L~LNS~. JxT~ OR IS FO - pgl pRNTLY NTS CSA 3 J AND
j I I C
A RL
4 . ScL1~ ,_ ~1^~' ~G~ CU F. Y IY
Mt' F`~'~. ~~ CRA-Ay IS 211 ~ ~L~ 1 M NCF. ,
 /// O N C L A S S I_ F I E D ///
PE OBLIGATED FOR A PERIOD EXCEEDING THE CURRENT FISCAL YEAR.
REMINDER: FIELD FINANCE OFFICERS COORDINATE WITH THEIR SERVICING
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
PAGE 03 RUFEOPC1001 UNCLAS
CIVILIAN PERSONNEL OFFICES AND TRANSPORTATION OFFICES TO ENSURE
TriAT ONE COPY OF THE COMPLETED DA FORM 1154, ANY ISSUED AMENDMENTS
AND ONE COPY OF' TEE PCF TRAVEL ORDERS FOR ARMY-SPONSORED CIVIIIANS
ARF F'OR~ARDED '10 THE COMMANDER, USAFAC, PTTN: FINCP-FD, INDIANAPOLIS
IN 45249.
3. POC FOR ACCOUNTIN; POLICY IS D000 PODF, AV 599-3M55. POC FOR
PROCEDURAL OUEST'IONS IS MR. JOEN.hOW'FLL, PV 5'29-2B44.
/// U N C L A S S 11 I E D ///
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
CHAPTER 8
TRANSPORTATION OF HOUSEHOLD GOODS
*C8000 MAXIMUM WEIGHT
ALLOWANCES
Effective for those employees whose effective date
of-transfer (date the employee reports for duty- at
the new official station) is on or after 12 October
1984.
1. GENERAL. The maximum weight of
household goods that may be transported or stored
in connection therewith at Government expense is
limited to 18,000 pounds net weight for all
employees. The total weight of household goods
stored incident to an assignment outside the con-
tinental United States plus the weight of household
goods transported under this part will not exceed
the maximum weight allowance authorized herein.
For inclusion of baggage allowances in certain
cases, see par. C2304. If both husband and wife in
the same household are employees, transportation
of household goods applies to either, provided there
is no duplication and the maximum household
goods weight allowance is not in excess of 18,000
pounds net weight for the same household.
2. DETERMINING THE NET WEIGHT -
a. Uncrated Shipments. When household
goods are shipped uncrated as in a household
mover's van or similar conveyance, the net weight
shall be that shown on the bill of lading or on the
weight certificate attached thereto, which, under In-
terstate Commerce Commission (ICC) regulations,
includes the weight of barrels, boxes, cartons, and
similar materials used in packing, but does not in-
clude pads, chains, dollies, and other equipment
needed to load and secure the shipment. When a
noncommercial means of shipment is involved, the
above provisions of the ICC regulations shall ap-
ply for the purpose of determining the net weight.
When employee's claim is based on constructive
weight as authorized in subpar. d, the net weight
shall be the weight as determined under that
provision.
b. Crated Shipments. When property is trans-
ported crated, the net weight shall not include the
weight of the crating material; therefore, the net
weight shall be computed as being 60070 of the gross
weight. However, if the net weight computed in this
manner exceeds the applicable weight limitation and
if it is determined that, for reasons beyond the
employee's control, unusually heavy crating and
packing materials were necessarily used, the net
weight may be computed at less than 60010 of the -
gross weight.
c. Containerized Shipments. When special
containers designed normally for repeated use, such
as lift vans, CONEX transporters, and household-
goods shipping boxes are used and the known tare
weight does not include the weight of interior brac-
ing and padding materials but only the weight of
the container, the net weight of the household goods
shall be 85% of the gross weight less the weight of
the container. If the known tare weight includes in-
terior bracing and padding materials so that the net
weight is the same as it would be for uncrated
shipments in interstate commerce, the net weight
shall not be subject to the above reduction. If the
gross weight of the container cannot be obtained,
the net weight of the household goods shall be deter-
mined from the cubic measurement on the basis of
7 pounds per cubic foot of properly loaded con-
tainer space.
d. Constructive Weight. If no adequate scale
is available at point of origin, at any point en route,
or at destination, a constructive weight, based on
7 pounds per cubic foot of properly loaded van
space, may be used. Such constructive weight also
may be used for a part-load when its weight could
not be obtained at origin, en route, or at destina-
tion, without first unloading it or other part-loads
being carried in the same vehicle, or when the
household goods are not weighed because of the
carrier's charges for a local or metropolitan area.
move are properly computed on a basis other than
the weight or volume of the shipment (as when pay-
ment is based on an hourly rate and the distance
involved). However, in such instances the employee
should obtain a statement from the carrier show-
ing the amount of properly loaded van space re-
quired for the shipment.
3. EMPLOYEE MARRIED TO MEMBER OF
A UNIFORMED SERVICE. An employee married
to a member of a Uniformed Service has the same
entitlements to shipment and storage of household
goods as an employee who is not married to a
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
uniformed member. However, such employee has
no entitlement to ship or store the same household
goods shipped and/or stored under the member's
entitlement when both make permanent changes of
station between the same old and new duty stations
(MS Comp. Gen. B-202023, 4 December 1981).
C8001 SHIPMENT WITHIN THE
CONTINENTAL UNITED STATES
1. WHEN AUTHORIZED. Shipment of house-
hold goods may be authorized in connection with
an employee's permanent change of station from
one permanent duty station to another and in con-
nection with appointment to manpower shortage
positions for travel to first duty station. Reimburse-
ment is allowed for shipment of household goods
in anticipation of a permanent change-of-station
movement prior to the issuance of a travel order
provided the travel order issued subsequently con-
tains authority for such transportation.
2. STORAGE
a. General. Storage of household goods may
be authorized on a temporary basis or, in the case
of -an isolated duty station, on a nontemporary
basis.
Storage may be at point of origin, destination, or
en route, or any combination thereof. When ship-
ment is made on a commuted rate basis, reimburse-
ment is subject to the table of allowances in the
General Services Administration Commuted Rate
Schedule. Reimbursement for storage, however, will
not exceed the, amount actually paid by the
employee, for storage. Claim for reimbursement
must be supported by the original or certified copy
of receipted warehouse bill.
Effective for those employees whose effective date
of transfer (date the employee reports for duty at
the new official station) is on or after 1 October
1982.
b. Temporary Storage. The time allowable
for temporary storage in connection with an
authorized shipment of household goods will not
exceed a period of 90 days. However, upon an
employee's written request, the initial 90-day period
may be extended an additional period not to exceed
90 days under certain conditions if approved by the
commanding officer of the DOD activity involved
or his designated representative. Justification for
an additional storage period may include but is not
limited to the following reasons:
1. an intervening temporary duty or long-term
training assignment;
2. nonavailability of suitable housing;
3. completion of residence under con-
struction;
4. serious illness of employee or illness or
death of a dependent; or
5. strikes, acts of God, or other circumstances
beyond the control of the employee.
c. Nontemporary Storage Incident to Assign-
ment at an Isolated Duty Station
(1) General. Nontemporary storage of house-
hold goods belonging to an employee assigned to
a duty station at an isolated location in the continen-
tal United States will be allowed only when clearly
justified under the conditions in this subparagraph
and not primarily for the convenience of the in-
dividual or at his request. A duty station at an
isolated location means a place of permanent duty
assignment in the continental United States at which
an employee is unable to use his household goods
because:
1 the type of quarters he is required to oc-
cupy at the permanent duty station will not
accommodate his household goods; or
2. the residence quarters which would accom-
modate his household goods are not
available within reasonable daily com-
muting distance of the official station;
however, the designation of an official sta-
tion as isolated in accordance with subpar.
(3)(b) will not preclude a determination in
individual cases that adequate housing is
available for some employees stationed
there based on housing which may be
available within daily commuting distance
and the size and other characteristics of
each employee's immediate family. In such
cases the station will not be considered
isolated with regard to those employees for
whom adequate family housing is deter-
mined to be available.
The authorization for nontemporary storage should
be contained in the travel order. However, storage
may be approved subsequently where the employee
or new appointee is otherwise entitled to it. Author-
ity may also be granted for the conversion of
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
Transportation of Household Goods
household goods from temporary to nontemporary
storage and from storage at personal expense to
nontemporary storage at Government expense. An
eligible employee or new appointee may be au-
thorized to have a portion of his property trans-
ported to the isolated duty station and to have the
remainder stored at Government expense. However,
the weight of the-property stored, plus the weight
of the property transported, will not exceed the
maximum weight allowances prescribed in par.
C8000.
(2) Eligibility. Provided the isolated duty sta-
tion conditions are met, eligibility for nontemporary
storage of household goods applies to the following:
1 an employee stationed at an isolated duty
station in the continental United States who
performed permanent change-of-station
travel or travel as a new appointee under
par. C4051 to such duty station under
travel orders issued on or after May 22,
1966;
2. an employee or new appointee under par.
C4051 whose effective date of transfer or
appointment to an isolated duty station in
the continental United States is on or after
July 21, 1966.-
(3) Designation of Isolated Permanent Duty
Stations
(a) General. Application for designation of an
isolated duty station will be addressed to the appro-
priate headquarters office, through channels, with
a full statement of the facts. Approved designated
isolated duty stations are listed in subpar. (b).
Periodic review will be made by commanding of-
ficers of designated isolated duty stations to deter-
mine whether conditions at the isolated locality,
with regard to availability of housing, warrant con-
tinuation of the authority for nontemporary
storage. Any change will be reported to the appro-
priate headquarters office through channels.
(b) Places Designated. Isolated duty stations
are as follows:
C8001
Locality
Effective
Date
Adams, ND
1-1-70
Bridgeport, WA
4-7-75
Cavalier, ND
1-1-70
Chester, MT
1-1-70
Conrad, MT
1-1-70
Dutton, MT
1-1-70
Eureka, MT
6-22-67
Finley, ND
9-5-75
Garrison, ND
5-9-75
Glasgow, MT
7-13-72
Green River, UT
12-12-67
Kahlotus, WA
4-1-69
Kenmare, ND
3-11-71
Langdon, ND
1-1-70
Lewiston, MT
4-4-68
Libby, MT
4-18-67
Max, ND
5-9-75
Nekoma, ND
9-5-75
Parshall, ND
2-13-70
Shelby, MT
1-1-70
Smith, KY
12-10-75
Starbuck, WA
1-1-70
Tiber Dam, MT
1-1-70
Valier, MT
1-1-70
Walhalla, ND
1-1-70
(4) Agreement and Liability Conditions. An
employee or new appointee for whom nontem-
porary storage of household goods at Government
expense is authorized or approved will be subject
to the written agreement conditions prescribed in
par. C4103-2a and the liability provisions therein.
(5) Time Limitation. The period of nontem-
porary storage of an eligible employee's household
goods will not exceed 3 years. Nontemporary
storage should be authorized for periods of time not
exceeding 1 year and extended as necessary in ac-
cordance with the length of an employee's assign-
ment at an isolated duty station. Eligibility for non-
temporary storage at Government expense will
terminate on the employee's last day of active duty
at the isolated duty station. When an employee
ceases to be eligible, nontemporary storage at
Government expense may continue until the begin-
ning of the second month after the month in which
his eligibility terminates.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
C8001 DOD Civilian Personnel
(6) Place of Storage. Household goods may be
stored either in available Government-owned
storage space, or in suitable commercial or pri-
vately owned space if Government-owned space
is not available, or in commercial or privately
owned space if more economical or suitable be-
cause of location, difference in transportation
costs, or for other reasons. The responsible trans-
portation officer will determine whether Govern-
ment or commercial storage will be utilized. When
household goods are placed in nontemporary
storage at Government expense, the responsible
transportation officer will prepare a Service Order
for Household Goods (DD Form 1164) showing
the weight of goods and the date placed in non-
temporary storage. One copy of the completed
DD Form 1164 will be forwarded to the civilian
personnel officer at the employee's duty station
where it will be placed in the employee's person-
nel folder for subsequent reference and action
purposes.
(7) Allowable Costs. Allowable costs for stor-
ing the property include the cost of necessary pack-
ing, crating, unpacking, uncrating, transportation
to and from place of storage, charges while in
storage, and other necessary charges directly
relating to the storage. -
*3. ORIGIN AND DESTINATION OF SHIP-
MENT. Shipment of household goods may be made
whether the shipment originates at the employee's
last permanent station or place of residence or at
some other point, or if part of the shipment
originates at the last permanent station and the re-
mainder at one or more other points. Similarly,
shipment may be made whether the point of destina-
tion is the new permanent station or some other
point selected by the employee, or if the destina-
tion for part of the property is the new permanent
station and the remainder is shipped to one or more
other points. However, the total amount which may
be paid or reimbursed by the Government will not
exceed the cost of transporting the property in one
lot by the most economical route from the last per-
manent station of the transferring employee to the
new permanent station or the place of actual
residence of the new appointee at the time of ap-
pointment. Shipment of household goods is limited
to those owned by the employee and his dependents
when shipment or storage begins.
a. General. When shipment of household
goods is authorized and both the point of origin and
new duty station are within the continental United
States, shipment may be made under the commuted
rate system or the actual expense method depending
upon costs.
b. Description of Methods
(1) Commuted Rate System. Under the com-
muted rate system, an employee makes his own ar-
rangements for transporting household goods be-
tween points within the continental United States.
An employee may make arrangements for shipment
of goods by commercial van, common carrier, hired
truck, personally owned automobile, truck, or
trailer (other than mobile homes), or rented trailer.
He is reimbursed by the Government in accordance
with schedules of commuted rates which are com-
piled and distributed by the General Services Ad-
ministration, together with instructions concerning
their use. The schedules of commuted rates are
developed from tariffs which the carriers have filed
with the Interstate Commerce Commission. The
schedules consist of tables showing the amounts
allowed per hundred pounds when household goods
are transported for various distances in specified
geographic areas for each of the types of services
provided by the carrier, including not only transpor-
tation but also packing and unpacking, crating,
drayage, and temporary storage. Commercial
shipments will be made on a commercial bill of
lading.
(2) Actual Expense Method. Under the actual
expense method, the Government assumes responsi-
bility for awarding contracts and for other negotia-
tions with carriers as the property is shipped on a
Government bill of lading, the Government audits
and pays transportation vouchers directly to
carriers.
c. Use of Commuted Rate or Actual Expense
Method
(b) Considerations. When the commuted rate
system is used, the Government is relieved of the
responsibility and administrative expense of select-
ing and dealing with carriers and making other
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
Transportation of Household Goods
arrangements for transporting employees'
household goods; however, the Government can-
not take advantage of special discounts which may
be offered. Conversely, when the actual expense
method is used, the Government incurs the addi-
tional expenses of selecting and dealing with
carriers, preparing bills of lading, auditing and pay-
ing transportation vouchers, supervising the pack-
ing of household goods, handling employee loss and
damage claims, and other incidentals.
(2) Estimating Costs. Under the commuted
rate system, an accurate estimate of cost depends
upon the accuracy of the estimate of weight.
However, under the actual expense method, the cost
to the Government usually will depend not only on
the weight involved but also on the accessorial serv-
ices required, the quality of packing, and the quan-
tity of individual cartons, boxes, barrels, and
wardrobes used by the carrier in packing. When the
commuted rate system is used, the packing and ac-
cessorial charges are authorized and paid for by the
employee from the amounts allowed for those
charges under that system. Under the actual expense
method, the accessorial and packing charges are
paid by the Government and, if those charges are
high, they may more than offset any discount in the
line haul rate which may be available for shipments
by Government bill of lading. A proper comparison
of costs must take into account the line haul
transportation charge, the administrative costs, and
the expected accessorial and packing charges.
(3) Policy. The general policy is that com-
muted rate will be used for transportation of
employee's household goods when individual
transfers are involved and that appropriate action,
depending on the amount of goods to be
transported, will be taken to estimate and compare
actual expense method costs with commuted rate
costs when groups of employees are transferred be-
tween the same official stations at approximately
the same time so that the method resulting in less
cost to the Government may be used.
(4) Criteria for Use of the Actual Expense
Method
(a) Individual Transfers. Experience with the
actual expense method has shown that shipment by
Government bill of lading does not result in sav-
ings simply because a line haul discount is available.
Therefore, in case of individual transfers, the com-
muted rate system will be used without considera-
tion being given the actual expense method, except
that the actual expense method may be used if the
actual costs to be incurred by the Government for
packing and other accessorial services are predeter-
mined (at least as to price per 100 pounds) and if-
that method is expected to result in a real savings
to the Government of $100 or more.
(b) Multiple Transfers. Under general rate
tenders, household goods carriers agree to transport
the household goods of Government employees at
rates below commercial rates for specific periods
of time. These tenders are arranged under Section
22 of the Interstate Commerce Act and no further
agency negotiation is necessary to take advantage
of them. Agencies should evaluate the use of such
rates when, because of the transfer of several
employees, they have a large volume of household
goods to be moved between the same places at the
same time even though no mass move is involved;
however, the added costs for use of the actual ex-
pense method and the uncertainty as to total cost
for packing and accessorial services should be taken
into consideration, and the actual expense method
selected only if it is considered likely that a real sav-
ings to the Government will result from the use of
that method.
(c) Mass Moves
(1) General. The Commander, Military Traf-
fic Management Command (MTMC), is responsi-
ble for attempting to arrange favorable rates for
mass movements of civilian employees when the
total estimated weight of the household goods is
50,000 pounds or more. He will not negotiate for
a reduced rate when the total estimated weight is
less than 50,000 pounds. Travel orders authorizing
the movement of household goods totaling an
estimated weight of 50,000 pounds or more in mass
transfer will not be issued until MTMC advises the
transportation of the method to be used and the rate
established, if any.
(2) Procedures for Obtaining Rates. Industrial
relations or personnel officers will advise transpor-
tation officers of impending mass movements of
civilian employees' household goods when the total
ch. 252_ 10/1/86 8-5
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
C8001 DOD Civilian Personnel
estimated weight of such goods is 50,000 pounds
or more. The estimated weight of each employee's
household goods will be based on written statement
of the employee disclosing the number of rooms
containing household goods for shipment, ex-
cluding bathrooms, closets, and reception halls in
apartments. The number of rooms reported by each
employee will be multiplied by 1,500 and the result
will be considered the estimated net weight of his
household goods to be shipped. If the total
estimated weight of the household goods is 50,000
pounds or more, transportation officers will fur-
nish the Commander, MTMC, Attn: MTMC-PPN,
Washington, DC 20315, with the following infor-
mation regarding these movements at least 30 days
in advance, if possible, or in emergency cases as
soon as possible:
household goods will be shipped under Government
bill of lading. A reimbursement claim is not re-
quired. A statement will be included that charges
not allowed at Government expense will be borne
by or collected from the employee concerned.
(5) Entitlement. Under the actual expense
method of shipment, employees will be entitled to
the same transportation and temporary commercial
storage eligibility as provided elsewhere in this Part
except that payment on a commuted rate basis is
not applicable. Employees will neither gain nor lose
transportation entitlement when moved under
Government bill of lading. All arrangements for
handling goods will be the responsibility of the
transportation officer concerned.
1. number of employees to be transferred who
will ship household goods,
2. estimated weight of each individual ship-
ment and the estimated aggregate weight
of the entire movements,
3. date on which the first shipment will be
ready to move,
4. anticipated date of completion of last ship-
ment of mass movement,
5. points of origin and destination,
6. estimated number of van loads,
7. estimated weight to be tendered daily to
carrier,
8. lowest available rate and applicable tariff
or tender authority,
9. names of carriers qualified to serve the
mass movements including names of
suspended carriers when there is reasonable
expectation that suspension will be ter-
minated prior to completion of pending
movement,
10. estimated weight requiring storage-in-
transit at origin and destination.
(3) Reports Control Exemption. Information
furnished in subpar. (2) is exempt from reports
control.
(4) Information in Travel Orders. In addition
to citing the authorization for transportation, travel
orders for employees whose household goods are
included under the actual expense method of ship-
ment will contain the information that the
(d) Unusual Circumstances. In view of the
fact that the commuted rates which are prescribed
do not take into account intrastate rates, which in
some instances may be substantially higher than the
interstate rates which form the basis for the com-
muted rates prescribed, and in order to avoid the
necessity or prescribing commuted rates for such
circumstances, the actual expense method (Govern-
ment bill of lading) may be used when it is ad-
ministratively determined that an unusual hardship
would be experienced by the employee through use
of the commuted rate system incident to a transfer
between official stations within a state. This
authority should not be used indiscriminately, and
all instances of its use shall be carefully documented
and justified.
5. TIME LIMITATION. The time limitation for
shipment of household goods is the same as that
prescribed for transportation of dependents in par.
C7001-6. For movement of household goods which
has been delayed incident to successive permanent
change-of-station assignments, see par. C4106.
6. REIMBURSEMENT UNDER COMMUTED
RATE SYSTEM. When shipment is made under the
commuted rate system, reimbursement is allowed
in accordance with the General Services Administra-
tion Commuted Rate Schedule which is in effect on
the date the common carrier picks up the household
goods or, if other than common carrier is used, the
date household goods begin movement.
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
Transportation of Household Goods
C8002 MOVEMENT TO AND BETWEEN
OVERSEAS ACTIVITIES
Effective 10 July 1985
a. General- Movement of household goods
may be authorized between the same points as those
set forth for movement of dependents in in par.
C7002. Shipment of household goods is limited to
those owned by the employee and his dependents
at the time of authorized shipment or storage. In
effecting shipment to an oversea area for employees
hired in the continental United States, the conti-
nental United States command responsible for
recruitment of the employee will advise the activ-
ity assigned to process the employee for movement
overseas as to whether the overseas command has
authorized shipment of household goods and of any
weight limitation thereon.
b. Maximum Weight Allowances When Gov-
ernment-Owned Furnishings Are Provided. Public
quarters or private housing is furnished with
Government-owned furnishings at selected overseas
stations specifically designated by the Department
of Defense component concerned. Shipment-of
household goods at Government expense to and
from such designated overseas station is limited to
4,500 pounds (net weight) for all employees, ex-
clusive of the weight of unaccompanied baggage,
whenever full furnishings are provided.: Whenever
any item of Ciovernnient-owned furnishings which
is normally provided is unavailable at any of these
designated overseas stations and the employee is so
advised;. tlu: aliowa_nce-wilt-.;be. increased in an
amount equal?t'o t#ie weight .af< personally owned
furnishings-recltured-in lieu-.o?-the-unavailable items
of Gover mernt oaNane~3 fui shings,tprovided that
in no event shall tare-weightof household goods
stored plus the weight of household goods shipped
exceed the maximum weight allowance prescribed
in par. C8000. If the employee is subsequently re-
quired to surrender Government-owned furnishings
for any reason other than permanent change of sta-
tion or items of Government-owned furnishings
become unserviceable and are not replaced, ship-
ment of the employee's maximum weight allowance
as prescribed in par. C8000, less the weight of
household goods previously shipped under this sub-
paragraph, is authorized from the place of storage
or designated place to the current duty station.
c. Shipment of Excess at Employee's Expense.
Household goods in excess of the maximum weight
prescribed in-subpar. b may be shipped by-Govern-
ment bill of lading subject to payment by the
employee for the cost of the excess weight through
appropriate collection and reimbursement pro-
cedures. Transportation officers are responsible for
assuring that estimates are made as accurately as
possible in order that shipments by Government bill
of lading, regardless of who bears the expense, are
within the limits prescribed.
d. Areas Not Subject to Limitation. The max-
imum weight allowances prescribed in subpar. b will
not apply to shipments from Alaska, Hawaii,
Puerto Rico. cr United States territories and posses-
sions to any location where the weight restriction
prescribed in this subparagraph is not applicable,
for employees who are in receipt of permanent duty
travel orders and whose household goods have been
turned over to a transportation officer on or after
28 February 1974.
e. Storage or Shipment to a Designated Place.
Nothing contained in subpar. 1 will prevent appro-
priate storage or shipment to a designated place of
the remainder of an employee's allowance pre-
scribed in par. C8000 as authorized elsewhere in this
Chapter.
f. Transfer Between Overseas Activities. If an
employee is transferred from an overseas area to
which movement of household goods was limited in
accordance with subpar. b to an area in which
Government-owned furnishings are not provided,
movement of household goods may be authorized
from the place from which transferred, the place
of storage, and/or the designated place to such sub-
sequent duty station within authorized weight
limits.
g. Movement of Household Goods Back to
Overseas Duty Station. Household goods which
have been returned to the continental United States
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
C8002 DOD Civilian Personnel
or other allowable geographical locality in which
place of actual residence is located will not be
shipped back to an overseas post of duty during a
continuous period of overseas employment unless
return was for reasons beyond control of the
employee and the shipment back to the overseas
duty station has been approved by the Headquarters
of the Department of Defense component con,
cerned. Execution of a new transportation agree-
ment is not required under such circumstances
except as prescribed in subpar. 8.
h. Shipment of Nonperishable Consumables.
An employee who is assigned to an overseas post
or station which has been designated as one where
additional consumable items may be shipped is en-
titled to a shipping allowance for such consumables
in addition to the 4,500 pounds household goods
weight allowance authorized under subpar. b except
that in no event will the weight of household goods
stored at Government expense plus the weight of
household goods shipped at Government expense,
including nonperishable items, exceed the maximum
weight allowance prescribed in par. C8000. The
overseas post or stations where additional con-
sumable items may be shipped and the consumable
weight allowance authorized for such locations are
contained in Appendix F. The appropriate weight
allowance for consumable items will be shown on
the employee's permanent change-of-station orders
and the transportation of such consumables shall
be in the same manner and under the same condi-
tions as household goods.
2. MAXIMUM WEIGHT ALLOWANCES
a. General. The maximum weight allow-
ances are prescribed in par. C8000 except where re-
stricted weight limitations in subpar. 1 apply to
shipment of household goods. For all weight in ex-
cess of the authorized allowance, the employee must
pay the cost of packing, crating, drayage (in case
door-to-door common carrier rates are not appli-
cable), storage-in-transit, unpacking, uncrating, and
transportation and other accessorial charges upon
completion of shipment as determined by the appro-
priate Service concerned. Signature of the employee
on the Application for Shipment and/or Storage of
Personal Property (DD Form 1299) constitutes agree-
ment to pay excess weight charges. When excess
weight is known prior to shipment, transportation
officers will notify the employee and the accoun-
ting activity providing funds for the shipment so
that activity may increase their obligation costs and
monitor collection efforts. See also par. C4359-1.
b. Excess Weight Beyond the Control of Em-
ployee. When household goods are transported in
a crated condition and it is determined that, for
reasons beyond the control of the employee con-
cerned, the use of heavy packing and crating
materials caused the computed net weight of the
household goods to exceed the allowable weight
limitation, the case will be fully documented and
forwarded through channels with recommendations
for adjustment action as follows:
1. in the Army, see AR 55-71, Transportation
of Personal Property and related services;
2. in the Navy, see Transportation of Per-
sonal Property (NAVSUP P-490);
3. in the Air Force, to Headquarters, U.S. Air
Force (LETT), Washington, DC 20330;
4. in the Office of the Secretary of Defense,
to Director for Budget and Finance, Office
of the Deputy Assistant Secretary of
Defense (Administration), Washington,
DC 20301;
5. in the Defense Nuclear Agency, to
Transportation Officer, Headquarters,
Defense Nuclear Agency, Washington, DC
20305;
6. in the Defense Communications Agency,
to Assistant Chief of Staff for Administra-
tion, Defense Communications Agency,
Washington, DC 20305;
7. in the Defense Intelligence Agency; to
Chief, Financial Services Division, Comp-
troller, Defense Intelligence Agency,
Washington, DC 20301;
8. in the National Security Agency, to Di-
rector, National Security Agency, Fort
George G. Meade, MD 20755, Attn: Direc-
tor of Civilian Personnel;
9. in the Defense Advanced Research Projects
Agency, to the Director, Program Manage-
ment, 1400 Wilson Boulevard, Arlington,
VA 22209;
10. in the Defense Investigative Service, to
Comptroller, Defense Investigative Service,
Washington, DC 20314;
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
11. in the Defense Joint Tactical Communica-
tions (TRI-TAC) Office, to the Executive
Officer, Defense Joint Tactical Com-
munications, (TRI-TAC) Office, Fort
Monmouth, NJ 07703;
12. in the Defense Contract Audit Agency, to
the Deputy for Resources Management,
Defense Contract Audit Agency, Cameron
Station, Alexandria, VA 22314;
13. in the Defense Logistics Agency, to the
Staff Director, Administration, Head-
quarters Defense Logistics Agency, Alex-
andria, VA 22314;
14. in the Defense Mapping Agency, to the
Staff Director of Logistics for Head-
quarters, Defense Mapping Agency, and
the Chief of Logistics for each DMA
component;
15. in the Defense Civil Preparedness Agency,
to the Assistant Director for Administra-
tive Services, Defense Civil Preparedness
Agency, Washington, DC 20301.
Effective for those employees whose effective
date of transfer (date the employee reports for
duty at the new official station) is on or after
12 October 1984.
7t c. Multiple Shipments. When shipment of
goods is authorized, but the maximum weight
allowance is not shipped to the overseas station dur-
ing the initial tour of duty, an employee may be
authorized shipment of the balance of his household
goods through execution of a renewal agreement for
an additional tour of duty at the same or a different
overseas post, provided the total weight of all ship-
ment does not exceed the applicable weight limit to
which the employee is entitled. For example, an
employee with dependents ships only 4,000 pounds
of his household goods from place of residence on
the initial tour of duty, the balance being placed in
nontemporary storage at Government expense. He
completes the required tour and enters into a
renewal agreement for a tour of duty at a different
overseas post where additional household goods are
needed. He is authorized shipment of household
goods from the old overseas post direct to the new
overseas post of duty in the amount of 4,000 pounds
net. The maximum weight allowable for shipment
of additional household goods from place of
residence to the new permanent duty station is
limited to 14,000 pounds net.
a. General. Storage of household goods may
be authorized on a temporary or nontemporary
basis or between school years for dependents
schools professional personnel employed on a
school year basis.
Effective for those employees whose effective
date of transfer (date the employee reports for
duty at the new official station) is on or after 1
October 1982.
b. Temporary Storage. The actual expenses of
temporary storage of household goods (not in ex-
cess of the allowable weight) moving to and between
overseas duty station or within the continental
United States incident to an employee's transfer to
an overseas assignment will be allowed for a period
not to exceed 90 days. Such temporary storage may
be allowed at point of origin, destination, or en
route, or any combination thereof. In those cases
where an employee returns to place of actual
residence for a period of leave prior to serving a
new overseas tour of duty, temporary storage of
household goods left overseas may be allowed for
a period not to exceed 90 days, provided the new
period of service is at a different post of duty or,
if at the same post of duty the storage is in lieu of
payment of quarters allowance. Temporary storage
of household goods will not be allowed when such
storage is not incident to authorized shipment or
not in lieu of Government furnished quarters or
payment of quarters allowance. However, upon an
employee's written request, the initial 90-day period
may be extended for an additional period not to ex-
ceed 90 days under certain conditions as stated in
par. C8001-2b if approved by the commanding of-
ficer of the DOD activity involved or his designated
representative.
c. Nontemporary Storage
(1) General. An employee stationed at, an
employee transferred to, or a new appointee for
assignment to, an overseas permanent duty station
may be allowed nontemporary storage of his
household goods as provided in subpars. (2)
through (4). The employee or new appointee may
be authorized to store a portion of his household
goods and to have the remainder transported to the
Ch. 233 3/1/85 8-9
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
C8002 DOD Civilian Personnel
permanent duty station unless it is to a station to
which he is not authorized to take, or at which he
is unable to use, any of his household goods. If an
employee's goods are placed in nontemporary
storage because he is not authorized to take, or is
unable to use, his goods at an overseas permanent
duty station, he may request withdrawal and be
authorized shipment when that situation no longer
exists and the goods are required for use during a
current tour of duty or when a renewal agreement
is executed (see subpar. ib). However, the weight
of the household goods placed in storage plus the
weight of the household goods shipped will not ex-
ceed the applicable weight allowance to which the
employee is entitled. The conversion of household
goods from temporary to nontemporary storage at
Government expense and from storage at personal
expense to nontemporary storage at Government
expense may be authorized when the employee or
new appointee is otherwise entitled to it.
(2) Eligibility. One of the following con-
ditions must be met in order for an employee to be
eligible for nontemporary storage:
1. the permanent duty station is one to which
he is not authorized to take or at which he
is unable to use his household goods,
2. the storage is authorized in the public
interest,
3. the estimated cost of storage would be less
than the cost of round trip transportation
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
 g Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
Transportation of Household Goods 08002
(including temporary storage) of the house-
hold goods to the new permanent duty
station.
(3) Place of Storage. Household goods may be
stored in available Government-owned storage
facilities or in suitable commercial or privately
owned facilities obtained by the Government. Nor-
mally, Government-owned facilities will be used;
however, commercial or privately owned facilities
will be used when Government-owned facilities are
not available or if the use of commercial or privately
owned facilities is determined to be more eco-
nomical or suitable because of location, difference
in transportation costs, or for other reasons con-
sidered to be in the best interest of the Government.
The responsible transportation officer will deter-
mine which storage facilities will be used.
(4) Time Limit for Storage. Storage at Govern-
ment expense may be authorized for a period of not
to exceed the length of the tour of duty plus I month
prior to the time the tour begins. This storage also
may be authorized for subsequent service or tours
of duty at the same or other overseas permanent
duty station if the condition in subpar. (2) continues
to be met. When an employee ceases to be eligible
for the allowance, storage at Government expense
may continue until the beginning of the second
month after the month in which his eligibility ter-
minates unless, to avoid inequity, the overseas com-
mand extends the period. Eligibility shall be deemed
to terminate on the last day of work at the post of
duty. Industrial relations, civilian personnel, and
transportation officers at the overseas command to
which the employee is assigned for permanent duty
will be responsible for notifying the appropriate
transportation officer of termination of the em-
ployee's eligibility for storage.
employed on a school-year basis under the follow-
ing conditions:
1. if the teacher is serving at the close of a
school year and agrees in writing to serve
as a teacher for the next school year;
2. the period of storage does not exceed the
period of recess between the 2 school years;
3. the storage is subject to the provisions of
this paragraph and authorization for
nontemporary storage contained in the
agreement or travel order authorizing the
teacher's change of station or authorizing
the appointee to report to his permanent
duty station, with such storage to be sub-
sequently approved when the teacher or
appointee would otherwise be entitled to it;
4. the property stored shall not exceed the
applicable weight allowance for which
there is entitlement;
5. the storage shall be in lieu of Government
quarters or quarters allowance, and any
other storage of household goods to which
the teacher might be entitled through em-
ployment in another position during any
recess period between school years.
If the teacher does not report for duty at the begin-
ning of the next school year, he shall be obligated
to reimburse the Government the amount paid for
commercial storage including related services. If,
however, the household goods were stored in a
Government facility, the teacher shall pay the
Government an amount equal to the reasonable
value of the storage furnished including related serv-
ices. These obligations apply unless it is determined
that the reasons are beyond control of the teacher
and such reasons are acceptable to the employing
activity.
(5) Storage Between School Years. Storage of
household goods will not be allowed in those in-
stances where the teacher is to be separated from
the rolls during the summer recess. Storage of
household goods between school years may be
authorized for teachers in the Department of
Defense Overseas Dependents Schools System
(6) Storage During Extended Leave
(a) General. Nontemporary storage of house-
hold goods may be authorized for a period not to
exceed 12 months for a teacher or administrator
employed in the Department of Defense Overseas
Dependents Schools System in connection with an
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
authorized extended leave of absence in a leave
status, with or without pay, under the conditions
in par. C4164-2d except that, in the case of an
administrator, the entire period specified in that
administrator's current agreement must have been
completed rather than the 2 school years specified
in par. C4164-2d, item 1.
(b) Weight Allowance. The household goods
stored will not exceed the applicable weight allow-
ance for which there is entitlement.
(c) Determination Required. Authorization for
nontemporary storage of household goods as pro-
vided herein is contingent on a determination by the
Regional Director concerned that the storage is in
the public interest.
(d) Conditions Under Which Indebted to Gov-
ernment. If the teacher or administrator does not
report for duty at the overseas duty station upon
expiration of leave without pay or fails for reasons
unacceptable to the activity concerned to present
satisfactory evidence of completion of the course
of study, that teacher or administrator will be
obligated to reimburse the Government the amount
paid for-the commercial storage including related
services. If, however, the household goods were
stored in a Government facility, the teacher or
administrator will pay the Government an amount
equal to the reasonable value of the storage fur-
nished including related services. These obligations
apply unless it is determined that the reasons are
beyond the control of the teacher or administrator
and such reasons are acceptable to the employing
activity.
(7) Administrative Responsibility for Storage
Records. When household goods are placed in
nontemporary storage at Government expense the
following action will be taken:
1 the transportation officer storing the
household goods will forward one copy of
the completed Service Order for Household
Goods (DD Form 1164) as well as any
issued amendments and a copy of the
original warehouse inventory receipt to the
employee at his overseas address for the
employee's personal records;
2. the transportation officer will also forward
one copy of the completed DD Form 1164
and any issued amendments to the em-
ployee's overseas servicing civilian per-
sonnel officer; (if the address of the
employee's overseas servicing civilian per-
sonnel officer is not known to the trans-
portation officer, he will forward the DD
Form 1164 including any issued amend-
ments to the employee with the request that
he deliver the form to his personnel
officer);
3. for Army sponsored civilians, the trans-
portation officer will forward one copy of
the completed DD Form 1164 as well as
any issued amendment and a copy of the
employee's PCS travel orders, DD Form
1164, to Commander, USAFAC, Attn:
FINCO-AA, Indianapolis, IN 46249-1306.
4. the gaining overseas servicing civilian per-
sonnel officer will establish a "Nontempo-
rary Storage of Household Goods" file for
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
Transportation of Household Goods C8002
the employee at the time of his in-
processing which will be maintained sepa-
rately from the official personnel records
and will serve as a suspense file for fiscal
year funding and any subsequent shipment
of household goods; (in the event that the
employee is subsequently reassigned to
another -overseas duty station the "Non-
temporary Storage of Household Goods"
file will be forwarded with the employee's
official personnel records); _ - _
5. the overseas servicing civilian personnel offi-
cer will furnish the fiscal year fund citation
to the storing transportation officer, and
when the employee's nontemporary storage
entitlement ceases for any reason (i.e. local
separation-retirement, violation of agree-
ment, approved delay in travel or return for
separation or reemployment), the overseas
servicing civilian personnel officer will
inform the storing transportation officer of
the date the nontemporary storage entitle-
ment ceases;
6. the overseas servicing civilian personnel offi-
cer will destroy the `_`Nontemporary Storage
of Household Goods" file a reasonable time
after the employee's permanent departure
for CONUS. -
(8) Forms and Procedures. Forms and proce-
dures prescribed for nontemporary storage of goods
belonging to military personnel are applicable to the
nontemporary storage of goods belonging to civilian
employees to the extent not inconsistent with the
provisions of this Chapter.
(9) Withdrawal of Household Goods From Non-
temporary Storage. An employee, with or without
dependents, whose household goods were placed in
nontemporary storage at Government expense is
entitled to withdraw all or any portion of his
authorized weight allowance of household goods
from storage provided the articles withdrawn are for
use by the employee (with or without dependents) or
dependents of the employee in establishing or aug-
menting a place of residence. All costs for with-
drawal, drayage, unpacking, and uncrating will be at
Government expense, provided:
1. the place to which they are delivered is
within the commuting area of employee's
actual place of residence, and
2. the employee has earned entitlement to
return transportation.
When household goods are removed from non-
temporary storage prior to an employee's having
attained eligibility for return transportation and for
reasons other than those described in par. C7003-4a,
transportation will be at - the employee's expense.
When, however, the employee has subsequently
earned eligibility for return transportation at Govern-
ment expense, the employee will be reimbursed for -
the proper expense of the withdrawal not to exceed
the cost of drayage and related charges that would
have been incurred at the time the employee became
eligible for return transportation at Government
expense. Paid receipts for expenses incurred will be
required with the claim for reimbursement. No
further shipment or storage of the withdrawn house-
hold goods will be authorized at Government expense
prior to the issuance of further permanent duty travel
orders.
4. ORIGIN AND DESTINATION OF SHIP-
MENT. Shipment of household goods may be made
whether the shipment originates at the employee's
last permanent station or place of residence or at
some other point, or if part of the shipment
originates at the last permanent station or place of
residence or at some other point, or if part of the
shipment originates at the last permanent station and
the remainder at one or more other points. Similarly,
shipment may be made whether the point of destina-
tion is the new permanent station or some other
point selected by the employee, or if the destination
for part of the property is the new permanent station
and the remainder is shipped to one or more other
points. However, the total amount which may be paid
by the Government will not exceed the cost of
transporting the property in one lot by the most
economical route from the last permanent station of
the transferring employee (or the place of actual
residence of the new appointee at time of appoint-
ment) to the new permanent station. Selection of an
alternate destination will be in lieu of transporting
the property to the permanent duty station for that
portion of the household goods shipped to such
alternate location except for employees who are
assigned to an area where shipping restrictions or an
administrative embargo prohibit shipment or pre-
scribe less than the maximum weight allowance.
Shipment of household goods is limited to those
owned by the employee and his dependents at the
Ch. 267 1/1/88 8-13
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
C8002 DOD Civilian Personnel
time of authorized shipment or storage.
required for the care of dependents. Such items as
refrigerators, washing machines, and other major
appliances or furniture will not be included in
unaccompanied baggage.
a. Household Goods in General. Movement of -
household goods will be accomplished by Govern-
ment bill of lading when Government facilities for
such issuance are available irrespective of whether the
destination is within or outside the continental
United States. The activity processing the employee
will make the necessary arrangements through the
local transportation officer for shipment of house-
hold goods. In isolated areas where Government
facilities for issuance of a Government bill of lading
are determined to be unavailable, the employee may
be reimbursed for the actual expenses incurred in
moving household goods from his place of actual
residence to the port of embarkation within the
limitations set forth in subpars. 2, 3, and 4. When
household goods ultimately destined overseas are
shipped by commercial carrier at Government ex-
pense, the transportation officer will endorse a copy
of the employee's travel orders which are presented
for preparation of bills of lading issued for the
shipment. Such endorsement will show the serial
number of the bill of lading issued and the costs of
packing and crating, which costs will be obtained
from an official of the commercial firm performing
the service. If packing and crating are performed by
Government facility, the cost will be obtained from
such performing facility. The points between which
the household goods will be shipped at Government
expense will be given. This copy, so endorsed, will be
forwarded immediately by the transportation officer
to the industrial relations or civilian personnel officer
at the appropriate overseas or the continental United
States station having jurisdiction over the employee
for placement in the employee's personnel folder.
When the normal processing of the movement of an
employee's household goods will not assure timely
arrival at the destination, and certain items of house-
hold goods are needed immediately upon arrival at
the new permanent duty station, certain items may
be shipped as unaccompanied baggage (see Chapter 2,
Part G). Unaccompanied baggage in connection with
permanent duty travel may consist of personal
clothing and equipment; essential pots, pans, and
light housekeeping items; collapsible items such as
cribs, playpens, and baby carriages; and other articles
b. Items of Extraordinary Value and Other
Articles of Substantial Value. Items of extraordinary
value, such as articles of, gold and other precious
metals, jewels, valuable articles of art, rare and costly
collections, etc., and other items of substantial value
usually worn or carried by the employee or members
of his family, such as cameras and accessories,
binoculars, jewelry, including costume jewelry, etc.,
which are prone to pilferage when shipped by
ordinary modes of transportation, may be shipped by
the expedited mode of transportation which will
produce the lowest overall cost to the Government
and which will provide satisfactory service. The net
weight of such shipments will be charged against the
weight allowances prescribed in subpar. 2.
6. EXPENSES AUTHORIZED. The following ex-
penses may be allowed not to exceed the authorized
weight limit for which there is eligibility:
1. the actual expenses of packing, crating,
uncrating, and transportation;
2. actual cost of drayage to and from the
common carrier (except in case of door-to-
door common carrier rates where such
drayage is not applicable);
3. the actual costs of temporary storage not to
exceed 60 or 90 days as applicable (see
subpar. 3b).
Allowable costs for nontemporary storage include
cost of necessary packing, crating, unpacking, uncrat-
ing, transportation to and from place of storage,
charges while in storage, and other necessary charges
directly relating to the storage. If an employee desires
insurance on the property higher than the valuation
allowable under the carrier's tariffs or warehouse-
men's liability, the employee will assume such costs.
7. EXPENSES NOT AUTHORIZED. In addition
to any charges for excess weight, the employee will
be responsible for any extra expense involved in
pickup of household goods from more than one
point, local or otherwise, and transportation of
articles not allowable at Government expense. The
valuation of property as declared for shipping pur-
poses on Government bill of lading will not exceed
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
. ' :. 08003
Transportation of Household Goods
that at which the lowest transportation rates will
apply. If the employee desires a higher valuation, he
must assume all costs of transportation in excess of
the charge at the lowest rate.
8. TIME LIMITATIONS. The time limitations for
movement of household goods are the same as those
prescribed for dependents in par. C7002-7. If the
movement of household goods to the overseas area is
delayed for any reason, movement will not be
authorized unless 1 year of the employee's current
period of service agreement remains to be completed
or the employee agrees to serve at least 1 year after
arrival of the household goods in the overseas area,
except at Adak and Kodiak, Alaska, where the
remaining service requirement is reduced to 6 months
of the agreed minimum period of service which
remains to be completed or the employee agrees to
serve 6 months after arrival of the household goods at
Adak or Kodiak. For movement of household goods
which has been delayed incident to successive perma-
nent change -of-station assignments, see par. C4106.
08003 MOVEMENT FROM OVERSEAS
AREAS
1. GENERAL. Movement of household goods to
the United States, or other geographical area in which
an employee's place of actual residence at the time of
overseas assignment is located, may be authorized
when an employee stationed in an overseas area is
authorized travel and transportation allowances at
Government expense incident to a permanent change
of station, separation, or when authorized advance
transportation of dependents. Household goods will
not be moved at Government expense when:
1. there is no corresponding official movement
of the employee or official advance return
of dependents,
2. the employee violates the agreement under
which the household goods were trans-
ported to the overseas area or otherwise has
no entitlement to return transportation at
Government expense,
3. authorized transportation does not begin
within the time limits prescribed in this
Chapter (see par. C8002-8), or
4. the employee does not return to the allow-
able geographical locality of place of actual
residence but travels to and/or moves own
household goods to a different geographical
locality and/or accepts private employment
overseas.
2. ADVANCE RETURN SHIPMENT OF HOUSE-
HOLD GOODS
a. Conditions. The advance return shipment
at Government expense of all or part of an em-
ployee's household goods, while the employee re-
mains continuously assigned at an overseas duty
station, is authorized only in conjunction with and
under the same conditions as those described in par.
070034 for the advance return of dependents.
Advance shipment of household goods at Govern.
ment expense is not authorized unless the employee
has earned eligibility for return transportation by
completing an agreed period of service, or advance
return travel has been authorized for the employee's
dependents in accordance with par. C7003-4a, item 2,
as being in the best interest of the Government. If the
employee has not completed an agreed period of
service, shipment of household goods in advance will
be at the employee's expense, and Government
transportation facilities may not be used to make
such shipment. In such case the allowable costs of
shipping the household goods in advance may be
reimbursed by the Government even if there. was no
advance return of dependents, when the employee
has earned entitlement to return travel and transpor-
tation, and at such time as official orders have been
issued directing the employee's permanent change of
station or separation travel (MS Comp. Gen.
B-188345, 13 April 1977). Reimbursement of em-
ployee's shipment costs may not exceed what it
would have cost the Government to make the
household goods shipment at the time of the em-
ployee's actual return travel. Paid receipts for ex-
penses incurred will be required with the claim for
reimbursement.
b. Limitations. The total weight of household
goods shipped in advance at Government expense
from an oversea duty station plus the weight of
household goods placed in nontemporary storage at
Government expense may not exceed the maximum
applicable weight to which the employee is entitled.
3. MOVEMENT BECAUSE OF EVACUATION.
When the conditions stated in Chapter 12 exist,
household goods may be moved at Government
expense to the same location designated for move-
ment of dependents. If it is considered necessary and
practicable, household goods may be transported
later at Government expense from a safe haven post
to a permanent duty station to which an evacuated
employee is assigned.
Ch. 233 3/1/85 8-15
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
a. General. The maximum weight allowances
for household goods moving from an overseas area
on permanent duty travel orders are the same as
those prescribed in par. C8002-2.
Effective for those employees whose effective date
of transfer (date the employee reports for duty at
the new official station) is on or after 12 October
1984.
* b. Maximum Weight Allowance Administra-
tively Restricted. The 4,500 pounds limitation in-
dicated in par. C8002-lb will apply equally to the
return shipment when the employee completes the
required tour of duty in the overseas area. This ad-
ministratively restricted maximum weight allowance
will not apply retroactively to household goods ship-
ped to an overseas location prior to the effective
date on which any administrative weight limitation
was imposed on the location concerned. An addi-
tional amount may be shipped by Government bill
of lading provided that the employee pays for the
excess weight through appropriate collection and
reimbursement procedures. The reduced weight
allowance prescribed in par. C8002-lb will not
apply to shipments from Alaska, Hawaii, Puerto
Rico, or United States territories and possessions
to any location where the weight restriction pre-
scribed in that subparagraph is not applicable inci-
dent to permanent duty travel orders received by
the employee and whose household goods have been
turned over to a transportation officer on or after
28 February 1974.
c. Combined Weight. The combined weight
of (1) household goods shipped in advance,
(2) household goods shipped in connection with the
employee's return to his actual place of residence,
or in conjunction with the next permanent change
of station, and (3) household goods placed in
nontemporary storage at Government expense, may
not exceed the maximum applicable weight allow-
ance to which the employee is entitled. Except as
provided in par. C8002-1, there is no authority to
ship household goods back to the overseas duty
station during a period of continuous assignment.
DOD Civilian Personnel
Effective for those employees whose effective date
of transfer (date the employee reports for duty at
the new official station) is on or after 1 October
1982.
5. TEMPORARY STORAGE. When an over-
seas employee is entitled to shipment of household
goods from the overseas area, or from locations in
the continental United States in the case of trans-
ferred employees, temporary storage in commercial
facilities will be authorized for a period not to
exceed 90 days. However, upon an employee's
written request, the initial 90-day period may be ex-
tended for an additional period not to exceed 90
days under certain conditions as stated in par.
C8001-2b if approved by the commanding officer
of the DOD activity involved or his designated
representative. Temporary storage may be allowed
at point of origin, destination, en route, or any com-
bination thereof. Reimbursement for such storage
within the authorized weight allowance will be made
on an actual expense basis. Prior to departure from
the overseas station, returning employees will be in-
structed to locate housing as soon as possible after
arrival at destination to avoid necessity of tem-
porary storage. In those instances when the delivery
address was not furnished prior to departure from
the overseas area, the employee is responsible for
furnishing a delivery address as soon as possible to
the transportation officer designated by the overseas
station.
6. ORIGIN AND DESTINATION OF
SHIPMENT
a. General. Shipment of household goods
may be made whether the shipment originates at the
employee's last permanent station or place of
residence or at some other point, or if part of the
shipment originates at the last permanent station
and the remainder at one or more other points.
Similarly, shipment may be made whether the point
of destination is the new permanent station or some
other point selected by the employee, or if the
destination for part of the property is the new per-
manent station and the remainder is shipped to one
or more other points. However, the total amount
which may be paid by the Government will not ex-
ceed the cost of transporting the property in one
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-00530R000501130007-0
"" Transportation of Household Goods 08003
lot by the most economical route from the hold goods is limited to those owned by the
last permanent station of the transferring em- employee and his dependents at the time of
ployee (or the place of actual residence of the authorized shipment or storage or on the ef-
new appointee at the time of appointment) to fective date of the permanent change-of-sta-
the new permanent station. Shipment of house- tion orders, whichever is earlier.
Declassified in Part - Sanitized Copy Approved for Release 2012/1'0/26: CIA-RDP90-00530R000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
Transportation of Household Goods C8003
* b. Employees Returning for Separation.
Household goods of employees returning for
separation may be transported at Government ex-
pense from the overseas permanent duty station
and/or place of nontemporary storage to the place
of actual residence at the time of appointment.
Shipment may be made to an alternate destination
anywhere in the world. Reimbursement for such
shipment may not exceed the constructive cost of
shipment in one lot from the overseas post of duty
to the country and place of actual residence. Any
excess cost must be borne by the employee (MS
Comp. Gen. B-211490, 10 April 1984).
a. General. The allowable transportation and
related services may be obtained by the DOD com-
ponent concerned from any available commercial
carrier, except that all shipments of household
goods by water shall be made on ships registered
under the laws of the United States whenever such
ships are available.
b. Use of Government Bill of Lading or Pur-
chase Order. Except as otherwise provided in this
paragraph and when available and feasible, ship-
ment of household goods will be made under a
Government bill of lading or purchase order. The
shipment under the Government bill of lading or
purchase order will be from the overseas area
and/or place of nontemporary storage, including
movement in the continental United States, to the
employee's place of actual residence or a different
place in the country of actual residence that may
be designated by the employee if the employee is
returning for separation, or to the new permanent
duty station if the employee is reassigned or
transferred.
c. Shipment at Personal Expense
(1) Government Bill of Lading or Purchase
Order Not Available. When a Government bill of
lading or purchase order is not available or the use
of such is not feasible, reimbursement will be made
to the employee for transportation expenses actually
and necessarily incurred within the limitations
prescribed in this Chapter, such as weight, valua-
tion of property, points of shipment, etc.
(2) Government Bill of Lading or Purchase
Order Available. If a Government bill of lading or
purchase order is available but the employee
chooses to make personal shipping arrangements,
reimbursement is authorized J'or costs actually
incurred which are otherwise proper and do not ex-
ceed those which would have been authorized had
the shipment been made by the Government.
d. Itemization of Charges. If the services ren-
dered cover, in addition to transportation, other
services such as packing, crating, drayage, unpack-
ing, and temporary storage, the total charge for the
services will be itemized to show the charge for each
service.
(1) Means Other Than Selected by the Govern-
ment. An employee may elect to have his/her house-
hold goods moved by some means other than the
means selected by the Government provided:
1 that the household goods are moved by
ships registered under the laws of the
United States whenever such ships are
available; and
2. that the employee will pay the amount, if
any, by which the charges for the means
of transportation selected by him/her ex-
ceed the charges for the means of transpor-
tation selected by the Government.
(2) Excess Weight. If household goods in
excess of the weight allowable under this Chapter
are shipped on a Government bill of lading or pur-
chase order, the employee shall promptly, upon
completion of the shipment, pay to the proper
transportation officer of the DOD component con-
cerned an amount equal to the charge for the
transportation of such excess computed from the
total charges according to the ratio of the excess
weight to the total weight of the shipment.
8. EXPENSES AUTHORIZED. Expenses au-
thorized for the transportation of household
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
C8004 DOD Civilian Personnel
goods from overseas are the same as those pre-
scribed in pars. C8002-6 and 7.
9. TIME LIMITATIONS
a. General. Transportation of household
goods from the overseas area must begin as soon
as practicable after the effective date of the
employee's change of official duty station or return
for separation. If practical, movement of household
goods will be made concurrently with the employee
or as soon thereafter as appropriate transportation
is available. For movement of household goods
which has been delayed incident to successive per-
manent change-of-station assignments, see par.
C4106.
b. Reassignment to New Duty Station. When
an employee is reassigned to a new duty station,
transportation of household goods will be as pro-
vided in this paragraph. In no event will the move-
ment of household goods begin later than 2 years
after the effective date of the reassignment to the
new duty station exclusive of any time during which
administrative embargoes or shipping restrictions
make the transportation impossible.
C8004 MISROUTED SHIPMENTS
When household goods or personal baggage within
the prescribed weight limitations are forwarded
erroneously under a Government bill of lading to
the wrong destination, or are otherwise unavoidably
separated from the employee, through no fault of
his/her own,_ such property may be forwarded to
the proper destination at Government expense in
accordance with regulations of the Service
concerned.
Procedures for submission of claims for loss or
damage to household goods while in transit are pro-
vided in the applicable regulations of the separate
departments.
C8006 DRAYAGE BETWEEN LOCAL
QUARTERS
Local drayage of an employee's household goods
is authorized when, for the convenience of the
Government, the local commander issues written
orders to the employee directing a change in place
of residence from:
c. Return for Separation. When an employee
is being returned for separation, household goods
transportation entitlement will be forfeited if not
used within a reasonable time after separation.
Upon written request from the employee or sur-
viving dependents, the overseas activity command-
ing officer concerned may authorize delayed trans-
portation of household goods from the overseas
area, if proper under provisions of par. C4202-2.
Upon arrival in the United States, onward move-
ment of the household goods from storage is
authorized provided the movement to the final
destination is begun within 2 years from the effec-
tive date of the employee's separation. Temporary
storage of household goods will be authorized for
a period not to exceed 90 days. However, upon an
employee's written request, the initial 90-day period
may be extended for an additional period not to ex-
ceed 90 days under certain conditions as stated in
par. C8001-2b if approved by the commanding of-
ficer of the DOD activity involved or his designated
representative.
1. Government quarters to other Government
quarters,
2. Government quarters to private quarters,
3. private quarters to Government quarters,
4. private quarters to other private quarters
at an overseas duty station.
Effective for those employees whose effective date
of transfer (date the employee reports for duty at
the new official station) is on or after 12 October
1984.
This authority will not be used in connection with
an authorized permanent change of station (MS
Comp. Gen. B-138678, 22 April 1959; 52 Comp.
Gen. 293). The cost of the local drayage author-
ized by this paragraph will be charged as an oper-
ating expense of the installation concerned. The
maximum weight which may he drayed at Govern-
ment expense is 18,000 pounds net. Local drayage
in overseas weight restricted areas will be limited
to the weight imposed in that area. Where the
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
11
Transportation of Household Goods
household goods shipment of the employee exceeds
the maximum amount authorized as determined by
an appropriate official, the employee is liable for
the excess costs. If no adequate scale is available,
the excess weight may be determined on the basis
of par. C8000-2d, which provides for a construc-
tive weight based on 7 pounds per cubic foot of
properly loaded van space (MS Comp. Gen.
B-198211, 26 March 1981).
C8007 PROFESSIONAL BOOKS, PAPERS,
AND EQUIPMENT
I. GENERAL. For the purpose of this
paragraph, the term "professional books, papers,
and equipment" includes those professional or
specialized items and other materials which are
personally owned by the employee for use in the
performance of official duties. The term does not
include sports equipment or office, household, or
shop fixtures and furniture; e.g., -bookcases, file
cabinets, desks, and racks of any kind even though
used in connection with the professional books,
papers, and equipment. There is no statutory
authority to transport personally owned profes-
sional books, papers, and equipment in addition to
the maximum weight allowance established by law
for transportation of an employee's household
goods and personal effects. However, there may be
instances in which the weight of the professional
books, papers, and equipment would cause an
employee's household goods shipment to be in
excess of the maximum weight allowance. In such
instances they may be moved in accordance with
subpars. 2 and 3.
2. CONDITIONS. Shipment of professional
books, papers, and equipment will be authorized
subject to the following conditions:
I the employee will furnish an itemized in-
ventory of professional books, papers, and
equipment for review by an appropriate
authorizing official at the new permanent
duty station;
2. the employee will furnish appropriate
evidence (as determined by the DOD com-
ponent concerned) that transporting the
itemized materials as part of the employee's
household would result in an excess of the
maximum weight allowance; _
3. the appropriate authorizing official at the
new permanent duty station will review and
certify that the professional books, papers,
and equipment as itemized are necessary in
the proper performance of the employee's
duties at the new duty station and that if
these items are not transported to the new
duty station, the same or similar items
would have to be obtained at Government
expense for the employee's use at the new
permanent duty station.
3. SHIPMENT AS AN ADMINISTRATIVE
EXPENSE. When the employee's personally owned
professional books, papers, and equipment are
authorized for shipment under the provisions of
subpar. 2, they will be transported to the new per-
manent duty station as an administrative cost not
chargeable to appropriations available for travel
and transportation expenses. Shipment will be by
the actual expense method. The commuted rate
method will not be used. When shipped in the same
lot with the employee's household goods and other
personal effects under the actual expense method,
the professional books, papers, and equipment shall
be packed and weighed separately; the weight
thereof and the administrative appropriation
chargeable will be stated as separate items on the
Government bill of lading. In unusual instances in
which it is impractical or impossible to obtain
separate weights, a constructive weight of 7 pounds
per cubic foot may be used.
4. WEIGHT OF HOUSEHOLD GOODS AU-
THORIZED TO BE SHIPPED ADMINISTRA-
TIVELY RESTRICTED. When an employee is
assigned to an overseas area or activity where the
weight of household goods and personal effects
authorized to be shipped has been administratively
restricted by the overseas command, shipment of
his personally owned professional books, papers,
and equipment will be authorized subject to the
same conditions as cited in subpar. 2 and in accord-
ance with the provisions of subpar. 3. The weight
of professional books, papers, and equipment will
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0 ~'_? ' ?~
 14
tk
j Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0
to,
be in addition to an administratively restricted
weight allowance that may be shipped to an
oyerseas area or permanent duty staiton. The weight
of professional books, papers,- equipment, and
other household goods and personal effects
authorized for shipment and for nontemporary
storage, chargeable to travel and transportation
appropriations, will not exceed, in aggregate, the
maximum weight allowance to which the employee
is entitled.
C8008 HOUSEHOLD GOODS
TRANSPORTATION AND
STORAGE
1. FORM AND PREPARATION OF
VOUCHER. The Travel Voucher or Subvoucher
(DD Form 1351-2) will be used in submitting claims
for reimbursement of expenses for the authorized
transportation of household goods or for temporary
storage. The voucher will be prepared, signed, and
routed in the same manner as that prescribed in par.
3004.
2. SUBSTANTIATING DOCUMENTS AND
EVIDENCE
a. Travel Orders. Three copies of the official
travel order will be attached to the voucher. In the
Navy, the original and 2 copies of the travel order
will be attached.
b. Evidence of Shipment. Paid carrier's origi-
nal bill of lading or a certified copy thereof will be
attached to the voucher. Official weight certificate
or authenticated weight designation also will be
attached. If no bill of lading is available, other
evidence showing point of origin, destination, and
weight must be submitted. In instances in which no
proper weighing facilities are readily available at
point of origin, or any point en route, or at destina-
tion, a constructive weight, based upon 7 pounds
for each cubic foot of properly loaded van space,
DOD Civilian Personnel
may be used. Such constructive weight also may be
used for a part-load when its weight could not be
obtained at origin, en route, or at destination,
without first unloading it or another part-load being
carried in the same vehicle.
c. Temporary Storage, Packing and Hauling.
Receipts for temporary expense, paid packing and
hauling or drayage bill, if applicable, will be
attached to the voucher.
C8009 REIMBURSEMENT FOR
MOVEMENT OF HOUSEHOLD
GOODS WITHIN THE
CONTINENTAL UNITED STATES
Packing, crating, movement, and delivery of house-
hold goods within the continental United States to
the extent authorized in permanent duty movement
orders on a commuted basis will be reimbursed as
provided in par. C8001 and GSA Commuted Rate
Schedule. Reimbursement for necessary expenses of
temporary storage incident to such movement also
will be made on a commuted rate basis as provided
in par. C8001, but will not exceed the amount paid
by the employee. Reimbursement will not be
allowed for storage of household goods in excess
of 90 days unless the initial storage period has been
extended (see par. C8001-2b). Receipts should be
in the form of carrier's original bills of lading, or
a certified copy thereof. If a bill of lading is not
used, the receipt will show point of origin, desti-
nation, and weight. When the employee fails to
furnish the actual or constructive (cubic foot
measurement) weight of a shipment of household
goods, payment upon a commuted basis is not
authorized. In such cases, reimbursement will be
limited to the amount actually expended by the
employee, provided that such amount does not
exceed that payable at the commuted rate, and pro-
vided further that the employee furnishes an accept-
able statement of estimated weight (28 Comp. Gen.
95).
Declassified in Part - Sanitized Copy Approved for Release 2012/10/26: CIA-RDP90-0053OR000501130007-0