CHAPTER 4 REQUESTING PERSONNEL SECURITY INVESTIGATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000500990005-9
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 14
• Document Creation Date: December 23, 2016
• Document Release Date: May 2, 2013
• Sequence Number: 5
• Publication Date: June 26, 1987
• Content Type: REPORT

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AFR 205-32 26 June 1987
Chapter 4
REQUESTING PERSONNEL SECURI t NVESTIGATIONS
Section A?Authorized Requests for Personnel
Security Investigations
4-1. General Information. Requests for person-
nel security investigations must be limited to
those absolutely required to accomplish the Air
Force and DOD mission. Those requesters
designated in paragraph 4-3 must determine
when persons under their jurisdiction require a
personnel security investigation and also when to
submit the requests. Proper planning is neces-
sary to ensure investigative requests are submit-
ted in a timely manner to complete the
investigation before it is needed for clearance
eligibility and access.
4-2. Guidelines for Requesting Investigations.
To conserve investigative resources, organiza-
tions requesting investigations must give con-
tinuing command attention to the investigative
request process. Close adherence to the provi-
sion of Executive Order 12356 requiring strict
limitations on the dissemination of official
information and material is particularly impor-
tant; Also, limit investigations requested for
issuing clearances to those instances where an
individual- has a clear need for access to
classified information. The following guidelines
were developed to simplify and facilitate the
investigative request process:
a. Limit requirements for investigations to
those that are essential to current operations and
clearly authorized by Air Force and DOD
policies. Attempt to utilize individuals who have
already met the security standard.
b. Ensure military personnel have a minimum
of 12 months retainability before an initial
investigation or a periodic reinvestigation is
authorized.
c. Ensure proper completion of request forms
and prescribed documentation according to
instructions.
d. Forward requests for investigations directly
to the DIS Personnel Investigations Center
(there are exceptions to this policy for some
ANG units). The mailing address for each type
of investigation is shown in section F of this
chapter.
e. Limit access through strict need-to-know,
thereby requiring fewer investigations.
NOTE: Close observance of the a
DIS operate more efficiently and permit more
effective, timely, and responsive service in
completing investigations.
37
5 -9
ye will
4-3. Authorized Requesters. Only those persons
in a through e below may request personnel
security investigations:
a. Chief, Air Force Security Clearance Office
for personnel assigned to the Office of the
Secretary of the Air Force, HQ USAF, and
other Air Force members or employees when
required for adjudicative purposes.
b. Assistant Chief of Staff for Intelligence
(ACS/1), HQ USAF, when the investigation is
required for access to Sensitive Compartmented
Information.
c. Installation commanders:
(1) Installation commanders should desig-
nate the host-base security police unit as the
single requester of personnel security investiga-
tions for all assigned and supported units to
ensure that requests for personnel security
investigations are properly completed before
submission to DIS. This rule applies in all cases
except where circumstances dictate a specific
exception by the MAJCOM or SOA (for
example the 3507th Airman Classification
Squadron at Lackland AFB TX). Examples that
do not qualify for exception are: a MAJCOM
or SOA headquarters on a base that has an
assigned SP unit, a special projects office, or an
on-base communication unit. These latter exam-
ples and similar organizations must use the
services of the host base SP unit to comply with
AFR 11-4. Base chiefs of security police may
designate military or civilian personnel under
their jurisdiction to authenticate request forms
and documentation.
(2) CCP() personnel submit NACI investi-
gations for civilian employees directly to the
Office of Personnel Management, NACI Center,
Boyers PA 16018-0001, for individuals assigned
to nonsensitive and noncritical-sensitive posi-
tions. Itfieis!_t_s_f_jar_isvic.,
investigations are submitted to the host SP unjt
for review and submission to DIS.
d. Chiefs of recruiting stations. Air Training
Command Recruiting Service (ATC/RS) and
other organizations involved in the enlistment or
appointment of military members.
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11
38I ii AFR 205-32
e. AFOS1 Personnel. HQ AFOSI/IMF per-
sonnel submit requests for SB1s for all AFOSI
personnel to include applicants.
Section B?Criteria for Requesting Personnel
Security Investigations
4-4. Accreditation To Defense Investigative
Service:
a. DIS is the sole custodian of personnel
security investigative files they compile.all
irtrollgriNWirrErriti
illeirarrIMITtrrgeWrquiliWPFASOMInitt q u est s
for an individual copy of a personnel security
investigation are made under the Privacy Act.
b. HQ AFOSP/SP1 maintains the list of
authorized requesters of personnel security in-
vestigations and furnishes a copy to DIS. This
list is based on AFR 10-4, volume 1, Air Force
Address Directory, and identifies security police
units and other activities specifically designated
by MAJCON1 or SOA personnel as authorized
requesters.
c. MAJCOM, SOA, and DRU personnel
must notify HQ AFOSP/SPI, Kirtland AFB
NM 87117-6001, of any additions, deletions, or
address changes of units requiring accreditation
to DIS. They must also send an information
copy to AFSCO when the mailing address
changes.
d. AFSCO personnel provide DIS investiga-
tive reports to commanders and supervisors
through authorized (accredited) requesters for
suitability purposes. AFSCO directs destruction
or return of investigative reports, depending on
the case.
4-5. Justification of Request. Authorized re-
questers must use the tables in attachment 4 to
determine the types of investigation needed to
meet the investigative requirement for the level
of access or duty concerned. If additional
information is required to justify the request for
a BI or SBI, use plain language and place the
justification on DD Form 1879 in item 20. If
additional space is required, attach a plain sheet
of bond paper to DD Form 1879 with the
subject's name. SSN. and the statement "Con-
tinuation of Item 20. DD Form 1879." Do not
list table or rule numbers from attachment 4 on
DD Forms 398-2 or 1879.
4-6. Request Procedures. The subject of a
personnel security investigation must provide
26 June 1987
information necessary to prepare acceptable
personnel security forms required to complete an
investigation.
4-7. Priority Requests. To ensure orderly and
efficient personnel security investigations, keep
requests for priority of individual investigations
or categories of investigations to a minimum.
er - -iwcibmin'binuMrwrirFiTramipanomistie
p -ersa briMilostourgitw?iniv.e0igat.ionisorrmtaeTtiiesso.folow
ingestoieat.ionsitheriitlen?ap,p,saygalmefoith emir
4101117515WeiyirefisiDeikeTistlifo 'Fame
4RevioxvimP-Pio-rity requests for investigation re-
quire full justification. Send them through
command channels to HQ AFOSP/SPI,
Kirtland AFB NM 87117-6001, for approval
and further processing.
4-8. Personal Data Provided by the Subject:
a. To conduct the required investigation the
investigative agency must have certain relevant
data concerning the subject of the investigation.
The Privacy Act of 1974 requires obtaining
information that may result in adverse determi-
nations affecting an individual's rights, benefits,
and privileges under federal programs, to the
greatest extent possible, directly from the
individual.
b. Accordingly, the subject of each personnel
security investigation must provide the personal
information required by this regulation. As a
minimum, the individual must complete the
appropriate investigative forms, provide finger-
prints of a quality acceptable to the FBI, submit
a signed release (DD Form 2221, Authority for
Release of Information and Records) author-
izing custodians of police, credit, education,
employment, and medical and similar records,
to provide relevant record information to the
investigative agency.
c. The authorized
must furnish each
security investigation
requester of investigations
subject of a personnel
conducted under the provi-
sions of this regulation a Privacy Act Statement
(supplement to DD Form 398) advising of:
(1) The authority for obtaining the personal
data;
(2) The principal purposes for obtaining it;
(3) The routine uses;
(4) If disclosure is mandatory or voluntary;
and
(5) The effect on the individual if it is not
provided.
4-9. Failure of the Subject To Provide Informa-
tion. When the subject of an investigation
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AFR 205-32 26 June itir
refuses to provide or permit access to the
relevant information required by this regulation,
terminate either the individual's security clear-
ance in accordance with chapter 8 of this
regulation or cease administrative processing of
the investigation.
4-10. Refusal To Sign SF 189, Classified
Information Nondisclosure Agreement. Air
Force and DOD instructions for completing SF
189 require the denial or revocation of an
individual's security clearance for refusal to sign
the form. Military commanders and civilian
supervisors are responsible for notifying person-
nel under their control of these requirements.
The following procedures must be followed
when an individual currently requiring access to
classified information refuses to sign SF 189:
a. The commander or supervisor presents the
individual with a letter (see figure 4-1) which
states a signed SF 189 is a prerequisite for access
to classified information. The letter must also
state that refusal to sign the SF 189 may result
in the revocation of his or her clearance.
b. The affected individual must endorse the
letter back to the commander or supervisor
confirming his or her refusal to sign the SF 189.
The individual's endorsement acknowledges an
understanding that refusal to sign the SF 189
may result in the revocation or denial of
clearance.
c. The commander or supervisor forwards a
copy of the endorsed letter to AFSCO through
the servicing security police, debriefs the individ-
ual, and completes AF Form 2587, Security
Termination Statement.
NOTE: The procedures outlined in a through c
above meet the requirements for giving an
individual "due process" and for individual
notification of the intent to deny or revoke
security clearance eligibility.
d. When AFSCO personnel receive the letter,
the individual's clearance eligibility will be
revoked or denied, as appropriate. The Chief or
Deputy Chief of AFSCO will notify the
individual of the revocation or denial, in
writing, through his or her commander.
e. AFSCO will consider reinstating a security
clearance revoked for refusing to sign SF 189,
but only after 24 months have elapsed. Refer to
chapter 8, paragraph 8-21 for reinstatement
procedures.
39
4-11. AF Form 2583, Request for Personnel
Securit) Action:
a. Use AF Form 2583 to conduct a local files
check (LFC) to determine the existence or
absence of unfavorable information by review-
ing local records at an individual's base of
assignment (see table 4-1 for instructions on
completing AF Form 2583).
b. Evaluate derogatory information uncovered
by an LFC before requesting a personnel
security investigation (PSI).
(1) Submit specific requirements to the base
authorized requester of PSIs;
(2) Transmit results of the personal inter-
view required for initial SCI access; and
(3) Record special access authorizations.
Complete the processing of AF Form 2583
before requesting a personnel security investiga-
tion for both military and civilian personnel (see
figure 4-2).
c. Use the results of a LFC to assist a
commander in determining the eligibility of an
individual selected for an assignment to a
position of additional trust. When unfavor-
able information is developed, the subject's
commander must evaluate the unfavorable
information and determine what action
to take, if any, in coordination with appropriate
staff agency officials (e.g., chief security police
(CSP), personnel officials, judge advocate gen-
eral (JAG) officials, medical officials, etc.).
d. Also use the LFC to verify data on DD
Forms 398 and 398-2 or comparable forms. As
a minimum, check the following records:
(1) Medical records (checked by the director
of base medical services or designee).
(2) Military unit personnel record group
(UPRG). The UPRG is checked when the
ASCAS roster indicates the subject has a UIF or
is on the Control Roster.
(3) The unit ASCAS roster to verify present
clearance and determine if the individual has a
U1F or is on the Control Roster.
(4) Special Security File. When an SSF
exists, do not request a higher level of
investigation unless approved by AFSCO per-
sonnel.
(5) Civilian Official Personnel Folder.
(6) Base security police files (AF Form 110,
Individual Incident Reference Record, AF Form
1313, Driver Record, etc.).
e. Do not conduct the medical records check
portion of an LFC if a previous medical records
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40 AFR 205-32 26 June 1987
FROM: (unit) /CC
SUBJECT: Letter of Notification of Intent to Deny or Revoke Security Clearance Because of Refusal to
Sign Standard Form 189 (SF-189), Classified Information Nondisclosure Agreement
TO: (Name, Grade, SSN)
I. It has come to my attention that you have declined to sign the SF 189, which is a precondition to being
granted or retaining a security clearance. Therefore, you are hereby advised that your declination to sign
the form can result in the denial or revocation (as appropriate) of your security clearance or security
clearance eligibility. You are further advised that this letter is the first step of the procedure which may
result in the decision to deny or revoke your security clearance.
2. National Security Decision Directive 84 (NSDD-84) provides the legal basis for implementation of SF
189. The legislative and executive Authorities referenced in paragraph 10 of SF 189, as well as the DOD
policies and procedures for implementing security directives pertaining to the safeguarding of classified
information, are contained in DOD 5200.1-PH-1, July 1985. A copy of this pamphlet is available to you
upon request. The directives cited stipulate that SF 189 must be signed as a precondition to granting of
Access to classified information and that refusal to sign SF 189 will result in the denial or revocation of
security clearance eligibility.
3. You are hereby requested to endorse this letter acknowledging receipt and understanding of the fact that
your refusal to sign SF 189 can result in the denial or revocation of your security clearance eligibility.
4. -You have 30 calendar days in which to provide any written statement or other information you may
desire to have considered in conjunction with the adjudication of your security clearance eligibility. This
letter, your endorsement, and any other information you may wish to present in your behalf will be
forwarded to the Air Force Security Clearance Office (AFSCO), Washington DC 20330-6440 for a final
clearance _determination. AFSCO personnel will advise you, in writing, of the final determination in your
case.
5. Upon receipt of your endorsement, your access to classified information will be suspended, you will be
debriefed, and you will be required to execute AF Form 2587, Security Termination Statement.
(Commander's Signature Element)
1st Ind (Name, Grade, SSN)
TO- /CC
1. I hereby acknowledge receipt and understanding of your letter. I fully understand that my refusal to sign
SF 189, can result in the denial or revocation of my security clearance. I also acknowledge that a copy of
DOD 5200.1-PH-1, July 1985, has been made available for my review and use.
2. 1 (have) (have not) attached a written statement or other documents in my behalf that I wish to have
considered by AFSCO personnel.
(Individual's Signature)
Figure 4-1. Format for Letter of Notification of Intent to Deny or Revoke Security Clearance Eligibility
Because of Refusal to Sign Standard Form 189 (SF 189). Oassified Information Nondisclosure Agreement.
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AFR 205-32 26 June 1987
41
NOTE: If the individual refuses to execute the acknowledgement, the commander will enter the following
on the indorsement:
After an explanation of the consequences of (his) (her) declination to sign the SF 189 and being provided
with the Letter of Notification of Intent to Deny or Revoke Security Clearance, the individual refused to
sign the indorsement.
Commander Witness
Figure 4-1. Continued.
check conducted for PRP certification was
made. However, the PRP medical check must
have been favorably conducted within 30 calen-
dar days prior to the initiation of the current
AF Form 2583. The unit of assignment must
provide a copy of the AF Form 286, Personnel
Reliability Certificate showing the PRP medical
check with the AF Form 2583 to the authorized
requester of investigations.
f. Note that ATC/RS personnel or other
authorized requesters of an ENTNAC or NAC
are not required to complete AF Form 2583 to
meet investigative requirements for enlistment or
appointment of individuals in the Air Force
when personnel records are unavailable or not
created. AF Form 2583 need not be completed
for civilian applicants for federal employment
when local files are unavailable or have not been
developed.
g. Submit completed DD Forms 398 or DD
Form 398-2, as appropriate, with the completed
copies of AF Form 2583 to the base authorized
requester of investigations when requesting a
PSI (see figures 4-2, 4-3, 4-4, and table 4-1 for
instructions on how to complete these forms).
Upon completion of the action requested by the
AF Form 2583, including the LFC, return the
form to the originating organization. Dispose of
AF Form 2583 according to AFR 12-50, volume
11.
Section C?Form Requirements and DIS Ad-
dresses
4-12. General Information. The base authorized
requester of investigations must ensure require-
ments of this regulation are met before request-
ing a personnel security investigation. Forward
all requests for personnel security investigations
to DIS with the exception of NAC1 investiga-
tions on OPM federal civilian personnel occupy-
ing nonsensitive and noncritical-sensitive posi-
tions. Forward these to OPM.
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AFR 205-32 26 June 1987
TABLE 4-1 I
HOV1 TO COMPLETE AF FORM 2583
A I B
C
L
1
To Complete
Enter
N
E
Section
Item
1
1
1
last, first, middle, and maiden name to agree with military or employment records; if not,
explain in Section VII. If no middle name, or initial only, enter "NMN" or "10,"
respectively. Also, enter the maiden name for female personnel.
2
2
the unit designation shown in AFR 10-4, volume I. When the form pertains to non-DOD
personnel, enter the unit designation of the sponsoring activity.
3
3
grade. Do not change this entry after the form is filed and a change in grade occurs.
4
4
social security number.
5
5
an "X" in only one block.
6
6
day, month, and year of birth, in that order. For example: 10 Feb 1952 or 10 Feb 52; not
10/2/52 or 2/10/52.
7
7
city, state, and country of place of birth.
8
Il
8
an "X" in only one block.
9
9
an "X" in applicable blocks. Check only the highest level of clearance, access or entry
requirement. (See note 1 for LAA requests)
10
III
.
?
10
activities required to search their records for possible derogatory information from a
personnel security standpoint. Medical and security police activities are usually the agencies
required to take this action (see notes 2 and 3).
11
11
unit of assignment. Also include the telephone number of the requester, to ensure that
immediate contact can be made in the event questions should arise.
12
12
date when requester signs the form.
13
13
typed name, grade, and title of the unit commander or staff agency chief, or security
manager when delegated this authority.
14
14
self-explanatory. The signature certifies actions in note 4 have been complied with.
15
IV
15
self-explanatory (see note 3).
16
16
date when the check is completed.
17
17
typed name and grade of base director of medical services (See note 5).
18
18
self-explanatory.
19
V
19
see notes 2 and 6.
20
20
date when the check is completed.
21
21
typed name and grade of the chief of security police, or designees, in the security clearance
function or reports and analysis section.
22
22
self-explanatory.
23
VI
23
an "X" in applicable blocks. In spaces provided, also include the classification level the
member requires access to. Except for Sensitive Compartmented Information (SCI) and the
PRP, use Section VII to add any other special access program not covered. SCI is not
entered, because the N1A1COM or SOA SCI billet manager centrally manages personnel
authorized this access. PRP is not entered, since separate forms are used to administer this
program.
24
24
self-explanatory.
25
25
enter name, grade and title of one-time access approving official. (Must be a general
officer)
26
26
self-explanatory.
27
27
date when access to special program information is granted.
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TABLE 4-1. Continued
43
HO M TO COMPLETE AF FORM 2583
L
I
N
E
A I B
C
To Complete
Enter
Section
Item
28
28
typed name, grade, and title of special access program certifying official. Only officials
authorized by the governing directive may certify this entry. Use Section VII to show
coordination action when two or more special access programs are involved, and the same
officiaPgrant all access requirements. Refer to chapter 3, section F, for instructions on
specific programs.
29
29
self-explanatory.
30
VII
,
30
self-explanatory (see note 7 for SCI).
NOTES:
I. Send a letter of request through channels to the
approving authority when non-US nationals or immigrant
alien personnel require limited access to Secret or Confiden-
tial defense information or unescorted entry to Priority
"A", "B", or "C" restricted areas.
2. Complete items 10 through 14 when an investigation or a
security clearance is required. The LFC is not required when
recording special access program authorizations, unless
specified in the governing directive. This guidance also
applies to sections IV and V.
3. Make sure the persons completing each portion of a LFC
enters any derogatory information in Section VII, and
promptly notify the requester and special security file (SSF)
custodians. This action determines if AFSCO personnel must
niake further central adjudication of the information. This
guidance also applies to Section V.
4. Ensure the request process includes a review of the
ASCAS roster for evidence of an UIF concerning the
member. Also, review personnel records to determine if
derogatory information exists from a personnel security
standpoint. Check personnel records to confirm other data,
4-13. ENTNAC, NAC, and DNACI:
a. For ENTNAC, NAC, or DNAC1 requests
(do not request a DNACI until HQ AFOSP/SPI
authorizes it) forward one original of DD Form
398-2 (Personnel Security Questionnaire (Na-
tional Agency Check)) and one copy of DD
Form 2280 (ENTNAC) or FD 258 (NAC or
DNACI) to:
Personnel Investigations Center
Defense Investigative Service
P.O. Box 1083
Baltimore Maryland 21203-1083
such as employment or military service as listed on DD
Forms 398, when necessary. Persons designated to sign Item
14 of the form must take or confirm these actions. Enter
results of these reviews in Section VII.
5. Note that this authority may be delegated to other
medical staff personnel who may review medical records and
form professional opinions based on the information being
evaluated. If no medical records are on file (as for many
civil service employees) annotate the form to that effect. The
DD Form 1879 then shows no local medical records were
checked and DIS agents check the records.
6. Review the records of the security clearance function and
reports and analysis section. If an SSF exists, deny the
requested personnel security action pending .completion of
adjudication actions. In these cases, also enter in Section VII
that an SSF exists. Also, review the remarks section for any
other derogatory information reported and evaluate the need
to establish an SSF for further adjudication. Enter results of
this evaluation in Section VII.
7. Annotate Section VII to reflect the name, title, and date
the personal interview was conducted when a SBI for SCI
access is being requested.
The requester keeps a copy of the DD Form
398-2 and any ASCAS printouts pertaining to
the investigation in a suspense file until the
investigation has been completed and for any
required tracer action.
b. For a permanent change of station (PCS),
the requester must send the suspense copy of the
DD Form 398-2 and ASCAS printouts to the
subject's gaining base authorized requester of
investigations. Use AFR 10-4, volume 1 to
obtain the mailing address of the gaining base
authorized requester.
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AFR 205-32 26 June 1987
I. General Instructions. AF Form 2583 is initiated at the member's unit of assignment. The form must
be typed or legibly printed in dark reproducible ink. Incomplete or illegible forms are returned without
action, and delay the requested personnel security action. AF Form 2583 is normally prepared for
these reasons:
a. Investigation or Clearance Action. Prepare when requesting an investigation or when one-time
access is required.
b. Unescorted Entry. Prepare when a local files check is required to document the investigative
requirements for unescorted entry to restricted areas.
c. Special Access Program. Prepare the form when recording special access program
authorizations.
2. Detailed Instructions. Although many items on the AF Form 2583 are self-explanatory, table 4-1
provides additional guidance for completion of the form.
3. Processing and Maintenance. Process AF Form 2583 as explained below and dispose of according
to AFR 12-50, volume II:
a. Prepare an original and two copies of the form when an investigation is required for a security
clearance or unescorted entry to restricted areas.
(1) Hold one copy in the unit's suspense file and destroy it on return of the original.
(2) Send the original and one copy, in turn, to activities required to search their file for
possible derogatory information. Authorized requesters of investigation (usually the security police)
enter in Section VII the date the investigation request was sent to the DIS. The original is then
returned to the member's unit of assignment.
(3) Make sure the unit of assignment keeps the original until the requested action has been
completed.
(4) Make sure the base authorized requester of investigations retains a copy until the
requested action is completed, then destroys this copy.
b. Prepare only an original when recording special access program authorizations and keep it at
the member's unit of assignment. Do not transfer the form when the member is reassigned to another
unit or staff agency.
Figure 4-2. When To Prepare AF Form 2583.
I. General Instructions. Military members or civilian employee requiring a BI or SBI completes DD Form
398. However, an SII, a Postadjudicative Investigation, etc., also requires a completed DD Form 398.
a. A privacy act statement and general instructions are on the front of the form. Provide DIS five
completed copies of the DD Form 398 when an investigation is required.
NOTE: Also use DD Form 398 to complete the NAC portion of a BI and SBI.
b. All questions and statements must be completed. If the answer is "None," so state. Do not use
"Unknown" for dates of schooling, employment, or residence. If the information is not known precisely,
indicate by qualifying language, such as "date estimated" or "do not recall."
c. Nine-digit ZIP Codes must be included with all addresses.
d. All information about a foreign name, address, education or employment both in English and in the
Oriental character (ideographs) or the Arabic script, if applicable and known must be included.
e. All intervals of time must be accounted for. If summer activities or similar periods are not reflected
under employment, education, military service, or other category, list the period as "unemployment" in
Item 13.
f. Before signing DD Form 398, check all entries against the detailed instructions in attachment 3.
Errors and incomplete entries on the form delay assignment or employment in a sensitive position which
requires investigation and a security clearance.
Figure 4-3. General Instructions for Completing DD Form 398.
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St
1
11
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2. Detailed Instructions. Although many items on the DD Form 398 are self-explanatory, attachment 3
provides instructions to aid in accurately completing the form.
3. Abbreviated Forms. Abbreviated or "no change" DD Forms 398 are not authorized. All entries on the
form require completion.
Figure 4-3. Continued.
1. General Instructions. Only authorized requesters may submit DD Form 398-2. 2. The subject of the
investigation must complete all items, except those headed "for requester use only" and "reason for
request." Detailed instructions for the subject's use in completing the form are in attachment 3. Forms may
be typed or legibly printed in black reproducible ink. DIS personnel will not process unreadable and
incomplete forms, resulting in assignment action delays. Complete an original and one copy of DD 398-2
for a NAC or ENTNAC request. Submit the original to DIS PIC and retain the copy in suspense pending
completion of the check and for tracer action. Attach a sheet of plain bond paper, clearly identified by the
subject's name and SSN when additional space is required. Refer to the specific item from DD Form 398-2
when listing additional information.
a. Request Date. Enter the date the request is sent to DIS. This date determines the minimum waiting
period for receipt of notification from DIS (for military personnel) that the investigation was initiated. If
the opening transaction notification is not received in 60 calendar days, trace to AFSCO before resubmitting
the request.
b. Code. Enter the Personnel Security Investigation (PSI) Requester Code assigned by HQ
AFOSP/SPI. See chapter 4 for instructions on how to obtain the code from the US Air Force program
manager. Units or agencies that do not fit the criteria in paragraph 4-3 may not submit requests for
investigation.
c. Return Results To. Enter the words "THRtJ AFSCO" in capital letters directly above the address of
the organization that requires the results of the investigation.
d. Nine-digit ZIP Codes. ZIP codes are mandatory in all addresses.
e. Opening Codes. DIS personnel send a notice through ASCAS when a NAC or ENTNAC request is
received and the investigation is opened. A code is required for the DIS computer to recognize Air Force
requests and to send the notification to the proper address. Air Force requesters must provide this
information for NAC or ENTNAC requests for military personnel by printing the proper code in the
"Return Results To" block on DD Form 398-2. Print this code with a black felt-tip pen, not a typewriter,
to ensure the code is easily indentifiable. Opening codes for military are as follows:
ENTNAC and NAC?all military -1
NAC-Precommission-AFROTC -2
NAC-Precommission-AF Academy -3
NOTE: Only use the number codes on military requests for initial ENTNACs and NACs. Do not use codes
on nonmilitary requests or when a NAC is part of a BI, SBI, or PR.
f. Citizenship Verification. All US citizens must show proof of US citizenship when applying for a PSI
(refer to paragraph 2-23c).
2. Detailed Instructions. Although most items on the DD Form 398-2 are self-explanatory, attachment 3
tells how to properly complete the form.
3. DD Form 398-2 on Members of the Subject's Family:
a. Complete DD Form 398-2 on members of an individual's family when an SB1 is requested or after
the SBI has been completed if the individual subsequently marries.
b. Disregard the heading. in Block 10, DD Form 398-2 and insert the following statement: "Request
single agency check (SAC); individual is the (relationship) of (name, grade, SSN) who is the subject of
attached SBI request (or SBI completed (date)). SAC authorized for completion of SBI."
Figure 4-4. General Instructions for Completing DD Form 398-2.
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46
c. Complete Items 1 through 6, and applicable parts of Item 8. Leave Items 7, 9 through 16, and the
signature block blank.
d. Attach required DD Forms 398-2 to DD Form 1879 when requesting an SBI or send them directly
to the DIS Personnel Investigations Center when an SBI has been completed and the subject subsequently
marries.
4. Requester Identification. All authorized requesters of ENTNACs or NACs must enter their AFR 10-4,
volume I unit designation on the DD Form 398-2. Place it in the block marked "For Requester Use Only."
5. Annotation of Request Forms to Identify PRP Investigations. AF Reserve and ANG duties are
considered a break in service for PRP purposes. When requesting a NAC for PRP on an individual who
enters active duty from the AF Reserve or ANG include an explanation as a part of the request package to
show the reason for an investigation. Attach a sheet of bond paper and write "NAC Required, Prior ANG
or AFR (as appropriate) Service is a Break in Service for PRP Purposes. See DOD Directive 5210.42."
(This directive may be obtained through normal publishing channels.)
NOTE: Use the DOD reference for the benefit of DIS personnel. They do not have access to Air Force
regulations.
Figure 4-4. Continued.
4-14. Background and Special Background In-
vestigations. For BI or SBI requests, forward
one original and four copies of DD Form 398
(DD Form 398-2 may be required when
requesting an SBI), one original and two copies
of DD Form 1879, one original DD Form 2221,
and one original FD 258 to:
Personnel Investigations Center
Defense Investigative Service
P.O. Box 454
Baltimore Maryland 21203-0454
NOTE: Table 4-2 shows the type and number
of forms required for each category of back-
ground investigation.
a. The requester must retain a copy of DD
Form 398, DD Form 398-2, (if used), DD Form
1879, and any ASCAS printouts pertaining to
the investigation in an authorized requester's
suspense file for tracer action until the investiga-
tion has been completed and the clearance
eligibility is reflected on the unit ASCAS roster.
The suspense copy of DD Form 398 is returned
to the subject of the investigation when the
ASCAS roster is updated.
b. When a PCS occurs, the requester must
send the suspense copies of the DD Form 1879,
DD Form 398, DD Forms 398-2 (if used), and
any ASCAS printouts pertaining to the investi-
gation to the gaining base authorized requester.
Use AFR 10-4, volume I to obtain the mailing
address of the gaining base authorized requester.
c. The requester forwards the suspense files
of BI and SBI packages submitted at Basic
Military Training, Officer Training School
(OTS), technical training centers, or pilot or
navigator training schools to the gaining base
authorized requester of investigations for moni-
toring, reaccomplishment, or tracing purposes
should the need arise.
4-15. Periodic Reinvestigation. Form require-
ments for a PR are the same for a BI-PR and
SBI-PR. Forward one original and four copies
of DD Form 398, original and two copies of DD
Form 1879 (place "PR" in letters approximately
1-inch high in item 20, DD Form 1879 to help
DIS personnel identify PR requests), one origi-
nal DD Form 2221, and one original FD 258 to:
Personnel Investigations Center
Defense Investigative Service
P.O. Box 454
Baltimore Maryland 21203-0454
a. The requester keeps a copy of DD Form
398, DD Form 398-2 (if used), DD Form 1879,
and any ASCAS printouts pertaining to the
investigation in a suspense file until the investi-
gation has been completed, the requested
clearance is granted and then return the form to
the employee.
b. When a PCS occurs, the requester must
send the suspense copy of the DD Form 1879,
DD Form 398, DD Forms 398-2 (if used), and
any ASCAS printouts pertaining to the investi-
gation to the gaining base authorized requester.
Use AFR 10-4, volume I to obtain the mailing
address of the gaining base authorized requester.
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AFR 205-32 26 Juner
rTABLE 4-2
FORMS REQUIRED FOR SECURITY INVESTIGATIONS
47
L
1
N
E
A
B
C
D
E
F
Type of Investigation
DD Form 1879
(see note 1)
DD Form 398-2
FD Form 258
, DD Form 2221
DD Form 398
i
Entrance National Agency
Check (ENTNAC)
Original
See note 2
(DD Form 2280)
2
National Agency Check
(NAC)
1 signed copy
3
NAC when an ENTNAC is
less than 1 year old
(Precommissioning)
4
DNACI
1 signed copy
5
Background Investigation
(BI) when a NAC or
ENTNAC has not
been conducted
Original and
2 copies
See note 3 for
YANKEE
WHITE
personnel
Original and
4 copies
6
131 when a NAC has
been conducted
1 siened copy
if the NAC is
snore than 1
year old
7
BI when an ENTNAC
has been conducted
I signed copy
8
Special Background
Investigation (SBI)
with no NAC or ENTNAC
Original on the
subject's spouse
9
SBI when NAC is less
than 1 year old
Original and
2 copies
Original on the
subjeCt's spouse
and appropriate
family members
(see notes 3 & 4)
I signed copy
if the NAC is
more than I
year old
I signed copy
Original
and 4
copies
10
BI when an ENTNAC
haS been conducted
Original on
subject's spouse
(see notes 3 & 4)
1 signed copy
11
B1 periodic
reinvestigation
12
SBI periodic
reinvestigation
13
Special Investigative
Inquiry (SII)
Original and
2 copies.
Indicate
the specific
areas or
issues
requiring
investigation
in item 20
1 signed copy
if FBI/ID
fingerprint
check
desired
I copy
NOTES:
I. Submit DD Form 2221, Authority for Release of
Information and Records, with every DD Form 1879 and
DD Form 398-2 used to request a DNACI.
2. Use DD Form 2280 to request an ENTNAC. Do not use
FD Form 258.
3. Presidential Support Bit and all SBI requests must
include an original of DD Form 398-2 on each member
of the subject's immediate family who is 18 years of age
or older and is a naturalized US citizen or a non-US
citizen.
4. A spouse or cohabitant NAC is required to complete an
SBI for all married or cohabitating personnel, providing a
NAC has not been previously conducted.
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26 June 1987
48 lir
AFR 205-32
4-16. Additional Investigation To Resolve De-
rogatory or Adverse Information. Normally,
only AFSCO personnel request additional inves-
tigations required to resolve derogatory or
adverse information developed through person-
nel security investigations (including actions
incident to PRs prescribed above) by DD Form
1879 to the:
Defense Investigative Service
Personnel Investigations Center
P.O. Box 454
Baltimore Maryland 21203-0454
Such requests must identify the basis for
additional investigation and describe the specific
matter requiring substantiation or disapproval.
Accompany the request with an original DD
Form 398 and a completed fingerprint card
unless such documentation was submitted within
the last 12 months to DIS as part of a personnel
security investigation. If pertinent, send the
results of a recently completed NACI or other
available related non-DIS investigative reports
with the request.
4-17. Obtaining Results of Prior Investigations:
a. AFSCO personnel request copies of prior
DIS investigations by letter addressed to:
Defense Investigative Service
Investigative Files Division
P.O. Box 1211
Baltimore Maryland 21203-1211
The request includes subject's name, grade,
social security number, date and place of birth,
and DIS case control number, if known.
b. Air Force personnel must submit requests
for prior investigations to AFSCO with suffi-
cient justification to allow them to determine
the validity of the request. If required, AFSCO
personnel order the investigation from DIS.
4-18. Requesting Postadjudication Investiga-
tions. DIS centrally controls personnel security
investigations from the Personnel Investigations
Center, Fort Holabird Maryland 21203-1211.
Accordingly:
a. Address initial requests for investigation or
requests pertaining to issues arising after adjudi-
cation of an investigation (post adjudication
cases) to DIS PIC, P.O. Box 454, Baltimore
MD 21203-0454 on DD Form 1879 with
appropriate forms attached.
Immilim
b. Submit all requests for initial investigations
to DIS PIC as indicated above regardless of
their urgency. However, if urgent need for a
postadjudication investigation exists or the mail-
ing of a request to DIS PIC for initiation of a
postadjudication case would prejudice timely
investigative action, send these requests on DD
Forms 1.879 for initiation to the nearest CONUS
DIS Field Office. In overseas locations, send
investigation requests to AFOSI or the military
investigative service element supporting the
requester. The field element (either DIS, AFOSI,
or the military investigative agency) subsequently
forwards the DD Form 1879 and attached forms
to DIS PIC. Completed investigations are
returned only to AFSCO for adjudication. A
fully completed DD Form 1879 and appropriate
supporting documents may not be immediately
available. Further, a case based on sensitive
security issues may be compromised by request-
ing the subject to submit a DD Form 398. A
brief explanation must appear on DD Form
1879, but do not include complete supporting
documents.
4-19. Responsibility for Proper Documentation
of Requests. The official signing the request for
investigation (DD Form 1879) must ensure all
documentation is completed in accordance with
.these instructions and that the prescribed num-
ber and type of forms are included.
4-20. Requesting Postinvestigative NACs on
Spouse:
a. Each Air Force member or employee in a
Category One, Presidential Support position, or
requiring access to SIOP-ESI or SCI, who
marries a non-US national or acquires a spouse
of any nationality after completion of the
personal history statement, must report the
marriage to their immediate commander.
b. The immediate commander must:
(1) Initiate a request for a NAC on the
individual's spouse if the member or employee
has been the subject of an SBI. When the
spouse already has a current ENTNAC, NAC,
or higher investigation on record, another NAC
is not required.
(2) Refer the matter to the special access
program monitor who determines the effect of
such marriage on the individual's eligibility for
special access.
4-21. Requesting Catch'Em In CONUS Investi-
gations. An analysis of overdue cases and case
completion times by DIS personnel indicates
significant delays are created when investigative
cases or case leads are sent to overseas areas for
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ler
a
ly
JS
ry
le
ly
is
-e
tit
ri
a
completion. The majority of the cases involved
are Bis and PRs on service members who depart
the continental United States (CONUS) shortly
after requesting the investigation. DIS personnel
instituted the "Catch'Em In CONUS" (CEIC)
program in 1984 to combat this problem. Both
the BI and the PR require a subject interview as
an important part of the investigation. CEIC
investigation request identifies individuals to
DIS personnel in sufficient time to complete the
BI or PR subject interview and other necessary
local leads prior to the subject's departure to an
overseas location. Personnel requiring a BI or
PR and are scheduled for an overseas PCS
move within 90 calendar days are eligible for
CEIC. Procedures for requesting CEIC investi-
gations are outlined below:
a. CBPO personnel and commanders or secu-
rity managers must identify personnel eligible
for CEIC BI or PR investigations as soon as
possible. Complete and process AF Form 2583
to allow initiation of the required investigation.
b. The individual scheduled to PCS overseas
completes DD Form 398 to request a BI or PR.
Following local procedures, forward AF Form
2583 and DD Form 398 requesting the BI or PR
to the base authorized requester of investigations
for processing and initiation of the BI or PR
investigation.
c. The base authorized requester of investiga-
tions initiates a CEIC request for investigation
by:
(1) Notifying the local DIS agent by tele-
phone of a CEIC request. The DIS agent
picks-up the BI or PR request from the
authorized requester. Do no mail the request.
(2) Providing a complete request packet;
three copies of DD Form 1879; five copies of
DD Form 398; one copy of DD Form 2221; and
one copy of FD 258 to the local DIS agent.
Retain a suspense copy of all request forms for
mailing to the gaining activity in the event the
BI or PR is not completed before the subject's
PCS move.
d. The DIS agent conducts the subject inter-
view, completes local leads, and forwards the BI
or PR request packet to DIS PIC.
4-22. Requests Procedures for Personnel Not in
the Personnel Data System (PDS) or Personnel
Data System for Civilian (PDSC). The records
of some personnel are not in the PDS. Requests
for investigations on these personnel must be
clearly identified to AFSCO personnel for
49
issuance of an AF Form 2584, Record of
Personnel Security Investigation and Clearance.
This form provides notification of clearance
eligibility and favorable completion of the
investigation to the requester. Two examples of
personnel in this category are civilian applicants
selected for sensitive positions and non-prior
service ANG personnel applying for a commis-
sion. Notification of a favorable investigation
must be received before appointment procedures
may be completed. To identify personnel who
are not in the PDS or PDSC:
a. Include in item 20, DD Form 1879 used to
request a BI or an SBI for an applicant for a
critical-sensitive position the following
statement: "SUBJECT IS AN APPLICANT
FOR A CRITICAL-SENSITIVE POSITION.
AF FORM 2584 REQUIRED FOR NOTIFICA-
TION OF CLEARANCE ELIGIBILITY." This
statement alerts AFSCO personnel of the need
for an AF Form 2584.
b. Annotate DD Form 398-2 used to request
a NAC on non-prior service ANG applicants for
commissioning on the top and bottom borders
of the reverse side with: "AF FORM 2584
REQUIRED. ANG COMMISSIONING APPLI-
CANT." Conspicuously annotate investigation
requests on personnel whose records would
normally, but are not in the PDS to permit
issuance of AF Form 2584 by AFSCO person-
nel.
Section D?Actions by DIS Upon Receipt of an
Investigative Request
4-23. DIS Processing:
a. DIS personnel honor authorized requests
for personnel security investigations provided
available files do not show a prior investigation
which meets the requirements of the request.
DIS personnel:
(1) Review the report when a prior investi-
gation exists.
(2) Return a copy of the prior investigation
with the current request for investigation to
AFSCO when it meets the currency and scope
requirements stated on the request.
(3) Conduct an investigation to satisfy the
current request when the prior invsetigation does
not meet currency and scope requirements. Both
the current and the prior investigations are
forwarded to AFSCO.
(4) Return the current request for investiga-
tion along with a copy of the prior investigation
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to AFSCO when the prior investigation contains
substantial derogatory information. AFSCO per-
sonnel resubmit the request when additional
investigation is required to evaluate unresolved
? allegations.
b. DIS personnel send a preliminary report to
AFSCO when significant derogatory information
is developed during an investigation that could
negatively affect security clearance eligibility.
DIS agents continue the investigation unless
AFSCO personnel advise otherwise. Investiga-
tions are expanded to substantiate or disprove
allegations which reflect negatively on the
character and trustworthiness of the subject.
c. DIS personnel send the results of all
investigations to AFSCO. AFSCO personnel
forward SBIs conducted for SCI access to HQ
USAF/INSB after their clearance eligibility
determination.
4-24. Reopening of Investigations. DIS person-
nel close an investigation and return the results
to AFSCO when the FBI cannot complete a
technical fingerprint check due to unclassifiable
prints. AFSCO personnel forward the rejected
FD 258 and associated forms to the authorized
requester when reopening is required. Request
reoperiings expeditiously to avoid delays in
clearance, commissioning, or appointment ac-
tions.
Section E?Tracers for Status of DIS Investiga-
tions
4-25. PDS and Letter Tracers:
a. Personnel in the PDS. Send PTI 41B
ASCAS tracers to AFSCO to determine the
status of open DIS investigations.
b. Personnel not in the PDS. Send letter
tracers to AFSCO to determine the status of
open DIS investigations. Categories of personnel
not in the PDS include: civilian applicants,
NAF personnel, contractor personnel, some
ANG applicants for commissioning, foreign
nationals, DODDS educators, etc. This list is
not inclusive.
NOTE: Tracers are not authorized to determine
the status of PRs.
CIA-RDP90-00530R000500990005-9
morpri hte3--JZ lb June 1987
4-26. Time Limits for Tracer Submission:
a. HQ AFOSP/SPIA personnel periodically
publish the time limits for tracer submissions.
The time required for DIS to complete different
categories of investigations varies, which does
not allow for publication of standard time limits
for tracer submission. Time limits for tracer
submission are reflected as minimum and
maximum times. For instance, a tracer may be
submitted no earlier than 100 calendar days
after an investigation is opened and no later
than 120 calendar days. This provides requesters
of investigations a "window" to submit tracer
transactions.
b. AFSCO personnel accept telephone tracers
from MAJCOM, SOA, and DRU SPI staff
members at any time.
Section F?Canceling Personnel Security Investi-
gations
4-27. General Information:
a. Unit commanders, including the individu-
al's commander at a temporary duty (TDY)
location, must immediately notify the authorized
requester when a pending personnel security
investigation is no longer required.
b. The authorized requester must promptly
notify the Air Force Liaison Officer at DIS
Personnel Investigation Center (PIC) to cancel
the investigation. The mail address is DIS/PIC
(AF Liaison Officer), PO Box 1211, Baltimore,
MD 21203-1211. The message address is DIS
PIC BALTIMORE MD//AF LIAISON OF-
FICER//.
4-2.8. Required Information for Cancellations
or Changes. Cancellation letters or messages
must include the subject's name, grade, social
security number (SSN), date and type of request
for investigation, specific reason for cancella-
tion, and current location and organization of
assignment of the individual. The unit must
submit all other changes for requested investiga-
tions such as change of investigation (BI to
SBI), reason for investigation, return addressee,
etc., to the authorized requester. The authorized
requester submits required forms and DD Form
1879 to DIS requesting the change.
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