UPDATES ON FY 87 OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00379R000100290017-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: December 14, 2012
• Sequence Number: 17
• Publication Date: October 16, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/12/14: CIA-RDP90-00379R000100290017-6
SECRET
ROUTING AND RECORD SHOOT
SWAM KWilemil
Updates on FY 87 Objectives
C/IMSS/OL
WINDOM
NO.
16 October 1987
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DATE
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ONMALS
COMMENTS (Nesime much ammeme no OMNI *eon volts*
* einem Onew e Nee eenme mhos* el* es* ommammo
1.
2.
DD/L
3.
D/L
4.
6.
7.
S.
v.
10.
11.
12.
13.
14.
IS.
Attached is a list of
all FY 87 Objectives which
have been updated to reflect
information given at the
biweeklies following the
end of the 4th Qtr FY 87.
The information is shown in
short bullet items following
each objective. More detail?
are given on the milestone
charts and attachments
thereto. These are available
in IMSS should you wish to
see them.
Projects, studies, and
initiatives are also on the
list for your information
and to show the full range
of FY 87 activities which
fall under the MBO program.
Attachment:
List
Note: This list contains
information from the biweekl:_
held this week and supersedel
the list previously forwarded
to you.
Unclassified when separated
from SECRET attachment.
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FY-87 CL OELTECTIVESL PROJECTS, STUDIES AND INITIATIVES
A. Directorate level objectives for FY 87
1. (FMD) Develop comprehensive Integrated Logistics Support Plan
(IL) for the HQ Compound consolidation.
o Developed a master relocation plan
o Developed revised schedules for transportation,
couriers, supply rooms, etc.
o OTS - plan with OE, safety and health
o OSWR - met with CL to plan compartmentation issue
o DDA in South Tower
o This MBO will roll into FY 88
2. (FMD) Backfill and upgrade the Old Headquarters Building (CHB).
o Will be continued in FY88. - briefed EXCOM
o Estab. schedule for backfill, renov., & utilities upgrade
o Reached agreement w/directorates on who is staying/leaving
o Completed HVAC study
o Funding is the only problem now. Gramm-Rudman cuts may
have to come. RIK is WE.
o Continue in FY 88
3. (FMD) Expand HQ cafeteria in phases commensurate with population
growth during
HQ Compound consolidation.
? Selected and awarded WE
? Obtained Agency approval of concepts, schedule, budget
? Almost finished
? NW? to move to NHB
? Credit Union expanding in space
4.
(FMD)
Expand EDR to meet new population at Headquarters.
? A/E selected
? On hold by DDA -- may do a study
? Take a look at advance reservations
5.
(FMD)
Develop an automated O&M program for the CHB.
? Allied proposals were reviewed
? Needs new updated milestone chart
? Phase I and III are up
? Phase II monitoring system for ORB and NHB next
6.
(PMS)
Coopers and Lybrand Implementation.
? Expanded team authority
? Designed restructure of PD
? Established competition goals
o Added settlement 4 review functions
o Augmented staffing
o Obtained pricing expertise
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o Improved contract & CONIF data & standardized files
o Improved acquisition planning
o Defined legal authorities & clarified PMS role
o Emphasized price & performance criteria
o Enhanced contracting officer role
o A study of positions needed for each team/group was
completed. A feasibility study to improve pricing
expertise completed also. CONIF revised the Form
1218, separating the Business Justification from
the CONIF data summary. Also, PMS prepared the
"Acquisition Planning Guide for Agency Procurement".
7. (P&PD) Implement "computer-to-plate" concept of digital prepress
system.
o Exploring alternatives w/Xyvision, Atex & Rachwal
o Cancel, but monitor technology. Idea ahead of industry.
8. (SD) Establish procedures and means for transportingall
Agency-controlled (PTPE. OCCE. CRAFT. Am
? 9. (PD) Restructure procurement organization to implement changes
recommended by Coopers & Lybrand and accepted by Agency management.
o Reorganization pending - ACG to be formed
o Personnel reassignments will occur within first
quarter of FY 88
10. (P&TS) Maintain ongoing recruitment efforts to ensure "at
ceiling" strength on 30 Sep 87.
o Met the goal to achieve ceiling strength; however:
- Rotations and training program, (CTs) do not enable
OL to fill all its positions/quirements.
- Goal for FY 88, improve the tecilnical/professional
mix within OL.
o Draft of OL Personnel Handbook completed and ready for
submission to P&PD for printing.
11.
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B. Office level objectives for FY-87
1. (FMD) Provide cross-training opportunities for FMD wage-grade
personnel with other sister components (e.g., LOC/SD).
o FMD & LOC will commence with first group in early FY88
o Need to do debriefing in FY 88 MBO
2. (FMD) Review all FMD personnel training to ensure that FMD
employees have up-to-date skills training and provide refresher training
as required.
o Conducted LETS review of FMD people - analyzing
o Give LETS profiles to employees
o Consider all CL not just FMD in survey of interests,
opportunity to talk to people, etc.
o FMD would develop the survey for their career service
o Will add to the FY 88 MBOs
3. (FMD) Develop a core training program for personnel involved
with facilities management (joint w/SD and RECD) (w/study).
o Complete
4. (FMD) Reexamine all procedures for doing business and requests
for services, with goal of streamlining same.
o Completed Motor Pool and Mail & Courier studies
o Almost finished
5. (FMD) Streamline disposal procedures in the HQ area (joint w/SD).
o Almost finished
6. (PD) Develop ways to cope with the shortage of clerical
personnel.
o Completed in the 2nd qtr.
7. (PD) Establish a specific program for all D personnel to visit
their customers to enhance customer relations.
o Schedules were established and visi:s conducted.
o Al will give copy of schedule to Harry.
o Coppleted.
8. (P&PD) Establish P&PD Quarterly to keep personnel assigned to
POD informed of problems facing P&PD and accomplishments made.
o Identified speakers & topics & conducted 2 quarterlies
o Completed on an annual trimester basis; not to be
continued
o Insufficient interest
o Too much in addition to normal workload
3
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9. (P&PD) Identify and implement enhancements to secure printing.
o Evaluating available technologies
o Cancel but monitor industry
o -dE6ETEUe to use large numbers on pages
10. (P&PD) Establish quality-control mechanism for printing,
o A study was initiated
o Not finished
o Systems Staff project
o Continue in FY-88
11. (P&PD) Streamline bindery operations.
o Identified vendors and equipment
o Completed
o Manageable/achievable for FY 88
12. (P&PD) Establishment of a Printing & Photography Advisory Group
(PPAG).
o Selected membership & Chairperson
o Did away with formal breaks: will allow more flexibility
o Implemented work hour changes, supervisor rotations,
and improved planning techniques
o Effort to encourage customers to use 35mm vice vugraphs
o Completed
o Goals to continue
13. (P&PD) Identify required skills and provide refresher training.
o Researched P&PD training records - used LETS
o Not finished
o D L wants this done nemployees)
to prepare profiles
0
ish schedule and complete
14. (P&PD) Improve customer relations with an knowledge of P&PD.
o tours of P&PD and visits
o Completed
15. (RECD) Support decentralized components.
o Developed strategy to support exter-al components
o Developed training program for new ?mployees
o Developed budget for increased travel needs
o Completed
16. (RECD) Enhance communications w/decentralized components.
o An RECD conference to be scheduled for the fall
o Increased reporting to C/RECD & having more meetings
o Completed except for milestone 3 - plan an RECD
conference
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17. (RECD) Design and renovate first floor
o Removed asbestos
o Renovated basement and 1st floor
o Completed
18. (RECD) Develop program for expanded use of
(joint with CL/FMD).
o Reviewed the ATT and requirements
o First six milestones completed; remaining three covered
at meeting on 5 October
o LI to be published in early FY 88 formalizing guide-
lines for the use of the Tiger Team
o Completed
19. (RECD) Review all RECD personnel training to ensure that RECD
employees have up-to-date skills training and provide refresher training
as required.
o Used LErrs & feedback from employees for training plan
o Nearing conpletion and considered completed
20. (RECD) Reexamine all procedures for doing business and
requests for services, with goal of streamlining same.
o Milestones revised
o Completed
21. (SD) Examine all overseas positions for uniformity of grades in
relationship to responsibilities.
o Compared position descriptions
o Recommendations submitted to P&TS
o Not complete
22. (SD) Improve the exchange of logistics information between SD
and component logs officers and enhance SD span of control.
o Scheduled visits to C/SD by componen: log officers
o Developed visitation schedules to components
23. (SD) Enhance the development of SD human :sources.
o Tracking SOTs and developing traini%g records thru LETTS
o Soon will send training profile of :purses taken and
wgtsava.1able to SD employees.
leaving on 16 October
ec on annual renewal of SD careerists' training
and assignment
24. (SD) Enhance the management of SD human resources.
o Canceled
25. (SD) Review and upgrade technical training of every individual
assigned to
comoineo with #23 at end of 2nd qtr per D/L.
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c..ZWiL
27. (SD) Improve year-end Annual Dollar Value (ADV) reporting
procedures and the ADV Report.
o reviewed and revised reporting procedures
o *50 -$500: done
o 25% delinquent
28. (SD) Identify next geographic area for certification of
accountable officers and implement program in that area.
o 3-day tutorials provided to Flying Squad members
before departure to various field stations
o DC/OSB/SD visited stations to review effectiveness
o Ongoing now; no longer need as MBO
o Will carry as an SD Project in FY 88
29. (SD) Enhance customer services provided by Supply Division.
o Started SD Quality Control Team & examined procedures
o Sent questionnaire out
o At planning conference in July, SD discussed problems
o Milestone 4 is the key
o SD implemented
o C/SD to prepare memo showing what was done
o To continue in FY 88 as a Project
30. (SD) Establish a new Regional Support Facility
o Cancelled at end of 2nd qtr per D/L.
31. (NBPO) Monitor and complete the road desivri for Rts. 123/193
and coordinate w/the State of VA the award of a construction contract.
o Road construction expected to compl!-ate in 1st qtr FY88
o Constructed a precast concrete barr:er next to Evermay
32. (NBP0) Compile reference information to assist in writing a
history of the New Building project.
o Ground and aerial photos taken thruout the year
o History of NHB being written by annuitant
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33. (IMSS) Have CLAS Beta (test) site facility operational (IOC) by
30 Sep 88
o Switched from MSA to Cullinet - loaded & tested Cullinet
o Formed Project Team with OIT, OF and OL reps (OL leader)
o Trained CLAS teams
o Requirements Traceability Matrix (RTM) established
o Established Beta-site implementation plan
o ICC on line for 1 October 1988
o Prototype being assembled
o Work being done on a realistic time basis
34. (IMSS) Place an operational Field Computer System (FCS) in
selected field sites.
o Finalized software requirements
o Selected hardware
o Acquired hardware & software for initial OC installation
o Had GE convert LADS-Ill software running on Wang to
Digital Micro VAX II mini-computers
o Connected LADS III to Microvax hardware & software
o First system will go to AICA 16 November 87
o System being debugged
o Overseas requirements/schedules being collected and
analyzed
35. (IMSS) Create a computer-based automated electronic 88
f/u/a/overseas sites.
o Customer requirements changed - cancelled the objective
o Cancel as of 30 September 1987
o SD requires real time input rather than batch time as
initially proposed
36. (IMSS) Create universal Wang glossary for OL users.
o Glossaries and documentation were completed and
distributed to each CL office
37. (IMSS)
preparation for
0
0
0
Oversee scheduled reduction of OL paper file holdings in
moves to the NHB (joint w/stfs and _.-1.vs).
Reduced OL file holdings by 20% in EL87
Continuing objective
16 October comparison figures due
38. (IMSS) Eliminate/consolidate/revise all pre-1984 OL regulatory
issuances (joint w/Stfs and divs).
o 18 outstanding
o Try to reduce number of regulations
o Protect D/L responsibilities
o Reorganization will increase revisions and corrections
7
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39. (IMS) IMplement barcode applications throughout OL (joint
w/stfs and dive).
o Completed bar code study
o Develop specific deadlines
o Communicate with managers truthfully and clearly in a
timely manner
o Move quickly
40. (PMS) Prepare CIA Contract Manual (CCM).
o CCM was drafted, reviewed, approved, & printed
o Manual distributed in early October 1987
NEW IN 3rd QTR: (PMS) Publish Layman's Handbook
o Prepared a draft
o Responsibility transferred to C/P&PD for printing
41. (PMS) Review contract teams.
o Reviewed teams, prepared reports
42. (PMS) Contracting guide for training by independent contractors.
o Drafted and printed guide
o To be incorporated into the Layman's Handbook
43. (PMS) Establish a program to enhance competition in
contracting.
44.
45.
(PSTS)
(PUTS)
? Visited teams and reviewed competitive initiatives
? Developed a program to improve competition
? Each directorate established competition goals
Conduct Phase II of OL training review.
? Cancelled at end of 2nd Qtr - to be reinstituted in FY88
Revise Employee Handbook.
? Draft completed and ready for submission to P&PD for
printing.
46.
(SS)
Improve/strengthen the OL/SS Industr_al Security Program.
? SEG & Phys. Sec. will conduct a course in fall of 1987
? Rewrote procedures for inspection r-.porting.
47.
(SS)
Implement a revised FOCI program.
? Printed a FOCI Handbook
? C/SS/OL assumed Chairmanship of FOCI Review Panel
? Hired annuitant to manage FOCI Program
? Established Isolation/Exclusion Policies
48.
(SS)
Institute/implement a security-awareness briefing program
for OL.
(S)
o Conducted briefings by SEG/CS on Security procedures, etc.
8
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C. FY-87 Projects.
1. (FMD) Upgrade postal-inspection capability.
2. (FMD) Provide international courier support on an ad-hoc basis
for the Agency's intelligence and administrative overseas requirements.
3. (FMD) Develop a building standard for overhaed lighting and
ceiling configuration.
4. (FMD) Open new North Dock and establish more efficient receiving
procedures during South Dock construction.
5. (FMD) Establish a Co-op Program w/the Culinary Institute of
America.
6. (FMD) Establish a HQ consolidation "moving team" cadre.
7. (FMD) Complete MIS activities. This includes supply, project
management modules; the new EDR, parkin management, and revised
programs; statistical package; and credentials list.
8. (FMD) Develop improved carpool-arrangement system.
9. (FMD) Reallocate HQ parking permits to conform to new
parking-lot configuration and new visitor-parking area and to accommodate
ride-sharing participants.
10. (FMD) Expedite Computer Aided Drafting and Design (CADD)
capability for quick-start projects.
11. (FMD) Establish program for FMD/Opns oversight of after-hours
operations.
12. (PD) Continue efforts to reduce contract-:,,ettlement backlog.
13. (PD) Develop standardization of equipment: and consolidate
contracts where feasible.
14. (P&PD) Conduct baseline survey of printin and photography in
terms of current capabilities and customer requirements.
? Cancel
15. (P&PD) Improve P&PD's front-office environment.
16. (P&PD) Establish a P&PD history database for equipment,
supplies, and production.
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17. (P&PD) Provide electronic interfacing for =touter _graphics.
18. (P&PD) Survey major printing and photography equipment to
determine life expectancy by contrasting current capabilities
w/technological developments.
19. (P&PD) Establish photo morgue.
20. (RECD) Establish standards and procedures to control repairs/
alterations in external buildings.
21. (RECD) Strengthen relationship with GSA and the Corps of
Engineers.
22. (SD) Expand/upgrade LCC/SD facilities.
23. (NBPO) Develop plans and recommendations re NBPO's role in FY
87-88 (joint w/FMD).
24. (PMS) Publish Procurement Handbook for the Layman.
25. (PMS) Determine whether our negotiated fees and profits are boo
high.
26. (PMS) Conduct an educational program "Let the buyer beware --
what are true 'commercial' products and services?"
27. (PMS) Implement contractor-provided, in-house procurement
training capability.
28. (SS) Enhance CL/SS's presentation at OL orientation.
29. (SS) Distribute the n
Contractors (SSPC) Manual to all
officers.
rity Procedures for 25X1
contractor security
30. (SS) Improve present procedures for certitiing security
clearances/accesses to contractor facilities and/or other government
agencies.
31. (SS) Study/analyze additional statistical reporting
requirements needed for OL/SS to function and respond more efficiently.
32. (SS) Devise a relocation plan for the move to 1st floors
Bldg, to ensure uninterrupted service to contractors/Agency ccaponents.
33. (B&FB) Develop uniform standards for CL elements to use in
monthly/quarterly budget-review process.
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34. (B&FB) Enhance coordination among Finance Officers assigned to
OL elements.
35. (PCS) Update/reorganize all OL/TO records.
36. (P&TS) Input OL employee training records into the LES data
base.
37. (IMSS) Plan for move of OL ADP equipment to NHB.
38. (IMSS) Oversee a review of OIL forms. Revise/consolidate/cancel
as needed.
39. (IMSS) Track implementation of information-handling
recommendations made by the CCS audit team.
40. (IMSS) Examine channels and minimize number of categories for
acquisitions/disposal of special-approval items (joint w/SD, FMD, PD, &
PMS).
41. (IMSS) Publicize limitations/benefits of the Claims Act to
eliminate recurring problems.
42. (IMSS) Following ongoing OL ADP review, implement approved OL
ADP recoamendations.
43. (IMSS) Study reorganization of OL and ..tential change of
office name. (This is a project for the 0-D/L)
D. FY-87 studies.
1. (FMD) Career cognizance over facility manalment personnel
(i.e., MLS or MLR).
2. (FMD) Contracting out Motor Pool services.
3. (RECD) Development of Engineer/Architect Assistant Program.
4. (SD) Recommended enhancements to ASAPS data base.
(IMSS) Feasibility of establishing an OL ADP training program.
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E. Initiatives
FY47 Ongoing Initiatives
1. (NO) Headquarters Facilities Upgrade
2. (IMSS) Commercial Logistics Applications Systems (CLAS)
FY-88 Initiatives
1. (OL) Logistics Position Shortfall.
2. (CL) Standard Suonorp Rormirom.07ts 1988.
3.
4. ?nr.k.u, Inman Initiative.
FY-89 Initiatives
1. (OL) Standard Support Requirements 1989.
2. (P&PD) Frintin and Photography Plant Expansion and Desktop
Publishing.
3. (SD)Deve op Logistics Resources in Support of the PTPE Program.
4. (PD)
Industrial Security and Contracting.
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