MBO/INITIATIVE ITEMS FOR DISCUSSION 9/23/86

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00379R000100280010-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 27, 2016
• Document Release Date: August 27, 2012
• Sequence Number: 10
• Publication Date: September 22, 1986
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4.
25X1
STAT
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
MBO/Initiative items for discussion 9/23/86
FROM:
Edie
EXTENSION
NO
DATE
22 Sep 86
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
nawm
FORWARDED
INITIALS
1 .
Paul
Attached
are new statements
IMSS MBOs
for other
stfs/divs).
IMSS budget
your cy to our
ofc at 9:30 Tues
still time for
other ideas if
mind.
of--
for FY87.
MBOs
initia-
meeting
a.m.
us to come
you have
2.
Bill
(1) potential
(2) suggestions
(other
(3) possible
tive.
Pis bring
in Tony's
There's
up with
more in
1
Bob
4.
5.
Mike
6.
Marie
7.
Clayton
8.
Edie
9.
10.
1 1 .
12.
11
14.
15.
FORM 610 USE PREVIOUS
1-79 EDITIONS
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
9W-115ENTIAL
25X1
Potential IMSS FY-87 objectives
Paul Have CLAS Beta site operational by 30 Sep 87 (for IOC by Oct 88).
Marie Oversee development of detailed operating procedures for all
appropriate jobs in OL divs/stfs (w/samples of properly executed forms,
etc.). A "how-to" guide, based on the actual work done by the position
incumbent, to help employees filling in temporarily or replacing
someone who has been transferred.
Mike 1. Oversee scheduled reduction of OL paper file holdings in
preparation for moves to the NHB (joint w/stfs and divs).
2. Oversee an OL-wide review of the approximately 190 OL forms and
their subsequent revision/consolidation/Cancellation (joint w/stfs
and divs).
3. Track the implementation of information-handling recommendations
made by the OIS audit team in FY 86/87.
Bob 1. Complete review/revision of all pre-1984 OL regulatory issuances
(joint w/stfs and divs).
2. Define/publicize channels required for requisitioning
special-approval items. Include detailed processing instructions.
Explore (w/OF, OP, OS, etc.) methods to publicize limitations/benefits
of the Claims Act. Address such problem areas as these:
O Cash advances for travel, training, living allowance, etc., become
accountable property and loss thereof is considered the employee's
personal loss.
O Maximum reimbursement in such losses is $300, barring
negligence.
O For employee/Gov't protection, amounts over $300 should be
carried in travelers' checks (available on request through
Agency Disbursing Ofcs).
O Policy for storing POVs (individual & Gov't responsibilities; what
to do).
O Policy re thefts of cash/jewelry/other personal property from ofcs.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
potential FY-87 objectives (cont'd)
Bill
1.
2.
25X1
3.
25X1
25X1
4.
5.
6.
25X1
Make preliminary plans for OL ADP move to NHB. Identify
equipment/replacement requirements and associated costs.
Place an operational LOCS in the field.
Create a commo/computer-based automated electronic
sites.
Examine/evaluate present OL ADP systems to determine possible
combinations/enhancements, etc. (to reduce duplication and improve
efficiency).
Develop/emphasize enhanced ADP training program within OL.
O Acquire appropriate curriculum and ensure attendance
(especially by selected new EODs).
O Provide hands-on training for specific OL ADP applications.
O Emphasize computer literacy when recruiting new employees.
O Hire a tech writer/teacher to develop user-friendly "how to"
texts that encourage ADP use, teach OL systems to OL users,
publicize capabilities/advantages of OL's ADP facilities.
O Establish mandatory ADP training curriculum for OL senior
management (GS-15 and above).
O Include basic instruction on Wang word processing, AIM and
other electronic information capabilities.
O Promote personal use of terminals to acquire/generate info.
O Establish PC (Wang & IBM) support group (to assist OL users
with commonly used hardware and commercial software).
7. Create universal Wang glossary (for use by OL/Agency clericals &
secretaries) that formats documents to conform w/Agency
Correspondence Handbook and unique OL procedures.
Edie Prepare continuing OL exhibit (unclassified) for
2
lobby.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
Suggestions for other staff/division FY-87 objectives
O Study feasibility of having ADP Control Officer, IMSS, manage all OL ADP
budgetary considerations/activities.
O Change LCB configuration to ensure that all OL employees (including MLEs)
are equally represented on the Board.
O Determine/publicize clear OL policy re specialization (ADP and all other).
Counter present perception that specialists are penalized. Ensure that
specialists as well as generalists receive rewards for their
accomplishments.
Study feasibility of giving qualified photo specialists rotational
assignments among all Agency photo activities, including P&PD, OTS, NPIC,
25X1 (to broaden knowledge and contributions, enrich job content;
and increase promotional opportunities). (P&PD)
O Study feasibility of centralizing all data-/word-processing activities in
OL (presently split). Examine present dependency on OIT.
O Conduct OL workshops re office procedures and correspondence formats,
emphasizing the ones that are unique to OL.
25X1
Conduct luncheon seminars for OL employees on motivational/
self-help subjects to improve employee services/morale. (P&TS)
O Implement LETTS. (P&TS)
O Streamline OL office procedures and correspondence formats, in coordination
with OL secretaries and DAS staff. E.g.:
O Eliminate the yellow transmittal slip on all copies of correspondence
being forwarded in envelopes (instead, write the recipient's title in
the top right-hand corner)?
O Eliminate envelopes & address labels for routine correspondence being
delivered within same Bldg?
O Eliminate the Attachment tab if there is only one attachment?
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4
IMSS Initiatives
Expand TG work force (through use of co-op students, new EODs, personnel
from outside components, and other OL careerists having ADP skills). E.g.,
to acquire/track SDE II contract support.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP90-00379R000100280010-4