PROCESSING 2420/88 REQUESTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00191R000100080025-8
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 20
• Document Creation Date: December 23, 2016
• Document Release Date: August 1, 2013
• Sequence Number: 25
• Content Type: MISC

STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
R
Next 11 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
LIMS Be yam in January 1980
Became a Large
-
Multi Module Project
Made Stow Progress
Was Redirected in Spring 1985
Evolved into CLAS
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Ilelease 2013/98/011: CIA-RDP90-001191R000100070027-8
lj ti.Ak):J'1) 'I - VAL _ecn
MANUFACTUING
PURCF
ACCOUT\
ASING
TS PAYABLE
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
000000000000
11 [I [I NO II Eli Ii I] II
1
.0111ONSi
.....
TEST & PROTOTYPING
ADAPT TO GOVKRNMENT
REQUIREMENTS
) MAY REQUIRE SOME FIXES
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
FINDINGS
CURRENT RELEASE
A)
SWE
STRUGGLE TO USE
SEARCHING FOR SOLUTIONS
(W)
\ire
RELEASE 5.0
Ti
FINANCIAL CONTROLLER
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Evaluation Results
4.2 Found Wanting
5.0 Will Not Fully Accomodate
Requirements
.111 11Wilat1mmm
?^^??
Some Tailoring Will Be
Necessary
Purchasing and A/P
Must Be Integrated
Funds Control Should Be Integrated
With Purchasing And A/P
Incorrect Configuration Could Be
Regressive
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01 : CIA-RDP90-00191R000100080025-8
what
\Q-2J-J
eeds To 3e none
Correct For Missing Functionality
Define Parameters of Packaje
Financial nterfaceS
Prepare User 'Documentation
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Train
IM
D[
V-
-NV411\1 IRPININ3
Fine Tune
?
Train Key
n cab)
Pax kage
Func t ona
? Personnel
lisers
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Act Rep..Sg--31%)
ONSITE UISITS R11
MSA STAFF
17,
Sept 1986
r",:r"-????-.7
InsTailat.ion - -33%
I 4 2
. ?
. . . . . . . . .
Piuk-hchasigiq--11e/0
/-Probiems - -15%
Accounts Pa..alble-- %
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
R
Next 2 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
-ctivi ty
Installation
Acct Rep/Mf
Purchasing
MS:ITT?. V.:SITS BY MSA STAFF
Feb - Sept 1986
Total Days - 48
Accounts Payable
6
t
' e.:.: ?i, A.
h?? 1/4:: ,=:, -4-- i NI o"" -a El 0 N
NumbPr Daus
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
R
Next 8 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
\ Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
"We're almost hee, everyone! ... I Just telt the firs.
drop of rain."
/
? ,Y.1////////,/,
?
'ff we pull this off, we'll sot like kings!'
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
OL & OF
CLAS & BARS
FUNCTIONAL & TECHNICAL
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
TECHNICAL CLAS SCHEDULE
ACTIVITY
1986
TASK
#
F
MAR j APR
MAY
JUN J
JUL 1_ AUG
SEP
243
10
17
24\317
14
2128
5
12
1.96
2
9
1623
0
7
14
21284
11
1825
1
85
TECHNICAL EVALUATION
10
//////////////77/////////////,
1
v
12
LOAD MS AND AP
I
I
195
REVIEW MSA DOC.
./
v
I
v
240
REVIEW MENUS/REPORT
wpm...."
v
540
LOAD PURCHASE/IE
430
STUDY IDMS FACIL.
?
v
/////////////////7/./7/77//////,
v
v
v
?
190
FUNCTIONAL BRIEFINGS
650
BATCH REPORTING FACIL.
I
ik///7/.47,,,,,,,,v/z/m/.///-7,-,,,,
510
REVIEW S/W
410
LOAD GL
300
DATA ELEMENT REVIEW
>///////////////////
v
I
v
550
WRITE OUTLINE OF EVAL
570
STUDY INTERFACE GL/AP
v
1
520
SETUP S/W CHG PROC.
v
[./.,
580
SIZING FOR TEST/PROD
v
,.//////
05/27
PLANNED
ACTUAL
ESTIMATED
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
TECHNICAL CLAS SCHEDULE
1986
TASK
#
ACTIVITY
F
MAR j
APR
MAY
JUN
JUL
AUG
SEP
243
10 17 24
31 7 14 2128
5 12 196.
2 9 1623 i
0 7 142128J4
11 1825
1 8J5
EVALUATION
.
,
1,,,,,,,,m,,,,
700
EVAL. BRIEFING
v
710
SOW
v
720
CONTRACTOR PROPOSAL
0 v
730
GO .... NO GO
IT
740
1
05/27
PLANNED
ACTUAL
ESTIMATED
V/////////////77////////4
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
R
Next 1 Page(s) In Document Denied
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
UNCLASSIFIED
The following are those functional items that are currently missing in the
package. It is assumed that the packages will be capable of performing them
before the system becomes operational.
2
1. Purchasing will check funds control to determine availability of funds.
. 2. Manufacturing or purchasing will create a commitment in funds control
based on a requisition.
3. Purchasing will create an obligation for the purchase order or contract
and simultaneously decommit the prior commitment.
4. There will be a link between purchasing and accounts payable for passing
purchase order and contract data to be used for payment.
5. Accounts payable will check the funds control to ensure that an
obligation exists.
6. Accounts payable will record the expense in funds control and adjust the
existing obligation.
7. Accounts payable will check for validity of company, account and center.
8. Accounts payable will accumulate data to be passed to general ledger.
9. Purchasing will pass receiving data to general ledger.,
10. Accounts payable will match on the receiving data passed from
purchasing.
11. Accounts payable will utilize a tape from GSA (or other government
agencies) to be used for invoice input and matching of receiving.
12. Manufacturing will collect and pass encumbrance/issue data.
13. Purchasing or manufacturing will update the inventory account in
general ledger with the receiving.
14. Payment will be effected through treasury check or EFT.
15. The vendor file will be established in purchasing and shared by
accounts payable. (in this test the vendor was established in accounts
payable).
UNCLASSIFIED
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8
UNCLASSIFIED
CONCERNS LIST
MSA ACCOUNTS PAYABLE PACKAGE
1. Inability to differentiate between cost ,fee, and freight.
2. Matching capability will not be available until release 5.0
3. Until release 5.0 vendor number must be provided when an invoice is input to
the the system. This will require A/P personnel to have to know the vendor
number in advance of processing invoices.
4. Capability to handle EFT. Not known if currently available.
5. Capability of system to handle progress payments and their liquidation.
6. Capability to handle work orders
7. Capability to handle withholding.
8. Timeliness of information due to batching between modules. This could affect
the accounts payable in that a true status could not be reflected at any given
time. This is counter to our objective to achieve a true Agency accounts
payable. (this is due to inability to integrate between packages)
9. Redundant storage of files e.g. G/L chart of accounts in A/P (used for
validation), vendor files (until integration affected).
10. Inability to accomodate CSAD requirements.
11. Does not have capability to process overpayments and underpayments against a
specific contract.
12. Does not have capability to offset withholding against overpayment on
specific contracts.
13. Does not have capability to process check refunds against specific
contracts.
14. Lacks capability to process advances and liquidate invoices against them.
15. Lacks capability to process patent releases.
UNCLASSIFIED
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080025-8