IMSS MBO NO. 4 - ELECTRONIC 88

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00191R000100080024-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: August 1, 2013
• Sequence Number: 24
• Publication Date: July 2, 1986
• Content Type: MEMO

CnNRILIPMTT177
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080024-9
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2 July 1986
NMMORANDUM FOR : Chief, Information Management Support Staff
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SUBJECT : IMSS MBO No. 4 - Electronic 88
This Memorandum outlines a system that will have a positive impact on
Supply Division (SD), manpower requirements through the reduction of redundant
keystroking. In Supply Management Branch (SMB), each commodity team is
responsible for data input in to the Inventory Control System (ICS). Since
the requester keys the data initially, a process which would capture his
request data, in electronic form, for SMB would. have a major impact on OL's
data input requirements. The requester's workload would remain the same. SMB
editors would be able to display Form 88 information on a terminal, adding
only detail necessary to complete the request The edited 88 data can then be
used to update the ICS without additional keystroking A paper copy Of the 88
printed in SMB would be processed just as it is today.
BACKGROUND
Information Management Support Staff MBO-4 called for a study of the
feasibility of creating a commo/computer based means to request material from
overseas and/or remote locations
riVith an Agency approved .CIF remote data capture capability demonstrated by
our study was directed toward implementation.
CONF IAL
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CONFIDENTIAL
ASSUMPTIONS
The following assumptions were used for this proposal.
1. ? Remote site data capture, electronic processing, and automatic
input to SMB/SD:and ICS is possible.
2. The paper and electronic system can coexist.
3. Field installations will use a new format established For 88's.
4. Action slugs/indicators are required to identify 88's.
S. Several large customers will opt to use the Electronic 88.
6. DO participation is conditioned on management by exception,
rather than approving on a case by case basis, all requests.
DO can reject this plan and continue to operate unchanged.
7. Reducing data entry and faster response is possible.
8. - Finance Officers will approve 88's using double passwords.
9. M$ components will retain documents necessaryfor audit.
JO. Processing for special approval items will not change.
11. Audit Staff will concur in OL's Electronic 88 approach.
12. Required computer programs can be developed in seven months.
-BENEFITS OF THE ELECTRONIC 88
The Office of Logistics will receive the following benefits.
1. Data entry tasks in SMB can be reduced up to 50% with the full
participation of just our four largest customers: Manpower devoted
to redundant keystroking can be redirected to more productive
activities.
2. The processing of electronic requests will be faster, providing
better response to our customers.
3. Reduced typing errors will improve data accuracy in the ICS.
4. The procedures developed will integrate with future CLAS software
and prepare customers for the transition to CLAS.
5. Automated procedures will coexist with our present system
allowing customers the option of joining or doing business as usual.
6. SD/SMB manpower requirements in DO Logistics offices can be
reduced if the DO agrees to participated in the system.
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Declassified in Part- Sanitized Copy Approved forRelease2013/08/01 : CIA-RDP90-00191R000100080024-9
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CONSIDERATIONS
PROGRAMMING NEEDED
Several computer programs will be required to implement the Electronic 88
process outlined above. In some cases the work done by Office of Finance will
prove useful and may serve our needs with little modification. In others,
complete program development will be required.
MNFTnVNTTAT
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Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080024-9
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CONFIDENTIAL
Outlined below are a series of computer programs that will make up the
Electronic 88 system. Estimated development time is 27.5 weeks.
A. Program 1. Will receive input data from DATEX/MHF. It would sort
messages based on special slugs, remove communications control info
and pass the request to the VM File. Some OF logic/code may be used
for this process. (3 weeks)
B. Program 2. Will process data received from Headquarters based Wang
users via telecommunications links. It would remove Wang control
info and pass the request to the VM File. This program will require
development. (1.5 weeks)
C. Program 3. Will prepare all requests for transfer to the AIM
Initial Review File. (1.5 weeks)
D. Program 4. Will perform a technical review and edit to make sure
the request is complete, i.e. that no line items have been lost, that
cost extensions are accurate and that totals are correct, etc. Some
manual review may be required during this process. The data will
then be pass to SMB. Some OF logic/code may be used for this
process. (4.5 weeks)
E. Program S.
log-En file
F. Program 6.
review and
request by
logic/code
G. Program 7.
Procurement
development
Will extract information necessary to maintain the SMB
. This program will require development. (2 weeks)
Will move data to the responsible
release. The Finance Officers will
entering a second password for each
may be used for this process. (2.5
Will provide General Procurement
Action Code to the request. This
. (2 weeks)
finance component for
take action on the
request. Some OF
weeks)
the ability to add the
program will require
H. Program 8. Will have two major functions; (1) format data for the
printing of a hard copy Form 88 for distribution (2) extract the
necessary data to update the ICS files as required. This program
will require development. (4 weeks)
I. Documentation, testing, user training and implementation. (6.5 weeks)
RESOURCE REQUIREMENTS
For the development of the Electronic 88 System a full-time Computer
Systems Analyst will be required. This person should be qualified in the
following disciplines: PL/1, VM, GIM II, Wang, and have a basic understanding
of the Cable Dissemination System.
Declassified in Part - Sanitized Copy Approved for Release 2013/08/01: CIA-RDP90-00191R000100080024-9
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