BUDGET AND ACCOUNTING RESOURCES SYSTEM (ACCOUNTING AND BUDGET EXECUTION SEGMENT)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00191R000100070002-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 23, 2016
• Document Release Date: October 24, 2013
• Sequence Number: 2
• Publication Date: June 17, 1988
• Content Type: MISC

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r2.20
1 July-30 Sept +958 Statement of Work
Budget and Accounting Resources System (Accounting
And Budget Execution Segment)
17 June 1988
1.0 Introduction
This Statement of Work (SOW) is for functional expertise and
analytical support for the implementation of the Accounting And Budget
Execution (ABE) segment of the Budget and Accounting Resources System
(BARS). This effort is a process of fitting the Office of Finance's
operating procedures to Cullinet's General Ledger, Accounts Payable,
Funds Control, Purchasing, and possibly Cost software packages which
operate in the Cullinet IDMS/R environment. The principal
implementation assumption in fitting the financial operating procedures
to Cullinet applications software is that changes to the packages should
be minimized and operating procedures altered to accommodate the
capabilities of the application packages.
1.1 Project Background
The offices of Information Technology, Finance, and Logistics are
jointly implementing BARS-CLAS, under the management of the
Finance/Logistics, which will eventually replace the General
Accounting, Financial Resources, and Budget Ranking financial systems,
and the Inventory Control and Contract Information logistics systems.
The BARS project was established in September, 1985, and the budget
formulation segment of BARS (a stand-alone PC system and a mainframe
system) became operational in June, 1987. The budget execution segment
of BARS began in December, 1986, when Cullinet was selected as the
applications software vendor.
1.2 Scope
The Price Waterhouse contractors shall provide functional,
analytical and limited technical support to the BARS team in
implementing an integrated financial/logistics system for the Agency,
utilizing the IDMS/R integrated software application packages. The
contractor shall be responsible for providing guidance on functional and
technical specifications which may require limited modification to the
applications software in order to meet agency budget formulation, budget
execution policies, reporting requirements, and Congressional inquiry.
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This statement of work covers the period 1 July - 30 September
1988.
2.0 Tasks
The contractors will be active participants in testing and
evaluating 1.3 Funds Control software, identifying operating procedures
that need to modified in order to implement the software, interfacing
Office of Finance and Office of Logistics systems, assisting with
systems integration, user testing of new releases and Program Temporary
Fix Tapes (PTF tapes), interpretation of regulations, and conversion
of regulations into procedures that will be accommodated by the
software, assistance in defining, scheduling, and coordinating user
training, designing parallel testing, and other issues that relate to
the implementation of CUllinet packages software in the Agency's
financial environment.
All days mentioned herein reference calendar days unless specified
otherwise.
2.1 Tasking and Work Environment
The contractors will be tasked by the BARS program manager, will
reside in Government space at the Page Building, and will work with
staff personnel and contractors as needed. Price Waterhouse will name
an on-site supervisor for purposes of coordinating their on-site staff,
and the on-site PW supervisor will coordinate their tasking and
deliverables to the Cullinet on-site supervisor. The contractors shall
do all work at this facility unless otherwise directed by the
government. The environment will be that of team analysis, testing,
software applications package implementation, and modification to the
software that must be made to process indispensible Agency procedures.
The contractor must remain flexible in this informally defined work
environment, and be adaptable to government redirection.
2.2 Specific Tasks
Work to be performed under this SOW will consist of the sub-tasks
listed below and special studies as requested by the program manager.
Throughout the performance of these sub-tasks, the contractor will work
closely with the BARS team to ensure ongoing review and approval. Below
are selected sub-tasks to be performed:
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1. Learn the Agency's accounting and budget execution process.
Read and become familiar with BARS documentation such as
the systems users manuals, project Master Implementation
Plan, Requirements Traceability Matrix, and specification
documents that were prepared for the Funds Control software.
2. Familiarize themselves with the operations of the Office of
Finance divisions that will be be the principal users of
the BARS syste. Become knowledgeable on the financial and
logistics interfaces and the information that is passed
nightly to the General Accounting System (GAS) via these
interfaces.
3. Achieve an understanding of the mission of the Office of
Finance as it relates to implementation of the package
software.
4. Proposals to eliminate/amend operating procedures, software
testing, and changes of the maps to improve a process must be
carefully documented. We suggest that AIM folders be established
to track and document such changes.
5. Efficiencies in the new system and changes in existing
procedures to meet software capabilities will significantly
improve the ability to implement ABE. A major subtask will
involve "de-scoping" of existing operating procedures to
make them fit the capabilities of the application packages.
These are selected examples are technical tasks that may be
performed:
o define the sub-functions
o define the data elements
o develop the data base schema
o design and implement an input screen (on-line)
o design and implement an update screen (on-line)
o design and implement a query screen (on-line)
o design and develop report formats (batch/on-line)
o document the software procedures and data
elements
o document the man-machine interface
o Define data interfaces between subfunctions/functions.
7. Provide technical support and analysis in defining the
chart of accounts, data structures for general ledger
and budget execution activities.
8. Provide technical support in using application package software
and IDMS/R tools, i.e., Integrated Data Dictionary (IDD),
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Culprit, On-Line Query facility, and Application
Development System (ADS).
9. Assist in identifying areas where commercial software packages
cannot satisfy BARS requirements.
10. Identify high risk areas BARS will face
if modifications are necessary to package
software utilized to meet agency requirements.
11. Assist in the review and evaluation of
implementation strategies of the software packages,
as required by the BARS Program Manager.
12. Resolve discrepancies resulting from executing
packaged software against the Traceability
Requirements Matrix.
13. Assist in defining parameters for user testing,
and participate in testing.
16. Assist in the design of and preparations for parallel
testing of the data generated by the system.
17. Assist in direct testing of the use of the packaged
software by use of simulated transactions; analyze
the results to determine reliability and
acceptability; review error reports and evaluate
error followup procedures as well as output of
reports.
3.0 Deliverables
The contractor shall provide the management reporting activity to
keep the government informed of task status. All software and
documentation-produced become the property of the Government.
The Government will furnish machine facilities for use by contractors
for work performed under this statement of work. Deliverables
appropriate to the above tasks include, but are not limited to the
following:
a. Formal written or electronic weekly reports that
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consist of:
o accomplishments
o problems and solutions
o plans for the next period
o personnel
b. Formal written monthly report that consists of:
o accomplishments
o problems and solutions
o expenditures
o staffing
c. PETS reporting
Every week contractor personnel shall input a detailed
accounting of that week's work hours into the MISG
Project Employee Tracking System (PETS). Week hour
accounting will conform to the guidelines/standards
established for the project.
d. Progress reports, oral and written, as requested.
e. Status review briefing - define functional problems,
proposed solutions, risks, proposed changes and
significant project activities, as requested.
f. Provide written reports and briefings, as directed
by the government, on the results of special studies
that include as a minimum: objective of the study,
methodology used, summary of analytical results,
detailed results, conclusions and recommendations.
g. Prepare, produce and disseminate one paper copy of
all view graphs to each attendee at meetings and one
copy of all viewgraphs to the government.
h. All documentation becomes the property of the
government.
i. All documents produced by the contractors in support
of this SOW are subject to government review, revision,
and approval. The contractors will deliver draft
documents to the government for review two weeks
prior to the deadlines for the documents. The
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government shall determine when the documentation
requires updating as a result of government review.
1:3 Funds Control Prototype Documentation
o operating procedures that may be "descoped"
o operating procedures that may be eliminated
o missing functionality
o modifications necessary for indispensible
operating procedures
o impact of new procedres on the interfaces
o data elements associated with new operating
procedures
o input, update and query screens
o report formats
o software procedures and man-machines interfaces
o user manuals
k. Data interface documents
1. Software evaluation report
4.0 Contractor Qualifications and Experience
The contractors shall have an in-depth knowledge or aptitude to
quickly learn: financial package software, IDMS/R, government financial
and accounting principles, government reporting requirements, travel,
expense, and payment systems, and auditing procedures. An accounting
background and experience with governmental financial operations would
be desirable. The aptitude to learn these skills will be based on
previous assignments reflecting technical complexity of previous tasks
and professional references.
The contractors should: have a knowledge of prototyping
methodologies, be experienced with the agency OIT environment (working
knowledge of VM and AIM), and work well in a small mixed (staff and
contractor) environment.
Clearance requirements: Due to the nature of the work, the
contractors shall be required to have a Top Secret Industrial Security
Staff Approval (TS/ISSA). A TS/ISSA is based upon a full field
investigation and a polygraph interview. The polygraph is 'a condition
precedent to the issuance of a TS/ISSA and is treated as an integral
,part of the government's investigation.
Due to extensive training and indoctrination required to be effective on
BARS the government expects that the current contractors assigned to
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BARS shall remain on this task through 1 October 1991, and that 75% of
this core contractor team remain with the project through the end of
fiscal year 1989.
5.0 Schedule
The project schedule will be managed by the BARS government program
manager and short term tasks and schedules for this effort will be
controled internal to the project to allow the optimal assignment of
detail tasks based on overall program contractor and staff assignments.
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