PURCHASING IMPLEMENTATION QUESTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00191R000100060047-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: October 24, 2013
• Sequence Number: 47
• Content Type: MISC

se79.
Declassified and Approved For Release 2013/10/24: CIA-RDP90-00191R000100060047-6
an/
Purchasing implementation questions :
General environment :
- Are you centralized or de-centralized ?
- Will you utilize multi-plant feature ?
- What Other systems with purchasing have to interface/integrate
with ?
Vendor definition
- Who assigns vendors ?
How are vendor .numbers assigned ?
- What types of terms are used ?
- Are discounts known at the purchase order entry point 1
- Do you require multiple addresses per vendor ?
-Do you vendors cross plants ?i Orgs ?
- How do you track vendor statistics ?
- How many days constitute an early/Late vendor shipment ?
- What is your matching criteria ?
?- Within your matching criteria, what are your tolerances
- Are there minimum/maximum order amounts established ?
- Do you have established receiving policies ?
Part Processing :
- Do you have a formal part numbering scheme ?
- Do you have a part master file established ?
- Will you be considering production items, non-production
items, Or both ?
- Are you considering implementing multiple plants ?
- Are Lead times at the part Level, or at the part/plant level
- Do you have minimums/maximums/multiples established ?
- What types of costing do you have available ?
- Do you have preferred vendors for each part 1
- Are products grouped by commodity ?
- Do standards exist for commodities, whether stock or
non-stock ?
- What are your inspection criteria ?
- What engineering data would you require for purchasing 1
- Do you associate buyers with parts ? Commodities ?
- Can you identify issue, purchase, and price units of
? measure for each item ?
". Are some items serially or Lot controlled ?
- What are your process control codes ?
- What are your ordering policies ?
- Do you want to maintain warehouse data ?
- What are your bin definition policies ?
Vendor / Part Processing :
- Can you identify what stock parts a vendor supplies
- Do you have prices established for these items ?
- Do you have multiple pricing UOM's ?
- Do
%inn kmweh wa-slumeh mrireh kv.anhe ky "./ Drireh
Declassified and Approved For Release 2013/10/24: CIA-RDP90-00191R00? 0100060047-6
Declassified and Approved For Release 2013/10/24: CIA-RDP90-00191R000100060047-6
- Are these prIces determined by effective date ?
-'Do your vendors quote prices in multiple units of measure
- Do your prices include extended/non-extended charges ?
- Will you have specific prices for each vendor/part/plant,
or will you use a refer-to plant structure ?
Request for Quotations :
- Do you request general price .quotes from your vendors ?
- Do you print the general RFQ's 2
- Do you request specific RFQ's against purchase orders 2
- Do you print specific RFQ's ?
Requisition Processing
- Where do requisitions originate ?
- Who is responsible for submitting and maintaining them .?
- Are contracts, projects, ? and/or general ledger accounts
assigned to a requisition 2
- Do you associate text with requisitions ?
- Do you allow requisitioners to recommend vendors 1
- Can requisitioners recommend prices 1
- Are receiving stations required 2
- Do you print requisitions 2.
- What type of requisition analysis do the buyers do I
- Do you have multi-plant requisitions ?
- How are requisitions formalized or. opened ?
- Will requisitions from a manufacturing system be fed in
- If not from our MRP or MPS, ?how will you feed them in 2
Purchase Order Processing :
What are your purchase order generation policies ?
Do you combine requisitions onto a single purchase order ?
Do you combine Like commodities onto a single purchase order
Are recommended vendors taken into consideration ?
Will you combine multiple MRP/MPS generated requisitions
for like parts ?
Do you allow requisitions to be placed short of total
requisition quantity ?
What are your policies regarding pricing ?
Do you have multiple delivery dates per line item ?
When do you assign the vendor to the purchase order ?
What are your approval policies ?
Do you have blanket or master orders ?
Will you place requisitions onto releases from blankets
or masters ?
How are order Limits established for blankets and masters ?
How do you number releases from blankets and masters ?
How/when/where do you print purchase orders ?
Do you require acknowledgements ?
Do you print acknowledgement notices I
Do you require change orders ?
Are service orders handled differently than regular
Purchase orders ?
Do you record freight and waybill information ?
Do you-associate text with a purchase order ?
Declassified and Approved For Release 2013/10/24: CIA-RDP90-00191R000100060047-6
Declassified and Approved ForRelease 2013/10/24: CIA-RDP90-00191R000100060047-6
Noe
DOck-To-Stock Procusing :
- What are your receiving policies ?
- Do you have multiple receiving stations, or a single dock
per. warehouse ?
? Who records the receipt of goods ?
- How and to whom is the receiving traveler routed 1
- If a partial receipt, do you close short ?
- How will you record inspection information ?
- Are inspectable 'items routed through multiple inspection
stations ?
- After inspection, do items that clear inspection get routed
to holding area prior to stock or distribution ?
- How do you deal with rejects.?
- Who records transfer from inspection to stock ?
Declassified and Approved For Release 2013/10/24: CIA-RDP90-00191R000100060047-6