BREAKFAST BULLETS FOR THE WEEK OF 8 AUGUST 1988

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00078R000100050002-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 32
• Document Creation Date: December 27, 2016
• Document Release Date: January 30, 2013
• Sequence Number: 2
• Publication Date: August 8, 1988
• Content Type: MEMO

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8 August 1988
NOTE FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Breakfast Bullets for the Week of 8 August 1988
Following are some OL activities which you may wish to include in your
discussions with the DCI next week:
Headquarters Fence: Posts and fencing wire have been installed starting
with the house behind Mt. Horne and behind all the houses on Savile Lane,
down to the last house. We are presently putting posts in from behind the
last house on Savile Lane down to the Parkway. This should be com leted
25X1 by the end of next week, weather permitting (both heat and rain).
o OTS Move: For all practical purposes, the OTS move has been completed.
The large majority of material left in South Building has been processed
25X1 for turn in.
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John M. Ray
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SECRET
04 August 1988
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
John M. Ray
Director of Logistics
Report of Significant Logistics Pl_c_tlyiities for
the Period Ending 02 August 1988
1. Events of Major Interest That Have Occurred During the
Preceding Week:
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h. On 29 July, representatives from the Offices of
Logistics, Finance, Information Technology (OIT), and the
Comptroller met to review the status of FY-88 commitments and
obligations. Overall, the meeting was highly productive and
informative. The Agency appears on target relative to its
25X1 end-of-year nhiArti177. The next meeting has been scheduled for
15 August.
1
1 i. OL reports that on 20 July, the Long Fence Company began
1 clearing the fence line along Saville Lane and construction of the
new fence began on 28 July. There have not been any problems with
the neighb9rina homeowners and work in that area was completed on
125X1 3 August.
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j. OL reports that the construction documentation package
for the Child Day Care Center (CDCC) project was completed on
27 July. The Contracts Staff, Facilities Management Division, OL,
issued Invitation for Bids to nine contractors for the construction
of the CDCC% The bids must be submitted on or before 25 August.
k. On 30 July, the Facilities Management Division, OL,
moved the remaining elements of the Office of Technical Service
(OTS) from the Central Building to the New Headquarters Building.
This move consisted of approximately $2 million worth of equipment.
This completes the OTS moves from South, Central, and East
Buildin s. The OTS move is about 95 percent complete at this
25X1 point.
2
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1. On 29 July, the General Services Administration's (GSA)
Art-in-Architecture office awarded a contract in the amount of
$250,000 to James Sanborn to design and provide sculptural art for
the New Headquarters Building (NHB) west entrance and the
courtyard. Designs for these projects are due for review and
approval within 90 days. GSA and the National Endowment for the
Arts continue to review artists' works for enhancement of the
25X1 interior of the NHB.
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n. On 26 July 1988, representatives from the Facilities
Management Division, OL, traveled to Ogden Allied Corporate
Headquarters in New York to present the $259,993 award-fee portion
of Allied's operation and maintenance contract. Th 7 contrartnrIS
evaluation score was 93 out of 100 possible points.
3
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q. Revision 8 of Procurement Note 140 entitled "Review of
Procurement Actions by the Agency Contract Review Board," was
approved by the Director of Logistics on 29 July. This revision
provides for an increase to the $1 million threshold for procurement
actions which must be presented to the Board; it also reflects the
implementation of the Inspector General's recommendation contained
25X1 in a recent report on the Agency's acquisition system.
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2. Significant Events Anticipated During the Coming Week:
Att: Addee Only
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1/4ohn M. Ray
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STAT
STAT
STAT
STAT
PRINTING AND PHOTOGRAPHY GROUP
WEEKLY REPORT FOR PERIOD OF
26 July 1988 - 02 August 1988
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
A. The initial input data for the Agency "Budget Estimates for
1990-1991" publication was received in the Office of Logistics,
Printing and Photography Group (OL/P&PG) on 29 July from the Office
of the Comptroller. This request consists of 60 copies of three
volumes. The completion date is 30 August 1988. (Al,
B. The "Foreign Broadcast Information Service (FBIS) Trends"
publication, dated 1 August 1988, will be printed in two colors
rather than the traditional black ink only. The Office of
Logistics, Printing and Photography Group (OL/P&PG) has been
informed by FBIS, that this is an exception to the rule and not the
beginning of color printing for this serial publication. If this is
not the case, the new requirement for color printing would impact
heavily upon the equipment being utilized and the throughput time
required for the printing of this publication by P&PG. (Al
C. During this reporting period, the Office of Logistics,
Printing and Photography Group (OL/P&PG) began work on converting
the P&PG Management Information System (MIS) Inventory Control
Module from PL/I computer software language to the Nomad Database
Management System language. This conversion support the P&PG Copier
Management Staff's assumption of Agency copier supplies scheduled
for 1 September 1988. In addition to the conversion, some specific
modifications are being included to enhance the module's usefulness
in controlling copier supplies. Work on this conversion will
continue for several weeks.
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
STAT
STAT
STAT
D. The Office of Logistics, Printing and Photography Group
(OL/P&PG) is in the last week of conducting an inventory of Agency
copiers. The equipment survey of four copier contracts,
representing all the machines of four specific outside vendors has
been completed. The remaining two contracts are scheduled for
completion by Friday, 5 August. The purpose of the inventory is to
insure that both the Agency and contractor are in agreement with the
location and features of each Agency copier.
E. This past week, the Office of Logistics, Printing and
Photography Group (OL/P&PG) has processed several priority
publications for the National Intelligence Council (NIC) and the
Publications Center in the Office of Current Production and Analytic
Support (CPAS). The Intelligence Community Staff (ICS) has
submitted more publications than usual, including five complex
table/charts which may require extensive manual "cut and paste" work
to generate the additional charts.
F. The Office of Logistics, Printing and Photography Group
(OL/P&PG) is developing Atex "exchange" routines for the database of
a Government Employees Health Association (GEHA) pamphlet to be
printed for the Agency Insurance Branch. This "exchange" will allow
the P&PG typesetting system (Atex language) to read and accept
electronic transfer of information from the GEHA database. The
database text will come from an IBM PC using Lotus 1-2-3 software.
As with many other publications, P&PG is finding itself pressed to
develop input procedures "on-the-fly" to accommodate the increasing
number of publications submitted for typesetting 17 Agency PC users
and Gheir PC-based software.
G. The Office of Logistics, Printing and Photography Group
(OL/P&PG) has begun assisting the Office of Information Technology
(OIT) in the output of the National Intelligence Daily (NID) to
magnetic tape for advanced archival storage and retrieval. This is
a test phase which should run several weeks and will require
additional support from P&PG system managers. P&PG provided an
additional test tape on Monday, 1 August. Dual processing, i.e.,
the simultaneous production of the NID into its traditional hardcopy
form and into the new magnetic form may begin in late August. P&PG
expects to receive a requirement to output all previously archived
NID data to magnetic tape when the test phase is complete. (Doug
H. As of Friday, 29 July, the Office of Logistics, Printing and
Photography Group (OL/P&PG) located planning personnel in Room GJ-56
of the Original Headquarters Building (OHB). These personnel s-at.E4-
will provide P&PG customers, with a more efficient interface between
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
STAT
themselves and P&PG Prepress Composition and Planning Staff
components.
J. Production of the Office of Finance bi-weekly payroll onto
microfiche, by the Office of Logistics, Printing and Photooraohv
STAT Group (OL/P&PG), was delayed on 29 July due to the
Tape Library's inability to locate the necessary tapes. The OIT
Applications Management Branch programmer eventually determined that
the tapes were lost and regenerated duplicates. However, this
resulted in a six hour delay of this priority request. P&PG
subsequently was forced to handle the request on an overtime basis
STAT to meet the OF deadline of 1 August.
K. On the afternoon of Friday, 29 July, a representative from
the Director of Central Intelligence, National Intelligence Council,
Counterterrorism Center (DCl/NIC/CTC) met with Office of Logistics,
Printing and Photography Group (OL/P&PG) personnel regarding the
production of 11 vugraphs by 4 August for use in a high-level
briefing scheduled for Saturday, 6 August. The briefing will
describe international terrorism issues and the Intelligence
STAT Community organization on counterterrorism.
L. On Thursday, 28 July, the Office of Logistics, Printing and
Photography Group (OL/P&PG) initiated live narration support in the
P&PG Motion Picture/Television Center (MPTV) studio for the
Directorate of Science and Technology, Foreign Broadcast Information
STAT Service's (DS&T/FBIS) "Executive News Summary".
STAT
III. Upcoming Events:
None.
IV. Management Activities and Concerns:
None.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 02 AUGUST 1988
I. Progress Report on Tasks Assigned by the DCl/DDCI:
II. Items or Events of Major Interest that have Occurred During
the Preceding Week:
A. TECHNICAL GROUP:
(1) INFO (INFO Applications). The schema for the NOMAD
version of the STA INFO database has been written with the
data for each fiscal year in a separate master, and the SHIPID
field as unique. In the initial test loading of 4,622 fiscal
year 1988 records, 367 of these records were rejected as not
unique. A listing of these rejected records was given to
Transportation Management Branch, SD/OL, for examination and
deletion of duplicate records from the current INFO database.
This same procedure will be followed for the previous fiscal
years. Additionally, a copy of the requested 'Difference
Report' with totals of estimated cost, actual cost and the
difference, subtotaled on the METHOD field, was delivered to
Chief, Budget & Fiscal Branch, OL, who confirmed that it
provided the needed information. This report has been
forwarded to TMB/SG/OL for further review and comment.
(2)
PROCORG (Procurement Organization)
(PROCORG/DBA) has been transferred to another
has been assigned to
component
pms/oL as
provided
replacement.
has frequently consulted with
rprocedures for statistical report writing.
has been enrolled in the 8 August running
Applications and Development course.
has
with a PROCORG User Manual. She
on NOMAD2 methods
and
25X1 (3) MISCELLANEOUS.
and began writing SCRIPT pro
25X1 Retired Contracts Database.
of the NOMAD2
completed NOMAD procedures
for a user's guide for
25X1 (4) TRAINING.
25X1 training course conducted by OTE.
completed the SCRIPT
CONFIDENTIAL
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 02 AUGUST 1988
B. PLANNING:
(1) The OL Quarterly was held on 28 and 29 July at the
25X1 Headquarters Auditorium respectively.
(U)
(2) Tentative reservations were made with the Guest
Quarters Hotel in Linthicum, Maryland for the autumn OL
Planning Conference to be held on 18 and 19 October. The
Conference will be held at the security-approved Westinghouse
25X1 facility nearby.
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D. RECORDS MANAGEMENT
On 28 July, IMSS/IMO and AEO/OL met with representatives
from SG/OL, ACG/OL, FMD/OL, B&F/OL, CLAS, and OC/LOGS. The
purpose of the meeting was to discuss revising the Form 88 by
incorporating the following forms with the Form 88: Form
2420; Request for Procurement Services, Form 1707;
Headquarters Property Turn-In Document, Form 1245;
Replenishment Requisition and Form 1490; Requisition or
Turn-In for Administrative Supplies.
IMSS/IMO and AEO/OL will draft a new Form 88 and present
the draft at.a follow-up meeting planned for 5 August 1988.
2
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 02 AUGUST 1988
3. Significant Events Anticipated During the Coming Week:
4. Perspective of Staff Activity:
3
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WEEKLY REPORT FOR AGENCY CONTRACTS GROUP
FOR PERIOD ENDING
02 AUGUST 1988
1. Progress Report of Tasks Assigned by the DCl/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. On 25 July 1988, Agency Contracts Group, Office of Logistics,
issued Invitation for Bids (IFB) for the renovation project in the
Original Headquarters Building which is part of the Headquarters
Backfill Program. The IFB was provided to 12 potential bidders, and
requires that bids be submitted by 29 August 1988. The estimated
price range for the work is between $1,000,000 and $5,000,000.
b. On 26 July 1988, Agency Contracts Group, Office of Logistics,
opened bids for the installation of a roof on the west side of the
Central Power Plant. The lowest, responsive and responsible bidder
was Universal Craftsmen, Inc., who submitted a bid for t38,500. A
25X1 fixed-price contract will be awarded.
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c. On 26 July 1988, Agency Contracts Group, Office of Logistics,
issued Modification No. 6 to Ogden Allied Operation and Maintenance
Contract. The contractor's evaluation score was 93 of 100 possible
points, and Allied received $259,993 (93 percent of available fee).
The formal presentation was made to Allied at its corporate
25X1 headquarters in New York on 26 July 1988.
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d. In response to an increasing need to assist the single
parents and employee couples, Agency Contracts Group, Office of
Logistics, issued Invitation for Bids for the construction of a Child
Day Care Center. The 10,000 square foot center will accommodate 100
children from ages three months to five years and will be built to
allow for expansion of up to 50 additional children. The contractors
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are required to submit bids by 25 August 1988 and the estimated price
range for the construction is $1,000,000 to $5,000,000.
e. On 27 July 1988, Agency Contracts Group, Office of Logistics,
issued an incremental funding modification to the Ogden Allied Work
Authorization contract. The modification increased the funds to
25X1 $3,856,133.
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2
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1. Agency Contracts Group, Office of Logistics, issued a
competitive RFP for guard services which was written for Headquarters
Security Division and is due on 29 August 1988.
o. On 22 July 1988, Agency Contracts Group, Office of Logistics,
completed negotiations with Intergraph Corporation and is in the
process of issuing a firm-fixed- price contract on behalf of the
Office of Current Production and Analytical Support, Cartography,
Design, & Publishing Group. The total value of the contract is
$161,111 and will provide replacement parts for existing Intergraph
equipment. This action is in accordance with an existing
requirements contract which stipulates that the government will be
able to purchase replacement parts at a 50% discounted price for
software items and a 5% discounted price for hardware items in
relation to commercial pricing.
p. On 22 July 1988, Agency Contracts Group, Office of Logistics,
completed negotiations with Intergraph Corporation and is in the
process of issuing a purchase order on behalf of Office of Scientific
and Weapons Research. The total value of the purchase order is
$2,415 and will provide for the deinstallation, move, and
reinstallation of Intergraph Equipment from the Old Headquarters
Building to the New Headquarters Building.
q. On 29 July 1988, Agency Contracts Group, Office of Logistics,
completed negotiations with Computer Sciences Corporation and is in
the process of issuing a cost-plus-fixed-fee contract on behalf of
Office of Information Technology (OIT). The total value of the
contract is $443,248 and will provide support for computer systems
3
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designs, analysis and software support for the tracking of OIT's
telecommunication equipment, customer requests, and projects.
Systems design and analysis includes gathering and identifying
requirements for new computer systems or for improving the validity of
25X1 currently existing databases.
r. On 19 July 1988, Agency Contracts Group, Office of Logistics,
issued a modification for $643,567 to Planning Research Corporation to
provide support of SEARCH, TECH WRITER GAG/SRC, and BARS O&M Tasks.
The total amount of the contract is now $3,233,540. This action is
issued on behalf of Office of Information Technology, Development
25X1 Group.
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u. Agency Contracts Group, Office of Logistics, released a RFP
for the upgrade of the Office of Security's Threat Analysis Reporting
System (STARS). The RFP was written on behalf of the Office of
Security's Engineering and Analysis Group. A preproposal conference
25X1 is scheduled for 26 July 1988.
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3. Significant Events Anticipated During the Coming Week:
None
4. Management Activities and Concerns:
None
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ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
STAT
STAT
STAT
PRINTING AND PHOTOGRAPHY GROUP
WEEKLY REPORT FOR PERIOD OF
26 July 1988 - 02 August 1988
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
A. The initial input data for the Agency "Budget Estimates for
1990-1991" publication was received in the Office of Logistics,
Printing and Photography Group (OL/P&PG) on 29 July from the Office
of the Comptroller. This request consists of 60 copies of three
volumes. The requested completion date is 30 August 1988. (Al
B. The "Foreign Broadcast Information Service (FBIS) Trends"
publication, dated 1 August 1988, will be printed in two colors
rather than the traditional black ink only. The Office of
Logistics, Printing and Photography Group (OL/P&PG) has been
informed by FBIS, that this is an exception to the rule and not the
beginning of color printing for this serial publication. If this is
not the case, the new requirement for color printing would impact
heavily upon the equipment being utilized and the throughput time
required for the printing of this publication by P&PG. (Al
C. During this reporting period, the Office of Logistics,
Printing and Photography Group (OL/P&PG) began work on converting
the P&PG Management Information System (MIS) Inventory Control
Module from PL/I computer software language to the Nomad Database
Management System language. This conversion support the P&PG Copier
Management Staff's assumption of Agency copier supplies scheduled
for 1 September 1988. In addition to the conversion, some specific
modifications are being included to enhance the module's usefulness
in controlling copier supplies. Work on this conversion will
continue for several weeks.
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
STAT
D. The Office of Logistics, Printing and Photography Group
(OL/P&PG) is in the last week of conducting an inventory of Agency
copiers. The equipment survey of four copier contracts,
representing all the machines of four specific outside vendors has
been completed. The remaining two contracts are scheduled for
completion by Friday, 5 August. The purpose of the inventory is to
insure that both the Agency and contractor are in agreement with the
location and features of each Agency copier.
E. This past week, the Office of Logistics, Printing and
Photography Group (OL/P&PG) has processed several priority
publications for the National Intelligence Council (NIC) and the
Publications Center in the Office of Current Production and Analytic
Support (CPAS). The Intelligence Community Staff (ICS) has
submitted more publications than usual, including five complex
table/charts which may require extensive manual "cut and paste" work
to generate the additional charts.
F. The Office of Logistics, Printing and Photography Group
(OL/P&PG) is developing Atex "exchange" routines for the database of
a Government Employees Health Association (GEHA) pamphlet to be
printed for the Agency Insurance Branch. This "exchange" will allow
the P&PG typesetting system (Atex language) to read and accept
electronic transfer of information from the GEHA database. The
database text will come from an IBM PC using Lotus 1-2-3 software.
As with many other publications, P&PG is finding itself pressed to
develop input procedures "on-the-fly" to accommodate the increasing
number of publications submitted for typesetting by Agency PC users
STAT and Gheir PC-based software.
STAT
G. The Office of Logistics, Printing and Photography Group
(OL/P&PG) has begun assisting the Office of Information Technology
(OIT) in the output of the National Intelligence Daily (NID) to
magnetic tape for advanced archival storage and retrieval. This is
a test phase which should run several weeks and will require
additional support from P&PG system managers. P&PG provided an
additional test tape on Monday, 1 August. Dual processing, i.e.,
the simultaneous production of the NID into its traditional hardcopy
form and into the new magnetic form may begin in late August. P&PG
expects to receive a requirement to output all previously archived
NID data to magnetic tape when the test phase is complete. (Doug
H. As of Friday, 29 July, the Office of Logistics, Printing and
Photography Group (OL/P&PG) located planning personnel in Room GJ-56
of the Original Headquarters Building (OHB). These personnel staff
will provide P&PG customers, with a more efficient interface between
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
STAT
themselves and P&PG Prepress Composition and Planning Staff
components.
K. Production of the Office of Finance bi-weekly payroll onto
microfiche, by the Office of Logistics, Printing and Photography
STAT Group (OL/P&PG), was delayed on 29 July due to the
Tape Library's inability to locate the necessary tapes. The OIT
Applications Management Branch programmer eventually determined that
the tapes were lost and regenerated duplicates. However, this
resulted in a six hour delay of this priority request. P&PG
subsequently was forced to handle the request on an overtime basis
STAT to meet the OF deadline of 1 August.
STAT
STAT
K. On the afternoon of Friday, 29 July, a representative from
the Director of Central Intelligence, National Intelligence Council,
Counterterrorism Center (DCl/NIC/CTC) met with Office of Logistics,
Printing and Photography Group (OL/P&PG) personnel regarding the
production of 11 vugraphs by 4 August for use in a high-level
briefing scheduled for Saturday, 6 August. The briefing will
describe international terrorism issues and the Intelligence
Community organization on counterterrorism.
L. On Thursday, 28 July, the Office of Logistics, Printing and
Photography Group (OL/P&PG) initiated live narration support in the
P&PG Motion Picture/Television Center (MPTV) studio for the
Directorate of Science and Technology, Foreign Broadcast Information
Service's (DS&T/FBIS) "Executive News Summary".
III. Upcoming Events:
None.
IV. Management Activities and Concerns:
None.
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
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CONFIDENTIAL
OL/FMD WEEKLY REPORT
PERIOD ENDING 3 AUGUST 1988
1. Progress Reports on Tasks Assigned by or of Interest to
Senior Management:
None.
2. Major Events that Have Occurred During the Preceding Week:
a. Status of South Side. Chilled Water Lines: On 28 July,
the Deputy for Operations, FMD/OL, met with representatives of
Smith, Hinchman and Grylls (SH&G) to discuss the historical
background of the south side chilled water line. SH&G presented a
very interesting report on how the line was changed in 1984 from
the originally specified cement asbestos pipe to a ductile iron
pipe at the contractor's recommendation. The SH&G report will be
reviewed and analyzed by the OPS panel investigating the south side
chilled water line problems. In a related matter, OPS/Maintenance
Branch has solicited expressions of interest from two mechanical
design firms, should the panel decide that the line must be
replaced.
b. Parking and Traffic Management:
(1) On 28 July, the Deputy for Operations, FMD/OL,
was contacted by Mr. Jerry Boseman of the Virginia Department of
Transportation (VDOT). He stated that since the Route 123 project
was complete, VDOT wanted to begin making a series of traffic
surveys to determine our peak hourly usage. He was reminded that
per the written agreement between VDOT and the Agency, these
traffic counts would be taken after the New Headquarters Building
is fully occupied. He was informed that this would not occur until
late 1989. Mr. Boseman agreed that this was correct, but they may
take some traffic counts in the Spring.
(2) In preparation for the upcoming relocation og
the Office of Scientific and Weapons Research from the Original
Headquarters Building (OUB) to the New Headquarters Building (NHB),
new parking permits for the second level of the parking deck have
bee issued to the Management, Planning and Services Staff, DI.
CONFIDENTIAL
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c. On 25 July, the Contracts Staff, FMD/OL, issued
Invitation for Bids (IFB) for the renovation of the GC03 and 1D04
areas in the Original Headquarters Building. The IFB was provided
to 12 potential bidders, and requires that bids be submitted by
29 August. This renovation project is part of the Headquarters
Backfill Program to renovate the Original Headquarters Building.
d. The 60% review of the DO/SE construction package for
35,000 square feet on the 1st & 2nd floor of the New Headquarters
Building was held with Smith, Hinchman & Grylls (SH&G) at
Headquarters on 28 July. The review went smoothly and the 95%
review is scheduled for August 9 at SH&G offices in Detroit, with
final drawings to follow by the end of that week. Approximately
$670K in New Building Project Office funds will be identified for
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e. During the week of 25 July, Operations, FMD/OL, worked
around the clock to eliminate a serious humidity problem on the
Office of Technical Service (OTS) printing area. Humidity levels
shot up to 88% as opposed to the desired reading of 45%. After a
concerted effort, humidity in all areas except the paper storage
room was brought down to the 42-48% range by 1600 hours on
29 July. On 1 August, the paper storage room stood at 54%.
Additional improvement in this area is expected by 3 August.
f. Scattergood-Thorne Property Renovation: Reroofing of
the main house and guest house is underway and is scheduled for
25X1 completion 15 September.
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g. Jogging Track Project: Long Fence began clearing the
fence line along Savile Lane on 20 July and construction of the new
fence began behind the homes on 28 July. As of 2 August, there
have been no problems with the home owners.
h. Child Day Care Center Project: The complete
construction documentation package for the Child Day Care Center
(CDCC) project was completed on 27 July. A memorandum was prepared
for the DDA identifying the need for additional funds. Also, on
27 July, the Contracts Staff, FMD/OL, issued to nine contractors
Invitation for Bids (IFB) for the construction of a child day care
center. The contractors are required to submit bids by or on
25X1 25 August.
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CONFIDENTIAL
i. Energy Management/Waste Recovery Project: A meeting
with Ross Murphy Finkelstein (RMF), Incorporated, is scheduled for
3 August for review of 65% design documents and specifications.
Ninety-five percent drawings are scheduled for completion by
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j. At 1200 hours on 26 July the Emerson UPS system
serving the computer center and a special computer center
in room 5B00 went into by-pass because two modules failed. An
effort to get the system back in service resulted in a complete
loss of power to the computer centers for approximately three
minutes. By-pass power was quickly restored and the UPS system was
returned to service with all but one module by 1700 hours on
26 July. Work continues to get the final module back_in service.
Ogden Allied is preparing a report on this incident.
k. During the weekend of 30 July, Ogden Allied personnel
responded to 11 trouble situations on the Headquarters compound.
Eight were alarms of various types (smoke, sprinkler, UPS).
Fortunately, none of these were serious. Also reported were three
localized power outages, one at the Route 123 Visitor Control
Center and one each in the original and New Headquarters Building.
25X1 Impact in all instances was minimal.
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1. Significant Component Move Support:
(2) On 30 July, BSB moved final elements of OTS from
Central Building to NHB. This consisted of about $2 million worth
of equipment of which one piece was one of a kind. This completes
the OTS moves from the South, Central, and East buildings. The OTS
move is about 95% completed at this point. OTS units in
will be moved at a later date.
(3) The OSWR moves will commence on 8 August.
Photography of the ready space per the Director of Logistics's
25X1 instruction began on 2 August.
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CONFIDENTIAL
n. Significant Art/Interior Design Projects: On 29 July,
the General Services Administration (GSA) Art-in-Architecture
office awarded a contract in the amount of $250,000 to James
Sanborn for the design and provision of sculptural art to be placed
at the NHB west entrance and the courtyard. Designs for these
projects are due for review and approval in 90 days. GSA and the
National Endowment for the Arts continue to review artists for
25X1 enhancement of the interior of the NHB.
o. Significant Customer Service Efforts:
(1) The Mail & Courier Branch (M&CB), FMD/OL, will
implement special handling and delivery of specimen samples in
support of the Office of Medical Services (OMS) within the next
several weeks. Samplings will be hand-delivered by M&CB personnel
25X1 from the OMS facility at Building to their facility at
Headquarters. Transporting this material between buildings is
necessary for OMS to perform special testing accomplished by using
25X1 equipment that is only available at Headquarters.
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(2) The Motor Pool Branch (MPB), FMD/OL, has made
arrangements with a local firm to lease a specially equipped van
transport handicapped personnel. The van can accommodate up to
three wheel chair bound individuals. Additional information
being obtained on another firm that is utilized by the White
25X1 to transport a handicapped senior official.
03266)
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to
is
House
3. Upcoming Events:
None.
4. Management Activities and Concerns:
a. The following personnel were reassigned from FMD:
b. The following personnel were assigned to FMD:
Chief
Facilities Management Division
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CONFIDENTIAL
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CONFIDENTIAL
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Week Ending 2 August 1988
1. Status of Tasks Assigned by Senior Management:
b. The Chief, PMS/OL also met with the Chief, OIT Contract Team
to cover the ordering process for ITC workstations for the remainder
of this fiscal year (FY).
CONFIDENTIAL
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CONFIDENTIAL
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SUBJECT: OL/PMS Weekly Report for the Period Ending 2 August 1988
d. Revisions to Procurement Notes 85, 140, and 184 were
coordinated with OF, OGC/L&PLD, and OL/SS and signed by the D/L and
are in the ?rocess of being distributed to all procurement
elements.
e. On 29 July, the Chief, PMS/OL met with representatives from
the Offices of the Comptroller, Finance (OF), and Information
Technology (OIT) to review the status of FY 1988 commitments and
obligations. Overall the meeting was highly productive and
informative. The Agency appears on target relative to its
end-of-year objectives. OIT was advised of the significant downtime
being experienced. The next meeting has been scheduled for 15
25X1 August.
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f. At the request of the Chief, Industrial Security Branch,
Physical Security Group, Office of Security (ISB/PSG/OS), the Chief,
PMS/OL provided a kickoff presentation to security officers
representing Agency contractors. The briefing covered the Agency's
contracting process along with a discussion of issues and concerns
relevant to security. The briefing was well received and was the
sub'ect of a letter of appreciation from the Chief, ISB/PSG/OS.
2. Major Events That Have Occurred During the Preceding Week:
25X1 a. and OIT representatives visited Hitech
Engineering Corporation in Herndon, Virginia, to discuss possible
modification of a COMPAQ 386 personal computer (PC) to meet tempest
standards. If needed, we could take this route to acquire a PC for
use as a file server in the Core Team prototype. Other alternatives
are being examined, one of which probably will prevail.
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b.
Operations, to
follow-on to
met with Office of SIGINT
discuss his new "Proect Management Course" (the
"Contract Process Course") and
its relation to acquisition planning. OL/PMS has developed draft
guidelines for acquisition planning, and will brief 25X1
working group (of program officers) as a vehicle
for starting dialogue with program offices concerning ways to
improve acquisition planning. This briefing will occur in early
September (following the first running of the "Project Management
Course") and will cover (1) draft acquisition planning guidance, (2)
the automation of contract teams, and (3) the acquisition planning
research and development project being done in the Office of
Research and Development per OL requirement.
c. and others are defining hardware to be
purchased for establishing the contract team automation prototype
CONFIDENTIAL
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CONFIDENTIAL
SUBJECT: OL/PMS Weekly Report for the Period Ending 2 August 1988
with the Core Team. Primary concerns are satisfying requirements
for tempest and acquiring equipment within two to three months
(rather than five to six) so that work can begin. The draft project
25X1 plan has been completed.
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d.
The Contract Officer
met with
progress in the Program and to discuss the
requirements for their completion
review their
Intern (COI) Program
administrator,
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25X1 COI Program.
25X1 interest in becoming
remaining
to
met with on 1 August to discuss the
a procurement careerist, has expressed an
a COI.
f. In spite of approximately 10 hours of downtime during this
reporting period, a total of 115 contract actions and 112 amendment
25X1 actions were input into the CONIF database.
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h. OL/PMS is in the process of preparing memoranda, advising
Agency directorates and their subordinate offices of their progress,
or lack thereof, in achieving competition goals for the third
quarter of FY 1988. These memoranda should be ready for the D/L'
25X1 signature and subsequent mailing by the end of this week.
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3. Upcoming Events:
a. OL/PMS will be undergoing a massive personnel turnover
25X1 during this coming week. a summer-only employee,
will be resigning on 2 August to prepare for the upcoming school
25X1 year. will be leaving as of 3 August to begin
LbAl training for her new assignment
25X1 will depart 5 August for his new contracting
25X1 wish them all well in their new endeavors.
CONFIDENTIAL
assignment.
We
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SUBJECT: OL/PMS Weekly Report for the Period Ending 2 August 1988
b.
has been advised that processing will begin
for her 3-to-4-week TDY
She is scheduled to depart CONUS on 15 August.
C.
Administration"
week.
sponsored
by
is attending "Advanced Contract
Management Concepts, Inc., during this
4. Management Activities and Concerns:
OL/PMS will continue to keep management apprised of any
25X1 significant management activities and/or concerns as they arise.
CONFIDENTIAL
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SECRET
REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 2 August 1988
1. Progress Report Tasks Assigned by Senior Management:
None
2. Major Events That Have Occurred During the Preceding Week:
a. Asbestos-Containing Ceiling Tile Removal, Key Building
- Removal of asbestos-containing ceiling tile from the twelfth
floor of Key Building was completed the weekend of 29 July.
Removal of tiles from the tenth floor is scheduled for the weekend
of 5 August. Presently, removal from seven floors is complete.
Total completion of ceiling tile removal is anticipated by
25X1 1 September.
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 2 August 1988
f. Arlington Center - The roof-mounted water chiller
servicing the CER and Wang equipment at Chamber of Commerce
Building was replaced on 30 July 1988. The installation also
included new outdoor piping. This project was managed by External
25X1 Building Operations Branch Project Officers.
C/EBOB, x8843)
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q. An old 300-ton chiller
has been completely repaired and with all other
chillers in operation, the building temperature is within the
comfort level. On 25 July, twelve new window air conditioning
units were installed on the second floor.
3. Upcoming Events:
None
4. Management Activities and Concerns:
None
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