IMPACTS OF SIX MONTHS SLIP IN NEW HEADQUARTERS BUILDING OCCUPANCY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R000800170008-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 7
• Document Creation Date: December 23, 2016
• Document Release Date: January 23, 2012
• Sequence Number: 8
• Publication Date: December 3, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
ADMINISTRATIVE - INTERNAL USE ONLY
IDDA SUBJECT FILE COPY,
ROUTING AND RECORD SHEET G
SUBJECT: (Optional) U6 67f!p
Impact of Six-Month Slip in NIB
FROM:
John M. Ray
EXTENSION
NO.
OL 0050-87
~., .
tor of Logistics
Dir
ec
DATE 7 .December 1987
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
DDA/EYR 09 p
9
1
/
Bill:
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rehensive
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on NHB occupancy. You can be
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o press on w
4.
We intend to hold the line on
modifications (only for safety,
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the building is occupied--only
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you agree.
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Attachment
9.
John:
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Thanks for this report. I
agree with the thrust of it and
the associated consequences
11.
.
12..
William F. Donnelly
13.
14.
1S.
FORM 610 .4 S * UAL Government P140111 011 Offices 119111111-411144M/491164
179 ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
ALMIN1STKATIVr:- - 1NTLKNAL US1 UNLY
MEMORANDUM FOR: Director of Logistics
Deputy Chief, Facilities Management Division,
OL
SUBJECT: Impacts of Six Month Slip in New Headquarters
Building Occupancy
1. This lengthy memorandum attempts to describe the
impacts, both positive and negative, of a six-month slip in the
planned occupancy of the New Headquarters Building (NHB).
2. In September 1986, the construction schedule for NHB
called for the North Tower to be completed in September 1987
and the South Tower in October 1987. Based on this schedule,
the Office of Logistics (OL) developed a preliminary schedule
for relocating Agency components to NHB. The premises of this
schedule included the following:
a. The North Tower would be occupied first, with the
first component moving into it in January 1988.
b. Components involved in fitting-up NHB after
construction, the Office of Information Technology (OIT),
Office of Security (OS), and OL, would thus have four
months of access to the North Tower space after it was
completed and before the first component moved into it.
c. The North Tower would be filled gradually by
relocating one component per month from January through
July 1988. The order of component moves was based on:
(1) The need to vacate Original Headquarters
Building (OHB) space for the Backfill Program;
(2) The need to vacate OHB and E Street Complex
space to provide room for the Arlington Hall Station
(AHS) relocation; and
(3) The need to vacate OHB space for the
Cafeteria Expansion Program.
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89G00643R000800170008-3
ADMINISTRATIVE - INTERNAL USE ONLY
SUBJECT: Impacts of Six-Month Slip in New Headquarters
Building Occupancy
d. The South Tower would be filled following the
North Tower, with the first component moving into it in
June 1988. This provided the Directorate of Administration
(DA) fit-up components with eight months of access to the
South Tower after it was completed and before the first
component moved into it.
e. South Tower occupancy would proceed from June 1988
through January 1989.
3. In July 1987, the General Services Administration (GSA)
announced a slip in the NHB construction schedule. In
September, GSA announced that the new dates for completion
were: North Tower - 5 December 1987; South Tower - 1 April
1988. This represented a three-month slip in the North Tower
and a six-month slip in the South Tower. To minimize the
impact of this slip, GSA provided a schedule for the
incremental completion of NHB space by floor/area. DA fit-up
components agreed to adjust their schedules accordingly, to
work in NHB on an incremental delivery basis, and to attempt to
hold to the January 1988 occupancy schedule.
4. Since that time, a variety of activities have occurred
which made it more difficult to hold to the January 1988
occupancy schedule:
a. OIT experienced difficulties with funding,
scheduling, and security escorts for their Contel
contract. OIT also discovered that a major requirement for
special wiring for OSWR had been omitted from their plans.
b. OL discovered that a significant amount of fit-up
work is required in NHB space after GSA delivers it to us
and before we can deliver it to OIT.
c. OIT was required to remove and reinstall a portion
of the main data/voice cable conduit system because of NHB
construction deficiencies.
During meetings with the Deputy Director for Administration
(DDA),,OIT requested and was granted a six-month schedule
extension for NHB occupancy. Thus, the current date for the
first component to move into NHB is 1 July,1988.
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89G00643R000800170008-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
ADMINISTRATIVE - INTERNAL USE ONLY
SUBJECT: Impacts of Six-Month Slip in New Headquarters
Building Occupancy
5. There are several positive impacts from the six-month
slip:
a. The slip either saves or defers to the next fiscal
year several million dollars of DA expenses. This is
helpful in light of the current uncertain funding status
due to Gramm-Rudman.
b. OIT expects to save $1 million in expenses by
allowing Contel to wire an entire tower at a time, rather
than floor by floor. OIT's difficulties in obtaining
security escorts for Contel will also be minimized by
having access to an entire tower before it is occupied,
assuming that OS will allow the use of zone escorts in the
NHB.
c. OIT could not have accommodated the special wiring
requirements for OSWR without a schedule slip.
d. The slip provides additional time for OL to
complete the major North Tower renovations for OTS which
are required to correct NHB construction deficiencies or
omissions.
e. The slip defers (but does not solve) the near term
problems of Headquarters compound parking and increased
traffic into the compound during peak hours.
6. The list of negative impacts from the slip is much
longer:
a. Contracts must be renegotiated to accommodate the
new schedule. For example:
(1) The OL furniture and partition contracts
with Kofco and Corry-Hiebert must be renegotiated. We
can expect to: pay for and inspect
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89G00643R000800170008-3
SUBJECT: Impacts of Six-Month Slip in New Headquarters
Building Occupancy
furniture/partitions before they are delivered and
installed, pay additional costs for their storage, and
pay additional handling and rate adjustment costs.
The costs of this delay are now being negotiated.
(2) The OL carpet installation contract with
National Carpets Incorporated must be renegotiated.
Due to the delay, we must relocate the carpet from its
temporary location in the parking deck to NHB storage
areas so that it is not damaged by the winter
weather. The costs of the contract change and carpet
relocation are now being negotiated.
b. The six-month slip impacts virtually the entire
Agency. For example:
(1) The move of the Office of Imagery Analysis
(OIA) to OHB will slip by seven
months. The additional month is due to the reordering
of NHB occupants to accommodate the loss of AHS. (See
item 5, below.) This impacts the National
Photographic Interpretation Center (NPIC) Expansion
Program and may impact the delivery of new Imagery
Display and Exploitation (IDEX) equipment to OIA.
(2) We will have to keep Agency components in
for an additional four months. The cost of four
months of additional rent is $180,000.
(3) The Backfill Program occupancy schedule will
slip by six months. Some of this might be made up in
accelerated construction.
(4) Components who have been waiting for
telephone, workstation, or area renovation work due to
the OIT/OL moratoriums will have to wait an additional
six months for service. Components who are working in
extremely cramped office space must remain there an
additional six months.
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89G00643R000800170008-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89G00643R000800170008-3
ADMINISTRATIVE - INTERNAL USE ONLY
SUBJECT: Impacts of Six-Month Slip in New Headquarters
Building Occupancy
(5) The entire component relocation sequence
must be revised. It is planned that the Office of
Technical Services (OTS) will now move first, rather
than third, into NHB, and that the Office of
Scientific and Weapons Research (OSWR) will now move
second.
c. Many Agency components will see the slip as an
opportunity for "open season" in NHB space planning. When
we had a very tight schedule, these offices could
understand why we had to press them hard to define their
space requirements and to live with configurations less
than optimal for them. With the slip, I predict that many
components will try to push us to renovate their NHB space
more completely. Further, the slip opens the window for
the Executive Committee to make another reallocation of
space in NHB.
d. When OTS relocates to NHB in July 1988, we will
expand the number of individuals on the Headquarters
compound by more than0 The result is that we will have
a capacity shortage in the cafeteria sooner, and longer,
than originally planned.
e. In order to minimize the slip on the Backfill
Program, the revised move sequence will force us to move
some components of OL twice; once to free backfill space,
and again to relocate to permanent space. These components
are: the New Building Project Office, the computer-aided
design shop, Building Services Branch, and an OIT office
used by contract programmers.
f. The slip erodes credibility in the DA's ability to
meet its schedules. It gives nay-sayers an example which
we will certainly hear about for the next few years.
g. The slip:is likely to increase Congressional
scrutiny on Agency building and renovation programs. The
thought of an entire building sitting largely empty for
half a year is likely to give Congress more bricks to throw
at us.
5
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89G00643R000800170008-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3
SUBJECT: Impacts of Six-Month Slip in New Headquarters
Building Occupancy
7. The negative impacts of a six-month slip far outweigh
the positive ones. However, now that the slip is announced, OL
must continue to press hard to complete its share of NHB
occupancy work so that any further slips are avoided. Our
efforts in Facilities Management Division (FMD) are extremely
sensitive to funding reductions since almost all of the work is
being done by contractors.
Declassified in Part - Sanitized Copy Approved for Release 2012/01/23: CIA-RDP89GO0643R000800170008-3