OFFICE OF LOGISTICS SUPPORT TO THE OFFICE OF TECHNICAL SERVICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00874R000100150034-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 22, 2016
• Document Release Date: June 6, 2008
• Sequence Number: 34
• Publication Date: March 31, 1982
• Content Type: MEMO

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MEMORANDUM FOR: Director of Technical Service
FROM:
SUBJECT:
REFERENCE:
James H. McDonald
Director of Logistics
Office of Logistics Support to the Office of
Technical Service
Memo for IG from D/OTS, dated 24 Feb 19132,
Subject: Status of the Office of Technical
Service (OTS) Facilities
1. Your memorandum of 24 March to the Inspector General
seeking support for the Agency to take over responsibility for
housekeeping at the OTS buildings, was forwarded to Admiral
Inman. Admiral Inman, in turn, sent the memorandum to the DDA
with the note, "What is your plan to get well?" We have
responded to this request and have attached a copy of our
response for your information. (See attachment A.)
2. Regarding the second aspect of your memorandum, i.e.,
noncompliance with IG Recommendation 3, I can assure you that we
have aggressively pursued matters with the General Services
Administration (GSA), are also concerned with the working
environment of OTS employees, and are as unsatisfied with GSA as
you and your employees are. We are continually searching for
ways to make improvements on our own and expect that some of
these improvements will be conspicuous in the very near future.
On our behalf, Mr. Casey has written Mr. Carmen on several
occasions; both and Harry Fitzwater have talked to Mr. 25X1
Carmen; and I have talked on many occasions to Mr. Kline? the
Deputy Adminsitrator of GSA, and many of the commissioners who
head major components of GSA. Where it was possible, we have
asked the Director to :invoke his special authorities to meet
requirements outside of GSA.
3. Representatives of the Office of Logistics have met
regularly with your Logistics Branch and have made progress in
correcting many of the deficiencies cited in the Inspector
General's report and in the Safety and Health Report of June
1981. I have attached a list of those projects which have been
completed or are in the process of being completed by either GSA
or CIA. (See Attachment B.) As frustrating as it is, and
despite everyone's best efforts, some of these projects with GSA
take unreasonable time to complete.
ALL PORTIONS OF
THIS MEMORANDUM
ARE CLASSIFIED SECRET
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SUBJECT: Office of Logistics Support to the Office of
Technical Service
4. The Office of Logistics fully shares your concerns and
will continue to give highest priority to ensure your employees
have a proper working environment.
Attachments:
As stated
Distribution:
Orig - Addressee, w/acts
1 - DDCI, w/atts
1 - DDS&T, w/atts
1 - DDA, w/atts
1 - IG, w/atts
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SUBJECT: Office of Logistics Support to the Office of
Technical Service
Distribution (Continued):
1 - C/LSD/OL, w/atts (Official)
1 - C/RECD/OL, w/atts";
1 - C/P&PS/OL, w/atts
AEO/OL, w/atts .
1 - EO/OL Chrono, w/o/atts
1 - OL File, w/atts
1 - D/L Chrono, w/o/atts
OL/LSDJ I(24 March 1982)
Rewritten: EO/OL)
3
S-E-C-R-E-T
30 March 1982)
25X1
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com.+.s++- b sh 0-. Fon. ..F.o.n
OIRCER'S COMMENTS -livrr. - roch
IHI1IAIS b e 'o- _ Dr - a i . oercu ro1u.... oft.. row m????~+i1?
FORM 610 us.EaRr10J3
I-79
attached;'
-...For signature on.
letter-
The Offjc6.of..Logisti.cs pro
doses to perform Ot~M during the
balance of FY-8Z and =FY=83 within-
the resources represented by the
SLUG currently being expended by
S.A. The additional resources-for capital- improvement and '--for. . __'_
personnel will not be required until
84,. at. which time -.they will: be ---
rograr.. ,,ed_ Mr McDonald has
"scu_ssed this proposal =with 'IC
Staff .Support and they-will proms
or their share of -fiscal and -. :=-
ersonnel resources. in=FY-84-
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UT1NG AND RECORD SHEET?
Transfer=of _ ResponsibilitY for: ^~ -
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0
0
MEMORANDUM FOR: Deputy Director for Administration
VIA:
FROM:
Comptroller
James H. McDonald
Director of Logistics
""'0 sibility for
Comp ex
the 2430 E Street
COMPT='y'
, 1. Paragraph 4 of this memorandum contains a recommendation
or your approval.
2. During the past two years, the Office of Logistics has
aggressively pursued the General Services Administration
improve the living (GSA) to
and general maintenance being
provided to th
e 2430 E Street Complex. These
buildings ha vu su ered from a lack of Proper maintenance over
the years to the point that the health and safety of our
employees is a major concern to management. Although there have
been improvements during the past year in correcting minor
deficiencies, we have not been successful in
the major capital improvements that are neededhvi GSA ainntthese provicd,e
buildings. In addition, it is unlikely that GSA can provide the
Agency with the level of service required in the future.
3. To ensure the level of support needed for these
facilities, we believe it will be nec
essary for the Agency to
assume res o ity for the maintenance and operation )n'zn n P-Pration of
n possible, we would rely on contracted servicesmtolprovide
the support. There are, however, major resource requirements,
involved. Assuming implementation i
n FY 1984, we project
recurring costs to exceed our Standard Level User Charge payment
of $2.2 million to GSA by an additional $2.0 million, including
startup costs of $1.7 million. In addition to the budQetar
costs, we believe seven new staff Positions
and five at the 2430 E Street Complex) will e required initially
to provide the management services necessary in assuming the
maintenance and operation responsibilities. The possibility
exists that in the future some of the positions at the 2430 E
Street Complex could be reduced as the major capital improvi?rn~nts
are completed. At these resource lwe can expect
habitability and upkeep to improve. levels, iect the
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SUBJECT: Transfer of Responsibility
the 2430 E Street Complex
4. Based on GSA's inability to properly support us and our
intent to provide the resources required, it is recommended that
you sign the attached letter to the Administrator, General
Services Administration, requesting that the responsibility for
the maintenance and operation of the above-mentioned buildings be
assigned to the CIA.
James H. McDonald
Comptroller
i~ AR 1992
Distribution:
Orig & 1 - Addressee, w/aLt
1 - Compt, w/att
1 - D/L (Official), w/att (to be filed in OL/P&PS)
Distribution Withheld:
1
- EO/OL Chrono, w/att
1
- C/P&PS/OL,
w/att
(hold copy)
1
- C/RECD/OL,
w/att
1
- D/L Chrono,
w/ att:
1
- 01. Files, w/att
AEO/OL 17 March 1982)
w1 1 I: t l1C :i~;lll`II1~ C h\' t 1w ! M\ 11::11 110 :R1d i t 1011:11 i .~ 11'.,; n,I1rcC,:
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 C-i f 1 i:`i"T'}?'R!li: A1)
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2 ;; M R 1982
The Honorable Gerald P. Carmen
Administrator
General Services Administration
Washington, D.C. 20405
It has come to my attention that the National Capital Region
recently invited bids for providing custodial service for certain
We are concerned that a commercial contract for providing
cleaning services in these buildings will have a serious adverse
impact on the Central Intelligence Agency. As you know,, our
security requirements for unescorted access to CIA buildings
include status as a U.S. citizen, completion of a full background
investigation, and a polygraph interview. The clearance process
is time consuming and costly, and the CIA would face the partial
or complete loss of essential services and significant expense if
clearances cannot be obtained or rapid turnover of personnel is
experienced. Our only alternative consistent with security
considerations would require providing escorts to uncleared
personnel. At this time, we have neither the money nor the human
resources to expand our escort program.
In addition to the custodial services, we would like to
address the present situation regarding the maintenance and
operations of these facilities. The amount of funds that the
General Services Administration has been able to budget and the
resources that GSA has available to properly maintain these
buildings has diminished over the years to the point that
required capital improvements to the buildings cannot be
undertaken until FY 1985. The Agency has repeatedly identified
our major concerns, including the heating, ventilation, and
air-conditioning systems; rcofing and structural repairs; and
utility upgrades and the health and safety deficiencies.
In view of this, we request that GSA consider authorizing the
CIA to assume responsibility for the maintenance and operation of
these four buildings.
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We feel the Agency is in a better position to cope with
security requirements, building requirements, and allocation of
resources within the buildings. Also, we believe the opportune
time to assume responsibility would be shortly after the
implementation of the maintenance and operation contract on
Accordingly, and until a decision is reached, we
ask that cleaning service continue to be provided by GSA
personnel who are cleared by this Agency and that every effort be
made to improve the present conditions of these facilities.
Har ,y E. Fitz er
Deputy Director
for
Administration.
Distribution:
Orig - Addressee
1 - Compt
2 - DDA
1 - D/L. (Official)
Originating office:
Director of Logistics
Distribution Withheld:
1 - EO/OL Chrono
1 - C/P&PS/OL
1 - C/RECD/OL
1 - OL Files
1 - D/L Chrono
AEO/O
(to be filed in OL/P&PS)
2-
i Date
(17 March 1982) 25X1
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PROJECTS UPDATE AT 2430 E STREET, N. W.
A - Fire Escape (Steel/concrete/interior stair/safety
secondary egress) East Building - Contract No. GS-
OWB-18300, Project No. 18 ]0, PCN: RDC 18300. Bids
are being solicited. Bids opening are scheduled
for April 1 , 1 9 8 2 , time 2 P . M . A set Oil- completed
plans and specifications has been provided the GSA
Building Manager's Office, State Group per Mr. Cook.
B - Installation of a Catch Be.sin - Project to stop flood
water from entering Cent ml Building I'rt s Room com-
pleted by GSA contractor 18 February 11182.
C - Raise Manhole Covers - Project has been transferred
to 7th and D., S.F. Office for action. Lstimate com-
pletion 60 days.
n - t andscaping an.l Cleaning Up - 2430 E Street
L - Paint Offices in Entire Complex - GSA awarded painting
contract to Dante Contractors, Inc. Contractor
started work- on the Navy Hill. Contractor could not
start on the OTS complex as scheduled for tfle 8 March
date due to security clearances. Painting schedule to
start week of 1S March 1982 in the South Building.
1: - Paint Yellow Parking Spaces - Balance of parking spaces
painting scheduled for completion weekend of 20 March
1982, weather permitting.
G - Broken Water Line - Safety hazard - Completed 12 Feb-
ruary 1982 after notification November 1981.
11 - Health and `Safety Pro ect Act ions Update -
1. Since the report, GSA worked for ati:hile on a pro-
ventive maintenance program including radiator repairs,
repair and r~placer,~nt of appro.,imatel~ five window
air conditioners, repairs to leaking water lines, re-
placement on old air con,litionin~,, unit serving C/OTS
1 March 1982.
GSA's contractor began WcIK t ne w:;en
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Suite, repairs to bathroom doors, exhaust fans, con-
stant repairs to the automatic doors, patching and
painting of men's rest room on basement floor of Central
Building, minor plumbing and electric repairs, and
elevator maintenance and repairs.
2. GSA State Field Office has started using contrac-
tors for some elevator repairs and electrical re-
quirements and has prdposed contracting out all clean-
ing services.
3. Outlined below is a status update of the major
categories cited in the survey:
a. Electrical - Out of 197 electrical defic-
iencies, GSA has completed 47, mostly installation of
covers on electric panels, receptacles by removing
extension cords and installing additional electrical
outlets. The remaining 130 electrical deficiencies,
approx. 80% require grounding the receptacles and/or
reducing the impedance to 2 ohms or less, which is
awaiting GSA action due to lack of manpower and funds
per Mr. Cook, GSA State Field Office, Building Manager.
OTS is submitting work orders for the outstanding 30
percent. OTS work orders will he completed by GSA
term contractor. LSD will continue to press GSA for
completion of SLUC items.
b. Fire Protection - Forty-one items required
action. Twenty-one items completed by OTS/LOGS and
GSA. Fifty percent of the outstanding items awaiting
GSA action, include items such as repairs and replace-
ment to rate-of-rise heat detectors, installation of a
fire escape in the rear wall of the storage area in
Rm. 104, Central Building, mounting and inspecting
fire extinguishers. OTS will initiate work orders to
GSA to inspect,/mount. Agency fire extinguishers.
c. Chemical Storage and Handling - OTS is initi-
ating action to correct the problems. OTS will purchase
carts specially designed for compressed gas cylinders
storage. Other storage problems will be solved pending
renovations.
d. Emergency Lighting - Eleven items requiring
action - OTS/LOGS will work with GSA to solve the emer-
gency lighting items by submitting work requests for
new installations, repairs and mounting.
C. Miscellaneous - OTS/LOGS has taken action to
discourage storage of items on top of cabinets anad
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shelving, repairing and replacement of loose carpet
tiles, removal of soiled rags, excess paper and removal
of excess furniture from hallways. GSA has scraped and
painted one restroom, replaced most ceiling tiles, made
repairs to malfunctioning fluorescent lights and removed
debris from store rooms and steps. A complete house
cleaning is needed by OTS to PTI all unused furniture
items and other excess items.
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