MEETING WITH MCLEAN CITIZENS ASSOCIATION - 2 APRIL 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00244R001804460005-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 17
• Document Creation Date: December 27, 2016
• Document Release Date: April 18, 2013
• Sequence Number: 5
• Publication Date: April 3, 1986
• Content Type: MEMO

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ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
Meeting with McLean Citizens Association - 2 April 1986
C/NBPO/OL ;
1J45 HQ ?
EXTENSION NO.
DATE
3 April 86 ?
TO: (Officer designation, room number, and
building)
DATE
naivEo
FORWARDED
OFFICER'S
INITIALS
COMMENTS (Number sock comment to show from whom
to whom. Draw a line across column after each comment.):
1.
ninT
3.
7.
8.
9.
10.
1 1 .
12.
13.
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15.
? FORM 61 0 USE PREVIOUS
1-79 EDITIONS
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3 April 1986
MEMORANDUM FOR THE RECORD
SUBJECT: Meeting with McLean Citizens Association - 2 April 1986
1. I spoke to the Board of Directors of the McLean Citizens
Association (MOA) on 2 April 1986 to convey to them the results of the
expanded set of design alternatives for Routes 123 and 193 roadway
improvements that resulted from the 29 January 1986 Traffic Advisory
Committee (TAC) meeting. I provided for the 40 or so citizens present at
this meeting copies of the following documents for their review and
retention, all of which are attached hereto:
. Point paper presented to MCA on 2 April 86.
Letter to members of the Traffic Advisory Committee (TAC)
dated 1 Apr 86, advising of 14 April TAC meeting.
Letter from President of MCA dated 27 March 86.
Paper titled, "Accommodations Made to Local Community ,
Concerns Regarding Alterations to State of Virginia
and Federal Roadways Resulting from Expansion to the
CIA Headquarters Compound."
Paper titled, "History of Roadway Improvements Associated
with the CIA Headquarters Compound Expansion."
2. I thought the meeting was quite successful, with the singular
exception of the objections raised by Mt. Kent Maxfield and other members
of the Ad Hoc Committee. As I explained to those present, the Agency has
received and acted favorably upon some 40 to 50 citizen concerns over the
course of the last two and one-half years of the roadway modification
program. I added that while we regretted being unable to resolve in the
Committee's favor the single remaining issue of the location of the Rt.
193 terminus at Rt. 123, we in the Agency nontheless feel that the
Traffic Advisory Committee process itself has been remarkably successful
in addressing and satisfying community concerns.
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Attachments - As Stated
OL/NBPO 3Apr86
Orig - TAC File (w/o att)
1 - D/OL (w/att)
1 - OL/NBPO Chrono (w/o att)
2
STAT
STAT
STAT
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L.)
INTRODUCTION: The purpose of this paper is to address the
seven points made in the attachment to a Mclean Citizens Association
letter, dated 27 March 1986, sent to the CIA and signed by Gloria
Adams, President.
MCA position: Construction of the additional lane on the
inner loop of the beltway to facilitate the exit onto the inbound
George Washington Parkway should be advanced to the earliest date
possible. (VDH&T says this will be done by 1991.)
CIA response: The Agency has notified Congressman Frank
Wolf's senior transportation aide that we will include a $500,000
funding request in our FY 1988 Congressional Budget submission. Mr.
Fitzwater, in prior discussions with Congressman Wolf on this
subject, had indicated that he hoped the Agency would be able to
identify this funding in FY 1987. leb have attempted to honor
Mt. Fitzwater 's hope, but the combined impacts of the increased cost
of constructing the New Headquarters Building and the
Gramm-Ruddman-Hollings legislation in FY 1987 will result in the
non-availability of the needed funds in that time frame.
Congressman Wolf's office accepted this reality and agreed that the
Agency's new funding plan was a fair and reasonable one.
MCA position: Needed safety improvements for the
intersection of Old Chain Bridge Road and Route 193 should be moved
forward promptly. Action should be taken to accommodate concerns
expressed by the Fairfax Historical Society with respect to
archaeological sites there.
CIA position: The Agency fully supports the community
position on this issue, and has formally notified the Virginia
Department of Highways and Transportation (VDH&T), in writing, of
our position. In addition, we have discussed this matter with VDH&T
personnel in its Northern Virginia district office, in the person of
Mt. David Gehr, on several occasions, most recently this morning.
Mt. Gehr advises the following with respect to this need:
the project is FUNDED in the VDH&T current 6-year improvement
program.
preliminary plans for this project have been completed. The
project involves reducing the height of the hill in front of the
Country Day School and realigning the intersection at the foot of
the hill (old Rte 123 and Rte 193) to the maximum extent possible
within the existing VDH&T right-of-way.
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the project is currently in the environmental impact phase,
out of which will result an environmental impact statement that will
address, amongst other issues, the impact of the project on the
historical archaeological findings already discovered.
the worst case completion date provided by VDH&T for this
environmental review process is January 1987.
VDH&T is currently planning to advertise the project for bids
during the sumer of 1987.
the Federal Highway Administration, which must approve the
environmental impact statement, is considering invoking an
accelerated review procedure, called "a categorical 4F statement"
Which, if approved, could reduce the environmental review process to
half of that now included in the VDH&T schedule.
Mrs. Dorothy McCormick, of the Country Day School, has been fully
briefed on all of the information shown above by Mt. David Gehr of
the Northern Virginia office of VDH&T. TO the best of my knowledge,
Mrs. MbCormick has not expressed displeasure or undue concern with
the VDH&T plan to accomplish this project.
MCA position: The curvature of Route 193 just north of its
terminus at Route 123 (adjacent Evermay) should be moved east as far
as is feasible -- as much as 40 feet.
CIA response: The Agency requested that the VDH&T take a
further and harder look at this issue than it appeared it had at the
29 January 1986 Traffic Advisory Committee (TAC) meeting. The Ad
Hoc Committee for Traffic TO/From the CIA expressed concern that the
Agency was ignoring its concern about both noise and aesthetic
pollution that would result from the positioning of the Rte. 193
roadway too close to the eastern boundary of Section 7 of EVermay.
In fact, the Agency, in late January 1986, asked the VDH&T to fully
stop the detailed design of the roadway Option #2 that was selected
by the TAC membership and to, instead, develop an expended set of
detailed design alternatives for consideration.
The Agency has now received three detailed roadway design
options and five detailed earth berm design-options. 1tie asked that
the VDH&T submit them to its normal engineering review process and
to make the results of this review process a matter of record. The
VDH&T has since determined that only one of the detailed roadway -
designs meets normal and generally accepted roadway safety and
effective traffic handling standards. They have also concluded that
four of the five detailed earth berm designs are acceptable. This
information is available for your review and retention.
The final VDH&T finding is that the Route 193 section just
north of its terminus at Route 123 cannot be moved any further east
than shown in the proposed Dewberry and Davis design.
2
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As designed, the separations between the edge of the VDH&T
right-of-way on Route 193 and the edge of the Route 193 roadway
itself are as follow:
.near the intersection of Route 193 and Turkey Run Farms
Road -- approximately 60 feet;
at the intersection of Routes 193 and 123 --
approximately 35 feet; and
at the mid-point between the two locations identified
above -- approximately 55 feet.
The VDH&T states that Option #2 was never more than a marginal
design to begin with, and that there is literally no way to further
modify the conceptual design and still maintain necessary safety and
traffic handling standards.
While the Agency understands that the representative of the Ad Hoc,
Committee takes exception to this conclusion, the Agency is
nonetheless unwilling to superimpose its lay judgment on the
findings of senior, experienced VDH&T engineering management. We
sincerely regret not being able to resolve this issue in favor of
our residential neighbors, but feel that we have arrived at this
conclusion after thorough and thoughtful consideration of all of the
issues involved.
MCA position: That portion of the existing Route 123
right-of-way which will be vacated when the roadway is moved to the
North as planned should be retained by VDH&T as a permanent buffer
to the adjacent residential community.
CIA response: The Agency fully concurs with this community
concern. The VDH&T has advised the Agency in writing that "...these
areas will (be retained) for open space as suggested at the
committee meeting..." This correspondence is also available for
your review and retention.
MCA position: A traffic signal should be placed at the
intersection of Saville Lane and Route 123, notwithstanding the
fact, which AHC acknowledges, that it does not satisfy the county
warrants.
CIA position: The TAC requested that the VDH&T again
review this community request. The VDH&T agreed to do so, and has,
within the last week, advised the Agency that it will place a
traffic light at the intersection of Saville Lane and Route 123, as
requested. The result will be four traffic lights, all synchronized
in accordance with standard VDH&T procedures, running from the
Potomac School Road and Route 123 intersection to the Kirby Road and
Route 123 intersection (the remaining lights being located at the
CIA entrance and at Saville Lane respectively).
3
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To our knowledge, this VDH&T action fully satisfies the stated
concern of the community.
MCA position: The bike trail along the north side of Route
123, adjacent Evermay, should be removed. AHC contends that the
trail dces not connect with other pedestrian or bike paths, and has
beccge an eyesore.
CIA position: The Agency feels that the issue of removing
the trail along the north side of Route 123 adjacent Evermay is a
matter to be dealt with between the MCA and the Fairfax County
government, inasmuch as our information suggests that this trail is
a part of the official Fairfax County Trail Plan.
On a related issm, the MCA has previously requested, in
correspondence dated 13 November 1984, that the Agency build a short
asphalt trail which would provide a connection between the sidewalk
on the south side of Route 123 and the trail which is to be built on
the north side of Route 193. The VDH&T's design contractor,
Dewberry and Davis, has recently confirmed that such a trail would
be in full accordance with the Fairfax County Trail Plan, and the
Agency has therefore agreed to fully accommodate this community
request.
MCA position: AHC urges the CIA not to move unnecessary
numbers of people into its expanded facility prior to completion of
the road improveffents.
CIA position: The Agency, in a letter to the current
President of the MCA dated 15 July 1983, advised the community that:
"...With your support and assistance, we should be able to see the
necessary road improvements in place before the new building is
ready for occupancy. Should unforeseen problems arise that prevent
this from occurring, we will at least try to time our occupancy
plans to coincide with the capacity of the local road network. The
Agency does not plan to force occupancy of the new facility if it
creates unwarranted traffic problems for the community and our
employees...." '
The Agency's plans and intentions have not changed since that letter
was written. We fully appreciate that it would be unreasonable to
burden an insufficient roadway system with significant additional
automobile traffic, and we will do everything within our power not
to do so. Our detailed discussions with the,VDH&T indicate that a
reasonable completion date for all Route 123 and associated roadway
modifications is late December, 1987. Our current planning for the
occupancy of the New Headquarters Building are not in conflict with
this schedule. We feel as though we have been sensitive to this
community concern and have scheduled our occupancy plans
accordingly. In the event that our plans are changed in any
significant way, we will notify the local community and work with
our residential neighbors in every way possible to mitigate any
hardship that may arise.
4
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cm)
McLEAN CITIZENS ASSOCIATION
New Building Project Office/OL
CIA
Washington, D. C. 20505
Dear
P O. BOX 273
McLEAN, VIRGINIA 22101
March 27, 1986
Attached is a copy of our Board of Directors'
meeting minutes of March 5 pertaining to our position
on the Ad Hoc Committee's letter pertaining to the
road improvements on Routes 123/193 and associated
issues.
We appreciate the opportunity to provide these
comments to you. If you have any questions, please
call (790-1990 or 790-5440).
Enclosure
Sincerely,
Gloria Adams, President
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Transportation Committee Chairman Art Sabin then
introduced Kent Maxfield, who discussed the planned improve-
ments to Route 123 at the CIA entrance. Mr. Maxfield appeared
on behalf of the Ad Hoc Committee ("AHC") of residents of
communities in this locality, to solicit MCA's support for
certain recommendations which AHC intends to make to the CIA
Advisory Committee with respect to this project. AHC's
position is as follows:
1. Construction of the additional lane on the inner
loop of the beltway to facilitate the exit onto the inbound
George Washington Parkway should be advanced to the earliest
date possible. (VDH&T says this will be done by 1991.)
2. Needed safety improvements for the intersection
of Old Chain Bridge Road and Route 193 should be moved forward
promptly. Action should be taken to accommodate concerns
expressed by the Fairfax Historical Society with respect to
archaeological sites there.
3. The curvature of Route 193 just north of its
terminus at Route 123 (adjacent Evermay) should be moved
east as far as is feasible -- as much as 40 feet.
4. That portion of the existing Route 123 right of
way which will be vacated when the roadway is moved to the
North as planned should be retained by VDH&T as a permanent
buffer to the adjacent residential community.
5. A traffic signal should be placed at the inter-
section of Saville Lane and Route 123, notwithstanding the
fact, which AHC acknowledges, that it does not satisfy the
county warrants.
6. The bike trail along the north side of Route 123,
adjacent Evermay, should be removed. AHC contends that the
trail does not connect with other pedestrian or bike paths,
and has become an eyesore.
7. AHC urges the CIA not to move unnecessary numbers
of people into its expanded facility prior to completion of
the road improvements.
The Board discussed the fact that the first four
positions advanced by AHC merely restate positions previously
adopted by MCA. It was moved that MCA reaffirm its previously
stated support for these propositions. The motion was seconded
and adopted unanimously.
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A motion was then made that MCA support the placement
of a light at Saville Lane and Route 123 due to safety concerns,
despite the fact that the intersection does not meet county
warrants. The motion was seconded.
It was moved that the pending motion be referred to
the Transportation Committee for further study. This motion
was seconded, but failed to carry by a vote of 7 ayes, 14 nays.
The pending motiop to support placement of the light
was then adopted by a vote of 16 ayes, 6 nays.
Planning and Zoning Chairman Hubbard then moved that
item number 6 above, concerning the bike path be referred to
the Planning and Zoning Committee for their review. The motion
was seconded and adopted unanimously.
It was further moved that the Board support item no. 7
concerning location of personnel at the CIA expansion. The
motion was seconded and adopted unanimously.
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UCentral Intelligence Agency
Wishington. D. C 20505
Mrs. Gloria A. Adams
Dear Mrs. Adams:
1S86
As you will recall, the last meeting of the CIA's Traffic Advisory
Committee (TAC) was held on 29 January 1986. At that meeting, several
objections were raised by the representative of the Ad Hoc Committee for
Travel Td/From the CIA to the proposed roadway design presented by the
Virginia Department of Highways and Transportation (VDH&T) and its design
engineering firm, Dewberry and Davis. Rather than proceed with the
detailed design in the face of these objections, I requested and the
State of Virginia agreed to suspend its design effort and instead develop
an expanded set of detailed design alternatives of the selected roadway
design, Option #2.
Dewberry and Davis has now completed the development of the expanded
set of detailed roadway and earth berm design alternatives. The VDH&T
has reviewed them and provided me with the results of its review. With
this information now in hand, I am calling a supplemental meeting to the
29 January 1986 TAC. This supplemental meeting will be held in the first
floor conference room of the VDH&T office complex located at 10777 Main
Street, Fairfax, Virginia, beginning at 2:30 p.m. on 14 April 1986. The
VDH&T design consultant, Dewberry and Davis, will conduct a thorough
review of the three detailed roadway designs, the five detailed earth
berm designs, and again review the signage and landscape plans. At the
conclusion of this presentation, we will respond to questions from
attendees.
After the presentation and question/answer period, the dhair will ask
that each organizational representative on the TAC present, for the
record, its position for or against the proposed roadway design and its
choice from amongst the proposed earth berm alternatives. After the
meeting, the dhair will collect all data bearing on these issues and
present it to the CIA Deputy Director for Administration for his final
decision. This final decision will then be formally conveyed to the
VDH&T for its action.
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I am in the process of contacting all TAC rrerrter organizations and
elected representatives in order to provide each with a complete set of
drawings and related or associated data that will be reviewed and
discussed at the 14 April 1986 rreeting of the TAC. In addition to the
14 April 1986 rreeting, two further rreetings of the TAC will be held as
originally scheduled ? at the 60% detailed design completion stage and
at the 90% detailed design completion stage. The chair will provide
appropriate advance notice of these rreetings.
Please advise either by letter to the address indicated,
or by telephone at of your intent to attend the TAC
supplemental 30% detailed design review meeting on 14 April 1986.
Sincerely,
Chairman, Traffic Advisory Committee
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Accommodations Made to Local Community Concerns Beaarding Alterations
to State of Virginia and Federal Roadways Resulting From Expansion to
the CIA Headquarters compound
July 1983: Agreed to form the Traffic Advisory Committee
(TAC) as a mechanism to hear and address concerns of the local
citizenty over roadway improvements caused, whether in part or in
whole, by the CIA expansion.
August 1983: Agreed to allow dual citizenry representation
on the TAC at the request of McLean Citizen Association members who
lived much closer to the CIA compound than most.
September 1983: Agreed to delay the Virginia Department of
Highways and Transportation (VDH&T) contract negotiations with its
roadway design contractor (Dewberry and Davis) so that the scope of
that contract could be expanded to include the George Washington
Memorial Parkway in the "Roadway Improvements Study" effort.
October 1983: Agreed to design, construct, and operate a
Security Visitor Center at the George Washington Memorial Parkway
entrance to the CIA compound in order to relieve as much traffic as
possible from the Route 123 roadway.
March 1984: Agreed to the following MCA requests in its
letter of 09 March 1984:
Four specific requests to further study at-grade rather
than grade-separated roadway solutions (III A, B, C, D)
The intersection of Rte 123 and Potomac School Road should
be controlled by a traffic signal (III G.)
The main stem of Rte 123 should remain at four through
lanes (III H.)
Maximum use should be made of earth berms and landscaping
....(III I.)
Route 123 should be relocated north as per Technical
Memorandum #2 (III J.)
There should be no overhead signs (III K.)
There should be no overhead lights on ramps (III L.)
Adequate acceleration and deceleration lanes (III M.)
March 1984: Agreed to essentially the same provisions
contained in the 'Ad Hoc Committee for Off-Site CIA Traffic
Improvement' letter of 12 March 1984.
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November 1984: Agteed to every provision in the letter from
the MCA dated 13 November 1984 re the selection of Alternate #2.
November 1984: VDH&T agreed to provide an earth berm
alongside Rte. 193 between Rte. 123 and somewhere near the
intersection of Rte. 193 and Turkey Run Farm Road. Normal VDH&T
policies and procedures would not warrant a berm there, based on the
environmental assessment findings reported.
Match 1985: VDH&T and Fairfax County agreed to accept the
Alternate #2 design in the face of widespread local citizenry
support for an at-grade design solution.
January 1986: Agreed to an expanded review of the initial
detailed design proposals prior to proceeding with final design.
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HISTORY OF ROADWAY IMPROVEMENTS ASSOCIATED
WITH THE CIA HEADQUARTERS COMPOUND EXPANSION
I. Project History
?
Master Plan and related Environmental
Assessment accepted by the National
Capital Planning Commission
21 Jan 1982
?
1st Public Meeting
25 June 1983
0
Creation of CIA Traffic Advisory Committee
(TAC)
July 1983
0
1st TAC Meeting
25 Aug 1983
Technical Memorandum No. 1
(Analysis of Projected Traffic Levels)
22 Nov 1983
?
Technical Memorandum No. 2
(Analysis of Roadway Improvement Alternatives)
9 Feb 1984
0
Roadway Design Alternatives Narrowed
from Seven to Two
3 Mar 1984
0
Environmental Assessment of Route 123
Roadway Improvements
15 Apr 1985
?
Alternative 2 Selected as Route 123
Roadway Modification Program
27 Nov 1984
and
22 Mar 1985
?
A Total of ten Traffic Advisory Meetings
held between 25 Aug 1983 and 29 Jan 1986.
At least three more will be held.
II. Current Status
o Preliminary Detailed Design (30%) Presented
to TAC
o CIA Request for Expanded Set Roadway Design
Alternatives
o Minutes of 29 Jan 86 TAC Issued
o Ad Hoc Committee conments to 29 Jan 86
TAC Minutes
O VDH&T Technical Analysis of Expanded Set of
Roadway Design Alternatives
-25 Jan 1986
5 Feb 1986'
10 Feb 1986
19 FEb 1986
28 Feb 1986
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III. Upcoming Activities
o CIA to Provide Expanded Set of Alternatives
to all TAC Organizations 24 Mar - 4 Apr 86
o Special Meeting of TAC to Again Review
Detailed Design Alternatives and Record
Preferences circa 10 Apr 86
O Present TAC Views to CIA Deputy Director
for Administration for Decision on
Detailed Design Alternatives circa 17 Apr 86
O CIA request VDH&T Continue with
Detailed Design of Option #2 Roadway
Improvements
O TAC Meetings for the 60% and 90% Design
Reviews, as Previously Agreed
O Roadway Improvement Project Schedule
Design Restart:
4/86
Design Complete:
9/86
Bids Advertised:
12/86
Contract Award:
2/87
Contract Completion: 12/87
circa 22 Apr 86
as appropriate
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14 September 1983
CIA TRAFFIC ADVISORY COMMITTtE
PURPOSE: The CIA Traffic Advisory Committee has been created to address
concerns of the McLean Community, the State of Virginia, Fairfax County,
.the U.S. Park Service, and the CIA regarding the traffic analyses and
subsequent offsite traffic engineering associated with the expansion of
the CIA Headquarters.
MEMBERSHIP: As the responsible and accountable agent for the project, the
Deputy Director for Administration, CIA, will designate the Chairperson.
Membership will consist of a designated representative to speak for the:
1. McLean Citizens Association
2. Ad Hoc Committee for Traffic to/from CIA
3. Virginia Department of Highways and Transportation
4. George Washington Parkway, U.S. Park Service
5. National Capital Planning Commission
6. Fairfax County
7. Central Intelligence Agency
PROCEDURES:
1. Meetings will be scheduled at major milestones during the study
and design of road improvements. Exceptional meetings may be
called at the request of any member with the agreement of the
Chairperson.
2. The Chairperson will be responsible for establishing meeting
schedules and locations.
3. The Chairperson will be responsible for disseminating meeting
agendas and pertinent background information to Committee
members no less than five working days preceding the scheduled
meetings.
4. The CIA will provide a recording secretary and assume
responsibility for preparation and dissemination of meeting
minutes. These minutes will contain summary statements
regarding issues discussed, positions taken, and recommended
actions.
5. It is the responsibility of Committee members to reflect the
official positions Of their sponsoring organizations. It is
expected that members will prepare positions on agenda items
prior to scheduled meetings.
RESPONSIBILITIES: The committee will have no directive authorities as
applied to design or construction of roads or CIA facilities. The
responsibilities are solely advisory in nature to ensure that concerns
relative to traffic flow and road modifications are brought to the
attention of the appropriate organization for consideration in design and
construction.
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