LIBRARY CONSOLIDATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00244R000801750001-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 22, 2016
• Document Release Date: March 23, 2009
• Sequence Number: 1
• Publication Date: September 17, 1984
• Content Type: MEMO

Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Library Consolidation
FROM: Harry E. Fitzwater
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DDA 84-2698/1
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DATE
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1. Deputy Director for
Science and Technology
6E45 Hqs
2.
3.
4.
5.
6.
Deputy Director for
Administration
7D18 Hqs
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8.
9.
10.
11.
12.
13.
14.
15.
FORM 61 0 USE PREVIOUS
I-79 61 EDITIONS
Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
 Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
DDA 84-2698/1
17 SE? 1984
STAT
STAT
MEMORANDUM FOR: Deputy Director for Science and Technology
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Library Consolidation
If the attached recommendation from the Chief of the CIA
Library meets with your approval, we will ask the Office of
Central Reference to proceed with the implementation.
Attachment:
Memo from C/CIA Library
Har
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0 C- le,
Deputy Director for Science and Technology Dat
[j 7 Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
 Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
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Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
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Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
17 August 1984
STAT
STAT
MEMORANDUM FOR:
FROM:
SUBJECT:
New ui ing trdiect Office, OL
Chief, CIA i rary
Library Space in New Building
1. As we have already discussed, our review of the responses sent
to you by the various DA and DS&T offices concerning library space in
the new building has revealed that many of the offices would be using
the requested library space to store reference materials that will
duplicate materials stored in library space of other offices in the
same building. Of course several of the publications listed by the
offices may indeed have to be used daily by the offices and thus
require shelf space within the individual offices, but some of the
material identified will be used more sporadically and we propose that
this latter material be identified and stored instead in a central
library facility accessible to all the DDA and DS&T offices in the new
building. This consolidation of materials should reduce both the
library space requirements of individual offices and the cost of
purchasing multiple sets of the material. Examples of material that
would likely fall into this catagory are such items as: the Federal
Personnel Manual, the US Code, the Department of State Foreign Affairs
Manual (FPM), national construction and safety codes, airline and
hotel guides, US and foreign telephone directories, almanacs,
dictionaries, technical handbooks, and industrial directories.
2. We propose further that this central reference library have a
concentration on administrative and technical materials in order to
provide support primarily to the offices in the new building, and that
it store the reference items not required by the offices for daily
use. More frequently used or extremely specialized materials would
continue to be stored within the individual offices. For example, the
programming aids and very technical software handbooks currently in
the ODP Technical Library should continue to be maintained within
ODP. Similarily, such items as individual sections of the FPM can be
maintained in both OF and OP and safety education material stored with
Safety Staff.
OL 20399-84
Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
 STAT
Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5
Subject: Library Space in New Building
3. OCR is prepared to support such a central library facility in
the new building as a major branch library of the main CIA Library.
In addition to the concentration on administrative and technical
materials, a basic collection of reference materials in the social
sciences will also be included and will be backstopped by the more
comprehensive collection in the main library. OCR is also willing to
install and maintain data base terminals in the proposed new library
that would permit offices in the new building to have access to the
numerous commercial data bases that are already available through the
main CIA Library. While it is difficult to determine exact manpower
requirements at this time, OCR expects the staffing requirement for
this new library to be a minimum of three full time personnel to
support the offices. :OCR would request three additional positions and
additional publication procurement funding in the FY87 budget
submission and would expect support from the DDA and the DDS&T.
4. We suggest that you present our proposal for a central library
facility in the new building to the Deputy Director of Science and
Technology and to the Deputy Director for Administration. If they
concur that it is a viable option and will instruct the individual
offices to work with us in identifying material they now store that
could be better maintained in such a library, we will be very willing
to consult both with them and your office to determine the proper
level of support and the physical requirements for the library. We
will await a response from your office.
Approved For Release 2009/03/23: CIA-RDP89-00244R000801750001-5