CONTRACT NO. 86-D-780002-950 CONTRACTOR: SHERATON-FREDRICKSBURG

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000200220026-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 27, 2016
• Document Release Date: February 7, 2013
• Sequence Number: 26
• Publication Date: June 5, 1986
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
ST
AT
ST
ST
yrrBOX'
APPLIES
I FOR SUPPLIES OR S ES
ORDER
RETURN COPY(IES) OF THIS QUOTE BY
(THIS IS NOT AN ORDER. See Reverie Side.)
5. CERTIFIED FOR NA-
TIONAL DEFENSE UNDER
NO
1. CON
T
ORDER
.
RACT/PURCH..
ORDER NO.
ELIVERY
3. DATE
O
F
ORDER
4. REQU
SI
U
Q
U
EST NO.
TIION/P
. RE
RRRCCH
DMS REG
1
~~
3
`
ryr
y~ --yy~ 7
y
a 3sa'~y7'r7.le,/0.3G'a'
5
,
y
~
,9t ~Y
5 jKl 1 .'.7v7 i
p
Ut
I
p
y
+
H
-
1.W Ta 3ELON
DO C-"
6. ISSUED BY.
CODE
7. ADMINISTERED BY (If other thou 6) CODE
B. DELIVERY FOB
j g
0i_
Nr: t t L i~ Jt
r 1 X Fi d
i
y
-
v.7rt:JtI I:`~ ,i?-12 DC 20505
DEST
^
OTHER
(See Schedule if other)
9. CONTRACTOR/QUOTER CODE FACILITY CODE 10
. DELIVER TO FOB POINT BY,
11. CHECK IF BUSINESS IS
y,
-04443 - Sher atont-? eJerr i
k u
q
O SMALL
.
F
i
I qqyy
i~r t: & co
'
e
f e r a-lao 'Cea t 4r
^ SMALL
DISADVANTAGED
r
E
-I
NAME AND i
12
ADDRESS
. DISCOUNT TERMS
El WOMEN-OWNED
P+0*
x 7047
riot _30 -UY
g
q-
'}
rr Deer
VA 224Q4
cka3ur
p
i
3 S
13
MAILINVOICE5TO
L
.
:
fere~wv I tea 15; 80104
14. SHIP TO: CODE 1
5. PAYMENT WILL BE MADE BY CODE
~4~ 1~$ t ail 1
so*
s,~
per #'
S~'E-3 3-9-L-0-
+?
Iftstructi4as aolabf
MARK ALL
~
PACKAGES AND
PAPERS WITH
CONTRACT OR
ORDER NUMBER
16.
This delivery order is subject to instructions contained on this side of form only and is issued on another Government agency or in accordance with and subject
DELIVERY
to terms and conditions of above numbered contract.
01
wa
PURCHASE
GENERAL PROVISIONS OF PURCHASE ORDER ON REVERSE SIDE APPLY UNLESS OTHERWISE MODIFIED IN THE SCHEDULE.
D
SUPPLIER SHALL SIGN "ACCEPTANCE" ON REVERSE SIDE AND RETURN COPIES
17. ACCOUNTING AND APPROPRIATION DATA/LOCAL USE
18.
19.
20.
21. 2
2. 2
3.
ITEM NO.
SCHEDULE OF SUPPLIES /SERVICES
QUANTITY
ORDERED/
UNIT
UNIT PRICE
AMOUNT
ACCEPTED
SUR FAGS 2
A
. V
* If quantity accepted by the Government is some 24. UNITED STATES OF AMERICA
25. TOTAL
ns quantity ordered, indicate by / mark. If
%T
29
different, enter actual quantity accepted below
.
DIFFER-
quantity ordered and encircle.
CONTRACTING/ORDERING OFFICER
ENCES
26. QUANTITY IN COLUMN 20 HAS BEEN:
27. SHIP. NO.
28. DO. VOUCHER NO.
30.
INSPECTED [] RECEIVED r-1 ACCEPTED, AND CONFORMS TO THE CONTRACT
EXCEPT AS NOTED
INITIALS
^
PARTIAL
32. PAID BY
33. AMOUNT VERIFIED CORRECT FOR
FINAL
DATE SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
31. PAYMENT
34. CHECK NUMBER
36. I certify this account is correct and proper for payment.
^ COMPLETE
1:1 PARTIAL
35. BILL OF LADING NO.
DATE SIGNATURE AND TITLE OF CERTIFYING OFFICER
^ FINAL
37. RECEIVED AT
38. RECEIVED BY
39. DATE RECEIVED
40. TOTAL CONTAINERS
41. S/R ACCOUNT NUMBER
42. S/R VOUCHER NO.
TO BE INSPECTED BY PROCURED AS S. C.
T and I
Other as Specified
NNT
ZERO
ONE
N
COMP
O. DEALERS
NO. BIDS RECD.
AWARDED TO LOWEST BIDDER AS
TO PRICE EXPENDITURE.
In Schedule
YES
NO Statement
Attached
MATJ[{LPR+OC. QI,LOT. NO.
~L (( Z1[Ljjlli~jj
FIN~QC,I~g4=fY,$J,~ NUMBER
i~?!!d JJEE L Lj LG{
N
E
METHOD OF
PURSUANT TO SEC. 3(a) PL 81-110, 1949
PROCURE-
G
AND APPLICABLE AGENCY REGULATION
MENT
DOC LJT COZIT O f~jJ gFR
jj~~7 ++J2? N1 9
BU G1E~
WJFICE COPY TO
((~}j~ ~~$$
T O
PUBLIC
IMPRACTICAL TO
A
EXIGENCY
SECURE COMPETITION
R
NAME - ROOM - BUILDING
T
OTHER (Sperift)
E
SHOULD NOT BE
E
D
D
PUBLICLY DISCLOSED
E
For STOCK: ALLOCATION NO.
For SHIPMENT: STATION NO.
V
'
AIR
SEA
POUCH
OTHER (Sperify)
L
NOT SUBJECT TO F.P.A.
INVOICE BY AN APPROVING OFFICIAL
RECEIVING REPORT BY AN
OTHER (AS SPECIFIED IN
on basis of certification on) -~
(0/F forward to office shown above.)
APPROVING OFFICIAL W/O
SCHEDULE OR BELOW)
DEBIT VOUCHER NO. .
MORANDUM
Cost Savings $
%T COTIts
OR!t 789OOG07R29500
O
FRM 1458 OBSOLETE PREVIOUS EDITIONS
3-84
9. OL/SD/DAC A
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
CONTRACT NO 86-D-780002-950 CONTRACTOR: Sheraton-Fredericksburg
REFERENCE: Jean Vice [phone]
CONFIRMING TELEPHONE ORDER: This confirms the
action contemplated in the Contracting Officer's
verbal notice to Jean Vice on 8 May 1986.
DO NOT DUPLICATE
52.216-700 Type of Contract and Consideration (FFP) (ARP
1984)
This is a Firm-Fixed Price (FFP) type contract as
identified under Federal Acquisition Regulation (FAR) 16.202.
The Total Price for performance hereunder is $1,924.02.
52.204-700 Scope of Contract (Purchase
.Orders/Contracts) (APR 1984)
The Contractor shall provide the necessary meals,
lodging, and conference facilities to accommodate sixteen
(16) individuals attending a two (2) day
conference.
Period of Service
The Contractor shall provide these facilities from 7
October through 8 October 1986.
Inspection and Acceptance
Final inspection and acceptance of services provided
under this contract shall be performed at destination by
cognizant Government personnel.
52.242-703 Authority and Designation of a Contracting
Officer's Technical Representative (COTR) (D)
(APR 1984)
A. Authority. Performance of this contract is
subject to the administrative supervision and approval of the
Contracting Officer or his designated representative (COTR).
Unless specified elsewhere in this contract, the authority of a
designated COTR is specifically limited to the technical
administration of this contract and the inspection of supplies
being produced, services being provided or work being performed
to assess compliance with the scope, schedule, estimated cost
(if Cost Reimbursement) and technical requirements of the
contract.
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RRDP89-00087R000200220026-8
CONTRACT NO. 86-D-78000950 CONTRACTOR: Sheraton-Fredericksburg
B. Designation. The individual(s) identified below
is/are authorized access to all information concerning this
contract during the life of the contract unless this
authorization is reassigned by an Administrative Change to the
contract:
Telephone No.
STAT
C. Notification. The Contracting Officer is
the only representative of the Government authorized
to negotiate, enter into, modify or take any other
action with respect to contracts. Therefore, no other
employee or representative of the Government has the
authority to initiate a course of action which may
alter the terms of this contract. All revisions to
specifications, requirements or informal commitments
which may involve a change in either the total
cost/price, scope, delivery schedule or legal aspects
of this contract must be accomplished by change order
or supplemental agreement, to be negotiated and signed
by the Contracting Officer. Should any action by
Government. personnel (other than the Contracting
Officer) imply a commitment on the part of the
Government which would affect the terms of this
contract, the Contractor must notify the Contracting
Officer and obtain approval prior to proceeding.
Otherwise, the Contractor proceeds at his own risk.
Contractor's Representative
Jean Vice
(703) 786-8321
Payment and Invoicing Instructions
Invoices shall be mailed to the following payment office:
Commercial Claims Branch
Office of Finance
Washington, DC 20505
Pursuant to the Acceptance clause contained in this order,
the Government agrees to complete inspection of deliverable
items within 5 days of delivery to the consignee address
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
CONTRACT NO."86-D-780002-950 CONTRACTOR: Sheraton-Fredericksburg
designated in the contract. Payment will be made by the
Government not later than 30 days from the date the Government
accepts the deliverable items or receives a proper invoice in
the payment office designated above, whichever is later. A
proper invoice must include:
a. Name of the business concern and invoice date.
b. Contract number or other authorization for
delivery of property or services.
c. Description, price, and quantity of property and
services actually delivered or rendered.
d. Shipping and payment terms.
e. Name, where practicable, title, phone number,
and complete mailing address of responsible official to
whom payment is to be sent.
Notice of an apparent error, defect, or impropriety in an
invoice shall be given to the contractor within 15 days of
receipt of the invoice by the payment office. Inquiries
regarding invoices can be made to 703-281-8813.
Exceptions to FAR clauses on Reverse Side
This order is not subject to the following Federal
Acquisition Regulation (48 CPR Chapter 1) clause(s):
52.212-9 Variation in Quantity (Apr 84)
52.213.1 Fast Payment Procedures (Apr 84)
Compensation/Reimbursement
The Contractor shall receive compensation/reimbursement for
satisfactory performance of the assigned task/work in accordance
with the following rate schedule:
Category Rate
Overnight single
accommodations for 16 indviduals
for the night of 7 October 1986
(@ $53.00 per room) $848.00
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
rr O Z YA(i S
CONTRACT NO. 86-D=780002-950 CONTRACTOR: Sheraton-Fredericksburg
Exclusive use of the Lee conference
room from 8:00 AM 7 October to 4:00 PM
8 October 1986
N/C
A total of 4 meals per person (lunch
and dinner on 7 October; breakfast and
lunch on 8 October) in the Meadows and
Dauphine's dinning rooms for a maximum
of 16 people (@ 49.95 per person) $799.20
A total of 3 breaks per person for a
maximum of 16 people (@ 5.52 per person) $88.32
Slide projector (@ $20 per day) $40.00
Overhead projector (@ $20 per day) $40.00
Flip charts, pad, and markers $18.50
Changing of all locks to the Lee conference
room and public address system/Muzac room.
Covering all air vents on double doors to
the Lee conference room with drape, metal or
wood and installing an astragal strip
centrally between the double doors. $90.00
Total $1,924.02
NOTE: All keys to the conference room and public address
system/Muzak room shall be controlled by the Government
conference coordinators for the duration of the conference.
Special Provisions and Advanced Understandings
a. It is mutually understood and agreed that the
Government will not be responsible for the purchase of any
alcoholic beverages under this purchase order.
b. In accordance with the Constitution of the United
States and applicable Federal Law, the U.S. Government is immune
from taxation except in limited cases. Accordingly, no taxes
should be charged or will be paid under this purchase order.
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
STA
T
(9)ORN
T
STA
STAT
C/IMSS/OL
REQUEST FOR PROCUREMENT SERVICES ? r
(1) DOCUMENTNUMBER
OFFICE/DIV/BR
PROJECT OR CONTACT OFFICER & EXTENSION
DATE OF REQUEST
DDA/0L/IMSS
28 Apr 86
(2) TRANS 000E
(3) SOC
_
(4) EXPEND
CODE
(5) PROPA-
(6) PROJECT NUMBER
(7)PROJECT TITLE (
8) AMOUNT
~S
yfl
FACTOR
~~ /odd
F
$1,950.00
M-
I
CERTIFY FUNDS ARE AVAILABLE
1
IIOIPRIME ORN
(11) REQUEST NUMBER
SIGNATURE OF BUDGET OFFICER/EX /DATE
(12) CONTRACTOR (if known)
Sheraton-Fredericksburg Resort
PROPOSAL NO. & DATE C
ONTRACT & TASK ORDER NO. (if known)
Conf Cen. , Fredericksburg, V
56 -' '7 S'U Q ? a ~~.
(13) TYPE OF SERVICE REQUIRED
APPLICABLE ONLY TO REPAIRS AND MODIFICATIONS
1
RESEARCH/DEV
TRANSFER OF FUNDS TO
TECHNICAL INSPECTION IS REQUIRED BY
2
RENTAL (
OTHER GOVT. AGENCY
specify if applicable)
RECEIVING DEPOT T & I a TECHNICAL MONITOR
3
REPAIR
ITEMS TO BE PICKED UP OR SERVICES PERFO
4
MAINTENANCE
RMED AT:
5
MODIFICATION
ITEMS TO BE REDELIVERED TO:
OTHER (specify)
-
6
See below
CLASSIFICATION AND STERILITY OF THE PROCUREMENT
STERILITY
ASSOCIATIION CLASS.
WORK CLASSIFICATION ?
HARDWARE CLASSIFICATION
L REPORTS CLASSIFICATION
X
Sc 0
X
UNCLASSIFIED
X
UNCLASSIFIED
UNCLASSIFIED
UNCLASSIFIED
SC I
CONFIDENTIAL
CONFIDENTIAL
CONFIDENTIAL
CONFIDENTIAL
SC 2
SECRET
SECRET
SECRET
SECRET
OTHER
TOP SECRET
TOP SECRET
TOP SECRET
TOP SECRET
AUTHORITY
AND
DURATION
(see HUB 70-2)
1. The Director of Logistics plans to hold an OL Planning Conference at the Sheraton-
Fredericksburg Resort $ Conference Center, Fredericksburg, VA, on 7 $ 8 Oct 86. Please
make contract arrangements with the Sheraton-Fredericksburg for the following:
a. Exclusive use of the Lee Conference Room on.7 ~
-8 Oct (no charge). 7$(p-I
b. Overnight accommodations for 16 OL personnel, arriving about 0900, 7 Oct,
and departing about 1500, 8 Oct.
c. A total of 4 meals per person (lunch and dinner on 7 Oct and breakfast and
lunch on 8 Oct, in a separate area. of the Meadows and Dauphines
the two dining rooms
,
(See reverse for specific information
required on requests.)
APPROVAL
DESIGNATION
DATE
9 F:2
EO OL
PROCUREMENT USE
DATE RECEIVED
RECORDED BY
ASSIGNED TO
NEGOTIATO
P R E
FOR
M
PREVIOUS
3_7g L 24L20
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
we
I. SUGGESTED SOURCES (Any sole source reeoms.endation -ust include a substantive technical justification)
(cont'd from previous page)
d. Two morning breaks for coffee, tea, sanka, and pastries and one afternoon
break for coffee, tea, sanka, and soda in the Lee Conference Room.
e. Use of 1 slide projector, 1 overhead projector, and 1 flip-chart stand each
day, with flip charts, pad, and markers to be provided.
f. Security inspection and/or monitoring of the conference room either before
and/or during the conference.
g. Control of all keys to the conference room and public address system/Muzak
room by the conference coordinators for the duration of the conference.
h. Cover the air vent on double doors to the conference room with heavy cloth,
drape, metal or wood. Install an astragal strip centrally between the double door
of the conference room to close opening.
(continued in 4 below)
MONTHLY Q INTERIM = QUARTERLY
4. SPECIAL INSTRUCTIONS
(cont'd from para 1 above)
i. Pick-up and turn-in of room keys for all attendees by one of the OL conf.
coordinators.
j. Delivery of safe by Agency personnel on 7 Oct to Lee Room and pick-up of
safe on 8 Oct.
2. Arrangements should be made-by contacting Ms. Jeanne S. Vice, Group Sales
Coordinator;'Sheraton -Fredericksburg,tel:_9-703-786-8321.
3. Reservations for October were unavailable at Agency conference centers. The
heraton-Fredericksburg is on the list of conference centers approved by the Office of
Security. Other approved sites were either already booked for the period desired or
could not make reservations for a small number of people so far in advance.
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
 Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
J
J P,itimo 1 I-I
Tinnlt Cou111 --?
-p
The Meadows
I. - Dauphines
- - - -----------
C f ~ 1-,T
Upper Level
I IJ
l I 1,
4Picnic Shannon's
-' Pavilion ----?
Dominion ll l l.i_
. _ ~- ~ MdnJ~ Ir
L rr--n! ELI ~n~ ' Gilt Shop
'
i'
1
I .A-
Lee Floor- :. .
0
SI1(i ~11O 141Y'(lei'ic;Iis1)i1I(J
Resort & ('c)n fcerei ic;e Center
T-7,! ,., " . T
Board Boom "f wl~l~l (1_'1~1L1~Lf'"
Declassified in Part - Sanitized Copy Approved for Release 2013/02/07: CIA-RDP89-00087R000200220026-8
i
i i
Repent Ballroom
[*1 Exits
Ell Elevators
O Stairs
Golf Course
Pro Shop