FY 85 OFFICE LEVEL OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000200190004-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: December 27, 2016
• Document Release Date: January 18, 2013
• Sequence Number: 4
• Publication Date: October 26, 1984
• Content Type: MISC

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FY 85 OFFICE LEVEL OBJECTIVES
Information and Management Support Staff (IMSS)
- Study Feasibility of Providing Interim LIMS Capability
Overseas in Advance of MERCURY
Personnel and Training Staff (P&TS)
- Reorganization of P&TS (based on plan presented to DD/L
on 28 September 1984)
- Upgrade of OL Personnel Soft Files
- Upgrade Wang Training and Utilization
Procurement Management Staff (PMS)
A - Study of Agency Procurement System by Outside Contractor
Security Staff (SS)
- Update of Standard Security Procedures for Contractors
Security Manual
- Upgrade Wang Training and Utilization
Headquarters Operations, Maintenance, and Engineering Division
(HOME)
- Renovate and Refurnish Courier Lounge Within the Mail and
Courier Section
- Upgrade Exhibit Corridor (1D HQ) with Safer, Sturdier
Equipment
- Hire Cooperative Students for Training in the EDR
- Implement Corrective Action to Customer Surveys in HOME*
Institute a Program to Have Personnel in Agency Buildings Take
More Pride in their Working Areas and Buildings
Resolve the Problem of the DCI Portraits*
- Study on Improved Classified Waste Disposal System
* Carried over from FY 1984
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- Examine, Determine, and Assign Relative Responsibility for M&O
of External Facilities--joint MBO with RECD
- Upgrade Wang Training and Utilization
Printing and Photography Division (P&PD)
- Develop and Implement an Automated Maintenance System for
P&PD
- Evaluate Feasibility of an Automated Waste Paper Disposal
System
- Explore Optical Digital Data Disk (OD3) Requirements and
Capabilities
- Evaluate the Feasibility of Expanding P&PD Video Support to
the Intelligence Community by Making Foreign Standards
Conversion Service Available
- Continuation of Quality Circles Program*
Procurement Division (PD)
Develop and Provide Guidance Relative to the Standardization
of Specifically Identified Items in the Agency
Upgrade Wang and Delta Data Training and Utilization
Real Estate and Construction Division (RECD)
STAT
In Conjunction with NBPO and HOME, Ascertain which Leased
Buildings will be,Retained/Relinquished and Proposed
Agency Occupants Thereof Once New Headquarters Building
is Complete
Conduct the Necessary Planning and Contract for the
Acquisition, Design, and Direct Construction Modification
to External Buildings to be Retained
Continue with Staffing of DDO Requirements/Implementation
Facilities Group
*Carried over from FY 1984
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STAT
Obtain A&E Contractors to Supplement Agency Engineering
Resources in Order to Facilitate Design and Construction
of CRAFT, FBO, and Other DDO Facilities Requirements in
the Field
Automate and Modernize RECD with Wang Equipment and
Systems Furniture
Examine, Determine and Assign Relative Responsibility for
M&O of External Facilities--joint with HOME.
- Upgrade Wang Training and Utilization
STAT
STAT
STAT
Supply Division (SD)
- Update GSA-Leased Vehicle Inventory and Establish Vehicle
Records in the FARS Minicomputer System for Financial Tracking
in Conjunction with OF*
A -.Bar Coding.
- In Coordination with P&PD, Prepare a Briefing Film on Supply
Division Organization/Activity at Headquarters and in the
Field*
- Establish In-house Wang Program for Control of Shipping
Indicators
Establish a Data Base in Wang VM to Utilize as a Master
Station list in P&PS/CD Detailing All Pertinent Shipping,
Marking, and Packing Specifications
To Initiate a Multi-year Plan to Improve and Upgrade the
Physical Plant and Working and Operating Conditions
- Upgrade Wang Training and Utilization
* Carried over from FY 1984
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ITEM OF INTEREST
OFFICE OF THE DIRECTOR OF LOGISTICS
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1. The Office of Logistics holds a 2-day planning conference
annually so that senior managers can have an opportunity to
discuss issues effecting the Office. This year the conference was
held at the Airlie House in Warrenton, Virginia, on 11 and
12 October 1984. In addition to an open discussion regarding
problems that confront the Office, the conference provided an
ideal atmosphere to discuss past accomDlishments, organizational
objectives and resource planning.
specific orientation, training campaign thatrwill enhance the
service-oriented image of the Office, the establishment of a
2. On the first day of the conference, a review of our
overall performance in FY-84 was conducted. We discussed
resources which we will probably receive in FY-85 and FY-86-
Using this as a base, we discussed a multitude of Office
objectives to be achieved in FY-85. Among those objectives were
the development of a student intern program, a study of our
procurement system by an outside contractor, identification of a
personnel recruitment
process, and development and implementation of an automated
maintenance system for the Printing and Photography Division.
3. Throughout this detailed discussion of Office objectives,
a series of action items were developed to solve immediate
problems such as the recruitment of more part-time employees, the
study of contract numbers, better utilization and exploitation of
the WANG word processors, and more extensive briefings to be
provided to Logistics duty officers. New trial programs such as
the establishment of a consolidated logistics service center were
thoroughly discussed as well as management strategies for the
FY-1987. Among these New Initiatives were the expansion of the
8 4. On the second day, the conferees focused their attention
on the possible New Initiatives which the Office would submit for
5. The above information is conveyed to provide some idea of
what goes on at the OL Planning Conference and is not intended to
be a complete report on all of the topics discussed.
C 0 N F I D E N T I A L
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ROUTING AND TRANSMlI? A
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TRANSMITTAL SLIP I DATE
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PLANNING CONFERENCE SUMMARY
I. Opening Remarks - This year's Logistics Planning Conference
was opened by the D/L expressing his desire to discuss general
problem areas within OL, our positive accomplishments, and our
future.
II. New Initiatives - EO/OL discussed the Office's resource
status in FY-84, and its New Initiatives for FY-86, as a lead-in
for the discussion on FY-87 new initiatives.
III. General Discussion - The conference focused on problems
facing different managers. The discussion centered on-recruitment
and current issues facing OL from which several action items were
developed.
A. Action Items:
1. Select a senior level (GS-13/14) Action Officer -
employee interested in personnel C/P&TS
matters to work with Personnel and
Training Staff (P&TS) on recruitment.
2. Place advertisements for Action Officer -
engineers, contract officers and C/P&TS
procurement officers in major newspapers
and armed services publications.
3. Investigate possibility of using Action Officer -
polygraphers, currently dedicated to OL, C/SS
to do polygraphs on perspective,
candidates.
4. Resolve problem with Allied Action Officers -
Maintenance Corporation on why C/HOME, C/SS
sufficient names are not-being supplied
to Security for clearance processing.
5. Determine why Allied is not Action officers -
hiring personnel that have already HOME, C/SS
been cleared by Security.
6. Develop an internal OL Policy Action Officer -
(informal) on records keying C/IMSS
procedures for word processors and
ADP equipment. a4 fL e
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7. Compile briefing material for Action Officer -
senior staff duty officer and brief AEO/OL
same.
9. Expound on the briefing "Can
we develop a strategy for the
downside?"
Action Officer -
c/ss
Action Officers
C/NBPO
C/B&F
IV. Data Administration in OL - C/IMSS discussed current
difficulties and successes IMSS has encountered in assisting Wang
users to develop the capabilities of the.Wangs to fit their needs.
Also discussed was the differences between "word processors" and
"computers." It was pointed out that the Wang does have
limitations and we should differentiate between word processing
functions and functions that would be better accomplished by a
computer.
A second topic of discussion by C/HOME was a proposal to
investigate the viability of creating a. Logistics Service-Center
within Headquarters that would process Logistics requirements for
Offices who did not have an in-house Logistics Officer. This
service center would have representatives from all OL operating
Divisions and would provide guidance and support on the full realm
of Logistics requirements of the customer.
VI. Vendor Late Delivery - C/PD discussed the late vendor
delivery problem now facing the Agency. He stated that at the
present time 9,0% of the material being delivered to the Agency is
being delivered after the promised delivery date the vendor agreed
to on the contract. C/PD explained that this is due to a variety
of reasons which include unrealistic required delivery dates from
the customer, personnel shortfalls, and because procurement
officers spend the greatest portion of their time negotiating
contracts (due to the heavy workload) and therefore are left with
little time to administer and provide follow-up on the contracts..'
It was decided that PD would investigate this problem and submit a*
paper with recommendations to the D/L.
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VII. Contractor Security - C/SS talked briefly on Security
Staff's dealings with contractors. The main topic of the
discussion. was that C/SS wants to decrease time required to process
a security clearance for industrial contractors.
VIII. Repair and Return - C/SD discussed the current status of
the repair and return process within the Agency. Portions of the
Repair and Return process are assigned to various action points
throughout the Office of Logistics. With this division of
responsibility, deficiencies have developed in the areas of
follow-up, paperwork, location of material, and management
control. After discussion, it was decided that OL should include
typewriters in this effort and involve the new Logistics Operations
Group from the Office of Communications (OC) in the study of this
problem.
IX. A Strategy for the Downside - C/NBPO discussed the need for
the office to develop a strategy to deal with budget cuts when they
occur. C/NBPO displayed statistics for the past five years which
showed the effort involved in rebuilding the Office from the
reductions made in the early 1970's. The Director of Logistics
requested that C/NBPO gather statistics back to 1970 and expound on
the subject to show where the Office was and where we are now.
X. New Initiatives for FY-1987 - On the second day, the
conferees discussed the merits of possible new initiatives for the
Office in FY-1987. The following represent the initiatives that OL
has tentatively decided to submit:
A. Replace existing microimagery archival production
capability with optical dish technology - It was suggested
that this initiative be submitted as a joint proposal
with the Office of Data Processing, Office of Information
Services and Office of Logistics. (Action:. P&PD)
B. An initiative for the expansion of the
P&PD plant (2-year initiative). (Action: P&PD)
D. Develop a secure packaging program that will
protect sensitive advanced equipment from being
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tampered with by foreign officials - This initiative
must take into account the necessary positions that
will be required to operate such a program as well.
(Action: SD)
E. Establish a world-wide courier service in FY-1987.
(Action: HOME)
F. OL Training Course - To provide positions that will
allow OL to provide for adequate training and preparation of
Logistics Officers for their assignments abroad and to
establish career development programs for both white and blue
collar employees. (Action: EO/OL)
G. Expansion of the Digital Prepress System - In 1985,
P&PD will implement Area Composition/File Management elements
of the Digital Prepress System. Future enhancements in FY-1987
include acquisition and development of interfaces to major
publishing systems such as NPIC, FBIS-MIDAS, and JPRS. The
proposed expansion will include the integration of color
material with text. (Action. P&PD)
XI. Office Objectives - In the afternoon of the second day of
the conference, the participants discussed the.objectives of their
respective divisions and staffs. The following is a list of
objectives for the divisions and staffs for FY-1985. (.Please note
some of the objectives are being carried over from FY-1984.)
A. New Building Project Office (NBPO)
1. New building construction* (office level).
2. Develop professionalism program within Office of
Logistics for both blue and white collar workers*
(office level).
3. Develop a transportation plan for the operation
of the consolidated Headquarters (office level).
4. Establish a standard selection of modular office
furniture to replace gray metal furniture and meet
word/data processing needs (office level).
1. Establish overseas personal computer
capabilities* (office level).
RILL
2. Develop and implement the Logistics Integrated
Management System (LIMS)* (office level). ~~
3. Study feasibility of providing interim LIMS
capability overseas in advance of MERCURY.
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C. Personnel and Training Staff (P&TS)
1. Initiate a recruitment program to insure that OL
is at ceiling in all critical areas on 30 September 1985
(office level).
2. Develop a student intern program as a
recruitment tool (office level).
3. Reorganization of P&TS (based on plan presented
to DD/L on 28 September 1984).
4. Upgrade of OL personnel soft files.
5. Upgrade Wang training and utilization.
D. Procurement Management Staff (PMS)
1. Convert general provisions used in Agency
contracts from DAR to FAR* (office level).
2. Study of Agency procurement system by outside
contractor.
E. Security Staff (SS)
1. Resolve contract number sterility problem --
joint with PD (office level).
2. Update of standard security procedures for
Contractors Security Manual.
3. Upgrade Wang training and utilization.
F. Headquarters Operations, Maintenance, and
Engineering Division (HOME)
1. Establish a configuration management system
(office level).
2. Procure and install an automatic courier receipt
filing, tracing, and retrieval system as well as the
codeword accountability system for the M&CS* (office
level).
3. Implement the DDA's Quality of Life Program at
Headquarters building* (office level).
4. Implement the Agency takeover of M&O of
Headquarters facilities from GSA* (office level).
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ISO
5. Identify a specific orientation, training
campaign that will enhance the service-oriented image of
the Office of Logistics (office level).
6. Establish a centralized OL support center
(office level).
7. Renovate and refurnish courier lounge within the
Mail.and Courier Section.
8. Upgrade Exhibit Corridor (1D-Hqs) with safer,
sturdier equipment.
9. Hire cooperative students for training in the
10. Implement corrective action to customer surveys
in HOME.*
11. Institute a program to have personnel in Agency
buildings take more pride in their working areas and
buildings.
12. Resolve the problem of the DCI portraits.*
13. Study on improved classified waste disposal
system.
14. Examine, determine, and assign relative
responsibility for M&O of external facilities--joint MBO
with RECD.
15. Upgrade Wang training and utilization.
G. Printing and Photography Division (P&PD)
1. Complete implementation of P&PD prepress system
basic operating capability (2-year project)* (office
level).
2. Explore available and emerging methods for
improved document control (office level).
3. Conduct a base line survey of all P&PD
requirements and establish benchmarks for current
capability. The results of the survey will be used to
gauge anticipated impact of the opening of the new
Headquarters building and to categorize work as a
potential for contracting out (office level).
4. Provide electronic interfacing for computer
graphics enhancements between VM and P&PD graphic design
recorders (office level).
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5. Develop and implement an automated maintenance
system for P&PD.
6. Evaluate feasibility of an automated waste paper
disposal system.
7. Explore optical digital data disk (OD3)
requirements and capabilities.
8. Evaluate the feasibility of expanding P&PD video
support to the Intelligence Community by making foreign
standards conversion service available.
9. Continuation. of Quality Circles Program.*
H. Procurement Division (PD)
1. Improve vendor delivery (office level).
2. Enhance current efforts to reduce contract
settlement backlog--joint MBO with OF (office level).
4. Develop and provide guidance relative to the
standardization of specifically identified items in the
Agency.
5. Upgrade Wang and Delta Data training and
utilization.
I. Real Estate and Construction Division (RECD)
4. In conjunction with NBPO and HOME, ascertain
which leased buildings will be retained/relinquished and
proposed Agency occupants thereof once new Headquarters
building is complete'.
5. Conduct the necessary planning and contract for
the acquisition, design, and. direct construction
modification to external buildings to be retained.
6. Continue with staffing of DDO requirements/
implementation facilities group.
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9. Automate and modernize RECD with Wang equipment
and systems furniture.
10. Examine, determine and assign relative
responsibility for M&O of external facilities--joint
with HOME.
11. Upgrade Wang training and utilization.
J. Supply Division (SD)
1. Examine Agency Type II Property Accounting
System--joint-with. OF and IG (office level).
2. Consolidate Agency repair and return (office
level).
3. Update GSA-leased vehicle inventory and
establish vehicle. records in the FARS minicomputer
system for financial tracking in conjunction with OF.*
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7. Bar coding.
9. In coordination with P&PD, prepare a briefing
film on Supply Division organization/activity at
Headquarters and in the field.*
10. Establish in-house Wang program for control of
shipping indicators.
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0? low
11. Establish a data base in Wang VM to utilize as a
master station list in P&PS/CD detailing all pertinent
shipping, marking, and packing specifications.
12. To initiate a multi-year plan to improve and
upgrade the physical plant and working and operating
conditions of the CD beginning in FY 85.
13. Upgrade Wang training and utilization.
ALL PORTIONS OF THIS
DOCUMENT ARE CLASSIFIED
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