FINAL QUATER FY-87

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100140011-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 27, 2016
• Document Release Date: March 23, 2012
• Sequence Number: 11
• Content Type: MISC

STAT
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OBJECTIVE STATEMENT: Establishment of a Printing and
Photography Advisory Group (PPAG).
I. Activity This Period: This objective was completed as
scheduled. The three fourth quarter meetings were held and
both PPAG members and P&PD management performed evaluations
of PPAG for submission to the D/L (copy attached). Subjects
discussed during the fourth quarter meetings included the
reiterateion of lunch and work break policy, perceived
misrepresentation of P&PD production capabilities and
methods to encourage customer acceptance of 35mm slides
(vice vugraphs) as the preferred presentations medium.
II. Problems Encountered: None.
III. Plans for Next Period: None, objective completed as
scheduled.
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22 September 1987
MEMORANDUM FOR: Director of Logistics
FROM:
SUBJECT:
REFERENCE:
Chief, Printing and Photography Division, OL
Evaluation of the Printing and Photography
Advisory Group
Memo to D/L, dated 8/20/87, same subject
STAT
1. The final milestone of P&PD's FY 1987 objective to establish
a Printing and Photography Advisory Group (PPAG) is the submission
to you of this evaluation of PPAG.
2. PPAG was established to facilitate greater participation by
first line supervisors in the management of P6PD, and to provide a
direct line of communication between these supervisors and ,P&PD's
senior managers. I believe both of these goals have been met. As
noted in the reference a broad range of topics were addressed by
PPAG. Problems as diverse as leave abuse and vugraph production
were discussed. And although the tangible benefits of these
discussions were admittedly limited, several less concrete things
were accomplished. The development of a closer relationship between
the printing and the photographic elements of P&PD came about, a
real sense of participatory management was fostered, and a better
understanding of division and office policies and issues resulted.
.3. In view of the above and the more positive than negative.
tone of the reference, I intend to continue with PPAG, and attempt.
to broaden its role through the assignment of specific tasks
relating to production methods, training, and personnel utilization.
STAT
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20 August 1987
MEMORANDUM FOR: John M. Ray, Director of Logistics, OL
VIA: Chief, Printing and
Photography Division, OL
SUBJECT: Review and Evaluation of the Printing and
Photography Divisions Advisory Group (PPAG)
I. Introduction:
This report is written to summarize one years
performance of the Printing and Photography Divisions
Advisory Group (PPAG). This new advisory group was formed
in compliance with the Office of Logistics MBO (FY-87)
II. Background:
Serving as an advisory council to the Chief, Printing
and Photography Division (P&PD), PPAG's membership was
restricted to top line management from both the Printing and
Photography Components of the Division. Currently, there
are 17 members from all three shifts. In monthly meetings
with the C/P~PD, DC/P&PD and Division production manager, an
agenda of current topics or problems was presented. The
views voiced were generally a consensus of this layer of
management.
Procedural standards were followed which allowed for
senior P&PD management to question and reply to our
proposals and in turn provide new topics for PPAG to explore
and assess at a future meeting.
In PPAG. exploratory committee meetings, many subjects
and ideas of lesser substance were discussed but were not
presented to management in a formal session. The following
list, however, identifies topics that were discussed in
Formal PPAG meetings. They are representative~of PPAG's
endeavors.
1. Misrepresentation by management of P~PD's
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production capabilities to customers and visitors.
2. JPRS paper problems.
3. Division leave abuses and problems.
4. Recommendation and study of a new enlarged
printing quality control program.
5. Recommendation of a training program for
division planners.
6. Summer only employees placement and involvment
in production.
7. Critique of divisions policy of starting and
quitting times and the termination of breaks.
8. Suggested work hour changes for the composition
section. (Prepress)
9. Review of the Division vugraph production
requirements.
10. Review of P~PD's Career Counseling.
11. Proposed change in daily production meeting to
allow 20's to attend.
12. Divisions new policy management rotations.
13. Loss of line personnel and its impact on
production.
14. Possible Branch management changes.
III. PPAG Independent 12-month Review:
A. Positive Comments:
1. Career Enhancement
The staff experience provided by PPAG enabled
.members to participate in-learning experiences. Committee
work, outside field trips, and particularly the first hand
exposure to the inter-working relationships theory
philosophies, and candid revelations of P&PD's senior
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management in intimate office surroundings were excellent
career stimulus.
2. Tangible Accomplishments
There were only two tangible accomplishments
resulting from PPAG initiatives. Anew quality control
program was a major PPAG project. Stemming from a quality
circles suggestion, PPAG devoted six weeks for trade input,
research, and refinement before presenting our findings and
recommendations. The quality control program package has
been given to P&PD's System Staff for final analysis. The
program, if adopted, may be incorporated in OL's
reorganization plans.
Secondly, 20~ printing line supervisors are
meeting daily at 0730 with P&PD with P&PD's Planning Chief
for a production status update. This PPAG suggestion has
been popularly received.
3. Unity Established Among PPAG Members
The membership of PPAG is very diversified and
representative of the various trade crafts and processing
specialists that are the main body of P&PD. PPAG members
cooperated and developed a harmonious active Advisor Group.
Unity was established as we found overlap in many areas of
PB~PD employment. We undertook our obligation with great
resolve.
B. Negative Comments:
The lack of more tangible results from PPAG proposals
etc. is our biggest disappointment. This is tempered with
the realization that staff studies, proposed policy changes,
and new initiatives require fair time intervals to act upon.
Although a few topics were offered from senior
management PPAG was receptive to more project tasks from
that source. A 50/50 compromise on agenda subjects seems
fair. The exclusion of the branch Chief level proved
awkward as many suggestions from PPAG. unavoidably concerned
Branch equipment or policy changes. Without the presence of
line Branch Chiefs, these matters were relatively impotent.
IV. Recommendations:
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Active PPAG members in complete accord recommend that
PPAG not totally be disbanded. We accepted OL's directive
that formed PPAG in the.fall of 1986. We have worked hard
at maintaining the momentum and have benefitted by the
associations. A core of line managers and supervisors ahas
been established that can serve in an advisory capacity for
P&PD's Division Chief and subordinates.
We also recommend that if continued, PPAG meet
bi-monthly. The agenda responsibility would be alternated
each meeting.
STAT
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OBJECTIVE STATEMENT: Implement 'Computer-to-Plate' concept
of Digital Prepress System
I. ACTIVITY THIS PERIOD: P&PD has continued its search for
a Roster Image Processor (RIP) and laser platemakers that
will successfully complete this objective, but has found
mothing thus far that will satisfy this objective in a
production environment. A Rachwal Projection Platemaking
system was installed last .quarter, and an Autologic
Microfilm Recording Unit (MRU) was installed this quarter to
image the 70mm film used by the Rachwal System. This
eliminates the need for manual photographing of the finished
pages. Although this system does not fulfill the
computer-to-plate objective, significant production
efficiencies have been realized.
II. Problems Encountered: P&PD's goal of computer-to-plate
appears to be pushing the technology of the Graphic Arts
industry. We remain confident that advancing technology
will allow us to achieve this objective; however, we must
wait until it catches up to our goal.
III. Plans for Next Period: P&PD will continue to monitor
development of RIP's and platemakers until this objective is
achieved.
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OBJECTIVE STATEMENT: Establish. P&PD Quarterly
I. Activit This Period: The second P&PD Quarterly was
delaye until early September due to scheduling problems,
and the third Quarterly will be held in October. Speakers
and topics for the October meeting have been favorable.
II. Problems Encountered: The major problem with this
objective is that it has received lukewarm support from
Division personnel, and attendance has been less than
desired..
III. Plans for Next Period: P&PD will hold its third
Quarterly meeting in October, and proposes to discontinue
these meetings after that. Other more effective and better
received methods of communication will be sought as an
FY-1988 objective.
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OBJECTIVE STATEMENT: Identify and Implement Enhancements to
Secure Printing
I. Activity this Period: P&PD has sent samples of the
paper stock to ink-jet printing suppliers for testing,
however, we have not received any results. We interpret
this as a sign that current ink-jet technology cannot meet
our requirements for secure printing. Other methods
explored include laser drilling of a bound book, but this
arso proved unacceptable. _
II. Problems Encountered: No problems have been
encountered except that we have not yet identified a
suitable alternative to the current xerographic secure
printing method. It appears that secure printing has lost
much of the emphasis it experienced a year or two ago.
III. Plans for Next Period: P&PD will undertake a study of
secure printing in FY-88 to determine its current
effectiveness and future in the Agency.
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STAT
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OBJECTIVE STATEMENT: Identify Required Skills and Refresher
Training
I. Activity This Period: There has been very little
activity on this objective .this quarter due to a vacancy in
the Administrative Staff and heavy workload. We .are now in
process of verifying each employees training record.
II. Problems Encountered: The major problem encountered
deals primarily with a lack of personnel to fulfill this
objective.
III. Plans for Next Period: Anticipate preparing a training
requirement from each Branch for employees at various
levels.
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OBJECTIVE STATEMENT: Establish Quality Control Mechanism
for Printing
I. Activity This Period: Investigations into a quality
control system were initiated by a Quality Circle study into
quality control for the Press Branch. This study prompted a
study by P&PD's PPAG group which expanded the scope to
include all printing production components. As a result of
these efforts, P&PD's PP&SS was tasked to study the entire
scope of quality control from receipt of printing requests
to the final delivery of printed work. Considerable
materials have been gathered and initial concepts for a
comprehensive control system have been formulated.
II. Problems Encountered: Unfortunately ,human resources
were diverted from this project and it is currently not
receiving the necessary attention for its completion. As
personnel return from other assignments and duties, work
will resume on the project.
III. Plans for Next Period: Much work has been
accomplished on this project and it is of sufficient
importance and potential value as to warrant being carried
on to next fiscal year.
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OBJECTIVE STATEMENT: Streamline ,Bindery Operations
I. Activity This Period: The order for Kirk-Rudy labeling
base and support equipment has been placed in order for P&PD
to implement the automated labeling of JPRS publicati s,
and an~l'agreement with FBIS has been reached whereby will
electronically provide dissemination lists for these
publications. The exact delivery date has not been
established for the labeling equipment, but P&PD will be
ready to implement the system when it arrives. P&PD will
continue to pursue the web tinting project, and will make a
determination as to its practicality next quarter.
II. Problems Encountered: None.
III. Plans for Next Period: This. objective has essentially
been completed; however, P&PD purposes to continue to study
finishing operations next fiscal year focusing on in-line
binding equipment, alternatives to the labor intensive GBC
binding operations, and in-line wrapping equipment.
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STAT
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OBJECTIVE STATEMENT: Improve Customer Relations with and
Knowledge of P&PD
I. Activity This Period: During this quarter only one
visit to the Printing and Photograhy Division was arranged.
In FY87, a total of 72 people from various Agency components
visited P&PD to tour both printing and photography and to
discuss mutual problems.
II. Problems Encountered: The interest level seems to be
diminishing for an extended and in-depth visit to P&PD. We
seem to have completed the groups with the most interest.
III. Plans for Next Period: There are no visits currently.
scheduled for the next quarter.
IV. Recommendation: I recommend that we set aside one day
each week during January and February .to provide in-depth
visits for our customers. Invitations would be extended in
December to all which are interested in participating.
Naturally, routine tours by request would continue as
needed.
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