OFFICE LEVEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100140003-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 27, 2016
• Document Release Date: December 14, 2012
• Sequence Number: 3
• Publication Date: September 30, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/12/14: CIA-RDP89-00087R000100140003-3
MB03
DDA/OL/P&PD
ohjective Statement:
us iDle Officer:
ignificant Funding mount:
0?e lie, Ending: 30 Sept 87
SECRET
OFFICE LEVEL
MENT OF A PRINIING AND PHOTOGRAPHY ADvIsOkY GROUP (PPAG).
FY 8/
ACTION PLANNED
DETERMINE IHE COMPOSITION OF THE PPAG.
SELECT/ELECT PPAG CHAIRPERSON.
PREPARE AND SUBMIT THE INITIAL PPAG AGENDA TO
P8.PD MANAGEMENT.' THIS AGENDA WILL INCLUDE PPAG
RECOMMENDATIONS CONCERNING THE SCOPE, SCHEDULE,
AND GENERAL DIRECTION OF PPAG.
CONDUCT THE INITIAL PPAG/P&PD MANAGEMENT MEETING
TO ESTABLISH PPAG'S SCOPE, SCHEDULE, AND
DIRECTION.
CONDUCT MEETINGS IN ACCORDANCE WITH THE
ESTABLISHED SCHEDULE.
b. PPAG AND P&PD MANAGEMENT INDEPENDENTLY PREPARE
EVALUATIONS OF PPAG FOR SUBMISSION TO FHE D/L.
Quarter 1
OCT NOV DEC
OX
OX
OX
SECRET
OX
Quarter 2
JAN FEB MAR
OX
OX
OX
GROUP B
0 - Scheduled
X - Actual
Quarter 3
APR MAY JUN
OX
OX
OX
Quarter 4
JUL AUG SEP
OK
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OA
OX
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OBJECTIVE STATEMENT: Establishment of a Printing and
Photography Advisory Group (PPAG).
I. Activity This Period: This objective was completed as
scheduled. The three fourth quarter meetings were held and
both PPAG members and P&PD management performed evaluations
of PPAG for submission to the D/L (copy attached). Subjects
discussed during the fourth quarter meetings included the
reiteration of lunch and work break policy, perceived
misrepresentation of P&PD production capabilities and
methods to encourage customer acceptance of 35mm slides
(vice vugraphs) as the preferred presentations medium.
II. Problems Encountered: None.
III. Plans for Next Period: None, objective completed as
scheduled.
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MEMORANDUM FOR: Director of Logistics
Chief, Printing an Photography Division, OL
FROM:
SUBJECT:
REFERENCE:
22 September 1987
Evaluation of the Printing and Photography
Advisory Group
Memo to D/L, dated 8/20/87, same subject
1. The final milestone of P&PD's FY 1987 objective to establish
a Printing and Photography Advisory Group (PPAG) is the submission
to you of this evaluation of PPAG.
2. PPAG was established to facilitate greater participation by
first line supervisors in the management of P&PD, and to provide a
direct line of communication between these supervisors and P&PD's
senior managers. I believe both of these goals have been met. As
noted in the reference a broad range of topics were addressed by
PPAG. Problems as diverse as leave abuse and vugraph production
were discussed. And although the tangible benefits of these
discussions were admittedly limited, several less concrete things
were accomplished. The development of a closer relationship between
the printing and the photographic elements of P&PD came about, a
real sense of participatory management was fostered, and a better
understanding of division and office policies and issues resulted.
3. In view of the above and the more positive than negative
tone of the reference, I intend to continue with PPAG, and attempt
to broaden its role through the assignment of specific tasks
relating to production methods, training, and personnel utilization.
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1
/
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20 August 1987
MEMORANDUM FOR:
VIA:
FROM:
SUBJECT:
John M. Ray, Director of Logistics OL
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Chief, Printing and
Photography Division,
OL
Chairman of PPAG
of the Printing and
Advisory Group (PPAG)
Review and Evaluation
Photography Divisions
I. Introduction:
This report is written to summarize one years
performance of the Printing and Photography Divisions
Advisory Group (PPAG). This new advisory group was formed
in compliance with the Office of Logistics MBO (FY-87)
II. Background:
Serving as an advisory council to the Chief, Printing
and Photography Division (P&PD), PPAG's membership was
restricted to top line management from both the Printing and
Photot: cia ponents of the Division. Currently, there
are from all three shifts. In monthly meetings
with e P&PD, DC/P&PD and Division production manager, an
agenda of current topics or problems was presented. The
views voiced were generally a consensus of this layer of
management.
Procedural standards were followed which allowed for
senior P&PD management to question and reply to our
proposals and in turn provide new topics for PPAG to explore
and assess at a future meeting.
In PPAG exploratory committee meetings, many subjects
and ideas of lesser substance were discussed but were not
presented to management in a formal session. The following
list, however, identifies topics that were discussed in
formal PPAG meetings. They are representative of PPAG's
endeavors.
1. Misrepresentation by management of P&PD's
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production capabilities to customers and visitors.
2. JPRS paper problems.
3. Division leave abuses and problems.
4. Recommendation and study of a new enlarged
printing quality control program.
5. Recommendation of a training program for
division planners.
6. Summer only employees placement and involvment
in production.
7. Critique of divisions policy of starting and
quitting times and the termination of breaks.
8. Suggested work hour changes for the composition
section. (Prepress)
9. Review of the Division vugraph production
requirements.
10. Review of P&PD's Career Counseling.
11. Proposed change in daily production meeting to
allow 20's to attend.
12. Divisions new policy management rotations.
13. Loss of line personnel and its impact on
production.
14. Possible Branch management changes.
III. PPAG Independent 12-month Review:
A. Positive Comments:
1. Career Enhancement
The staff experience provided by PPAG enabled
members to participate in learning experiences. Committee
work, outside field trips, and particularly the first hand
exposure to the inter-working relationships theory
philosophies, and candid revelations of P&PD's senior
A
/
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management in intimate office surroundings were excellent
career stimulus.
? 2. Tangible Accomplishments
There were only two tangible accomplishments
resulting from PPAG initiatives. A new quality control
program was a major PPAG project. Stemming from a quality
circles suggestion, PPAG devoted Six weeks for trade input,
research, and refinement before presenting our findings and
recommendations. The quality control program package has
.been given to P&PD's System Staff for final analysis. The
program, if adopted, may be incorporated in OL's
reorganization plans.
Secondly, 20% printing line supervisors are
meeting daily at 0730 with P&PD with P&PD's Planning Chief
for a production status update. This PPAG suggestion has
been popularly received.
3. Unity Established Among PPAG Members
The membership of PPAG is very diversified and
representative of the various trade crafts and processing
specialists that are the main body of P&PD. PPAG members
cooperated and developed a harmonious active Advisor Group.
Unity was established as we found overlap in many areas of
P&PD employment. We undertook our obligation with great
resolve.
B. Negative Comments:
The lack of more tangible results from PPAG proposals
etc. is our biggest disappointment. This is tempered with
the realization that staff studies, proposed policy changes,
and new initiatives require fair time intervals to act upon.
Although a few topics were offered from senior
management PPAG was receptive to more project tasks from
that source. A 50/50 compromise on agenda subjects seems
fair. The exclusion of the branch Chief level proved
awkward as many suggestions from PPAG unavoidably concerned
Branch equipment or policy changes. Without the presende of
line Branch Chiefs, these matters were relatively impotent.
IV. Recommendations:
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Active PPAG members in complete accord recommend that
PPAG not totally be disbanded. We accepted CL's directive
that formed PPAG in the fall of 1986. We have worked hard
at maintaining the momentum and have benefitted by the
associations. A core of line managers and supervisors ahas
been established that can serve in an advisory capacity for
P&PD's Division Chief and subordinates.
We also recommend that if continued, PPAG meet
bi-monthly. The agenda responsibility would be alternated
each meeting.
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GROUP B
Otic. DDA/OL/P&PD
Oujective Statement:
Responsible Officer:
SECRET
DIRECTORATE LEVEL
IMPLEMENT 'CO PUTER-TO-PLATE' CONCEPT OF DIGITAL PREPRESS SYSTEM
Siynificant Funaing Amount:
Quarter Enoing: 30 Sept 87
FY 87
ACTION PLANNED
L DtlERMINE CURRENT STATUS OF DIGITAL PREPRESS
WITH REGARD TO HARDWARE/SOFTWARE DEFICIENCIES
suRVEY VENDORS FOR AVAILABLE PRODUCTS TO CORRECT
DEFICIENCIES.
UtIERMINE PRODUCTION CAPABILITIES OF CURRENT
SYSTEM VERSUS PRODUCTION REQUIREMENTS.
surIEUULE IASKS TO TAKE ADVANTAGE OF SYSTEM
CAPABILITIES.
DETERMINE ADDITIONAL SYSTEM REQUIREMENTS
Quarter 1
OCT NOV DEC
SECRET
OX
0 - Scheuuleu
X - Actual
Quarter 2
JAN
OX
FEB
MAR
Quarter 3
APR
0
MAY
JUN
(.)
Quarter 4
JUL
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AUG
0--
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SEP
--FY-88
u- -T--FY-88
T- FY-88
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OBJECTIVE STATEMENT: Implement 'Computer-to-Plate' concept
of Digital Prepress System
I. ACTIVITY THIS PERIOD: P&PD has continued its search for
a Roster Image Processor (RIP) and laser platemakers that
will successfully complete this objective, but has found
mothing thus far that will satisfy this objective in a
production environment. A Rachwal Projection Platemaking
system was installed last quarter; and an Autologic
Microfilm Recording Unit (MRU) was installed this quarter to
image the 70mm film used by the Rachwal System. This
eliminates the need for manual photographing of the finished
pages. Although this system does not fulfill the
computer-to-plate objective, significant production
efficiencies have been realized.
II. Problems Encountered: P&PD's goal of computer-to-plate
appears to be pushing the technology of the Graphic Arts
industry. We remain confident that advancing technology
will allow us to achieve this objective; however, we must
wait until it catches up to our goal.
III. Plans for Next Period: P&PD will continue to monitor
development of RIP's and platemakers until this objective is
achieved.
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Office: DDA/OL/P&PD
Objective Statement: ESTABLISH P&PD QUARTERLY
Responsible Officer:
Significant Funding Amount: $0
Quarter Ending: 30 SEPT 87
FY 87
ACTION PLANNED
1 IOLNTIFY TOPICS TO BE PRESENTED
1DENTIFv SPEAKERS
i.kEpARE VISUAL AIDS
-i. CONDUCT QUARTERLY MEETING
5. PkOvIDE MECHANISM FOR FEEDBACK TO ADJUST
FORMAT
SECRET
OFFICE LEVEL
Quarter 1
OCT
NOV
SECRET
DEC
OX
OX
Quarter 2
JAN
0-
FEB
0-- -0-
0
MAR
X0
XO
GROUP B
0 - Scheduled
X - Actual
Quarter 3
APR MAY JUN
X0
XO
-xo
OX
OX
Quarter 4
JUL
-0
-o
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AUG
--x
SEP
UX
.0X
-x
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OBJECTIVE STATEMENT: Establish P&PD Quarterly
I. Activity This Period: The second P&PD Quarterly was
delayed until early September due to scheduling problems,
and the third Quarterly will be held in October. Speakers
and topics for the October meeting have been favorable.
II. Problems Encountered: The major problem with this
objective is that it has received lukewarm support from
Division personnel, and attendance has been less than
desired.
III. Plans for Next Period: P&PD will hold its third
Quarterly meeting in October, and proposes to discontinue
these meetings after that. Other more effective and better
received methods of communication will be sought as an
FY-1988 objective. ?
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MB09
DDA/01/P&PD
? 'Ujet. t ive St t ethent ?
Re!,PolisibleOtt
AIIII :
,fla,le, Eij Lij iL d;
SECRET
OFFICE LEVEL
IDENTIFY AND IMPLEMENT ENHANCEMENTS TO SECURE PRINTING
?
Ii PLANDEu
vAEILA'E METHODS IDENTIFIED IN
F Itid? Al t- L1 AND IDENTIFY OTHER
lUNDLo.; A,JAiLAuLL VENDORS WITHIN
GRAPHIi ARTS AND:.,ECCIRITY COMMUNITIES.
FY 87 .
ESTABLI`al PROCEDURES ANDADENTIFY SKILLS REQUIRED
TO OPERATE EQUIPMENT AND METHODS.
A. TEST PROCEDURES INu EQUIPMENT AND PREPARE
EVALUAl ION.
5. RECOMMEND. Ah AL INN PLAN ro PPD MANAUEMENi.
Quarter 1
OCT
NOV
SECRET
DEC
X 0
Quarter 2
JAN FEB MAR
xo
GROUP B
0 - Scheduled
X - Actual
Quarter
APR MAY
0
3
JUN
Quarter 4
JUL AUG SEP
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-0-
0
.125X1
L....1/? I
-FY-88
-FY-88
0 -FY-88
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OBJECTIVE STATEMENT: Identify and Implement Enhancements to
Secure Printing
I. Activity this Period: P&PD has sent samples of the
paper stock to ink-jet printing suppliers for testing,
however, we have not received any results. We interpret
this as a sign that current ink-jet technology cannot meet
our requirements for secure printing. Other methods
explored include laser drilling of a bound book, but this
also proved unacceptable.
II. Problems Encountered: No problems have been
encountered except that we have not yet identified a
suitable alternative to the current xerographic secure
printing method. It appears that secure printing has lost
much of the emphasis it experienced a year or two ago.
III. Plans for Next Period: P&PD will undertake a study of
secure printing in FY-88 to determine its current
effectiveness and future in the Agency.
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UNCLASSIFIED
OFFICE
Orf ice: DDA/OL/P&PD
Objective Statement: rUIERIIIFY REQUIRED SKILLS AND REFRESHER
Responsible Officer:
TRAINING
Quarter
OCT
LEVEL
NOV
1
DEC
Quarter
JAN
FEB
0
2
MAR
APR
0
Quarter
MAY
0 -
X -
3
JUN
X
0
Scheduled
Actual
Quarter
JUL
AUG
0--
4
SEP
07
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--FY-88
--FY-88
--FY-88
Significant
Quarter
Funding Amount: $0 FY 87
Ending: 30 SEPT 87
ACTION PLANNED
1 RESEARCH AUTOMAlEU AND PHYSICAL PERSONNEL RECUliDS
TO EXTRACT TRAINING RECORDS OF P&PD EMPLOYEES.
2 DEVELOP TRAINING REQUIREMENTS FOR EMPLOYEES AT
VARIOUS LEVELS (JOURNEYMEN, SUPERVISOR, BRANCH
CHIEF, ETC).
3. COMPARE REQUIREMENTS TO TRAINING RECEIVED TO
IDENTIFY WEAKNESSES.
4. PREPARE TRAINING PLAN TO ENSURE PERSONNEL AT ALL
LEVELS HAVE RECEIVED ADEQUATE SKILLS TRAINING.
UNCLASSIFIED
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OBJECTIVE STATEMENT: Identify Required Skills and Refresher
Training'
I. Activity This Period: There has been very little
activity on this objective this quarter due to a vacancy in
the Administrative Staff and heavy workload. We are now in
process of verifying each employees training record.
II. Problems Encountered: The major problem encountered
deals primarily with a lack of personnel to fulfill this
objective.
III. Plans for Next Period: Anticipate preparing a training
requirement from each Branch for employees at various
levels.
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GROUP B
SECRET
OFFICE LEVEL
UI fice:
Oujective Statement: H QUALITY CONTROL MECHANISM FOR PRINTING
ReponsiDle Officer:-
Significant Funding Amoun FY 87
Quartet -Ending: 30 SEPT 87
ACTION PLANNED
IDENTIFY QUALITY CONTROL SYSTEM TO BE USED IN
PRINTING JOBS.
DEvELOP STANDARDS OF QUALITY.
ESIAEN ISH PROCEDURES TO BE USED.
4 IMPLEMENT QUALITY CONTROL.
REvIEw EFFECTIVENESS OF QUALITY CONTROL.
AUJuST SYSTEM AS NECESSARY.
0 - Scheduled
X - Actual
Quarter 1
OCT
NOV
SECRET
DEC
Quarter 2
JAN
0
FEB
MAR
0-
Quarter 3
APR MAY JUN
0-
0
0-
Quarter
JUL
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AUG
0
4
SEP
-0
U-
0-
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--FY-88
--FY-88
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OBJECTIVE STATEMENT: Establish Quality Control Mechanism
for Printing
I. Activity This Period: Investigations into a quality
control system were initiated by a Quality Circle study into
quality control for the Press Branch. This study prompted a
study by P&PD's PPAG group which expanded the scope to
include all printing production components. As a result of
these efforts, P&PD's PP&SS was tasked to study the entire
scope of quality control from receipt of printing requests
to the final delivery of printed work. Considerable
materials have been gathered and initial concepts for a
comprehensive control system have been formulated.
II. Problems Encountered: Unfortunately human resources
were diverted from this project and it is currently not
receiving the necessary attention for its completion. As
personnel return from other assignments and duties, work
will resume on the project.
III. Plans for Next Period: Much work has been
accomplished on this project and it is of sufficient
importance and potential value as to warrant being carried
on to next fiscal year.
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SECRET
OFFICE LEVEL
Office:
Objective
Responsible
DOA/OL/PPD
Statement: LINE BINDERY OPERATIONS
Officer:
0 - Scheduled
X - Actual
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Significant
Funding Amoun : $0 FY 87
Quarter
Ending: 30 Sept 87
ACTION PLANNED
Quarter
1
Quarter
2
Quarter
3
Quarter
4
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1.
IDENTIFY VENDORS OF CUSTOMIZED BINDERY EQUIPMENT
OX
TO DETERMINE FEASIBILITY OF MODERNIZATION WITHIN
GIVIN SPACE CONSTRAINTS.
? 2,
IDENTIFY EQUIPMENT TO BE PURCHASED OR MODIFIED
AND ASSOCIATED C05T.
0
3.
PREPARE A,Iion PLAN FOR IMPLEMENTATION.
0
-OXX
X
SECRET
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OBJECTIVE STATEMENT: Streamline Bindery Operations
I. Activity This Period: The order for Kirk-Rudy labeling
base and support equipment has been placed in order fq/P&PD
to implement the automated labeling of JPRS publicatifins,
and an*' agreement with FBIS has been reached whereby/will,
electronically provide dissemination lists for these
publications. The exact delivery date has not been
established for the labeling equipment, but P&PD will be
ready to implement the system when it arrives. P&PD will
continue to pursue the web tinting project, and will make a
determination as to its practicality next quarter.
II. Problems Encountered: None.
III. Plans for Next Period: This objective has essentially
been completed; however, P&PD purposes to continue to study
finishing operations next fiscal year focusing on in-line
binding equipment, alternatives to the labor intensive GBC
binding operations, and in-line wrapping equipment.
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GROUP B
UNCLASSIFIED
OFFICE LEVEL
Office: DDA/OL/P&PD
Objective Statement- IMPRThLf CUSTOMER RELATIONS WITH AND KNOWLEDGE OF P&PD
Responsible Officer:
Significant Funding Amount: jo FV 87
Quarter Ending: 30 SEPT 87
ACTION PLANNED
1. IDENTIFY MAJOR CUSTOMERS OF P&PD.
2. ARRANGE FOR VISIT TO P&PD TO DISCUSS PROBLEMS,
SEEK SOLUTIONS, AND PROVIDE DETAILED TOUR OF
PRINTING AND PHOTOGRAPHY FACILITIES.
3. DETERMINE EFFECTIVENESS OF PROGRAM.
0 - Scheduled
X - Actual
Quarter I
OCT
NOV
DEC
UNCLASSIFIED
Quarter 2
JAN
OX
FEB
X-
MAR
Quarter 3
APR
MAY
OX-
JUN
Quarter 4
JUL
-XO
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OBJECTIVE STATEMENT: Improve Customer Relations with and
Knowledge of P&PD
I. Activity This Period: During this quarter only one
visit to the Printing and Photograhy Division was arranged.
In FY87, a total of 72 people from various Agency components
visited P&PD to tour both printing and photography and to
discuss mutual problems.
II. Problems Encountered: The interest level seems to be
diminishing for an extended and in-depth visit to P&PD. We
seem to have completed the groups with the most interest.
III. Plans for Next Period: There are no visits currently
scheduled for the next quarter.
IV. Recommendation: I recommend that we set aside one day
each week during January and February to provide in-depth
visits for our customers. Invitations would be extended in
December to all which are interested in participating.
Naturally, routine tours by request would continue as
needed.
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